Waive competitive bidding for Miami For Everyone program implementation

City of Miami Miami For Everyone Program Guidelines Background: On April 13th 2023, the Miami City Commission approved Resolution No. R-23-0178 establishing the Miami For Everyone (“MFE”) program. The following Miami For Everyone guidelines were adopted in said Resolution R-23-0178, to ensure the accountability and utilization of the program funds meets the intent of the MFE Program. Funding for the MFE Program will be allocated by the City Commission. Purpose: The purpose of the Miami For Everyone program is to assist communities facing the long-term complications resulting from declared emergencies and to address the specific needs of the most vulnerable residents and businesses, through a strategy of focusing the provision of support towards priority areas of need that will further stabilize economic conditions within City District(s). The City of Miami created the Miami For Everyone program to address the needs of the most vulnerable residents who continue to experience hardships due to a declared emergency (pandemic, natural disaster, etc.). Miami For Everyone focuses on projects and programs providing services directly benefitting City of Miami residents in the following priority areas: • Affordable Housing1 • Mortgage Replacement Program2 • Educational Programs for children, youth and adults • Elderly meals, direct financial assistance, transportation, recreational and health/wellness related activities • Direct financial assistance, food assistance (gift card programs, voucher programs) • At-risk youth or youth summer job programs • Transportation services and programs • Job development, retention and training programs • Homeless Services • Food Distribution programs • Necessary climate and resiliency improvements in compliance with program purpose and guidelines • Essential supplies, during a State of Emergency, natural disaster, or economic crisis. • Necessary infrastructure improvements in compliance with program purpose and guidelines The expenditure of Miami For Everyone funds allocated under this Initiative shall only be expended to benefit the interest of disadvantaged residents of the City of Miami. 1 All Affordable Housing projects shall be managed by the City of Miami’s Department of Housing and Community Development (“HCD”) and subject to compliance with HCD’s applicable rules, guidelines, processes, and procedures, including but not limited to, relevant funding agreements. 2 The MFE Mortgage Replacement Program shall be managed by the City of Miami’s Department of Housing and Community Development (“HCD”) and subject to compliance with HCD’s applicable rules, guidelines, processes, and procedures, including but not limited to, relevant funding agreements. City of Miami Miami For Everyone Program Guidelines Eligible Entities and Organizations: Miami For Everyone fund recipients must be an active and registered State of Florida entity: (1) For Profit3; (2) Not-for profit organizations {501(3)(c)}; (3) Governmental units; (4) Educational and academic institutions; (5) City of Miami departments, Offices of City Elected Officials, agencies, or boards; (6) Eligible City Residents who have applied and met all requirements of the Miami For Everyone Mortgage Replacement Program4. Additional Program Guidelines and Requirements • Any organization considered for or selected to receive Miami For Everyone funds must comply with any and all local, state and federal laws, rules, regulations, or guidelines associated with the programs funded, and such allocations may be revoked at the sole discretion of the City Commission. • Organization must complete a Miami For Everyone funding request form. • MFE programs are subject to funding availability. • MFE fund recipients will use funds for a program or initiative that reaches a significant number of individuals and/or significantly mitigates the impacts of a declared emergency. • Recipients will be required to enter into a grant agreement with the City of Miami prior to any funding being disbursed. Said agreement shall include program/activity information and language regarding: o Resolution stating who is authorized to execute agreement with City of Miami o Scope of Services including but not limited to number of residents being served, City of Miami District/Location where services are being provided, program focus/priority area, frequency of service, performance measures and any other performance metric deemed relevant to the program priority area o Budget detailing how funding will be utilized to provided services to City/District residents as described in the Scope of Services o Invoicing for activities and services provided and residents assisted or served o Conflict of Interest o Insurance as required by the City of Miami, which said requirements may be amended by the City’s Department of Risk Management (“Risk”) and approved by Risk, which may be withheld in the City’s sole discretion. o Any other material terms deem applicable to ensure appropriate use of public funds • If an agreement is not executed in six (6) months from the date of Commission approval, the recipient will be recommended for de-obligation. • Unless otherwise approved or extended by City Commission, the agreement term will end a year following contract execution. • Recipients will be required to complete an end of program close-out report certifying the services provided, performance metrics, location of services, timeline for the provision of MFE related services and a narrative of the overall accomplishments of the program. The City, from time to 3 Only eligible to be awarded funding for affordable housing projects. 4 Only eligible to be awarded to City Residents who have been approved under the City of Miami Single Family Replacement Home Program. City of Miami Miami For Everyone Program Guidelines time, may conduct on-site monitoring and/or audits of the MFE funded program/activity/service. • Funds cannot be used to pay expenditures such as: o Lobbying Activities o Traveling for non-program participants o Meals for non-program participants o Defense and prosecution of criminal and civil proceedings o Donations or fund raising activities o Individual or Personal expenses o Pay same expense charged to other funding source (e.g. CDBG funds) o Sponsorship of events and activities o Any other expenditures deemed ineligible by the City of Miami Organizations that discriminate based on race, color, sex, religion, national origin, age or disability will not be recommended for funding. Administrative/Indirect expenses cannot exceed 10% of the budget allocation. • These guidelines are further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. • The attached Funding Request Form (pages 1-6) must be completed in its entirety by the applicant. The completed form must besubmitted to the Office of Management and Budget before the entity may added to the Commission Agenda for approval. (March 28, 2023) City of Miami Miami For Everyone Program Guidelines Mortgage Replacement Program Requirements: Program Description: Designed to address substandard and dilapidated housing units that qualify for assistance under the City of Miami’s Single Family Replacement Home Program. Funding Soruce: Miami For Everyone Program funds. Type of Assistance: Deferred payment loan used for the payment and replacement of existing private first mortgage loans recorded against a property that is approved for assistance under and the City of Miami’s Single Family Replacement Home Program. Maximum Subsidy: $200,000, per eligible property Income Requirements: Total household income not to exceed 80% AMI Affordability Period: 30 years Lien Position: 1st lien position on assisted property. No other liens on the property shall be permitted other than the City of Miami Single Family Replacement Home municipal mortgage lien. Eligible Property: Single-family owner-occupied units in the City of Miami with major structural defects that cannot be rehabilitated and have been approved for assistance through the City of Miami’s Single Family Replacement Home Program. Repayment Requirements: In the case of a sale or transfer or if the property ceases to be occupied as primary residence, the borrower will be required to repay 100% of the original principal amount given as assistance. Page 1 of 6 Return this form to: gbrito@miamigov.com (March 28, 2023) City of Miami Miami For Everyone Program Funding Request Form CONTACT INFORMATION: Contact Person: Title: Phone number: Email Address: Name of Person completing this form: Legal Name of Organization: Address (Street, City, State, Zip Code): Executive Director of Organization: Executive Director email: Executive Director Contact Phone Number: 305.878.8213 The organization is a registered and active State of Florida Corporation (select one): For-profit organization Not-for profit organization {501(3)(c)} Local governmental unit State governmental unit Educational and academic institution City of Miami department, office of elected official, agency or board 305.878.8213 Andres Castillo CEO 305.642.7600 Extension 103 act@regishouse.org Andres Castillo` Regis House, Inc. 1250 Northwest 7th Street, Suite 209, Miami, Florida 33125 Andres Castillo act@regishouse.org 305.878.8713 I Page 2 of 6 Return this form to: gbrito@miamigov.com (March 28, 2023) City of Miami Miami For Everyone Program Funding Request Form ORGANIZATION AND PROGRAM/PROJECT INFORMATION Organization History and Background Information: Is your program/project providing direct services to residents of the City of Miami? Yes No Number of residents your entity will serve: Frequency of Service: Age Group Served: Is your program/project related to a declared emergency in the City of Miami? Yes No Name of Declared Emergency: Date of Official Declaration: ____________ Is your program/project impacting one of Miami’s afflicted communities? Yes No Geographic Area Served (specific to this project/program) District Served (1, 2, 3, 4, 5, Citywide) Neighborhood/Community being served: Program/Project Priority area (Select one): Affordable Housing Mortgage Replacement Program (See Appendix A) Educational Programs for children, youth, and adults Elderly meals, direct financial assistance, transportation, recreational and health/wellness related activities Direct financial assistance, food assistance (gift card programs, voucher programs) Regis House, Inc. was founded in 1984 and provides mental health and substance abuse services in Miami. Over 100,000 families have received counseling and support since its inception. The organization focuses on at risk youth and underserved residents of Miami, offering critical resources to improve community well being √ March 9th 2020 Covid 19 400 + Varies by program All ages I I Citywide Citywide √ I Page 3 of 6 Return this form to: gbrito@miamigov.com (March 28, 2023) City of Miami Miami For Everyone Program Funding Request Form At-risk youth or youth summer job programs Transportation services and programs Job development, retention and training programs Homeless Services Food Distribution programs Climate Resiliency Improvements Essential supplies, during a State of Emergency, natural disaster, or economic crisis Allowable Infrastructure Improvement per program purpose and guidelines I Page 5 of 6 Return this form to: gbrito@miamigov.com (March 28, 2023) City of Miami Miami For Everyone Program Funding Request Form Program/Project Title: Project/Program Description: Program Start Date: Program End Date: counseling for at-risk youth (individual, family, and group sessions), assistance with Medicaid and food stamps applications, and a STEAM-focused summer camp for underserved children, fostering growth, support, and opportunity. The Thrive Together Initiative provides mental health Please describe how this program/project and funding will assist the community overcome the adverse effects of the declared emergency: The Thrive Together Progam provides mental health counseling for at-risk youth, assists families with Medicaid and food stamps access, and also offers a STEAM summer camp IMPACT AND PERFORMANCE: Describe overall expected outcomes and performance measures for this project/program: Please attach additional pages to the back of this packet, if the space above is not sufficient. The program expects to serve 400+ residents, improving mental health outcomes through counseling, increasing access to Medicaid and food stamps, and enhancing academic and social skills via the STEAM summer camp. Performance will be measured by the number of residents served, counseling session attendance, successful assistance applications, and participation in the summer camp program. “Thrive Together Program" February 1st, 2025 January 31st 2025 Page 5 of 6 Return this form to: gbrito@miamigov.com (March 28, 2023) City of Miami Miami For Everyone Program Funding Request Form FUNDING REQUEST INFORMATION: Amount Requested: $ Explain how the City of Miami’s Miami For Everyone funding will be utilized: Itemize MFE funding related to expenditures below: Personnel Salaries & Wages: $ Personnel Benefits $ Space Rental: $ Utilities (Electricity, Phone, Internet): $ Supplies: $ Equipment $________________ Marketing: $ Transportation (Participants): $ Meals (Participants): $ Professional Services (List each): $ Construction (attach schedule of costs): $___________________ Other (please describe): Other (please describe): Mortgage Replacement (please describe): Funds will primarily support direct services by covering salaries for counselors and staff, and rent for program facilities. 100,000 80,000 20,000 Page 6 of 6 Return this form to: gbrito@miamigov.com (March 28, 2023) City of Miami Miami For Everyone Program Funding Request Form To be completed by the Entity/Recipient By signing below you agree to the guidelines and stipulate that the information provided on this form is accurate and complete. Completed by (Print & Sign): Date: Additional Comments: To be completed by District Commissioner/Mayor’s Office Recommended for funding: Yes No Funding Recommendation: Commission Meeting Date: Additional Comments: Completed by (Print & Sign): Date: To be completed by the Department Received by (Print & Sign): Date: Additional Comments: Andres Castillo 12/23/2024 December 23, 2024 | 17:28:57 EST $100,000.00 January 23 2025 Marie Gouin December 27, 2024 | 12:05:41 EST