Execute lease with Goodwill Industries for police administrative office

AGENDA ITEM SUMMARY FORM File ID: #17405 Date: 03/25/2025 Requesting Department: Department of Real Estate and Asset Management Commission Meeting Date: 04/24/2025 Sponsored By: District Impacted: District 1 Type: Resolution Subject: Execute Lease Agrnmt - Goodwill - Police Dept Purpose of Item: A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A LEASE AGREEMENT (“LEASE”), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, BETWEEN THE CITY AND GOODWILL INDUSTRIES OF SOUTH FLORIDA, INC, A FLORIDA NOT FOR PROFIT CORPORATION (“LANDLORD”), FOR THE USE OF APPROXIMATELY 1000 SQUARE FEET OF OFFICE SPACE LOCATED AT 2121 NW 21ST STREET, MIAMI, FLORIDA 33142, FOR THE PURPOSE OF OPERATING AN ADMINISTRATIVE OFFICE AND PROVIDE SECURE PARKING FOR THE CITY’S POLICE DEPARTMENT TRAFFIC ENFORCEMENT DIVISION FOR AN ANNUAL RENT OF EIGHTEEN THOUSAND DOLLARS ($18,000.00), WITH A GUARANTEE DEPOSIT OF THREE THOUSAND DOLLARS ($3,000.00), FOR AN INITIAL TERM OF ONE YEAR WITH NO INCREASE IN THE ANNUAL RENT, SUBJECT TO ADDITIONAL TERMS AND CONDITIONS AS MORE SPECIFICALLY SET FORTH IN SAID LEASE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL NECESSARY DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS AND MODIFICATIONS TO SAID LEASE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY. Background of Item: The City’s Police Department Traffic Enforcement Division is interested in leasing approximately 1000 square feet of privately owned property for the use of an administrative office, and secure parking located at 2121 NW 21 Street, Miami, Florida 33142 (the “Premises”) . The initial term is for one year, commencing on May 1, 2025, with one (1) option to renew, for one (1) year. The annual rent is equal to Eighteen Thousand Dollars ($18,000.00) for the first year and a guaranteed deposit of Three Thousand, Dollars ($3,000.00), will also be payable to Landlord and there is no increase in the annual rent will be applied for every year including the renewal term. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: N/A Reviewed By Department of Real Estate and Asset Management Andrew Frey Department Head Review Completed 03/25/2025 5:21 PM Office of Management and Budget Pedro Lacret Budget Analyst Review Completed 03/26/2025 11:19 AM Office of Management and Budget Marie Gouin Budget Review Completed 03/26/2025 1:13 PM Department of Risk Management Ann-Marie Sharpe Risk Review Completed 04/08/2025 11:21 AM City Manager’s Office Larry M. Spring Assistant City Manager Completed 04/15/2025 9:36 AM City Manager’s Office Natasha Colebrook-Williams Deputy City Manager Review Completed 04/15/2025 11:07 AM Legislative Division Valentin J Alvarez Legislative Division Review Completed 04/15/2025 12:17 PM City Manager’s Office Arthur Noriega V City Manager Review Completed 04/15/2025 6:16 PM Office of the City Attorney James Brako ACA Review Completed 04/15/2025 6:19 PM Office of the City Attorney George K. Wysong III Approved Form and Correctness Completed 04/15/2025 6:28 PM City Commission Todd B. Hannon Meeting Pending 04/24/2025 9:00 AM City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com City of Miami Legislation Resolution File Number: 17405 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A LEASE AGREEMENT (“LEASE”), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, BETWEEN THE CITY AND GOODWILL INDUSTRIES OF SOUTH FLORIDA, INC, A FLORIDA NOT FOR PROFIT CORPORATION (“LANDLORD”), FOR THE USE OF APPROXIMATELY 1000 SQUARE FEET OF OFFICE SPACE LOCATED AT 2121 NORTHWEST 21ST STREET, MIAMI, FLORIDA 33142, FOR THE PURPOSE OF OPERATING AN ADMINISTRATIVE OFFICE AND PROVIDE SECURE PARKING FOR THE CITY OF MIAMI POLICE DEPARTMENT TRAFFIC ENFORCEMENT DIVISION FOR AN ANNUAL RENT OF EIGHTEEN THOUSAND DOLLARS ($18,000.00), WITH A GUARANTEE DEPOSIT OF THREE THOUSAND DOLLARS ($3,000.00), FOR AN INITIAL TERM OF ONE YEAR WITH NO INCREASE IN THE ANNUAL RENT, SUBJECT TO ADDITIONAL TERMS AND CONDITIONS AS MORE SPECIFICALLY SET FORTH IN SAID LEASE ; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL NECESSARY DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS AND MODIFICATIONS TO SAID LEASE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY. WHEREAS, the City of Miami’s (“City”) Police Department (“MPD”) Traffic Enforcement Division is interested in leasing approximately 1000 square feet of privately owned property for the use of an administrative office, and secure parking located at 2121 Northwest 21 Street, Miami, Florida 33142 (“Premises”); and WHEREAS, the initial term is for one year, commencing on May 1, 2025, with one (1) option to renew, for one (1) year; and WHEREAS, the annual rent is equal to Eighteen Thousand Dollars ($18,000.00) for the first year; and WHEREAS, a guarantee deposit of Three Thousand, Dollars ($3,000.00), will also be payable to Goodwill Industries of South Florida, Inc, a Florida not for profit corporation (“Landlord”); and WHEREAS, no increase in the annual rent will be applied for every year including the renewal term; and WHEREAS, the City and Landlord desire and intend to enter into a new Lease Agreement (“Lease”) authorizing the City’s use of the Property;

NOW, THEREFORE,

BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is hereby authorized1 to execute a Lease Agreement in a form acceptable to the City Attorney, between the City and Landlord, for the use of the Premises, for the purpose of operating administrative office and secure parking for a annual rent equal to Eighteen Thousand Dollars (18,000.00) which equates to a monthly rent in the amount of One Thousand, five Hundred Dollars ($1,500.00), a guarantee deposit of Three Thousand Dollars ($3,000.00), with no annual rent increase applicable every year including renewal terms, subject to additional terms and conditions to be more specifically set forth in said Lease Agreement. Section 3. The City Manager is further authorized1 to negotiate and execute all necessary documents, including amendments, renewals and modifications to said Lease Agreement, in a form acceptable to the City Attorney, as may be necessary. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.