Authorize memorandum of agreement for Florida Task Force 2 urban search and rescue

AGENDA ITEM SUMMARY FORM File ID: #17172 Date: 01/27/2025 Requesting Department: Department of Fire- Rescue Commission Meeting Date: 02/13/2025 Sponsored By: District Impacted: All Type: Resolution Subject: Authorize MOA - Florida Task Force 2 - Urban Search and Rescue Purpose of Item: Resolution with attachment(s), authorizing the City Manager to negotiate and execute, subject to approval of legal form and correctness by the City Attorney, a Memorandum of Agreement (“MOA”) between the City of Miami (“City”), South Florida Task Force 2 (“Sponsoring Agency”) under the US Department of Homeland Security’s National Urban Search & Rescue Response System (“USAR”) acting through FEMA, the State of Florida, with the current and Newly Added Participating Agencies on Exhibit “A” hereto. Background of Item: The United States Department of Homeland Security's National Urban Search & Rescue ("USAR") Response System has since 1989 annually funded the South Florida USAR Task Force, Florida Task Force 2 ("FL-TF2"), which is coordinated by the City of Miami ("City") Department of Fire-Rescue ("Department") as the sponsoring agency ("Sponsoring Agency") through the Federal Emergency Management Agency, State of Florida (collectively, "FEMA"), for the operation of its USAR program. FEMA and FL-TF2 operate under a longstanding memorandum of agreement, most recently updated in September 2008 (the "Sponsoring Agency MOA"), pursuant to City Commission Resolution No. 08-0504 and adopted September 11, 2008. Pursuant to Resolution No. 01-484, adopted May 24, 2001, and Resolution No. 05-0212, adopted April 14, 2005, the City Manager entered into several MOAs with participating agencies (“Participating Agency MOA(s)”) setting forth those agencies' responsibilities in connection with the development and support of USAR FL-TF2, with all costs to be reimbursed by state and/or federal funding sources. Pursuant to Resolution No. 11-0297, adopted July 14, 2011, the City Manager entered into revised Participating Agency MOAs in accordance with the updated Sponsoring Agency MOA and FEMA's updated guidelines for USAR. The Department desires to revise the Participating Agency MOAs and update the list of participating agencies to consider not only long-standing participating agencies but also anticipated new participating agencies as indicated in "Exhibit A", attached and incorporated (collectively, the "Participating Agencies"). The updated list of Participating Agencies and subsequent MOA’s are necessary to continue the operation of the ongoing USAR FL-TF2 Program without interruption. Budget Impact Analysis Item has NOT an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: N/A Reviewed By Department of Fire-Rescue Robert C Hardy Fire Review Completed 01/27/2025 8:38 PM Department of Fire-Rescue Johnny Duran Fire Budget Review Completed 01/28/2025 6:27 AM Office of Management and Budget Pedro Lacret Budget Analyst Review Completed 01/28/2025 4:23 PM Department of Fire-Rescue Adrian Plasencia Fire Review Completed 01/31/2025 8:25 AM Department of Fire-Rescue Niorge Aragon Fire Review Completed 02/04/2025 7:11 AM City Manager’s Office Natasha Colebrook-Williams DCM on behalf of CM Review Completed 02/04/2025 12:24 PM Department of Fire-Rescue Robert Hevia Fire Chief Review Completed 02/04/2025 12:25 PM City Manager’s Office Carolina Aguila City Manager Review Skipped 02/04/2025 12:13 PM Office of Management and Budget Marie Gouin Budget Review Completed 02/04/2025 1:12 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 02/04/2025 1:38 PM Office of the City Attorney Juan Carlos Perez ACA Review Completed 02/04/2025 3:39 PM Office of the City Attorney George K. Wysong III Approved Form and Correctness Completed 02/04/2025 5:04 PM City Commission Todd B. Hannon Meeting Pending 02/13/2025 9:00 AM City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com City of Miami Legislation Resolution File Number: 17172 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO EXECUTE, IN SUBSTANTIALLY THE ATTACHED FORM, A MEMORANDUM OF AGREEMENT ("MOA"), BETWEEN THE CITY OF MIAMI ("CITY"), THROUGH ITS DEPARTMENT OF FIRE-RESCUE ("DEPARTMENT") AS THE SPONSORING AGENCY OF FLORIDA TASK FORCE 2 UNDER THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY'S NATIONAL URBAN SEARCH & RESCUE RESPONSE SYSTEM, ACTING THROUGH THE FEDERAL EMERGENCY MANAGEMENT AGENCY, THE STATE OF FLORIDA, AND EACH OF THE CURRENT AND ANTICIPATED PARTICIPATING AGENCIES IN "EXHIBIT A," ATTACHED AND INCORPORATED; AUTHORIZING THE CITY MANAGER, SUBJECT TO CONSULTATION WITH THE DEPARTMENT, TO NEGOTIATE AND EXECUTE ANY FUTURE AMENDMENTS, EXTENSIONS, AND/OR SUPPLEMENTS TO THE MOA, SUBJECT TO THE APPROVAL OF LEGAL FORM AND CORRECTNESS BY THE CITY ATTORNEY, AND SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED. WHEREAS, the United States Department of Homeland Security's National Urban Search & Rescue ("USAR") Response System has since 1989 annually funded the South Florida USAR Task Force, Florida Task Force 2 ("FL-TF2"), which is coordinated by the City of Miami ("City") Department of Fire-Rescue ("Department") as the sponsoring agency ("Sponsoring Agency") through the Federal Emergency Management Agency, State of Florida (collectively, "FEMA"), for the operation of its USAR program; and WHEREAS, FEMA and FL-TF2 operate under a longstanding memorandum of agreement most recently updated in September, 2008 ("Sponsoring Agency MOA"), pursuant to City Commission Resolution No. R-08-0504 and adopted September 11, 2008; and WHEREAS, pursuant to Resolution No. R-01-484, adopted May 24, 2001, and Resolution No. R-05- 0212, adopted April 14, 2005, the City Manager entered into several MOAs with participating agencies (“Participating Agency MOA(s)”) setting forth those agencies' responsibilities in connection with the development and support of USAR FL-TF2 with all costs to be reimbursed by state and/or federal funding sources; and WHEREAS, pursuant to Resolution No. R-11-0297, adopted July 14, 2011, the City Manager entered into revised Participating Agency MOAs in accordance with the updated Sponsoring Agency MOA and FEMA's updated guidelines for USAR; and WHEREAS, the Department desires to revise the Participating Agency MOAs and update the list of participating agencies to take into account not only long-standing participating agencies but also anticipated new participating agencies as indicated in "Exhibit A", attached and incorporated (collectively, the "Participating Agencies"); and WHEREAS, the updated list of Participating Agencies and subsequent MOA’s are necessary to continue the operation of the ongoing USAR FL-TF2 Program without interruption; and WHEREAS, separate future legislation will be presented to the City Commission to authorize the updated list of strategic individuals, such as doctors and forensic engineers;

NOW, THEREFORE,

BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is hereby authorized1 to execute, in substantially the attached form, a MOA, between the City, through the Department as the Sponsoring Agency of FL-TF2 under the USAR Response System, acting through FEMA, and each of the current and anticipated participating agencies in "Exhibit A," attached and incorporated. Section. 3. The City Manager, subject to consultation with the Department, is authorized1 to negotiate and to execute any future amendments, extensions, and/or supplements to the MOA, in a form acceptable to the City Attorney and subject to budgetary approval at the time of need. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.