Ratify sole-source maintenance for 11 Airhawk exhaust systems

AGENDA ITEM SUMMARY FORM File ID: #19345 Date: 05/22/2026 Requesting Department: Department of Fire- Rescue Commission Meeting Date: 06/25/2026 Sponsored By: District Impacted: All Type: Resolution Subject: Sole Source - Garrison Mechanical Maintenance for Airhawk - Fire-Rescue Purpose of Item: The purpose of this item is to request a Resolution of the Miami City Commission, with attachment(s), by a four-fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended, (“City Code”), after an advertised public hearing, ratifying, confirming, and approving the City Manager's recommendation and written finding of a sole source, waiving the requirements for competitive sealed bidding methods as not being practicable and advantageous to the City of Miami; and authorizing the City Manager to execute a maintenance and repair services agreement between the City of Miami (“City”) and Garrison Mechanical Service Corporation (“Garrison Mechanical”) for the maintenance and repair of eleven (11) Airhawk Exhaust Removal Systems (“Airhawk Exhaust Systems”), for a period of six (6) years; allocating funds from Account No. 00001.184010.546000 or other sources of funds, subject to the availability of funds and budget approval at time of need; further authorizing the City Manager to negotiate and execute all other documents, including any agreements, amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the City Code, including the City’s Procurement Ordinance, Anti-Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable laws and regulations, as may be necessary for said purpose. Background of Item: The City of Miami’s Department of Fire-Rescue (“Fire-Rescue”) has eleven (11) Airhawk Exhaust Systems currently in use at Fire Station Nos. 1-10 and in Fire Station No. 12. Airhawk Exhaust Systems require regular maintenance and occasional repairs in order to effectively remove toxins from the air that could be harmful to the City’s firefighters within the various fire stations. Garrison Mechanical is the only vendor approved by the manufacturer to service Airhawk Exhaust Systems and allows the City to maintain the lifetime warranty parts replacement. This maintenance contract will have a term of six (6) years. The approximate total cost is $271,892.00 in the aggregate. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $271,892.00 General Account No: 00001.184010.546000 Reviewed By Department of Fire-Rescue Steve Perez Fire Review Completed 05/28/2026 8:26 AM Department of Fire-Rescue Johnny Duran Fire Budget Review Completed 05/28/2026 8:43 AM Department of Fire-Rescue Adrian Plasencia Fire Review Completed 05/29/2026 9:03 AM Department of Fire-Rescue Robert Hevia Fire Chief Review Completed 05/31/2026 4:21 PM Department of Procurement Annie Perez Procurement Review Completed 06/09/2026 12:57 PM Office of Management and Budget Pedro Lacret Budget Analyst Review Completed 06/10/2026 12:02 PM Office of Management and Budget Marie Gouin Budget Review Completed 06/10/2026 3:08 PM City Manager’s Office Natasha Colebrook-Williams Approved on behalf of the City Manager Completed Legislative Division Valentin J Alvarez Legislative Division Review Completed 06/15/2026 4:23 PM Office of the City Attorney Thomas M. Fossler ACA Review Completed 06/15/2026 5:28 PM Office of the City Attorney Xavier Alban Deputy Attorney Review Completed 06/15/2026 10:11 PM Office of the City Attorney George K. Wysong III Approved Form and Correctness Completed 06/15/2026 10:14 PM City Commission Todd B. Hannon Meeting Pending 06/25/2026 9:00 AM City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com City of Miami Legislation Resolution File Number: 19345 Final Action Date: MAY BE DEFERRED A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY AN AFFIRMATIVE FOUR-FIFTHS (4/5THS) VOTE PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED (“CITY CODE”), RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER’S WRITTEN FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT “A”, THAT ONLY ONE REASONABLE SOURCE OF SUPPLY EXISTS FOR THE PROVISION OF MAINTENANCE AND REPAIR SERVICES FOR ELEVEN (11) AIRHAWK EXHAUST REMOVAL SYSTEMS (“SERVICES”); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH GARRISON MECHANICAL SERVICE CORPORATION (“CONTRACTOR”) FOR THE SERVICES FOR THE DEPARTMENT OF FIRE-RESCUE FOR A TERM OF SIX (6) YEARS IN AN ESTIMATED AMOUNT OF TWO HUNDRED SEVENTY-ONE THOUSAND EIGHT HUNDRED NINETY-TWO AND 00/100 DOLLARS ($271,892.00); ALLOCATING FUNDS FOR THIS PURPOSE FROM THE FIRE OPERATING FUND, ACCOUNT NO. 00001.184010.546000, OR OTHER LEGALLY AVAILABLE FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI’S PROCUREMENT ORDINANCE, ANTI-DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami (“City”), through its Department of Fire-Rescue (“Fire- Rescue”), requires maintenance and repair services for eleven (11) Airhawk Exhaust Removal Systems (“Services”) in order to remove harmful diesel exhaust fumes that are left behind in its fire stations when diesel-powered apparatus are in use, thereby protecting the City’s firefighters from exposure to such toxic fumes; and WHEREAS, the Airhawk Exhaust Removal Systems were installed in Fire Station Nos. 1 through 10 and No. 12 via Invitation for Bid (“IFB”) No. 371334 to assist in eliminating toxic fumes from diesel exhaust, thereby making the City’s fire stations safer; and WHEREAS, regularly scheduled maintenance and unscheduled repairs are necessary to ensure that the Airhawk Exhaust Removal Systems continue to protect the City’s fire personnel from exposure to such toxic exhaust fumes; and WHEREAS, Section 18-92(b) of the Code of the City of Miami, Florida, as amended (“City Code”) provides that the use of competitive bidding methods may be waived in circumstances where the City Manager makes a written finding, supported by reasons, that only one reasonable source of supply exists; and WHEREAS, Garrison Mechanical Service Corporation (“Contractor”) is the only vendor approved by the manufacturer to service the Airhawk Exhaust Removal Systems, which enables the City to maintain the systems’ lifetime warranty for parts replacement, and is therefore the only reasonable source of supply for said Services for the reasons specified in Exhibit “A,” attached and incorporated (“Written Findings”); and WHEREAS, pursuant to Section 18-92 of the City Code, the Chief Procurement Officer has made a finding that Contractor is the sole vendor approved by the manufacturer to service the Airhawk Exhaust Removal Systems, and such finding has been approved and adopted as the Written Findings of the City Manager, attached and incorporated as Exhibit “A”; and WHEREAS, because Contractor is the only reasonable source of supply for the Services, the City Commission desires to ratify, confirm, and approve the City Manager’s Written Findings, and authorize the City Manager to negotiate and execute an agreement with Contractor for the provision of the Services;

NOW, THEREFORE,

BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5ths) affirmative vote, pursuant to Section 18-92(b) of the City Code, after an advertised public hearing, the City Manager’s Written Findings are hereby ratified, approved, and confirmed. Section 3. The City Manager is authorized1 to negotiate and execute an agreement, in a form acceptable to the City Attorney, with Contractor for the Services for a term of six (6) years, in an estimated amount of Two Hundred Seventy-One Thousand, Eight Hundred Ninety-Two and 00/100 Dollars ($271,892.00). Section 4. Funds are to be allocated from the Fire Operating Fund, Account No. 00001.184010.546000 or other legally available sources of funds, subject to the availability of funds and budget approval at the time of need. Section 5. The City Manager is further authorized1 to negotiate and execute any documents, including amendments, renewals, and extensions, all in forms acceptable to the City Attorney, and subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with applicable provisions of the City Code, including the City of Miami’s Procurement Ordinance, Anti-Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions APPROVED AS TO FORM AND CORRECTNESS: