accepting the recommendation to waive the Competitive Bid Process of the Procurement Code and contract with Gavarrete, Inc. for the roof and tower repairs at Coral Gables Country Club, in an estimated amount of $174,933 or not to exceed the available budget, Pursuant to Section 2-691 of the Procurement Code, titled “Special Procurements/Bid Waiver.”

CITY OF CORAL GABLES ______________________ YES NO Contract ID: PSA Required: Chief Procurement Officer PART I: Suggested Vendor Service/Item Description Value PART II: Risk Management (if applicable) Date City Manager or Designee Date Department/Vendor Information Date The form must be routed for approval in the order in which approvers appear below. Department Head Signature Request for Special Procurements/Bid Waiver (Not to exceed $100,000 for supplies and services, $25,000 for construction) Section 2-691 The City Manager shall be authorized to grant special procurements/bid waivers for supplies and services in the amount not to exceed $100,000 and on construction contracts not to exceed $25,000 subject to public notice requirements in accordance with administrative regulations. All other contracts shall be made only when authorized by the city commission upon the written recommendations of the City Manager. Special Notice: All purchase orders and work orders issued via a bid waiver MUST inlcude the following statement: All work performed for the services outlined in the associated proposal or purchase order must be in compliance with all rules, regulations and laws of the City of Coral Gables, Miami-Dade County, the State of Florida and the Federal Government. Lack of knowledge by the contractor shall in no way be cause for relief from responsibility. Special/Bid Waiver Procurement 405 Biltmore Way Coral Gables, FL 33134 (305) 460-5102 Requisition No. Division/ Department Dept. Contact Explanation (Supporting documentation must be attached) City Attorney's Office (if applicable) Date Finance Department / Procurement Division Revised 4/8/2025 NOTE: If a PSA is marked a required for this action then an agreement must be attached and routed for approval by the City Attorney's Office & Risk Management. BW 2026-081 This Request of Bid Waiver is to engage Gavarrete Inc to implement repairs at the CGCC due to damages to the towers and roof by rains during hurricane season. The tower and roof repair portion of the job was initially included in invitation for bid IFB 2024-039 published August 27th, 2024 with Bid Due Date extended to October 14th, which resulted in NO BIDS. Procurement Bid Log attached. The due date was extended for lack of apparent interest in the job by Certified General Contractors. It was necessary to proceed with an emergency request due to the urgent nature of the required repairs. The Emergency request was approved in December, 2024. Quotes were requested to seven (7) contractors for the limited scope of work for tower. The response was: Four (4) Statements of No Bid and One (1) responsive Bid by Gavarrete Inc in the amount of $170,600. Tabulation attached (PO requisition was not approved). Another attempt to publish this scope for bids took place under IFB 2025-014 also resulting in NO BIDS in July 3, 2025. See attached log. Only the demolition portion of the effort was completed under separate Emergency Request approved October 2025 attached. A negotiation took place with Gavarrete on March 11th, 2026 for this job making sure all the scope is included resulting in a quote of $174,933.00 It will be in the best interest of the city to have Gavarrete Inc. do the repair work in CGCC for having knowledge of the Facility and proven responsiveness and responsibility. NOTE: This item requires Commission approval. Dept must submit an agenda item at the next available commission meeting. Hermes Diaz Digitally signed by Hermes Diaz Date: 2026.03.20 11:12:38 -04'00' Jose (Joe) Gomez Digitally signed by Jose (Joe) Gomez Date: 2026.03.20 15:59:06 -04'00' Stephanie Throckmorton Digitally signed by Stephanie Throckmorton Date: 2026.03.24 09:08:07 -04'00' Marjorie E. Tapia Digitally signed by Marjorie E. Tapia Date: 2026.03.24 13:54:32 -04'00' Celeste S. Walker-Harmon Digitally signed by Celeste S. Walker-Harmon Date: 2026.03.23 13:45:13 -04'00' PUBLIC WORKS Lis Ferrer CGCC Tower & Roof $174,933.00 GAVARRETE INC. PROPOSAL Date: March 12, 2026 To: Lis Ferrer Coral Gables Public Works Dept. City of Coral Gables Project: Coral Gables City Country Club Recertification Repairs Tower Roof Repairs and AC Screen Panels Scope: CG Country Club-Tower Roof Project. Work Scope modified from original plans by Wood, Odonnel and Naccarato dated 05/14/24. S0, S01, S02, S1.1, S1.4, S2.01, S3.01, S3.02, S3.03 & S3.04. We are pleased to submit this proposal to furnish labor, materials and services for the following:  General Conditions (Supervision, equipment, safety, etc.)  Shop drawings/engineering for trusses, steel work scope and shoring columns  Furnish and install new Tower roof trusses as per plan sheet S2.01, S3.01, 3.02, S3.03  Furnish and install new roof sheathing, fascia and roof tile to match existing  Remove and reinstall column stone cladding  Stucco wall sections from flashing and roof  Paint wall tower roof wall areas to match existing  Repair wood roof rafters with epoxy wood putty East tower as explained in plan  Zinc coat existing metal roof brackets with anti corrosive  Custom fabrication of wall-attached brackets and anchors for screen structural panels  Furnish and install new AC fence screens as per plan-McNichols Perf Metal Screen Systems  Removal of shoring frames, scaffolding, utilities and equipment  Debris removal and clean up area For the lump sum of $174,933.00 Lump sum does not include permits fees, afterhours work, work phases, remobilization, column/concrete repairs, landscape restore, special inspections and any unforeseen work not indicated above. Engineer to determine structural repairs. Respectfully submitted for your consideration. Jose Gavarrete Gavarrete Inc. General Contractors CITY OF CORAL GABLES FINANCE DEPARTMENT / PROCUREMENT DIVISION PROJECT RECEIPT LOG Project Number & Title: IFB 2024-039 Recertification Repairs – Coral Gables Country Club Opening Date 2:00 p.m. October 14, 2024 Bidder Name Amount Waypoint Contracting, Inc. No Bid Opened/Received by: Printed Name: Eduardo Hernandez Signature: Witnessed by: Printed Name: Andrea Fortella Signature: NOTE: Please be advised that this log only reflects the submittals received for the project referenced above. It is no way intended to indicate the results of the evaluation process and subsequent award. PROPOSAL Date: October 14, 2024 To: Ralph Rodriguez Coral Gables Public Works Dept. City of Coral Gables Project: Coral Gables Country Club Tower Repairs Emergency Removal of Fallen Roof Structure at Café Tower Coral Gables, Florida Scope: CG Country Club Tower Roof Removal due to wood rot and water damage causing collapse as specified in site meeting. Remove entire roofing structure, tiles, trusses, wire mesh, plaster and wood members We are pleased to submit this proposal to furnish labor, materials and services for the following:  General Conditions (Supervision, mobilization, dust control, roof coverings, safety, etc.)  Remove collapsed sections on tower ceiling as specified same day of tower roof  Remobilize to set up equipment and scaffolding to prepare removal of rotten wood  Delivery of boom lift equipment for reach and clearance of side roof areas  Demolition of stucco cement ceiling, wood truss, roof tiles, wood ledgers and cement  Removal of loose concrete particles at Café side tower roof  Remove floor and roof coverings/protection  Debris removal and clean up For the lump sum of $16,460.00 + $154,140 (scope attached) = $170,600. Lump sum does not include permits, afterhours work, drawings, special inspections and any unforeseen work not indicated above. Respectfully submitted for your consideration. Jose Gavarrete Gavarrete Inc. General Contractors QUOTE TABULATION FORM Department: Vendor Number: Vendor Name: Line # Description Quantity Line Total 1 2 3 4 5 6 Quote Total Vendor Name Quote Total Vendor 1 Vendor 2 Vendor 3 Vendor 4 Vendor 5 Requested By: Date: Public Works - EMERGENCY REPAIRS CGCC 1000070 GAVARRETE INC. General Conditions Mobilization $30,020 Mobilization $28,820 Structural Work Shoring Design and Installaltion $4,000 Structural Work items S1.04 & Wind Pressure calcs $22,848 Structural Work items S2.01, S3.01, S3.02, S3.03 $49,592 Structural Work S3.04 $18,860 $154,140 GAVARRETE INC RED DOOR CONSTRUCTION JOHN BELL CONSTRUCTION M&J CONSULTING GROUP CORP CAMPUS CONSTRUCTION Lis M. Ferrer $154,140 NO BID NO BID PUBLIC WORKS Lis Ferrer CITY OF CORAL GABLES FINANCE DEPARTMENT I PROCUREMENT DIVISION PROJECT RECEIPT LOG IFB 2025-014 Roof and Tower Repairs — Coral Gables Country Club Opening Date 2:00 PM Thursday, July 3, 2025 Proposer Name Amount Gavarrete, Inc. No Bid Project Number & Title: NOTE: Please be advised that this log only r’t1ects t,je submittals receivedfor the project referenced above. It is no way intended to indicate the results of the evaluation process and subsequent award.