Accept bid from Most Dependable Fountains for city park water fountains

AGENDA ITEM SUMMARY FORM File ID: #17400 Date: 04/16/2025 Requesting Department: Department of Parks and Recreation Commission Meeting Date: 05/08/2025 Sponsored By: District Impacted: All Type: Resolution Subject: Invitation for Bid - Purchase of Water Fountains - Various City Parks Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received pursuant to Invitation for Bid ("IFB") No. 1893387, Purchase of Water Fountains-Various City Parks, on an as needed basis, from Most Dependable Fountains, Inc., (“Most Dependable Fountains”) for an initial contract term of two (2) years, with the option to renew for two (2) additional two (2) year periods; allocating funds from the Parks’ General Account Code Fund, 35000.291001.664000, and various sources of funds from the end user departments and agencies; subject to the availability of funds and budgetary approval, at the time of need; authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions; subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti-deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: The Department of Procurement (“Procurement”), on behalf of the Department of Parks and Recreation (“Parks”) issued IFB No. 1893387 for the Purchase of Water Fountains for Various City Parks, on an as needed basis, under full and open competition. As required by the Procurement Code, the IFB was issued online via the City of Miami's BidSync Electronic Portal (“BidSync”). On October 11, 2024, at the bid closing, one (1) was received. A survey was conducted, and some vendors stated that they could not meet the deadline for submitting the bid. On November 27, 2024, a Best and Final Offer Letter (“BAFO”) was sent to Most Dependable Fountains, the apparent responsive and responsible Bidder. The bid was evaluated and tabulated following the guidelines published in the Bid. Procurement is recommending award to Most Dependable Fountains. The estimated contract amount is approximately $1,933,765 for the term of the contract. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: General Account No: 35000.291001.664000 Reviewed By Department of Parks and Recreation Lacleveia E Morley Department Head Review Completed 04/18/2025 2:41 PM Office of Management and Budget Donovan Dawson Budget Analyst Review Completed 04/24/2025 3:16 PM Office of Management and Budget Marie Gouin Budget Review Completed 04/25/2025 4:08 PM Department of Procurement Annie Perez Procurement Review Completed 04/28/2025 7:10 PM City Manager’s Office Barbara Hernandez Assistant City Manager Review Completed 04/29/2025 4:34 PM City Manager’s Office Natasha Colebrook-Williams Deputy City Manager Review Completed 04/29/2025 6:55 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 04/29/2025 6:55 PM City Manager’s Office Arthur Noriega V City Manager Review Completed 04/29/2025 9:05 PM Office of the City Attorney Thomas M. Fossler ACA Review Completed 04/29/2025 9:08 PM Office of the City Attorney George K. Wysong III Approved Form and Correctness Completed 04/29/2025 9:11 PM City Commission Todd B. Hannon Meeting Pending 05/08/2025 9:00 AM City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com City of Miami Legislation Resolution File Number: 17400 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID RECEIVED, PURSUANT TO INVITATION FOR BID (“IFB”) NO. 1893387 FOR THE PURCHASE OF WATER FOUNTAINS FOR VARIOUS CITY OF MIAMI ("CITY") PARKS ON AN AS NEEDED BASIS, FROM THE APPARENT LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, MOST DEPENDABLE FOUNTAINS, INC. (“MOST DEPENDABLE FOUNTAINS”), FOR AN INITIAL CONTRACT TERM OF TWO (2) YEARS WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL TWO (2) YEAR PERIODS; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE END USER DEPARTMENTS AND AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AGREEMENTS, AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVAL, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI-DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the Department of Parks and Recreation (“Parks”) has a continued need for the purchase of water fountains for various City of Miami (“City”) parks, on an as needed basis; and WHEREAS, on September 19, 2024, the Department of Procurement (“Procurement”) issued Invitation for Bid (“IFB”) No. 1893387 to establish a contract for the purchase of water fountains for various City Parks on an as needed basis, to be awarded, for an initial term of two (2) years, with the option to renew for two (2) additional two (2) year periods; and WHEREAS, on October 11, 2024, Procurement received one (1) bid in response to the IFB, which was evaluated and tabulated following the required guidelines of the IFB, Most Dependable Fountains was the apparent responsive and responsible Bidder;

NOW, THEREFORE,

BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received on October 11, 2024, pursuant to IFB No. 1893387, to establish a contract for the purchase of water fountains for various City Parks, on an as needed basis, from Most Dependable Fountains, the apparent responsive and responsible Bidder, for an initial term of two (2) years, with the option to renew for two (2) additional two (2) year periods, is accepted. Section 3. Funds to be allocated from the various sources of funds from the end user departments and agencies, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized1 to negotiate and execute any and all documents, including any agreements, amendments, renewals, and extensions, all in forms acceptable to the City Attorney, subject to all allocations, appropriations, prior budgetary approvals, and compliance with applicable provisions of the Code of the City of Miami, Florida, as amended (“City Code”), including the City's Procurement Ordinance, Anti-Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.