Accept bid from Global Trading for police and fire badges and wallets

AGENDA ITEM SUMMARY FORM File ID: #17072 Date: 12/23/2024 Requesting Department: Department of Police, Department of Fire-Rescue and Department of Code Compliance Commission Meeting Date: 02/27/2025 Sponsored By: District Impacted: All Type: Resolution Subject: Invitation for Bid - Purchase of Badges, Wallets, & Insignias Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received pursuant to Invitation for Bid ("IFB") No. 1767386 Purchase of Badges, Wallets and Insignias, on an as needed basis, from Global Trading, Inc., (“Global Trading”) for an initial contract term of three (3) years, with the option to renew for one (1) additional three (3) year period; allocating funds from the various sources of funds from the end user departments and agencies; subject to the availability of funds and budgetary approval, at the time of need; authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions; subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti-deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: The Department of Procurement (“Procurement”), on behalf of the Department of Fire-Rescue (“Fire-Rescue”), Police Department (“Police”) and the Department of Code Compliance (“Code”) issued IFB No. 1737386 for the Purchase of Badges, Wallets, and Insignias on an as needed basis, under full and open competition. As required by the Procurement Code, the IFB was issued online via the City of Miami's Periscope S2G Electronic Portal (“Periscope S2G”). On August 2, 2024, at the bid closing, four (4) bids were received. Three (3) Bidders were found to be non-responsive as they did not submit the required documentation as required by the Solicitation. On August 13, 2024, a Best and Final Offer Letter (“BAFO”) was sent to Global Trading, the apparent responsive and responsible Bidder. The bid was evaluated and tabulated following the guidelines published in the Bid. Procurement is recommending award to Global Trading. The estimated contract amount is approximately $341,141.04 for the term of the contract. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: General Account No: Various Account Funds Reviewed By Department of Procurement Annie Perez Procurement Review Completed 01/08/2025 6:28 PM Code Compliance Robert Santos-Alborna Department Head Review Completed 01/22/2025 10:44 AM Department of Police Jorge Blanco Initial Police Review Completed 02/11/2025 2:14 PM Department of Police Manuel Morales Department Head Review Completed 02/14/2025 9:18 AM Department of Fire-Rescue Robert C Hardy Fire Review Completed 02/18/2025 6:33 AM Department of Fire-Rescue Johnny Duran Fire Budget Review Completed 02/18/2025 8:29 AM Department of Fire-Rescue Niorge Aragon Fire Review Completed 02/18/2025 8:59 AM Department of Fire-Rescue Robert Hevia Fire Chief Review Completed 02/18/2025 10:02 AM Office of Management and Budget Pedro Lacret Budget Analyst Review Completed 02/18/2025 3:19 PM Office of Management and Budget Marie Gouin Budget Review Completed 02/18/2025 3:26 PM City Manager’s Office Barbara Hernandez Assistance City Manager Review Completed 02/18/2025 3:37 PM City Manager’s Office Natasha Colebrook-Williams Deputy City Manager Review Completed 02/18/2025 7:37 PM City Manager’s Office Arthur Noriega V City Manager Review Completed 02/18/2025 7:44 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 02/18/2025 7:54 PM Office of the City Attorney Thomas M. Fossler ACA Review Completed 02/18/2025 10:14 PM Office of the City Attorney George K. Wysong III Approved Form and Correctness Completed 02/18/2025 10:17 PM City Commission Todd B. Hannon Meeting Pending 02/27/2025 9:00 AM City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com City of Miami Legislation Resolution File Number: 17072 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID RECEIVED, PURSUANT TO INVITATION FOR BID (“IFB”) NO. 1767386 FOR THE PURCHASE OF BADGES, WALLETS AND INSIGNIAS ON AN AS NEEDED BASIS, FROM THE APPARENT LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, GLOBAL TRADING, INC., (“GLOBAL TRADING”) FOR AN INITIAL CONTRACT TERM OF THREE (3) YEARS WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL THREE (3) YEAR PERIOD; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE END USER DEPARTMENTS AND AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVAL, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI- DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the Department of Fire-Rescue (“Fire-Rescue”), the Police Department (“Police”) and the Department of Code Compliance (“Code”) have a continued need for the purchase of badges, wallets and insignias on an as needed basis; and WHEREAS, on March 19, 2024, the Department of Procurement (“Procurement”) issued Invitation for Bid (“IFB”) No. 1737386 to establish a contract for the purchase of badges, wallets, and insignias on an as needed basis, to be awarded, for an initial term of three (3) years, with the option to renew for one (1) additional three (3) year period; and WHEREAS, on August 2, 2024, Procurement received four (4) bids in response to the IFB, which were evaluated and tabulated following the required guidelines of the IFB; and WHEREAS, Global Trading, Inc. (“Global Trading”) was the apparent lowest responsive and responsible Bidder;

NOW, THEREFORE,

BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received on August 2, 2024, pursuant to IFB No. 1737386, to establish a contract for the purchase of badges, wallets, and insignias, on an as needed basis, from Global Trading, the apparent lowest responsive and responsible Bidder, for an initial term of three (3) years, with the option to renew for one (1) additional three (3) year period, is accepted. Section 3. Funds to be allocated from the various sources of funds from the end user departments and agencies, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized1 to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approval, and compliance with applicable provisions of the Code of the City of Miami, Florida, as amended (“City Code”), including, the City of Miami's Procurement Ordinance, Anti-Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.