Waive $69,926 bid process for Chapman Partnership trades project

AGENDA ITEM SUMMARY FORM File ID: #19425 Date: 06/09/2026 Requesting Department: Department of Human Services Commission Meeting Date: 06/25/2026 Sponsored By: Christine King District Impacted: All Type: Resolution Subject: Bid Waiver - Chapman Partnership Trades Project Purpose of Item: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS FOR THE CITY OF MIAMI ("CITY") PURSUANT TO SECTION 18- 85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; REALLOCATING AMERICAN RESCUE PLAN ACT OF 2021 (“ARPA”) FUNDS, IN A TOTAL AMOUNT OF SIXTY- NINE THOUSAND NINE HUNDRED TWENTY-FIVE AND 82/100 DOLLARS ($69,925.82) (“FUNDS”) FROM CAMILLUS HOUSE, INC., A FLORIDA NOT FOR PROFIT CORPORATION, PREVIOUSLY AWARDED ON JANUARY 13, 2022, PURSUANT TO RESOLUTION NO. R-22-0019, AND RE-APPROPRIATING SAID FUNDS TO CHAPMAN PARTNERSHIP, INC., A FLORIDA NOT FOR PROFIT CORPORATION, ON A REIMBURSEMENT BASIS, ALL AS SET FORTH IN EXHIBIT “B,” ATTACHED AND INCORPORATED; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS BY THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS IN ORDER TO UPDATE THE CAPITAL PLAN, RELEVANT FINANCIAL CONTROLS AND COMPUTER SYSTEMS IN CONNECTION THEREWITH, FOR PROJECT CLOSE-OUTS, AND FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS IN CONNECTION HEREWITH; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE, ANY AND ALL DOCUMENTS, INCLUDING, BUT NOT LIMITED TO, AGREEMENTS, AMENDMENTS, MODIFICATIONS, AND MEMORANDUM OF UNDERSTANDING, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, NECESSARY FOR THE PURPOSES STATED HEREIN; PROVIDING FOR AN EFFECTIVE DATE. Background of Item: This item seeks approval to reallocate $69,925.82 in previously allocated ARPA funds from Camillus House, Inc. to the Chapman Partnership to expand its workforce training initiative. The reallocated American Rescue Plan Act (ARPA) funds will support the Chapman Partnership’s Culinary, Life Skills, and Construction Trades Training Project. This reallocation will enable the City to strengthen its investment in evidence-based programming that equips individuals experiencing homelessness with practical skills, industry-recognized certifications, and pathways to sustainable employment. The Chapman Partnership has a strong track record of delivering comprehensive, high- impact services, and this training project directly aligns with the City’s priorities to promote economic stability and reduce homelessness. This effort will expand access to workforce training opportunities in culinary arts, construction trades, and life skills development; Support residents in achieving employable skills and long-term sustainability; Maximize the impact of ARPA funding in accordance with eligible federal guidelines; and Strengthen partnerships with trusted community-based organizations delivering critical services. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $ 69,925.82 Reviewed By Department of Human Services David Gilbert Department Head Review Completed 06/09/2026 11:48 AM Office of Management and Budget Aniska Elliott Budget Analyst Review Completed 06/11/2026 7:08 AM Office of Management and Budget Marie Gouin Budget Review Completed 06/15/2026 9:32 AM Legislative Division Valentin J Alvarez Legislative Division Review Completed 06/15/2026 10:07 AM City Manager’s Office Barbara Hernandez Assistant City Manager Review Completed 06/15/2026 12:35 PM City Manager’s Office Natasha Colebrook-Williams Approved on behalf of the City Manager Completed Office of the City Attorney Raymond Pereira ACA Review Completed 06/15/2026 4:01 PM Office of the City Attorney Xavier Alban Deputy Attorney Review Completed 06/15/2026 10:13 PM Office of the City Attorney George K. Wysong III Approved Form and Correctness Completed 06/15/2026 10:19 PM City Commission Todd B. Hannon Meeting Pending 06/25/2026 9:00 AM City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com City of Miami Legislation Resolution File Number: 19425 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS FOR THE CITY OF MIAMI ("CITY") PURSUANT TO SECTION 18- 85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; REALLOCATING AMERICAN RESCUE PLAN ACT OF 2021 (“ARPA”) FUNDS, IN A TOTAL AMOUNT OF SIXTY- NINE THOUSAND, NINE HUNDRED TWENTY-FIVE AND 82/100 DOLLARS ($69,925.82) (“FUNDS”) FROM CAMILLUS HOUSE, INC., A FLORIDA NOT FOR PROFIT CORPORATION, PREVIOUSLY AWARDED ON JANUARY 13, 2022, PURSUANT TO RESOLUTION NO. R-22-0019, AND RE-APPROPRIATING SAID FUNDS TO CHAPMAN PARTNERSHIP, INC., A FLORIDA NOT FOR PROFIT CORPORATION, ON A REIMBURSEMENT BASIS, ALL AS SET FORTH IN EXHIBIT “B,” ATTACHED AND INCORPORATED; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS BY THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS IN ORDER TO UPDATE THE CAPITAL PLAN, RELEVANT FINANCIAL CONTROLS AND COMPUTER SYSTEMS IN CONNECTION THEREWITH, FOR PROJECT CLOSE-OUTS, AND FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS IN CONNECTION HEREWITH; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING, BUT NOT LIMITED TO, AGREEMENTS, AMENDMENTS, MODIFICATIONS, AND MEMORANDUM OF UNDERSTANDING, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, NECESSARY FOR THE PURPOSES SATED HEREIN; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on March 11, 2021, President Joseph R. Biden signed the American Rescue Plan Act of 2021 (“ARPA”) into law; and WHEREAS, ARPA is a historic emergency financial relief and investment package that addresses the unprecedented public health and economic crisis resulting from the Novel Coronavirus (“COVID-19”) pandemic; and WHEREAS, the Secretary of the United States Department of the Treasury issued the final rule (31 CFR Part 35) to implement the Coronavirus State Fiscal and Local Fiscal Recovery Funds (“ARPA Funds”) established under ARPA (“Final Rule”); and WHEREAS, the Final Rule establishes the guidance and eligible uses of the ARPA Funds; and WHEREAS, pursuant to a memorandum dated January 6, 2026, the City’s ARPA consultant has determined that reallocating and reappropriating ARPA Funds to the Chapman Partnership is an eligible use of ARPA Funds under the Final Rule; and WHEREAS, pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended (“City Code”), the City Manager has provided a written finding and recommendation, attached and incorporated as Exhibit “A”, that competitive negotiation methods and procedures are not practicable or advantageous for the City’s provision of said funds for said purpose and such procedures should be waived; and WHEREAS, the City Commission wishes to reallocate funds in the total not to exceed amount of Sixty Nine Thousand, Nine Hundred Twenty-Five and 82/100 Dollars ($69,925.82) (“Funds”) previously allocated to the Camillus House, Inc., and re-appropriate the Funds to the Chapman Partnership Inc., all as set forth in Exhibit “B,” attached and incorporated;

NOW, THEREFORE,

BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four-fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager’s finding, attached and incorporated as Exhibit “A”, that competitive negotiation methods and procedures are not practicable or advantageous to the City pursuant to Section 18-85(a) of the City Code, waiving the requirements for said procedures, is ratified, approved, and confirmed. Section 3. The City Commission hereby approves and authorizes1 the City Manager to reallocate Funds previously allocated to the Camillus House, Inc. and re-appropriate said Funds to the Chapman Partnership Inc, all as set forth in Exhibit “A,” attached and incorporated. Section 4. Certain necessary actions by the City Manager and designated City officials and departments made in order to update the Capital Plan, relevant financial controls and computer systems in connection therewith, for project close-outs, and for grants and other funding sources in progress in connection herewith are ratified, approved, and confirmed. Section 5. The City Manager is authorized1 to negotiate and execute any and all documents, including, but not limited to, agreements, amendments, modifications, and memorandum of understanding, all in forms acceptable to the City Attorney, necessary for the purposes stated herein. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. APPROVED AS TO FORM AND CORRECTNESS: