Waive competitive bid to purchase $375,000 Vermont Systems platform maintenance

Page 1 of 2 – Resolution No. 2026-51 CITY OF CORAL GABLES, FLORIDA RESOLUTION NO. 2026-51 A RESOLUTION OF THE CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE INNOVATION AND TECHNOLOGY DIRECTOR TO WAIVE THE COMPETITIVE PROCESS TO PURCHASE VERMONT SYSTEMS OMS PLATFORM MAINTENANCE SERVICE IN THE ESTIMATED AMOUNT OF $375,000 AS A “SPECIAL PROCUREMENT/BID WAIVER,” PURSUANT TO SECTION 2-691OF THE PROCUREMENT CODE. WHEREAS, the Innovation and Technology Department purchased the Vermont Systems Computing System Platform in November 2016 to operate the Community Recreation Department activity registrations, facility reservations, point of sale, pass managements, activity scheduling, general ledger and web portal; and WHEREAS, Vermont Systems is the software that supports operations of the Community Recreation department for activity registrations, facility reservations, point of sale, pass managements, activity scheduling, general ledger and web portal; and WHEREAS, the IT Department has the need to renew the annual maintenance of the OMS Platform for a period of five (5) years at $75,000 each year; and WHEREAS, the City is seeking approval to purchase the on-going maintenance for the existing Vermont Systems that includes coverage for the domain subscription, cloud services, hosting fees and user tools; and WHEREAS, Section 2-585 of the Procurement Code, entitled "Authority" authorizes the City Manager to delegate authority to the Procurement Officer to administer and make recommendations on contract awards;

NOW, THEREFORE,

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CORAL GABLES: SECTION 1. The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. SECTION 2. That the City Commission accepts the recommendation of the Innovation Department Director and authorizes the City Manager to purchase Vermont Systems OMS Platform annual maintenance service, for a period of five (5) years at and estimated annual amount of $75,000 for $375,000 or in an amount not to exceed the available budget pursuant to Section 2-691 of the City's Procurement Code. Docusign Envelope ID: 9459B2CC-6B1A-49C1-8863-B46C87AB81C9 Page 2 of 2 – Resolution No. 2026-51 SECTION 3. That this Resolution shall become effective upon its passage and adoption herein. PASSED AND ADOPTED THIS TWENTY-FOURTH DAY OF FEBRUARY, A.D., 2026. (Moved: Anderson / Seconded: Fernandez) (Unanimous Voice Vote) (Agenda Item: D-1) APPROVED: VINCE LAGO MAYOR ATTEST: APPROVED AS TO FORM AND LEGAL SUFFICIENCY: BILLY Y. URQUIA CITY CLERK CRISTINA M. SUÁREZ CITY ATTORNEY Docusign Envelope ID: 9459B2CC-6B1A-49C1-8863-B46C87AB81C9