By a four-fifths (4/5ths) affirmative vote, pursuant to section 18-92 of the code of the city of miami, florida, as amended (“city code”), after an advertised public hearing, ratifying, authorizing, and confirming the city manager’s written finding, attached and incorporated as exhibit “a,” that only one reasonable source of supply exists for the provision of access to the claimsearch contributory database (“services”) from insurance

AGENDA ITEM SUMMARY FORM File ID: #19236 Date: 04/30/2026 Requesting Department: Department of Risk Management Commission Meeting Date: 06/11/2026 Sponsored By: District Impacted: All Type: Resolution Subject: Sole Source - Purchase of ClaimSearch Software - Risk Management Purpose of Item: The nature of this item is to respectfully request a resolution of the Miami City Commission, by a four-fifths (4/5ths) affirmative vote, pursuant to section 18-92 of the Code of the City of Miami, Florida, as amended (“City Code”); after an advertised public hearing, ratifying, authorizing, and confirming the City Manager’s Written Findings, attached and incorporated as Exhibit “A”; that only one reasonable source of supply exists for the provision of the purchase of one (1) license for access to the ClaimSearch contributory database (“ClaimSearch”) from Insurance Services Office, Inc. (“ISO”), a wholly owned subsidiary of Verisk Analytics, Inc. (“Verisk”), for the City’s Risk Management Department ("Risk"); approving the award of a contract to Verisk for a term of three (3) years, in a total amount of One Hundred Six Thousand Fourteen and 00/100 Dollars ($106,014.00); allocating funds for this purpose from Account No. 50001.301001.545013.0000.00000 and/or any other sources of funds; subject to the availability of funds and budgetary approval at the time of need; authorizing the City Manager to negotiate and execute a contract, in a form acceptable to the City Attorney, with Contractor for ClaimSearch, consistent with the terms set forth herein; further authorizing the City Manager to negotiate and execute any documents, including amendments, renewals, and extensions, all in forms acceptable to the City Attorney, and subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with applicable provisions of the City Code, including, the City of Miami's procurement ordinance, anti-deficiency act, and financial integrity principles, all as set forth in Chapter 18 of the City Code, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: The City of Miami (”City”) Risk Management Department (“Risk”) requires a license for access to Verisk’s ISO ClaimSearch contributory database (“ClaimSearch”) to secure vital services essential for its day-to-day operations. ClaimSearch is the only contributory comprehensive all-claim and all-insurer database and system for claims processing and fraud detection. ClaimSearch allows Risk to better determine if claimants who have filed claims against the City of Miami (“City”) for bodily injury or workers’ compensation claims, have had previous and/or current accidents nationwide or are professional claimants. ClaimSearch is a proprietary solution aimed at fraud detection, where clients submit claim data, leading to a comprehensive "match report" showcasing claimants' complete history across casualty, property, and auto physical damage (“APD”) claims. Verisk Analytics, Inc., a foreign for-profit corporation (“Verisk”), is currently the only reasonably available source for the required services. Verisk’s ClaimSearch is the sole contributory, comprehensive all-claims and all-insurer database used for claims processing and fraud detection. ClaimSearch is recognized as a best-practice standard in claims management and is essential to meeting Florida legislative compliance requirements. There are no direct competitors offering a comparable system. Accordingly, it is recommended that the City Manager’s Written Findings be ratified, confirmed, and approved, and that a contract be awarded to Verisk for a three (3) year term in a total amount of One Hundred Six Thousand Fourteen and 00/100 Dollars ($106,014.00). Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $ 106,014.00; Account No. 50001.301001.545013.0000.00000 Reviewed By Department of Risk Management David Ruiz Department Head Review Completed 05/03/2026 9:10 PM Office of Management and Budget Fred Pericles Budget Analyst Review Completed 05/04/2026 10:25 AM Office of Management and Budget Marie Gouin Budget Review Completed 05/04/2026 2:18 PM Department of Procurement Annie Perez Procurement Review Completed 05/15/2026 12:34 PM City Manager’s Office Erica T. Paschal Assistant City Manager Review Completed 05/15/2026 12:37 PM City Manager’s Office Natasha Colebrook-Williams Approved on behalf of the City Manager Completed Legislative Division Valentin J Alvarez Legislative Division Review Completed 05/20/2026 5:00 PM Office of the City Attorney Thomas M. Fossler ACA Review Completed 06/01/2026 3:22 PM Office of the City Attorney Xavier Alban Deputy Attorney Review Completed 06/02/2026 5:14 PM Office of the City Attorney George K. Wysong III Approved Form and Correctness Completed 06/02/2026 5:43 PM City Commission Todd B. Hannon Meeting Pending 06/11/2026 9:00 AM City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com City of Miami Legislation Resolution File Number: 19236 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED (“CITY CODE”), AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, AUTHORIZING, AND CONFIRMING THE CITY MANAGER’S WRITTEN FINDING, ATTACHED AND INCORPORATED AS EXHIBIT “A,” THAT ONLY ONE REASONABLE SOURCE OF SUPPLY EXISTS FOR THE PROVISION OF ACCESS TO THE CLAIMSEARCH CONTRIBUTORY DATABASE (“SERVICES”) FROM INSURANCE SERVICES OFFICE, INC., A WHOLLY OWNED SUBSIDIARY OF VERISK ANALYTICS, INC. (“CONTRACTOR”), FOR THE CITY OF MIAMI’S RISK MANAGEMENT DEPARTMENT; APPROVING THE AWARD OF A CONTRACT TO CONTRACTOR FOR A TERM OF THREE (3) YEARS, IN AN ESTIMATED AMOUNT OF ONE HUNDRED SIX THOUSAND, FOURTEEN AND 00/100 DOLLARS ($106,014.00); ALLOCATING FUNDS FOR THIS PURPOSE FROM ACCOUNT NO. 50001.301001.545013.0000.00000, OR OTHER LEGALLY AVAILABLE FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH CONTRACTOR FOR THE SERVICES, CONSISTENT WITH THE TERMS SET FORTH HEREIN; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI-DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami (”City”) Risk Management Department (“Risk”) requires access to a contributory database for the purpose of investigating potentially fraudulent claims, a function that is vital for its day-to-day operations; and WHEREAS, Insurance Services Office, Inc., a wholly owned subsidiary of Verisk Analytics, Inc. (“Contractor”) offers access to its proprietary database, ClaimSearch, which is the only contributory comprehensive all-claim and all-insurer database and system for claims processing and fraud detection (“Services”); and WHEREAS, ClaimSearch allows Risk to better determine if claimants who have filed claims against the City for bodily injury or workers’ compensation claims have had previous and/or current accidents nationwide or are professional claimants; and WHEREAS, ClaimSearch is a proprietary solution aimed at fraud detection, where clients submit claim data, leading to a comprehensive "match report" showcasing claimants' complete history across casualty, property, and auto physical damage claims; and WHEREAS, ClaimSearch is considered part of best practices in claims management and is crucial for compliance with Florida’s legislative requirements; and WHEREAS, Section 18-92 (b) of the Code of the City of Miami, Florida, as amended ("City Code") provides that the use of competitive bidding methods may be waived in circumstances where the City Manager makes a written finding, supported by market research, that only one reasonable source of supply exists; and WHEREAS, Contractor, is the only reasonable source of supply for said Services for the reasons specified in Exhibit "A," attached and incorporated ("Written Findings"); and WHEREAS, because Contractor is the only reasonable source of supply for the Services, the City Commission desires to ratify, confirm, and approve the City Manager's Written Findings, and authorize the City Manager to negotiate and execute an agreement with Contractor for the provision of the Services for a term of three (3) years, with an estimated total amount of One Hundred Six Thousand, Fourteen and 00/100 Dollars ($106,014.00);

NOW, THEREFORE,

BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5ths) affirmative vote, pursuant to Section 18-92 (b) of the City Code, after an advertised public hearing, the City Manager's Written Findings are hereby ratified, approved, and confirmed. Section 3. The award of a contract to Contractor for the Services for a term of three (3) years, with an estimated total amount of One Hundred Six Thousand, Fourteen and 00/100 Dollars ($106,014.00), subject to the availability of funds and budgetary approval at the time of need, is hereby ratified, approved, and confirmed. Section 4. Funds are to be allocated from Account Number 50001.301001.545013.0000.00000, or other legally available funding sources, subject to the availability of funds and budget approval at the time of need. Section 5. The City Manager is authorized1 to negotiate and execute a contract, in a form acceptable to the City Attorney, with Contractor for the Services consistent with the terms set forth herein. Section 6. The City Manager is further authorized1 to negotiate and execute any documents, including amendments, renewals, and extensions, all in forms acceptable to the City Attorney, and subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with applicable provisions of the City Code, including the City of Miami's Procurement Ordinance, Anti-Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. Section 7. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: