Amend administration code chapter regarding boards and committees sunset

City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 AGENDA ITEM SUMMARY FORM File ID: #16842 Date: 10/21/2024 Requesting Department: City Manager’s Office Commission Meeting Date: 02/13/2025 Sponsored By: Type: Ordinance District Impacted: Subject: Amend Code - Chapter 2 - Administration Boards Committees PURPOSE OF ITEM: Future Legislation regarding Boards and Committees Sunset BACKGROUND INFORMATION: Future Legislation regarding Boards and Committees Sunset Budget Impact Analysis Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: N/A Reviewed By City Commission Joseph Castro Meeting Completed 11/21/2024 9:00 AM Office of Management and Budget Marie Gouin Budget Review Completed 11/22/2024 7:30 AM Office of Management and Budget Aniska Elliott Budget Analyst Review Completed 11/25/2024 7:06 AM City Manager’s Office Natasha Colebrook-Williams Deputy City Manager Review Completed 11/26/2024 3:22 PM City Manager’s Office Arthur Noriega V City Manager Review Completed 11/27/2024 9:30 AM Legislative Division Valentin J Alvarez Legislative Division Review Completed 11/27/2024 9:33 AM Office of the City Attorney Xavier Alban ACA Review Completed 12/02/2024 3:48 PM Office of the City Attorney George K. Wysong III Approved Form and Correctness Completed 12/02/2024 4:30 PM City Commission Teri Samuels Meeting Completed 12/12/2024 9:00 AM City Commission Maricarmen Lopez Meeting Completed 01/23/2025 9:00 AM City Commission Todd B. Hannon Meeting Pending 02/13/2025 9:00 AM City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com City of Miami Legislation Ordinance Enactment Number File Number: 16842 Final Action Date: AN ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING CHAPTER 2/ARTICLE XI/DIVISION 2/SECTION 2-887 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED (“CITY CODE”), TITLED “ADMINISTRATION/BOARDS, COMMITTEES, COMMISSIONS/STANDARDS FOR CREATION AND REVIEW OF BOARDS GENERALLY/QUORUM REQUIREMENTS; EXCEPTIONS,” MORE PARTICULARLY BY REMOVING REFERENCES TO THE BOARDS, COMMITTEES, AND CITIZENS' ADVISORY GROUPS (COLLECTIVELY, “CITY BOARDS”) BEING SUNSET HEREIN; FURTHER AMENDING CHAPTER 2/ARTICLE XI/DIVISION 2/SECTION 2-892 OF THE CITY CODE TITLED “ADMINISTRATION/BOARDS, COMMITTEES, COMMISSIONS/STANDARDS FOR CREATION AND REVIEW OF BOARDS GENERALLY/”SUNSET” REVIEW OF BOARDS,” MORE PARTICULARLY BY REMOVING REFERENCES TO THE CITY BOARDS BEING SUNSET HEREIN,TO MAINTAIN CONSISTENCY WITHIN THE CITY CODE, AND ALIGN THE CITY CODE WITH CURRENT STANDARDS AND PRACTICES; REPEALING CHAPTER 2/ARTICLE XI/DIVISION 3/SECTIONS 2-921 – 2-929 OF THE CITY CODE TITLED “ADMINISTRATION/BOARDS, COMMITTEES, COMMISSIONS/MAYOR'S COUNCIL ON GLOBAL COMPETITIVENESS;” FURTHER REPEALING CHAPTER 2/ARTICLE XI/DIVISION 6/SECTIONS 2-1011 – 2-1019 OF THE CITY CODE TITLED “ADMINISTRATION/BOARDS, COMMITTEES, COMMISSIONS/COMMISSION ON THE STATUS OF WOMEN AND QUALITY OF LIFE COMMITTEE;” FURTHER REPEALING CHAPTER 2/ARTICLE XI/DIVISION 7/SECTIONS 2-1051 – 2-1056 OF THE CITY CODE TITLED “ADMINISTRATION/BOARDS, COMMITTEES, COMMISSIONS/ OVERTOWN ADVISORY BOARD/OVERTOWN COMMUNITY OVERSIGHT BOARD;” FURTHER REPEALING CHAPTER 2/ARTICLE XI/DIVISION 12/SECTIONS 2-1150 – 2-1153 OF THE CITY CODE TITLED “ADMINISTRATION/BOARDS, COMMITTEES, COMMISSIONS/COMMUNITY RELATIONS BOARD;” FURTHER REPEALING CHAPTER 2/ARTICLE XI/DIVISION 22/SECTIONS 2-1329 – 2-1331 OF THE CITY CODE TITLED “ADMINISTRATION/BOARDS, COMMITTEES, COMMISSIONS/STARS OF CALLE OCHO ADVISORY COMMITTEE;” FURTHER REPEALING CHAPTER 2/ARTICLE XI/DIVISION 26/SECTIONS 2-1360 – 2-1368 OF THE CITY CODE TITLED “ADMINISTRATION/BOARDS, COMMITTEES, COMMISSIONS/MIAMI TECHNOLOGY COUNCIL;” FURTHER REPEALING CHAPTER 22/ARTICLE VII/SECTIONS 22-170 – 22-174 OF THE CITY CODE, TITLED “GARBAGE AND OTHER SOLID WASTE/COMMERCIAL SOLID WASTE AND RECYCLING MANAGEMENT ADVISORY COMMITTEE;” SUNSETTING THE AFFORDABLE HOMEOWNERSHIP LOAN PROGRAM TASK FORCE ESTABLISHED BY THE CITY COMMISSION PURSUANT TO RESOLUTION NO. R-19-0508 ADOPTED ON DECEMBER 12, 2019; DECLARING THAT ALL POWERS, DUTIES, ASSETS, AND FUNDS OF THE CITY BOARDS SUNSET HEREIN SHALL REVERT TO THE CITY AND THE CITY SHALL RESUME THE RESPONSIBILITIES OF THE CITY BOARD SUNSET HEREIN; CONTAINING A SEVERABILITY CLAUSE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Miami (“City Commission”) may, from time to time, establish City of Miami (“City”) boards, committees and citizens' advisory groups (collectively, “City Boards”) to advise and assist the City in various matters that affect the City, its residents, businesses, and visitors; and City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 WHEREAS, pursuant to Section 2-982 of the Code of the City of Miami, Florida, as amended (“City Code”) provides for the “sunset” review of City Boards for the City Commission to determine whether to abolish, continue, consolidate or modify a City Board; and WHEREAS, Section 2-890 of the City Code requires that the Chairperson of every City Board submit an annual report, approved by the respective City Board, to the City Manager (“Annual Report”); and WHEREAS, upon review of the Annual Reports of City Boards, attendance records for the respective City Boards, and the number of meetings held in recent years, the City Commission finds it is in the best interest to sunset the Boards identified herein; and WHEREAS, additional amendments to the City Code are necessary to maintain consistency throughout the City Code and align the City Code with current standards and practices;

NOW, THEREFORE,

BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Ordinance are adopted and incorporated as if fully set forth in this Section. Section 2. Chapter 2 of the City Code is hereby amended as follows:1 “CHAPTER 2 ADMINISTRATION * * * ARTICLE XI. BOARDS, COMMITTEES, COMMISSIONS * * * DIVISION 2. STANDARDS FOR CREATION AND REVIEW OF BOARDS GENERALLY * * * Sec. 2-887. Quorum requirements; exceptions. * * * (a) Except for those boards listed in subsection (b) hereinbelow or where provided elsewhere in this code, a quorum for all boards' meetings, shall consist of fifty percent (50%) plus one of the board's total membership. The decision of a majority of the board members present and voting at a meeting at which a quorum is present shall be the decision of the board. (b) The following boards are subject to quorum requirements as provided for elsewhere in this Code. 1 Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 Affordable Housing Advisory Committee Audit Advisory Committee Bayfront Park Management Trust Downtown Development Authority Equal Opportunity Advisory Board Historic and Environmental Preservation Board Mayor's Council on Global Competitiveness Miami Arts and Entertainment Council Miami Technology Council Miami Commission on the Status of Women Miami Forever Bond Program Citizens' Oversight Board Parks and Recreation Advisory Board Urban Development Review Board * * * Sec. 2-892. "Sunset" review of boards. * * * (4) The following boards shall initially be reviewed in the following years and shall be reviewed every four years thereafter: a.1995: 1.Bayfront Park management trust. 2.Citywide community development advisory board. 3.Civil service board. 4.Code enforcement boards. 5.Equal opportunity advisory board. b.1996: 1.Committee on ecology and beautification. c.1997: 1.Reserved. 2.Audit advisory committee. 3.Urban development review board. 4.Nuisance abatement board. d.1998: 1.Historical and environmental preservation board. 2.Waterfront advisory board. 3.Community relations board. e.1999: 1.Little Havana Special Events District. City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 2.Commercial solid waste management advisory committee. f.2000: 1.Commission on the status of women.Reserved. 2.Virginia Key Beach Park trust. g.2002: 1.Reserved. 2.City of Miami arts and entertainment council. h.Reserved. i.Reserved2003: 1.Mayor's Council on Global Competitiveness. j.Reserved. k.Reserved. l.2010: 1.Overtown Advisory Board/Overtown Community Oversight Board.Reserved. 2.Liberty City Community Revitalization Trust. 3.Education advisory board. 4.Planning, zoning, and appeals board. m.2011: 1.Parks and recreation advisory board. n.Reserved. o.2013: 1.Housing and commercial loan committee. p.Reserved.2016: 1.Stars of Calle Ocho Walk of Fame celebrity and community recognition advisory committee. q.2019: 1.Senior citizens' advisory board. r.Reserved.2025: 1.Miami technology council * * * DIVISION 3. - MAYOR'S COUNCIL ON GLOBAL COMPETITIVENESSRESERVED. Sec. 2-921. Mayor's council on global competitiveness created. A limited agency and instrumentality of the city to be known as the "Mayor's council on global competitiveness" is hereby created and established. Use of the term "council" in this article shall mean the mayor's council on global competitiveness. Sec. 2-922. Purpose; powers and duties. (a) Purpose. The council shall: (1) Plan and implement the city's national and international trade promotion policies for the purposes of stimulating commercial and residential development, promoting economic competitiveness and development on a global scale, and expanding the city's tax base through the promotion of trade and local investment in accordance with the bylaws adopted by the council; (2) Plan, implement, and coordinate the city sister cities program, execute all sister city agreements for the same, and oversee the city's national and international, professional, and technical educational and cultural exchanges, promotion and policies to create and stimulate friendly and meaningful relationships; and (3) Coordinate protocol requirements for national and international events and dignitaries pursuant to the standard and practices adopted by the council. City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 (b) Powers and duties. Subject to reasonable notice to the city commission, the council shall: (1) Encourage the fullest and most active participation and cooperation of private enterprise by actively soliciting contributions and financial support from private business interests and any other governmental authorities for national and international trade promotion and business development; (2) Establish independent city line items in the budget for deposit of revenues generated by the council and for disbursement of council expenses; (3) Purchase and sell services for national and international trade promotion and business development and the ability to create council-sponsored conferences, trade shows and trade missions on behalf of the city; (4) Maintain a separate, non-profit 501(c)(3) corporation for the purpose of seeking funding from outside sources if it so chooses; (5) Approve designation of national or international cities and geographic locations as sister cities to the city; (6) Form a committee for each sister city that will have a president with significant cultural and business ties to the sister city, said president to be appointed by the council; a. The sister cities committee president shall recruit members from the community at-large with membership criteria emphasizing significant cultural and business ties to the sister cities having a sister city relationship with the city. b. Local consul general of the country of individual foreign sister cities will be afforded the opportunity to appoint an individual to the sister cities committee; thereby, assigning an ex officio member from the consul general's staff to be a liaison between the consulate and the committee. (7) Maintain an affiliation policy and direction of sister city committees established for each sister city of the city; and (8) Create, coordinate and manage policies and procedures for events related to the council's purpose and dignitaries visiting the city. (c) Notwithstanding any provisions to the contrary, the council shall exercise only such powers as are granted pursuant to this article. The city commission or the mayor's council on global competitiveness upon reasonable notice to the city commission may rescind any sister city relationship. (d) All sister city relationships existing prior to the effective date of this amendment, and which are consistent with the provisions herein, regardless of the manner in which said sister city relationship was created, shall continue to be deemed a sister city of the city pursuant to this section. Sec. 2-923. Governing body: composition and appointments; terms of office and vacancies; membership eligibility requirements; oath; quorum and voting; meetings; attendance requirements; parliamentary authority and rules of procedure; and indemnification. (a) Composition and appointments, term of office. The council shall consist of 15 members who shall serve as set forth herein. All members, shall serve without compensation, but shall be reimbursed for necessary expenses incurred in official duties. The governing body shall consist of: (1) The mayor shall serve as chairperson of the council and shall serve in accordance with the provisions of section 2-35 or until the mayor leaves office; (2) Seven individuals appointed by the mayor who shall serve for a term of one year or until the mayor leaves office, whichever occurs first; and City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 (3) Seven individuals appointed by the city commission who shall serve for a term of four years, staggered with four individuals whose terms expire in 2005 and three in 2006. (b) Vacancies. Any person appointed by the mayor to fill a vacancy due to the death, resignation or removal of any member of the council shall serve only for the remainder of the unexpired term. No mayor-appointed member shall serve more than eight consecutive years on the council. Nothing set forth herein shall prohibit any individual from being reappointed after a hiatus of two years. (c) Membership eligibility requirements. (1) Each member of the council shall reside, work, own real property or maintain a business in the city and shall be an individual of outstanding reputation for integrity, responsibility and commitment to serving the community. Appointed members are expected to participate actively in the functioning of the council. The chairperson of the council shall have the power to appoint all members serving on the various committees which the council shall establish from time to time. (2) No member of the council shall become a candidate for elective political office during his or her term. Should any member of the council qualify as a candidate for elective political office, such qualification shall be deemed a tender of resignation from the council. (3) No employee of Miami-Dade County, Florida, or any municipality therein other than city employees, shall serve on or be appointed to the council. (d) Oath. Upon the effective date of appointment, or as soon thereafter as practicable, each member of the council shall assume the duties of a member of the council, but before doing so, shall take the oath prescribed by section 41(e) and (f) of the City Charter. (e) Officers. The chairperson shall appoint all members serving on the various committees which shall be established from time to time. The chairperson shall appoint a vice- chairperson from among the council's members. The vice-chairperson shall serve as chairperson in the absence of the chairperson. The council shall designate a secretary and such other officers as may be deemed necessary, who shall serve at the pleasure of the council. (f) Quorum and voting. At all meetings of the council, the members present shall constitute a quorum for the transaction of business, and each member shall have one vote on every issue submitted to a vote of the council. The act of a majority of the members present at a meeting at which a quorum is present shall be the act of the council. The members of the council shall make and adopt bylaws and rules and regulations. (g) Meetings. The council shall hold regular quarterly meetings and may hold such other meetings as it deems necessary. All meetings of the council shall be public. Written minutes of the proceedings of all actions taken at the meeting of the council shall be maintained by the council and shall be promptly and properly recorded and submitted to the city clerk. (h) Attendance requirements. The provisions contained in section 2-886 of this article shall be applicable to the members of the council. (i) Parliamentary authority and rules of procedure. The parliamentary authority of the council shall be Robert's Rules of Order (current edition), unless the council adopts its own order of business and rules of procedure governing its meetings, and actions on matters within its jurisdiction, not inconsistent with the provisions set forth herein, which rules of procedure shall be filed with the city clerk. Copies of minutes of all council meetings shall be furnished to the mayor, commissioners and the city manager. (j) Indemnification. The council shall maintain officers and directors liability insurance coverage at all times, in an amount and in a form satisfactory to the city's insurance City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 manager. To the extent such coverage does not apply, the city shall indemnify the members in the same manner and to the same extent that it indemnifies all other city advisory boards. Nothing in this section shall be construed in any way to affect the laws relating to sovereign immunity. Sec. 2-924. Executive director; appointment, term, qualifications, compensation, general powers and responsibilities. There shall be an executive director who shall be appointed by the council subject to city commission approval. Additionally, each successor executive director shall be similarly appointed and approved. After hiring an executive director, the council shall submit monthly written reports and one annual oral presentation on the status of the council's operations and expenses to the city commission. The executive director shall be a person of good moral character and have an excellent reputation for integrity, responsibility, and business ability, but no council member shall be eligible for appointment as executive director. The executive director shall receive such salary as shall be fixed by the council, and approved by the city commission. The executive director shall take an oath before assuming any duties. The executive director shall act as the chief executive officer of the council. Subject to the policy directives of the council, the executive director shall have general supervision over and be responsible for the management and operation of all council properties, activities, and facilities. The executive director shall execute all contracts on behalf of the council after approval by the council. The executive director shall attend all meetings of the council, shall furnish the council a quarterly report with respect to the management, operation, and financial condition of the council, and shall from time to time have prepared and shall furnish such reports, audits and other information relating to the council as may be required by the council or the city. In the event that the executive director is for any reason temporarily incapable of exercising the powers and performing the duties and functions of the office, the council, with the consent of the city commission, may appoint an acting executive director to exercise such powers and to perform such functions and duties until such incapacity of the executive director ceases. Sec. 2-925. Employment of assistants. Subject to the policy directives of the council and budget limitations, the executive director may employ such assistants as are necessary to provide for the efficient operation of the council. Sec. 2-926. Counsel. The city attorney's office shall provide legal services to the council as may be necessary and requested by the council. Sec. 2-927. Approval of budget. (a) Effective immediately, the council shall establish a fiscal year which coincides with that of the city. The council shall submit to the city commission, in a form acceptable to the city manager, and no later than April 1 preceding the commencement of each fiscal year, a council budget request pertaining to management, operation, maintenance and capital expenditures and delineating the financial responsibility of the city for certain categories including but not limited to: insurance, security, utilities, capital improvements and maintenance. Nothing contained herein shall be construed to prohibit the council from submitting a supplemental budget to the commission for approval. (b) No expenditure shall be made in any given year without approval by the city commission of the council budget for that year and all expenditure shall comply with city procedures for acquisition of goods and services. (c) In conjunction with the submission of the budget, the council shall submit a master plan reflecting the proposed operations, activities, improvements, and maintenance plans for the City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 forthcoming fiscal year. The city commission may review and deny any item contained in the master plan within 30 days from the date of its submission by the council. (d) No provision contained in this article shall be construed to violate the Anti-Deficiency Act, as set forth in sections 18-500 through 18-503 of this Code. Sec. 2-928. Annual report and audit. (a) The council shall submit to the mayor and city commission an annual report and an annual audit. The audit shall be performed by an external auditor who is a certified public accountant. (b) Additionally, the city shall have the right to audit any books, accounts, expenditures, receivables, and contracts of the council at any time. Sec. 2-929. Abolition of council. The city commission, by an affirmative vote of three commissioners, may abolish the council, at which time the powers and duties of the council shall revert to the city and the city shall resume responsibility for the maintenance, operation and management of powers and duties of the council. Secs. 2-930921—2-945. Reserved. * * * DIVISION 6. - COMMISSION ON THE STATUS OF WOMEN AND QUALITY OF LIFE COMMITTEERESERVED. Sec. 2-1011. Established. There is hereby established an advisory committee to the city to be known as the "Commission on the Status of Women and Quality of Life Committee" which shall hereinafter be referred to as the "committee." Sec. 2-1012. Purpose, powers, and duties. The purpose, powers, and duties of the committee are: (1) To serve in an advisory capacity to the city commission, mayor, and city manager; (2) To advise on any possible barrier which may impede the participation of women in city-sponsored programs and activities; support legislation granting women equal rights and equal opportunities; inspire in women the desire for self-improvement and pride of being, regardless of age, marital status, race, color, or creed; seek for every woman the opportunities equal to her potential and responsibility; and seek opportunities for and to encourage the active involvement of women in matters relating to community progress and to encourage capable women in roles of leadership; (3) To provide periodic review of all existing and potential city parks, recreational facilities, transportation, and capital projects including equipment, programs, and activities; (4) To advise and make recommendations to the city commission concerning subjects of particular interest to senior citizens such as health, nutrition, medical services, recreation, transportation, housing, utility rates, employment, and other matters related to the safety and welfare of senior citizens; (5) To serve in an advisory capacity to the city commission and recommend, in writing, any proposed policy changes that would enhance the beautification and aesthetic City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 appeal of the city, including the issuance of recommendations to the city manager or designee on any actions taken by the city as it pertains to beautification and aesthetic enhancement; (6) To coordinate with the city and Miami-Dade County Public Schools regarding the use of schools and parks as community hubs; develop joint-use agreements where the city's parks and public schools can share resources to provide additional or expanded programming to the community; coordinate activities of the city with those activities of local public schools, colleges, and universities to promote educational opportunities for citizens and residents of the city; and develop recommendations regarding programs which may be created to enhance educational opportunities in the city; (7) To recommend to the city commission, mayor, and city manager such ordinances, resolutions, and policies to carry out the purposes of the provisions set forth herein; (8) To submit an annual report to the city commission, mayor, and city manager; and (9) To make recommendations regarding grants and donations on behalf of the city from foundations and other entities and individuals for the purpose of carrying out the above listed functions, subject to approval by the city commission. Sec. 2-1013. Membership and qualifications. (a) The Committee shall consist of nine members. (b) Each city commissioner shall nominate one person to the committee. The mayor shall nominate one person to the committee. The city manager shall nominate one person to the committee. There shall be two at-large members who shall be appointed by the city commission. All nominated members must be confirmed by a majority vote of the city commission. All members must reside, own a property, own a business, or work in the city and otherwise comply with section 2-884 of the City Code. (c) The term of each member shall terminate when the nominating city commissioner, mayor, or city manager leaves office. (d) Board members shall continue to serve until their successors have been appointed and qualified. (e) In order to fill a vacancy due to death, resignation, or removal, the city commission shall appoint the replacement as originally set forth in subsection 2-1013(b) of the City Code. (f) There shall be no alternate members. Sec. 2-1014. Quorum and voting; meetings; and attendance requirements. (a) Quorum and voting. At all meetings of the committee, a minimum of five members shall constitute a quorum for the transaction of business. Each member shall have one vote on every issue submitted to a vote of the committee. The decision of a majority of the voting members present at a meeting at which a quorum is present shall be the act of the committee. (b) Meetings. The committee shall hold regular quarterly meetings and may hold such other meetings as it deems necessary. All meetings of the committee shall be public. Minutes of the proceedings of all actions taken at the meeting of the committee shall be submitted to the city clerk. (c) Attendance requirements. A voting member shall be automatically removed if (a) in a given calendar year, the voting member is absent from three consecutive meetings, or (b) the voting member is absent from four properly noticed meetings within a 12-month period without an excused absence or does not comply with section 2-886 of the City Code. A member shall be deemed absent when the member is not present at the meeting at least City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 75 percent of the meeting's duration. The application of the provisions of this section may be waived by four-fifths vote of the members of the city commission. Sec. 2-1015. Officers and staff. (a) The committee shall elect from among its members a chairperson and vice-chairperson. The committee may also elect from among its members such other officers as deemed necessary or appropriate. Officers shall serve a term of one year or until a successor is elected. (b) The office of the city attorney shall provide legal services to the committee as may be necessary and requested by the committee. (c) The city manager shall provide administrative support to the committee, which shall include the services of an individual to keep minutes of the meetings, maintain committee correspondence, post meeting notices, file reports, and perform any and all necessary support functions. Sec. 2-1016. Bylaws. (a) The committee shall adopt such bylaws as it deems necessary for the conduct of its business. The bylaws may include procedural rules, the designation of regular meeting dates, and the procedures for calling special meetings. (b) Bylaws, as well as any amendments thereto: (1) Must be consistent with this chapter; and (2) May be adopted only by a majority vote of the entire membership, provided that, in each case, at least 20 days' written notice of the proposed amendment has been provided to all committee members. Sec. 2-1017. Subcommittees. The committee may create such subcommittees as it deems necessary for the conduct of its business. Sec. 2-1018. Compensation. Members of the committee shall serve without compensation but shall be reimbursed for expenses necessarily incurred in the performance of the member's duties subject to the prior written approval of the city manager. Sec. 2-1019. Sunset review. The committee will be initially reviewed in 2023 and thereafter be reviewed every four years. Secs. 2-10201011—2-1050. Reserved. DIVISION 7. - OVERTOWN ADVISORY BOARD/OVERTOWN COMMUNITY OVERSIGHT BOARDRESERVED. Sec. 2-1051. Establishment and purpose. There is hereby created and established the Overtown Advisory Board/Overtown Community Oversight Board, to be known as the Overtown Community Oversight Board, to encourage and support housing, job creation, economic and business development, educational opportunities and historic and cultural preservation. The board shall provide written recommendations to the city commission regarding activities, developments and improvements City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 within, or substantially impacting the residents of, the Overtown Area. As used herein, the "Overtown area" is that area approximately bounded on the north by Northwest 20th Street from Florida East Coast Railroad to Northwest 3rd Avenue to Northwest 5th Avenue; on the west by I-95 Expressway from Northwest 21st Terrace to 836 Expressway and State Road 836 (East- West) Expressway from I-95 to the Miami River; on the south by Northwest 3rd Street from Florida East Coast Railroad to Northwest 7th Avenue and the Miami River from Northwest 7th Avenue to 836 Expressway; and on the east by Florida East Coast Railroad right-of-way. (Note: All boundaries are to be construed expansively, incorporating the breadth of described streets, avenues, expressways, and railroad property.) Sec. 2-1052. Membership. (a) Generally. The Overtown Community Oversight Board shall consist of five voting members (other than youth board members), all of whom shall be appointed, as hereinafter set forth. In addition, there shall be one non-voting youth member of the Overtown Community Oversight Board, to be appointed by the commissioner representing district five. (b) Qualifications. Members of the Overtown Community Oversight Board shall be persons of knowledge, experience, mature judgment and background, having ability and desire to act in the public interest in order to make informed and equitable decisions concerning the Overtown area. (1) Each person seeking membership on the Overtown Community Oversight Board who is not seeking appointment as a youth board member shall be deemed qualified if he/she is 18 years of age or older, and: a. Resides in the Overtown area; b. Owns property in the Overtown area; c. Is an employee or board member of a community based organization or community development corporation located in or providing services to the Overtown area; or d. Owns or is an employee of a business in the Overtown area. (2) Each person seeking membership on the Overtown Community Oversight Board who is seeking appointment as a youth board member shall be deemed qualified if he/she is more than 14 and less than 19 years of age; and a. Resides in the Overtown area, and b. Attends an accredited educational institution in the Overtown area. (c) Procedure for appointment of members. (1) The district five city commissioner shall appoint four members to the Overtown Community Oversight Board, and the city manager shall appoint one member, all of whom shall be confirmed by the city commission. In addition, the district five city commissioner shall appoint one youth board member and preference shall be given to qualified youth board member candidates attending Booker T. Washington Senior High School. (2) No appointment shall be made until notice has been given in a newspaper of general circulation in the city of the appointments to be made to the Overtown Community Oversight Board at least 30 days prior to the making of an appointment, which shall have solicited and encouraged the public and professional or citizen organizations within the Overtown area having interest in and knowledge of the Overtown area to submit names of persons and their qualifications for consideration as prospective appointees of the Overtown Community Oversight Board. At least ten days prior to the making of any appointment, the district five city commissioner and city manager shall cause to have available to the public, and shall publicly make announcement, that the City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 list of names thus submitted, together with a short statement of the qualifications of each person, is prepared and available for public inspection and consideration. In reaching decision on appointments, the district five city commissioner and the city manager shall give due consideration to the names thus submitted. (3) In addition, the district five city commissioner and the city manager shall, at least ten days prior to the making of any appointment, cause to have available to the public, and shall publicly make announcement that the names of prospective appointees submitted by the district five city commissioner and the city manager and a short statement of qualifications of such persons are available for public inspection and consideration. No person shall be appointed to membership on the Overtown Community Oversight Board whose name and qualifications have not been made publicly available in the manner set out herein. (d) Terms of office. The members of the Overtown Community Oversight Board shall serve for two-year terms, expiring during the month of September. Notwithstanding the above, members of the board may continue to serve until the city commission's ratification of the new board members held following the expiration of a term. (e) Vacancies. Vacancies in the membership of the Overtown Community Oversight Board shall be filled in the manner set forth in subsection (c). (f) Removal. Members of the Overtown Community Oversight Board may be removed for cause by vote of not less than three members of the city commission upon written charges after a public hearing, unless the member charged waives such public hearing in writing. However, whenever any member has had within a calendar year, three consecutive absences or four absences within a calendar year from the regularly scheduled meetings, the chairperson of the board shall certify same to the city clerk. The city clerk shall then inform the district five city commissioner and the city manager in writing that the position has been declared vacant and a successor member must be appointed to fill the vacancy. (h) Disqualification of members. If any member has a conflict of interest on a particular matter coming before the Overtown Community Oversight Board, he/she shall, prior to the opening of the discussion on the matter, disqualify himself/herself from all participation whatsoever in the cause; or he/she may be disqualified by a vote of not less than a majority of the voting membership of the Overtown Community Oversight Board present, not including the member about whom the question for disqualification has been raised. (i) Assignment of tasks. The city manager shall provide for necessary staffing to assist the Overtown Community Oversight Board. Such staff shall: (1) Provide and perform necessary administrative duties including providing assistance to the Overtown Community Oversight Board regarding the scheduling of meetings of the Overtown Community Oversight Board, preparing agendas, and ensuring that proper notice is provided for such meetings. (2) Work with other city departments, public agencies, and private groups, as required, to provide information to the Overtown Community Oversight Board on activities, developments, or improvements in, or substantially impacting the residents of, the Overtown Area. (3) Submit the adopted minutes of each Overtown Community Oversight Board meeting to the city clerk and the district five city commissioner. (4) Prepare summary reports of board actions for review by the board prior to delivery of the same to the city manager or his/her designee for delivery to the city commission. (5) Review the board's budgets. (6) Coordinate the research, development and preparation of reports and policies for projects initiated by the Overtown Community Oversight Board. City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 (7) Serve as the community liaison between the city, the Overtown Community Oversight Board and the residents of the Overtown area. (8) Channel the issues and concerns of Overtown area residents, businesses and community groups to the attention of the Overtown Community Oversight Board or the appropriate city department for resolution, or to the appropriate public or private agency for action. (9) Reestablish and maintain the Overtown resource directory. (10) Follow through with the implementation of all decisions and actions approved by the Overtown Community Oversight Board. (11) Share information with community organizations and receive input regarding ongoing or proposed projects and activities in the Overtown area. (12) Schedule the use of the Overtown Community Oversight Board facilities by community organizations. (13) Reestablish and coordinate publication and distribution of the Overtown newsletter. (14) Coordinate projects of the Overtown Community Oversight Board with other community organizations and governmental agencies. (15) Coordinate with the Southeast Overtown/Park West Community redevelopment agency to relate its activities to the community and community organizations, public agencies and the private business sector. (16) Coordinate his/her activities and the activities of the Overtown Community Oversight Board with the activities of the Southeast Overtown/Park West Community redevelopment agency. Sec. 2-1053. Proceedings. (a) Officers. The Overtown Community Oversight Board shall select a chairperson and vice- chairperson from among its members to serve for a one-year term and may create and fill such other offices as it may deem necessary or desirable. (b) Rules of procedure. The Overtown Community Oversight Board shall establish rules of procedure necessary to its governing and the conduct of its affairs, in keeping with the applicable provisions of the City Charter, ordinances and resolutions. Such rules of procedure shall be available in written form to persons appearing before the board and to the public upon request. (c) Meetings. A regular meeting of the Overtown Community Oversight Board shall convene at least once per month, except during the month of August. All meetings shall be open to the public. (d) Voting; quorum. At all meetings of the Overtown Community Oversight Board, a majority of the voting membership (excluding vacancies) shall constitute a quorum. All recommendations of the Overtown Community Oversight Board shall require a concurring vote of a majority of the members present. In case of a tie vote such vote shall be construed as a denial. Sec. 2-1054. Compensation. Members of the Overtown Community Oversight Board shall serve without compensation but shall be reimbursed for expenses necessarily incurred in the performance of their duties, subject to the prior approval of the city manager. City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 Sec. 2-1055. Financial disclosure. All members of the Overtown Community Oversight Board shall file annual financial disclosure reports pursuant to law. Sec. 2-1056. Functions, powers and duties generally. The Overtown Community Oversight Board is hereby authorized to: (1) Review and recommend to the city commission approval, approval with conditions or disapproval of activities, developments, or improvements in, or substantially impacting the residents of, the Overtown area. (2) Require submission to the Overtown Community Oversight Board of any information requested for the Overtown Community Oversight Board to evaluate activities, developments, or improvements, including eminent domain, in, or substantially impacting the residents of, the Overtown area. (3) Recommend from time to time to the city commission and the Southeast Overtown/Park West Community Redevelopment Agency, modifications and/or amendments to the Southeast Overtown/Park West Community Redevelopment Plan. (4) Recommend to the Community Development Citywide Advisory Board activities, developments, or improvements for the Overtown area. (5) Adopt and amend its rules and procedures. Secs. 2-10571051—2-1100. Reserved. * * * DIVISION 12. - COMMUNITY RELATIONS BOARDRESERVED. Sec. 2-1150. Established. There is hereby established a limited agency and instrumentality of the city to be known as the "community relations board" and shall be hereinafter referred to as the "board". Sec. 2-1151. Purpose, powers and duties. The purpose, powers and duties of the community relations board are: (1) To serve in an advisory capacity to the city commission; (2) To foster mutual understanding, tolerance, and respect among all economic, social, religious and ethnic groups in the city; (3) To make studies in the field of human relations. The board is vested with the power and authority and charged with the duty and responsibility; (4) To attempt to act as conciliator in controversies involving community relations; (5) To cooperate with federal, state, county, and municipal agencies in developing harmonious community relations; (6) To cooperate in the development of educational programs dedicated to the improvement of community relations with, and to enlist the support of, civic leaders; civic, religious, veterans, labor, industrial, commercial and eleemosynary groups; and private agencies engaged in the inculcation of ideals of tolerance, cultural and understanding; City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 (7) To prepare studies, and have studies made, in the field of community relations, and to prepare and disseminate reports of such studies; (8) To recommend to the mayor, commissioners, and the city manager such ordinances to carry out the purposes of the provisions set forth herein; (9) To submit an annual report to the mayor, commissioners, and the city manager; and (10) To make recommendations regarding grants and donations on behalf of the city from foundations and others for the purpose of carrying out the above listed functions, subject to approval by the city commission. Sec. 2-1152. Membership; qualifications; terms of office; vacancies; officers; rules of procedure; meetings; quorum; attendance requirements. (a) Membership. The community relations board members shall serve without compensation, but shall be reimbursed for necessary expenses incurred in official duties, as may be determined and approved by the city commission, and shall be composed as follows: (1) A 13-member advisory board, all of whom shall be entitled to vote, comprised of three members appointed by the mayor and ten members appointed by the members of the commission, with each commissioner nominating two individuals; (2) Ex officio members, consisting of former chairpersons of the board, who are not current members of the board, and representatives from community organizations determined by the city commission, who shall not vote on any matter before the board, and shall not be required to attend meetings of the board. (b) Qualifications; board. The members of the board shall be broadly representative of the social, racial, religious, linguistic, cultural, and economic groups comprising the population of the city. Each member shall be a resident of the city, with an outstanding reputation for community pride, interest, integrity, responsibility, and business or professional ability. (c) Terms of office. The provisions set forth in section 2-885 of this article shall apply to all members of the community relations board. (d) Vacancies. If a vacancy shall occur on the board, such vacancy shall be filled by the mayor or city commission after nomination by the commissioner who nominated the member whose position has become vacant. Such appointment shall be effective for the remainder of the unexpired term or until the mayor or the nominating commissioner leaves offices. (e) Officers. The members of the board shall select and designate from its members a chairperson, vice-chairperson, secretary, and such other officers as may be deemed necessary, who shall serve at the pleasure of the board. No chairperson shall serve more than two years in office. The vice-chairperson shall serve as chairperson in the absence of the chairperson. (f) Rules of procedure. The board may adopt its own order of business and rules of procedure governing its meetings, and actions on matters within its jurisdiction, not inconsistent with the provisions set forth herein, which rules of procedure shall be filed with the city clerk. Copies of minutes of all board meetings shall be furnished to the mayor, commissioners and the city manager. (g) Meetings; quorum. All meetings of said board shall be open to the public. A quorum is necessary for the conduct of business by the board and shall consist of five members of the board. An affirmative vote of not less than 50 percent of the members present and voting at any meeting is required for any action to be taken by the members. (h) Attendance requirements. The provisions set forth in section 2-886 of this article shall apply to all members of the community relations board. City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 Sec. 2-1153. Creation of the office of community relations; assignment of a community relations coordinator and staff. There shall be created an "office of community relations" to consist of a community relations coordinator and staff. It shall be the duty of the city manager to designate the community relations coordinator. The community relations coordinator shall provide administrative support to the board to facilitate the board's purposes, powers, and duties, attend all meetings of the board, keep minutes of meetings, prepare reports and documents, maintain board correspondence, post meeting notices, file reports and perform all other necessary support functions required by the board. Secs. 2-11541150—2-1174. Reserved. * * * DIVISION 22. - STARS OF CALLE OCHO ADVISORY COMMITTEERESERVED. Sec. 2-1329. Stars of Calle Ocho Walk of Fame celebrity and community recognition advisory committee—Establishment, purpose and powers and duties. (a) The Stars of Calle Ocho Walk of Fame Celebrity and Community Recognition Advisory Committee ("committee") is hereby established. The purpose of the committee will be to oversee the nomination process and placement for any new Stars of Calle Ocho Walk of Fame celebrity and community recognition plaques ("stars") and to oversee the maintenance, repair relocation, and replacement of existing stars. The stars are situated in Little Havana on Southwest 8th Street, between Southwest 12th Avenue and Southwest 27th Avenue in Miami, Florida ("Calle Ocho"). The stars will recognize entertainment professionals in motion pictures, television, live theater, arts, radio and recording. (b) The committee, on behalf of the city, will oversee a not for profit organization to place, replace, repair, relocate, and maintain the stars in order to defray the costs for the city. The honoree will work with the not for profit organization working with the committee to pay for the costs of the initial placement of the star. (c) The committee may solicit unrestricted and unconditional funds, subject to the acceptance of the city manager or city commission, as applicable per section 18-115 of the City Code, to be used for the placement, replacement, repair, relocation, and maintenance and upkeep of the existing and future marble stars and the contiguous sidewalk area they are in, in coordination with the not for profit. (d) The committee will, in general, advise the mayor and the city commission, and additionally the city manager and public works director, as applicable, as to matters in relation to the honorees and the placement, replacement, repair, relocation, maintenance and upkeep, security, promotion, enhancement, and encouragement for the stars. However, the committee will have no power to contract, incur debt, obligation or liability or to take any final independent action on behalf of the city. (e) The committee may accept nominations from any person, entity or group, as to proposed honorees who the nominator(s) think has made an outstanding contribution to the fields of motion pictures, television, live theater, arts, radio and recording and who has made a significant contribution to the community in South Florida that merits the inclusion of that honoree in the stars. The committee will review and advise the city commission of their choice(s) for inclusion among the stars. The city commission will select the nominee. There will be no more than one new star placed per year, unless there is a unanimous vote of the city commission. (f) The committee shall issue quarterly or bi-annual reports to the city commission and mayor on such matters as stated above and makes their recommendations in such report(s). City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 Whenever possible, nomination(s) shall be presented to the committee 30 days before they take a vote on the item. (g) The not for profit will maintain a separate account for the stars and work with reporting to the city and the committee on funds raised to be placed in that account for placement, replacement, repair, relocation, and maintenance and upkeep of the existing and future marble stars in order to avoid any cost to the city. (h) The placement, replacement, repair, relocation, and maintenance and upkeep shall be approved by the director of the department of resilience and public works or designee and the aesthetics of the Star will be approved by the director of planning and zoning or designee prior to any placement, replacement or repair. Sec. 2-1330. Membership and qualifications, meetings and quorum. (a) The committee will consist of nine members, one appointment by the mayor, three members to be appointed by the commissioners at large, two members appointed by the not for profit organization working with the city for the placement, replacement, repair, relocation, and maintenance of the stars, and three additional appointments by the District 3 commissioner, all subject to ratification by the city commission. (b) The term of their appointment will be as is set forth in section 2-885 of the City Code. (c) The qualifications of the members shall be as are set forth in subsection 2-884(a) of the City Code, unless waived by four-fifths of the city commission. (d) The committee shall hold quarterly public meetings at city hall and may hold additional meetings if needed as decided by a unanimous vote of all members present. (e) A quorum of the committee shall consist of five members. A majority vote of the members present shall be required to make any recommendation to the city commission. (f) The committee will use Robert's Rules of Order, latest edition, as its rules of procedure. (g) The city attorney's office will serve as counsel to the committee. Sec. 2-1331. Sunset review. The committee will be initially reviewed in 2016 and thereafter be reviewed every four years. Secs. 2-1329—2-1331. Reserved. * * * DIVISION 26. - MIAMI TECHNOLOGY COUNCILRESERVED. Sec. 2-1360. Miami technology council created. A community recommendation council of the city to be known as the "Miami technology council" is hereby created and established. Use of the term "council" in this article shall mean the Miami technology council. Sec. 2-1361. Purposes; powers and duties. (a) Purposes. The council shall: (1) Hold public hearings to receive public and expert input and provide such information obtained to the mayor, city commission, and city manager; (2) Make recommendations for planning and implementing the city's national and international policies for the purposes of stimulating the development of new high- City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 technology industries and employment opportunities and expanding the city's tax base through the promotion of new clusters of technology-based businesses and enterprises along with investment in new and small city-based businesses in accordance with applicable federal, state, and local laws and any bylaws adopted by the council; (3) Make recommendations for planning, implementing, and coordinating all of the technology-centered and technology-based enterprise promotions and investments within the city limits; and (4) Assist with coordination for national and international technology-promotion and technology-centered investment events pursuant to the standards and practices adopted by the council and in accordance with applicable federal, state, and local laws. (b) Powers and duties. Subject to reasonable notice to the city commission, the mayor, and the city manager and applicable requirements of federal, state, and local laws, the council shall: (1) Encourage the fullest and most active participation and cooperation of private enterprise by actively soliciting contributions and financial support from private business interests and any other governmental authorities for national and international technology promotion and technology-based economic development within the city's limits; (2) Make recommendations regarding purchases and sales of services for national and international trade promotion and business development and for the creation of council-sponsored conferences, trade shows, and trade missions on behalf of the city; (3) If the council so choses and in accordance with federal and state requirements for not- for profit organizations, assist with organizing and maintaining a separate, non-profit Section 501(c)(3) corporation under the U.S. Internal Revenue Code for the purpose of seeking funding from outside sources for projects within the city's limits; (4) Create, coordinate, and manage policies and procedures for events related to the council's purpose; (5) Make recommendations to the mayor, the city commission, and the city manager regarding technology-based development within the city's limits; (6) Make recommendations to the mayor, the city commission, and the city manager regarding capital projects within the city's limits for which the economic development portion of Affordable Housing and Economic Development Miami Forever Bonds funding should be considered. (7) Prepare an annual budget and, if necessary, any supplemental budgets thereto, all to be presented to the city commission for approval. (c) The city manager shall retain sole authority to execute contracts and agreements, all in forms acceptable to the city attorney, on behalf of the council subject to the limitations of the City Charter and the City Code, prior budgetary approval, and council approval. (d) Any resolution of the council making recommendations to the city commission shall be placed on the next feasible city commission agenda as a discussion item. (e) Notwithstanding any provisions to the contrary, the council shall exercise only such powers and duties as are granted pursuant to this article. Sec. 2-1362. Composition; appointment and terms of office of members; filling of vacancies. (a) Composition and qualifications. The council shall consist of 11 members who shall either be city residents, work in the city, own a business in the city, or own real property in the City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 city. All members shall be invested in the city and shall serve without compensation. In addition: (1) At least one member shall possess an expertise in one or more fields of technology with a focus on development of technologies, technology businesses, educational structures/opportunities related to technologies, or economic development related to technologies; (2) At least one member shall possess an expertise in community and real estate development; (3) At least one member shall possess an expertise in one or more of the following areas: financings of emerging technologies, creation of jobs in emerging technologies, or necessary community assets/infrastructures (physical and/or organizational) for the development of technological hubs in a community; (4) At least one member shall possess an expertise in technology management; (5) At least one member shall possess an expertise in economics; and (6) At least one member shall possess an expertise in advocating for vulnerable low- income communities. (b) Appointment of members. The 11 members shall be appointed to the council as follows: (1) Each of the five city commissioners shall appoint one member. (2) The mayor shall appoint three members. The mayor may appoint himself/herself as one of his/her appointed members. (3) The mayor may make recommendations for at-large members. The city commission shall appoint three at-large members and is not bound by the mayor's recommendations. (4) No alternates shall be appointed. (c) Term. The terms of office shall be as provided in section 2-885 of this Code. (d) Minimum attendance requirements. The minimum attendance requirements as provided in section 2-886 of this Code shall apply. (e) Removal. The mayor and each city commissioner shall have the power to remove, at any time, his/her appointees without a finding of cause. The city commission shall have the power to remove, at any time, the at-large member by a majority vote of the city commission without a finding of cause. (f) Resignation. Members may resign by submitting a signed letter of resignation to the city clerk. The city clerk shall immediately notify the appointing official of the vacancy. It shall be the obligation of each council member to notify the city clerk if the member ceases to meet the qualification criteria set forth in subsection (a) above. (g) Vacancies. In the event a vacancy occurs on the council, whether automatically, by vote of the city commission, by removal by the mayor or the city commissioner who appointed such member, by resignation of the member, or for any other reason, the mayor for mayoral appointees and the city commissioner for their respective appointees may appoint a qualified person to fill the remaining term of the vacant position. Only notice of such appointment by the appointing city official on the agenda of the next regularly scheduled meeting of the city commission or as soon as practicable thereafter is required and no action is required of the city commission except for the at-large member. All such appointments shall be consistent with the membership requirements stated in subsection (a) above. (h) Waiver. The city commission shall have the power to waive any of the requirements of subsection (a) above by four-fifths vote of the members of the full city commission. City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 Sec. 2-1363. Officers and committees. (a) The mayor or his/her appointed member shall be the chairperson of the council. (b) At the initial organizational meeting, the members of the council shall select and designate a vice-chairperson from among the members of the council who shall serve at the pleasure of the council. (c) Committees. The chairperson shall reserve the right to appoint an executive committee and to delegate tasks to various committees of the whole. The chairperson may establish committees from time to time. Decisions of all committees are subject to ratification by majority vote of the council. Sec. 2-1364. Meetings; parliamentary authority; rules and regulations; quorum; telephonic and virtual attendance. (a) Procedure. The council may adopt its own order of business, rules of procedure, and bylaws to govern its meetings and actions not inconsistent with the provisions set forth herein, which shall be filed with the city clerk. Unless and until the council adopts its own rules of procedure, it shall follow Robert's Rules of Order (current edition) except that the provisions set forth herein shall control in case of conflict. (b) Notice and public participation. All meetings and workshops of the council and any of its committees shall be noticed and open to the public as required by the state's Sunshine Law. In addition, the public shall be encouraged to submit oral and written comments to the council at all meetings. (c) Minutes. The minutes of each meeting and workshop shall be taken by applicable staff and shall promptly be provided to the city clerk as the official record of each such meeting. Such records shall be open to public inspection. Copies of minutes of all council meetings shall be furnished to the mayor, city commissioners, city attorney, and city manager. (d) Quorum; telephonic and virtual attendance. A minimum of three of the members shall constitute a quorum for the purpose of convening any meeting. An affirmative vote of not less than two of the members present at any meeting is required for any action to be taken by the council. Once the quorum is constituted, the remaining members may attend by telephonic or other electronic virtual means and the vote of each such member attending by telephonic or other electronic virtual means shall count as if such member was attending in person. Sec. 2-1365. Annual budget; supplemental budgets; no conflicts of interest; no deficiencies. (a) Procedures. Upon the effective date of the enactment of the ordinance from which this division derives, the council shall establish a fiscal year which coincides with that of the city. Within 60 calendar days following the effective date of the enactment of the ordinance from which this division derives, the council shall submit to the city commission, in a form acceptable to the city manager, a mandatory annual budget for adoption and ratification by majority vote of the city commission. Nothing contained herein shall be construed to prohibit the council from submitting, from time to time, one or more supplemental budgets to the city commission for approval as necessary. All budgeting and expenditures shall comply with the City Code, federal, state, and local laws for governmental budgeting and expenditures, including the city's procedures for acquisition of goods and services and the city's financial integrity principles. (b) Expenditures. No expenditures shall be made in any given year without approval by the city commission of the council's budget for that fiscal year and all supplements thereto. In addition, the following shall apply: (1) Expenditures shall primarily be made for the engagement of experts and consultants to provide analyses, reports, recommendations, and other resources or to implement City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 programs to help the city, its residents, businesses, and the council adapt to and prepare for technology changes of the types outlined in the council's purposes above. (2) No more than ten percent of the council's budget shall be used to reimburse members or city employees for attendance at various conferences, seminars, and events. Members shall comply with the state's Sunshine Law when attending such conferences, seminars, and events. (c) No Conflicts of interest. Members shall comply with the conflict of interest provisions of the City Code, the conflict of interest and ethics ordinance of Miami-Dade County, and all other laws that may apply when preparing the annual budget and expenditures of the council and when the council is voting on agreements and contracts for matters to be undertaken by the council. (d) No deficiencies. No provision contained in this division shall be construed to violate the Anti-Deficiency Act as set forth in sections 18-500 to 18-503 of the City Code. Sec. 2-1366. Annual and quarterly reports; disclosures and compliance. (a) Annual report. The chairperson shall submit an annual report to the city manager on January 15 of each year pursuant to section 2-890 of the City Code. (b) Quarterly report. The council shall submit reports to the mayor, city commission, and the city manager and shall present the findings and recommendations of said reports at a meeting of the city commission on at least a quarterly basis. (c) Copies. Copies of the council's reports shall be provided to the city clerk and made available online. (d) Disclosures and compliance. All members are subject to all disclosures and compliance required by the City Code, Miami-Dade County Code, and the laws of the state. Sec. 2-1367. Legal counsel. The office of the city attorney shall provide an attorney to serve as legal counsel to the council and shall provide legal advice on all matters considered by the council. Sec. 2-1368. Liaisons to council and assignment of staff. Notwithstanding any provisions to the contrary contained in the City Code, the city manager shall designate the administration's liaison to the council, at least one of which shall be from the city's department of innovation and technology. It shall be the duty of the city manager to provide administrative support to the council, which shall include the services of an individual to maintain council correspondence, post meeting notices with the city clerk, file reports, and perform all other necessary administrative support functions. In addition to any administration liaisons assigned to the council, the city manager shall designate representatives from the departments of housing and economic development and finance and the offices of management and budget and city manager to attend all meetings. Upon the council's request, the mayor and the city manager may also participate in deliberations of the council and may offer technical and policy advice. * * *” Section 3. Chapter 22 of the City Code is hereby amended as follows:1 “CHAPTER 22 GARBAGE AND OTHER SOLID WASTE City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 * * * ARTICLE VII. COMMERCIAL SOLID WASTE AND RECYCLING MANAGEMENT ADVISORY COMMITTEERESERVED. * * * Sec. 22-170. Established. There is hereby created and established the "commercial solid waste and recycling management advisory committee" which shall be hereinafter be referred to as the "committee". Sec. 22-171. Purpose, powers and duties; prohibitions. (a) Purpose; powers and duties. The purpose, powers and duties of the committee include but are not limited to: (1) Providing advice and recommendations to the city commission concerning solid waste and recycling management within the city, in conjunction and cooperation with the department of solid waste; (2) Providing advice and recommendations regarding the levy of fines or warnings (as established by the commission or the department of solid waste), and suspension and revocation of nonexclusive franchises for failure of a hauler of commercial solid waste ("hauler") to comply with city ordinances and regulations related to solid waste management; (3) Offering recommendations related to the establishment of suggested guidelines consistent with or more stringent than those currently established by the commission or department of solid waste relating to the business of commercial solid waste management; (4) Performing any other duties as may be specifically requested by the commission or city manager as relates to the department of solid waste; (5) Adopting bylaws and resolutions consistent with the powers delegated to the committee by the commission; (6) Negotiating directly with haulers applying for or renewing valid nonexclusive franchises, with the assistance and input of the city manager, when requested by the city manager; (7) Providing for voluntary in-kind contributions of commercial solid waste management services, as determined by a formula established by the committee based upon each participating hauler's proportionate volume of the business within the city, for city special events, such as the Coconut Grove Arts Festival, the Calle Ocho Parade, the Orange Bowl Parade, Martin Luther King, Jr., Parade, the Three Kings Parade, and those events where the costs for waste removal is waived by the commission or city manager, as well as any other special event identified by the committee in conjunction with the department of solid waste and the commission; (8) Providing quarterly written reports to the commission and the department of solid waste setting forth a review of the status of commercial solid waste management in the city; and (9) Providing a detailed report of all recommended actions taken by the committee against haulers within the city including warnings, citations, fines, permit suspension and revocations; and suggestions for improvement of the provision of both residential and commercial solid waste management services within the city, including financial City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 projections setting forth specific savings to the city that such improvements would be expected to provide. (b) Prohibitions. The committee members are prohibited from discussing issues related to pricing which would be in violation of any local, state or federal law. Sec. 22-172. Membership; terms of office; vacancies; officers; rules of procedure; meetings; quorum; attendance requirements. (a) Membership. The committee shall consist of no less than nine regular members who shall be exempt from the provisions set forth in section 2-284 and be composed as follows: (1) One member appointed at-large by the members of the city commission. (2) One representative from the city manager's office appointed by the city manager. (3) Two representatives selected by the director of the department of solid waste. (4) One representative of each hauler handling a volume of 25 percent or more of the total commercial solid waste management business within the city. (5) Two representatives collectively selected by all haulers handling a total volume of less than 25 percent of the commercial solid waste management business within the city. (6) Two non-voting ex officio members as set forth herein to be selected as set forth in the bylaws adopted by a majority vote of the voting members of the committee: a. One individual representing the city's business community, who is not a subcontractor, employee or owner of a franchise; and b. One individual representing the city's residential homeowners, who is not a subcontractor, employee or owner of a franchise. (b) Terms of office; vacancies. The provisions set forth in section 2-885 of this Code as they relate to terms of office and the filling of vacancies shall apply to all regular members of the committee. (c) Officers. The committee shall select one of its regular members as chairperson. No chairperson shall serve more than two years in office. A vice-chairperson may also be designated by the committee from among its members to serve as chairperson at any meeting if the chairperson is absent from such meeting. (d) Rules of procedure; parliamentary authority. The committee may adopt its own order of business and rules of parliamentary procedure governing its meetings, and actions on matters within its jurisdiction, not inconsistent with the provisions set forth herein, which rules of procedure shall be filed with the city clerk. (e) Meetings; quorum. The committee shall hold regular quarterly meetings and may hold such other meetings as it deems necessary. All meetings of said committee shall be open to the public. The provisions set forth in section 2-887 of this Code as they relate to quorum requirements shall apply to members of the committee. (f) Attendance requirements. The provisions set forth in section 2-886 of this Code as they relate to attendance requirements shall apply to members of the committee. Sec. 22-173. Assignment of staff. It shall be the duty of the city manager to provide administrative support to the committee which shall include the services of an individual to handle procedural activities for all public hearings required to be held by the committee, maintain minutes of meetings, maintain correspondence, post meeting notices, file reports and perform all other necessary support functions. City of Miami File ID: 16842 (Revision: ) Printed On: 2/4/2025 Sec. 22-174. Notices, filing of official records; annual reports; minutes. All notices, record keeping, and submittal of the annual report as they relate to this committee shall be provided pursuant to the provisions set forth in sections 2-888, 2-889 and 2- 890 of this Code. Copies of minutes of all committee meetings shall be furnished to the mayor, commissioners and the city manager. Secs. 22-175170—22-179. Reserved. * * *” Section 4. The City Commission hereby sunsets the Affordable Homeownership Loan Program Task Force established by the City Commission pursuant to Resolution No. R-19-0508 adopted on December 12, 2019 (“R-19-0508”), and hereby rescinds in its entirety R-19-0508. Section 5. The City Commission hereby declares that all the powers, duties, assets, and funds of the City Boards sunset herein shall revert to the City and the City shall resume the responsibilities of the City Board sunset herein. Section 6. If any section, part of section, paragraph, clause, phrase, or word of this Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected. Section 7. This Ordinance shall become effective immediately upon adoption by the City Commission and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 2 This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten (10) days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later.