Meeting

The only item with direct operational bite for local operators was the parks and recreation fee ordinance. It would amend the fee schedules in Chapter 20 for parks and recreation, which means the Village is looking at the price of using public facilities and programs, not just housekeeping language. For anyone who rents fields, rooms, or recreation space, this is the item that changes actual invoices. The second important move was the procurement transparency ordinance requiring three business days' notice to Council for service procurements between $1,000 and $25,000. That does not change who can bid, but it slows down the quiet, low dollar service buys where smaller vendors often live, and it gives elected officials another look before staff moves. The most business friendly policy signal was the Shop Palmetto Bay resolution directing the manager to build a plan that prioritizes Palmetto Bay businesses in village purchasing and encourages residents to shop local. Read it as a direction to shape future purchasing behavior, not a contract award. The tree preservation protocols matter to contractors because they push tree identification and on site protection earlier in project planning on Village property, which adds a design and compliance step before work starts. The travel reimbursement policy and committee liaison fight were internal governance. The censure item and lawsuit settlement were political and legal cleanup, important inside Village Hall but not market moving outside it.

Statura-generated summary of the official agenda and minutes. Verbatim per-item votes and dollar figures are in the Agenda & votes tab.

Key decisions

1. Parks and recreation fee schedule amendments

   Pending

   Would amend the fee schedules in Code sections 20 1 and 20 2, directly affecting what users pay for Village parks and recreation facilities and programs.

2. Procurement reporting and transparency ordinance

   Pending

   Would require three business days' notice to Council for service procurements between $1,000 and $25,000, adding a political review step to smaller service purchases.

3. Shop Palmetto Bay initiative

   Pending

   Would direct the Village Manager to develop and implement a plan that prioritizes Palmetto Bay businesses in village purchasing and encourages residents to shop local.

4. Tree preservation protocols for Village owned or leased property

   Pending

   Would require early identification of tree resources during project planning and prioritize on site protection and preservation, which pushes environmental constraints earlier into Village projects.

5. Settlement of Stephen Cody v. Village of Palmetto Bay and Mark Merwitzer

   Pending

   Would authorize settlement of the named lawsuit, closing out a live legal dispute involving the Village and Vice Mayor Mark Merwitzer.

6. Formal censure of Councilmember Marsha Matson

   Pending

   Would issue a formal censure over allegations that she left Village Hall to avoid a vote, making this a governance and political accountability action rather than an operating policy change.

7. Comprehensive travel and expense reimbursement policy

   Pending

   Would set a lowest cost duty, cap meals and lodging, and restrict reimbursements for officials and staff, tightening internal spending rules.

8. Amendment on council liaisons to committees and the Charter Revision Commission

   Pending

   Would seek removal of council liaisons from specific committees and urge changes to the Charter Revision Commission liaison structure, shifting who has direct influence over advisory bodies.

Agenda items

8 items on the agenda. Outcomes not yet parsed from minutes.

1. 3.AOrdinancepending$25,000Outcome not recorded
   AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO PROCUREMENT REPORTING AND TRANSPARENCY; AMENDING SECTION 2-175 OF THE VILLAGE CODE TO REQUIRE THREE-BUSINESS-DAY NOTICE TO COUNCIL FOR SERVICE PROCUREMENTS BETWEEN $1,000 AND $25,000; REQUIRE AN APPENDIX OF SUPPORTING DOCUMENTS IN THE MANAGER’S MONTHLY REPORT; AND REQUIRE EQUAL ACCESS TO PROFESSIONAL SERVICES PROCURED FOR AN INDIVIDUAL COUNCILMEMBER; PROVIDING FOR CODIFICATION, SEVERABILITY,
   Sponsors: Vice Mayor Mark Merwitzer
   Agenda detail ↗
2. 3.BOrdinancependingOutcome not recorded
   AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY FLORIDA RELATING TO PARKS AND RECREATION; AMENDING THE FEE SCHEDULES IN CHAPTER 20, ARTICLE 1, SECTIONS 20-1 AND 20-2 OF THE CODE OF ORDINANCES; PROVIDING FOR CONFLICT, CODIFICATION SEVERABILITY AND AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Parks & Recreation Director, Fanny Carmona)
   Sponsors: Administration and Prepared by Parks & Recreation Director, Fanny Carmona
   Agenda detail ↗
3. 4.AResolutionpendingOutcome not recorded
   A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO THE “SHOP PALMETTO BAY’ INITIATIVE, DIRECTING THE VILLAGE MANAGER TO DEVELOP AND IMPLEMENT A PLAN IN WHICH THE VILLAGE PRIORITIZES PALMETTO BAY BUSINESSES INCLUDING BUT NOT LIMITED TO VILLAGE PURCHASING OF SUPPLIES AND SERVICES, ENCOURAGES RESIDENTS TO SHOP LOCALLY, AND PROMOTES PALMETTO BAY BUSINESSES THROUGH VILLAGE MEDIA AND EVENTS; AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by
   Sponsors: Councilmember Marsha Matson
   Agenda detail ↗
4. 4.BResolutionpendingOutcome not recorded
   A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, ESTABLISHING TREE PRESERVATION PROTOCOLS FOR ALL VILLAGE-OWNED OR LEASED PROPERTY; REQUIRING EARLY IDENTIFICATION OF TREE RESOURCES DURING PROJECT PLANNING; PRIORITIZING ON-SITE PROTECTION AND PRESERVATION OF SPECIMEN TREES CONSISTENT WITH THE VILLAGE CODE AND THE COMPREHENSIVE DEVELOPMENT MASTER PLAN (CDMP); ESTABLISHING KEY PERFORMANCE INDICATORS AND REPORTING REQUIREMENTS; AND PROVIDING AN EFFECTIVE DATE. (
   Sponsors: Vice Mayor Mark Merwitzer
   Agenda detail ↗
5. 4.CResolutionpendingOutcome not recorded
   A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO THE SETTLEMENT OF THE CASE OF STEPHEN CODY V. VILLAGE OF PALMETTO BAY AND MARK MERWITZER; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Village Attorney John Dellagloria)
   Sponsors: Village Attorney John Dellagloria
   Agenda detail ↗
6. 4.DResolutionpendingOutcome not recorded
   A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA; ISSUING A FORMAL CENSURE TO COUNCILMEMBER MARSHA MATSON FOR VIOLATING HER OATH OF OFFICE AND FLORIDA LAW BY WILLFULLY AND IMPROPERLY REMOVING HERSELF FROM VILLAGE HALL TO AVOID A VOTE ON A RESOLUTION WHICH WAS OF GREAT PUBLIC IMPORTANCE, RESULTING IN DENYING THE COUNCIL OF A SEATED QUORUM; AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Mayor Karyn Cunningham)
   Sponsors: Mayor Karyn Cunningham
   Agenda detail ↗
7. 4.EResolutionpendingOutcome not recorded
   A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, ADOPTING A COMPREHENSIVE TRAVEL AND EXPENSE REIMBURSEMENT POLICY; ESTABLISHING A LOWEST COST DUTY AND MOST ECONOMICAL MEANS REQUIREMENT; SETTING MAXIMUM CAPS FOR MEALS AND LODGING; RESTRICTING TIPS AND GRATUITIES; PROHIBITING PARKING NEAR TRANSIT STATIONS; PROHIBITING AUTOMOBILE-RELATED REIMBURSEMENTS WHEN A CAR ALLOWANCE IS PAID; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Vice Mayor Mark Merwitzer)
   Sponsors: Vice Mayor Mark Merwitzer
   Agenda detail ↗
8. 4.FResolutionpendingOutcome not recorded
   A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, AMENDING RESOLUTION 2025-04 AT SECTION 5 BY REQUESTING THE COUNCIL TO REMOVE THE COUNCIL LIAISON TO SPECIFIC VILLAGE COMMITTEES; URGING THE MAYOR TO REMOVE THE COUNCIL LIASON TO THE CHARTER REVISION COMMISSION; REQUESTING THE MAYOR TO NOT MAKE CERTAIN APPOINTMENTS TO ANY EXTERNAL BOARD OR COMMITTEE, AND RESCINDING ANY SUCH APPOINTMENTS; PROHIBITING CERTAIN CEREMONIAL PRESENTATIONS, AND PROVIDING FOR SEVERABILI
   Sponsors: Vice Mayor Mark Merwitzer
   Agenda detail ↗