Directing the city manager, the city clerk, and the city attorney to collaboratively create and implement a publicly accessible, searchable web based portal providing access to audio and/or video recordings of all public meetings of any city of miami board ("city board"), as defined in section 2-882 of the code of city of miami, florida, as amended (“city code”); providing for transparency and public access; requiring completion of the web portal within

AGENDA ITEM COVER PAGE File ID: #19276 Resolution Sponsored by: Commissioner Rolando Escalona A RESOLUTION OF THE MIAMI CITY COMMISSION DIRECTING THE CITY MANAGER, THE CITY CLERK, AND THE CITY ATTORNEY TO COLLABORATIVELY CREATE AND IMPLEMENT A PUBLICLY ACCESSIBLE, SEARCHABLE WEB BASED PORTAL PROVIDING ACCESS TO AUDIO AND/OR VIDEO RECORDINGS OF ALL PUBLIC MEETINGS OF ANY CITY OF MIAMI BOARD ("CITY BOARD"), AS DEFINED IN SECTION 2-882 OF THE CODE OF CITY OF MIAMI, FLORIDA, AS AMENDED (“CITY CODE”); PROVIDING FOR TRANSPARENCY AND PUBLIC ACCESS; REQUIRING COMPLETION OF THE WEB PORTAL WITHIN NINETY (90) CALENDAR DAYS OF ADOPTION OF THIS RESOLUTION; AND FURTHER DIRECTING THAT WITHIN SAID NINETY (90) CALENDAR DAYS, ANY NECESSARY LEGISLATION BE PRESENTED TO REQUIRE THE AUDIO OR VIDEO RECORDING OF ALL PUBLIC MEETINGS OF ANY CITY BOARD AS DEFINED IN SECTION 2-882 OF THE CITY CODE. City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com City of Miami Legislation Resolution File Number: 19276 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION DIRECTING THE CITY MANAGER, THE CITY CLERK, AND THE CITY ATTORNEY TO COLLABORATIVELY CREATE AND IMPLEMENT A PUBLICLY ACCESSIBLE, SEARCHABLE WEB BASED PORTAL PROVIDING ACCESS TO AUDIO AND/OR VIDEO RECORDINGS OF ALL PUBLIC MEETINGS OF ANY CITY OF MIAMI BOARD ("CITY BOARD"), AS DEFINED IN SECTION 2-882 OF THE CODE OF CITY OF MIAMI, FLORIDA, AS AMENDED (“CITY CODE”); PROVIDING FOR TRANSPARENCY AND PUBLIC ACCESS; REQUIRING COMPLETION OF THE WEB PORTAL WITHIN NINETY (90) CALENDAR DAYS OF ADOPTION OF THIS RESOLUTION; AND FURTHER DIRECTING THAT WITHIN SAID NINETY (90) CALENDAR DAYS, ANY NECESSARY LEGISLATION BE PRESENTED TO REQUIRE THE AUDIO OR VIDEO RECORDING OF ALL PUBLIC MEETINGS OF ANY CITY BOARD AS DEFINED IN SECTION 2-882 OF THE CITY CODE. WHEREAS, the City of Miami (“City”) conducts numerous public meetings through advisory boards, committees, and certain outside agencies that influence policy decisions, recommend legislative action, or administer public resources; and WHEREAS, meaningful public oversight requires that residents have the ability to easily access and review the proceedings of such public meetings; and WHEREAS, while some public meetings are currently recorded, access to audio and/or video recordings is inconsistent and not centralized in a single, user-friendly location; and WHEREAS, there is currently no comprehensive, publicly accessible web-based platform that allows members of the public to readily locate and view recordings of meetings across all City boards as defined in Section 2-882 of the Code of the City of Miami, Florida, as amended (“City Boards”); and WHEREAS, transparency, accountability, and public trust are core principles of effective municipal governance; and WHEREAS, advances in technology allow for the creation of web-based tools that can be implemented and maintained at a reasonable cost; and WHEREAS, requiring the audio or video recording of all public meetings of City Boards is necessary to ensure that such a web portal fully serves its transparency objective; and WHEREAS, it is in the best interest of the City to ensure that recordings of public meetings are consistently created, preserved, and made easily accessible to the public;

NOW, THEREFORE,

BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as fully set forth in this Section. Section 2. The City Manager, the City Clerk, and the City Attorney are hereby directed to collaboratively design, develop, and implement a centralized, web-based portal accessible through the City’s official website for the purpose of providing public access to audio and/or video recordings of all public meetings of City Boards. Section 3. The web portal shall be publicly accessible and searchable, and shall allow members of the public to easily locate recordings of City Board meetings. Section 4. To the greatest extent practicable, the web portal shall comply with applicable accessibility requirements and public records laws, and shall be maintained in a manner that ensures recordings remain available to the public for reasonable time periods. Section 5. The City Manager shall ensure appropriate interdepartmental coordination to support the ongoing uploading, maintenance, and accuracy of the recordings made available through the web portal. Section 6. The web portal required by this Resolution shall be fully operational and publicly accessible within ninety (90) calendar days from the adoption of this Resolution. Section 7. Within said ninety (90) calendar days, the City Manager, the City Clerk, and the City Attorney are further directed to present to the City Commission any and all ordinances, resolutions, or other necessary legislation required to mandate the audio or video recording of all public meetings of City Boards, subject to all applicable laws, rules, and regulations. Section 8. This Resolution shall become effective immediately upon adoption. APPROVED AS TO FORM AND CORRECTNESS: