Awarding request for proposal RFP #2026-09 “custodial services for city of doral facilities” to sfm janitorial services, LLC, the most responsive and responsible proposer; authorizing the city manager to enter into an agreement with sfm janitorial services, LLC for the provision of city facilities custodial services in an amount not to exceed departmental budgeted funds, for a period of three (3) years with an option to renew for an additional three (3) one-year (1) periods under the same terms, conditions, and prices of the contract; authorizing the city manager to approve as qualified service providers the second and third highest-ranked proposers under this RFP, allowing the city to select them to provide services if the top-ranked proposer is unable to fulfill the full scope of work or meet the terms and conditions required under the RFP; authorizing the city manager to execute the agreement and expend budgeted funds on behalf of the city; providing for implementation; providing for incorporation of recitals

Memorandum Date: May 29, 2026 To: Zeida Sardifias City Manager From: Rossella Montejo Procurement Manager Subject: Recommendation to Award RFP No. 2026-09 for Custodial Services for City of Doral Facilities This memorandum provides an overview of the City of Doral Procurement Department’s evaluation process and recommendation for RFP No. 2026-09 for Custodial Services for City of Doral Facilities. It also seeks the City Manager’s approval of intended award. BACKGROUND: The City of Doral (“City”), through its Public Works division, and in collaboration with the Procurement & Asset Management department, prepared RFP No. 2026-09 to solicit qualified and experienced vendors to provide for Custodial Services for City of Doral Facilities. The scope of work includes Green Building Best Maintenance Practice Custodial Services to maintain the City's facilities which include City Hall, Doral Police Department, PD Training Center and Public Works Warehouse. The City issued RFP No. 2026-09 on April 6th, 2026, inviting qualified vendors to submit solicitations. The notice was published on OpenGov and was distributed electronically to a wide network of vendors. A publicly noticed, mandatory pre-bid conference was held on April 15th, 2026. On April 27, 2026, the City received and publicly opened fourteen (14) timely proposals. Thirteen (13) were deemed responsive and shared with the evaluation committee for review. On May 6th, 2026, A publicly noticed evaluation meeting was held. The selection committee unanimously voted to shortlist the highest-scoring companies: AK Building Services ASIMA Facility Management Encompass Onsite LLC SFM Janitorial Services LLC United States Services Industries o o o 0o o On May 28th, 2026, oral presentations and interviews were held with the shortlisted the vendors. On the same day, a publicly noticed evaluation meeting was held for Phase Il scoring. All proposals were evaluated based on the published criteria. The committee unanimously agreed to recommend the highest scoring vendor for award. The final score is represented below: . GG Value-Added Presentation Loy Demunslra{ed Solving & Services & = Responses Understanding 3 z VLGS Quality & to A (L LTS Innovation Clarity e Val::ipation Improvement (Non- Methods L) SFM Janitorial Senvices, LLC 4360 45 4.5 4 4.25 88.5 Encompass Onsite LLC 4.5 4.5 4 4.25 4.5 87.75 ASIMA Facility 413 45 45 45 4 86.25 Management AKBullding 45 375 3.25 4 375 78.75 Services United States Service 3.13 3.25 3.5 3.25 3 64.25 Industries The City Manager has reviewed the Procurement Department’s recommendations and concurs with proceeding with the highest-scoring vendor for recommended award of RFP-2026-09 for Custodial Services for City of Doral Facilities. City Manager Attachments: SFM Factsheet Aggregate Scores SFM Janitorial Services LLC proposal AK Building Services proposal ASIMA Facility Management proposal Encompass Onsite LLC proposal United States Services Industries proposal RFP 2026-09 Custodial Services for City of Doral Facilities Solicitation Approval Form c Francisco Rios, Deputy City Manager Fernando Casamayor, Chief Financial Officer / Assistant City Manager Carlos Arroyo, Public Works Director Roman Martinez, Director of Procurement and Asset Management