$592K: accepting the recommendation of the Chief Procurement Officer to award HVAC & Refrigeration Systems…

CITY OF CORAL GABLES, FLORIDA RESOLUTION _______ A RESOLUTION OF THE CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE CHIEF PROCUREMENT OFFICER TO AWARD HVAC & REFRIGERATION SYSTEMS SERVICES TO WEATHERTROL MAINTENANCE CORP., AS THE SOLE RESPONSIVE AND RESPONSIBLE BIDDER, IN AN ESTIMATED ANNUAL AMOUNT OF $591,746.50 AND NOT TO EXCEED BUDGETED FUNDS, PURSUANT TO INVITATION TO BIDS (IFB) 2025-033 AND SECTION 2-763 OF THE CITY’S PROCUREMENT CODE ENTITLED “CONTRACT AWARD”. WHEREAS, on October 14, 2025, the Procurement Division of Finance formally advertised, issued and distributed IFB 2025-033 HVAC & Refrigeration Systems Services. One hundred and fifteen (115) prospective bidders were notified through INFOR, the City’s web-based e-Procurement system.; and WHEREAS, on October 22, 2025, a non-mandatory pre-bid conference was held,; and WHEREAS, on November 19, 2025, one (1) bid was received in response to the IFB from: Weathertrol Maintenance Corp.; and WHEREAS, the Public Works Department concurs with the Chief Procurement Officer’s recommendation to award Weathertrol Maintenance Corp., as the sole responsive and responsible bidder for a three (3) year term contract with option to renew for two (2) additional one (1) year periods, in an amount not to exceed budgeted funds; and WHEREAS, Section 2-585 of the Procurement Code, entitled “Authority” authorizes the City Manager to delegate authority to the Procurement Officer to administer and make recommendations on contract awards.

NOW THEREFORE

BE IT RESOLVED BY THE COMMISSION OF THE CITY OF CORAL GABLES: Section 1. The foregoing “Whereas” clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. That the City Commission accepts the recommendation of the Chief Procurement Officer to award the HVAC & Refrigeration Systems Services contract to Weathertrol Maintenance Corp., as the sole responsive and responsible bidder for an initial period of three (3) years, with the option to renew for two (2) additional one (1) year periods, in an amount not to exceed the available budget, pursuant to Invitation for Bids (IFB) 2025-033 and section 2-763 of the procurement code entitled “Contract Award”. Section 3. That this Resolution shall become effective upon the date of its adoption herein. PASSED AND ADOPTED THIS TWENTY-FOURTH DAY OF FEBRUARY 2026. (Moved by _______, Seconded by _______) (Passed 0/0 vote) _____________________________ VINCE LAGO MAYOR ATTEST: _____________________________ BILLY Y. URQUIA APPROVED AS TO FORM AND CITY CLERK LEGAL SUFFICIENCY: _____________________________ CRISTINA M. SUÁREZ CITY ATTORNEY