Create temporary administrative aide position in police department

AGENDA ITEM COVER PAGE File ID: #17270 Resolution Sponsored by: Commissioner Christine King A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO APPROVE THE CREATION OF ONE (1) “ADMINISTRATIVE AIDE I – TEMP.” POSITION IN THE DEPARTMENT OF POLICE (“POLICE”), AS REQUIRED PURSUANT TO RESOLUTION NO. R-24-0389, ADOPTED SEPTEMBER 26, 2024; FURTHER AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE FISCAL YEAR 2024- 2025 OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI-YEAR CAPITAL PLAN REGARDING CITY SERVICES AND RESOURCES AS NECESSARY, LEGALLY ALLOWED, AND APPLICABLE IN ORDER TO CREATE SAID POSITIONS FOR POLICE; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS; PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com City of Miami Legislation Resolution File Number: 17270 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO APPROVE THE CREATION OF ONE (1) “ADMINISTRATIVE AIDE I – TEMP.” POSITION IN THE DEPARTMENT OF POLICE (“POLICE”), AS REQUIRED PURSUANT TO RESOLUTION NO. R-24-0389, ADOPTED SEPTEMBER 26, 2024; FURTHER AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE FISCAL YEAR 2024- 2025 OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI-YEAR CAPITAL PLAN REGARDING CITY SERVICES AND RESOURCES AS NECESSARY, LEGALLY ALLOWED, AND APPLICABLE IN ORDER TO CREATE SAID POSITIONS FOR POLICE; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS; PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408, the City Commission modified and amended the City of Miami’s (“City”) Adopted Budget and the Capital Plan for Fiscal Year 2021-22 as follows: (i) notwithstanding the language in Resolution No. R- 21-0402, including but not limited to the language in Section 16 of Resolution No. R-21-0402, in order for the creation of or change in temporary or permanent positions in the Department of Police (“Police”) to be effective, the City Commission must first confirm the creation or change of such positions by an affirmative vote, and (ii) requiring that, notwithstanding anything in Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of the City Commission is required prior to any and all movements of monies that are different from the line item-budgets’ approved amounts as adopted on September 13, 2021, for the Capital Plan and as adopted on September 23, 2021, for Resolution No. R-21-0402, for the departmental budgets of Police (“Restriction”); and WHEREAS, on June 23, 2022, the City Commission modified the Restriction pursuant to Resolution No. R-22-0230 so that the portion pertaining to movements of monies would only apply to movements of monies in excess of one hundred thousand dollars ($100,000.00) while the rest of the Restriction would apply unmodified (“Modified Restriction”); and WHEREAS, on September 26, 2024, the City Commission adopted the Final Budget for Fiscal Year 2024-2025 pursuant to Resolution No. R-24-0389, which incorporated the Modified Restriction; and WHEREAS, it is in the best interests of the City to authorize the City Manager to make any and all necessary changes to adjust, amend, and appropriate the City’s Operating Budget, Five-Year Financial Plan, Strategic Plan, and Multi-Year Capital Plan regarding City services and resources as necessary, legally allowed, and applicable in order to create an “Administrative Aide I – Temp.” position (“Position”) for Police; and WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems;

NOW, THEREFORE,

BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized1 to approve the creation of the Position for Police, as required pursuant to Resolution No. R-24-0389, adopted September 26, 2024. Section 3. The City Manager is further authorized1 to make any necessary changes to adjust, amend, and appropriate to the Fiscal Year 2024-25 Operating Budget, Five-Year Financial Plan, Strategic Plan, and Multi-Year Capital Plan regarding City services and resources as necessary, legally allowed, and applicable in order to create said Position. Section 4. Certain necessary actions by the City Manager and the designated City departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems are hereby ratified, approved, and confirmed. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.