Waive competitive bidding for MLK Boulevard Butterfly Garden beautification services

AGENDA ITEM SUMMARY FORM File ID: #17328 Date: 03/05/2025 Requesting Department: Department of Resilience and Public Works Commission Meeting Date: 06/17/2025 Sponsored By: Christine King District Impacted: District 5 Type: Resolution Subject: Bid Waiver - MLK Blvd Butterfly Garden Beautification Services Purpose of Item: The nature of this item is to approve a resolution of the Miami City Commission, with attachment(s), by a four-fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifying, confirming, and approving the City Manager’s recommendation and written findings, pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended; waiving the requirements for competitive sealed bidding methods as not being practicable or advantageous to the City of Miami (“City”) to establish a contract for beautification services for Dr. Martin Luther King Jr. Boulevard and the Butterfly Gardens for a period of three (3) years with Greater Miami Service Corps "GMSC", for the Department of Resilience and Public Works (“DRPW”), allocating funds from account number 13000.201000.534000 and other funding sources, subject to the availability of funds and budget approval at the time of need; further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami’s Procurement Ordinance, Anti-Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: The Greater Miami Service Corps ("GMSC") was established in 1990 with a mission to transform the lives of young people through education and service activities that improve our communities and strengthen our local workforce. GMSC’s program model uses service as a strategy to connect young people in Miami-Dade County to education and meaningful work experience opportunities while at the same time providing cost effective services that improve our communities. GMSC has held a contract with the City since 2016 for the beautification services of Dr. Martin Luther King, Jr. Boulevard and the Butterfly Gardens and the City wishes to continue said services. The contract term is for a three (3) year period with no option to renew. The approximate cost of service is estimated to be $233,041.00 annually and $699,123.00 in the aggregate. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $233,041.00 annually; $699,123.00 in the aggregate General Account No: 13000.201000.534000.0000.00000 Reviewed By Department of Resilience and Public Works Juvenal Santana Department Head Review Completed 03/05/2025 2:59 PM Office of Management and Budget Luis Hernandez-Torres Budget Analyst Review Completed 03/07/2025 11:50 AM Office of Management and Budget Marie Gouin Budget Review Completed 03/07/2025 3:49 PM Department of Procurement Annie Perez Procurement Review Completed 04/03/2025 10:27 AM City Manager’s Office Asael Marrero Assistant City Manager Review Completed 04/09/2025 7:58 AM City Manager’s Office Natasha Colebrook-Williams Deputy City Manager Review Completed 04/09/2025 10:57 AM City Manager’s Office Arthur Noriega V City Manager Review Completed 04/09/2025 11:42 AM Legislative Division Valentin J Alvarez Legislative Division Review Completed 04/09/2025 3:16 PM Office of the City Attorney Thomas M. Fossler ACA Review Completed 04/15/2025 11:46 AM Office of the City Attorney George K. Wysong III Approved Form and Correctness Completed 04/15/2025 12:42 PM City Commission Teri Samuels Meeting Completed 04/24/2025 9:00 AM City Commission Joseph Castro Meeting Completed 05/08/2025 9:00 AM City Commission Todd B. Hannon Meeting Completed 05/22/2025 9:00 AM City Commission Nicole Ewan Meeting Completed 06/12/2025 9:00 AM City Commission Todd B. Hannon Meeting Pending 06/17/2025 9:00 AM City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com City of Miami Legislation Resolution File Number: 17328 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER’S RECOMMENDATION AND WRITTEN FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT "A," PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"); WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI (“CITY”) TO ESTABLISH A CONTRACT FOR BEAUTIFICATION SERVICES FOR DR. MARTIN LUTHER KING JR. BOULEVARD AND THE BUTTERFLY GARDENS FOR A PERIOD OF THREE (3) YEARS WITH GREATER MIAMI SERVICE CORPS ("GMSC"), FOR THE DEPARTMENT OF RESILIENCE AND PUBLIC WORKS (“RPW”); ALLOCATING FUNDS FROM ACCOUNT NO. 13000.201000.534000.0000.00000 AND OTHER FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL DOCUMENTS, INCLUDING ANY AGREEMENTS, AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, BUT NOT LIMITED TO, THE CITY’S PROCUREMENT ORDINANCE, ANTI- DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami (“City”) awarded contracts to Greater Miami Service Corps (“GMSC”) in 2016 and 2022 through a waiver of competitive bidding pursuant to Section 18- 85(a) of the Code of the City of Miami, Florida, as amended (“City Code”); and WHEREAS, GMSC was established in 1990 as a not-for-profit corporation with a mission to transform the lives of young people through education and service activities that improve our communities and strengthen the local workforce; and WHEREAS, pursuant to Section 18-85(a) of the City Code, the City Manager has waived competitive sealed bidding methods by making a written finding, attached and incorporated as Exhibit “A,” that competitive sealed bidding is not practicable or is not advantageous to the City with reasons supporting the same; and WHEREAS, said written findings requires ratification, confirmation, and approval by the City Commission by a four-fifths (4/5ths) affirmative vote after an advertised public hearing;

NOW, THEREFORE,

BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager’s recommendation and written findings, pursuant to Section 18-85(a) of the City Code, waiving the requirements for competitive sealed bidding methods as not being practicable or advantageous to the City for the provision of beautification services for Dr. Martin Luther King Jr. Boulevard and Butterfly Gardens from GMSC for a three (3) year period are ratified, confirmed and approved. Section 3. Funds to be allocated from the Department of Resilience and Public Works (“RPW”) general account number 13000.201000.534000.0000.00000 or other funding sources, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized1 to negotiate and execute all other documents, including any agreements, amendments, renewals, and extensions, all in forms acceptable to the City Attorney, subject to allocations, appropriations, prior budgetary approval, and compliance with applicable provisions of the City Code, including the City's Procurement Ordinance, Anti-deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with applicable regulations, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The authorization herein is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.