Authorize lease for police marine patrol office and vessel storage

AGENDA ITEM SUMMARY FORM File ID: #17510 Date: 04/16/2025 Requesting Department: Department of Real Estate and Asset Management Commission Meeting Date: 06/17/2025 Sponsored By: District Impacted: District 1 Type: Resolution Subject: Authorize - Lease Agrnmt - RMK Merrill Stevens - Police Marine Patrol Division Purpose of Item: A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A LEASE AGREEMENT (“LEASE”), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, BETWEEN THE CITY AND RMK MERRILL STEVENS LLC, A FLORIDA LIMITED LIABILITY COMPANY (“LANDLORD”), FOR THE USE OF APPROXIMATELY 250 SQUARE FEET OF OFFICE SPACE LOCATED AT 881 NW 13TH AVENUE, MIAMI, FLORIDA 33125, FOR THE PURPOSE OF OPERATING AN ADMINISTRATIVE OFFICE AND PROVIDE SECURE VESSEL STORAGE FOR THE CITY’S POLICE DEPARTMENT MARINE PATROL DIVISION FOR AN ANNUAL RENT OF SIXTY DOLLARS ($60.00), FOR AN INITIAL TERM OF ONE YEAR WITH NO INCREASE IN THE ANNUAL RENT, SUBJECT TO ADDITIONAL TERMS AND CONDITIONS AS MORE SPECIFICALLY SET FORTH IN SAID LEASE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL NECESSARY DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS AND MODIFICATIONS TO SAID LEASE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY. Background of Item: The City’s Police Department Marine Patrol Division is interested in leasing approximately 250 square feet of privately owned property for the use of an administrative office, and secure vessel storage located at 881 NW 13th Avenue, Miami, Florida 33125 (the “Premises”). The initial term is for one (1) year, with the option to renew, for additional one (1) year terms until either party terminates. The annual rent is equal to Sixty Dollars ($60.00) for the initial and every renewal term, and no guarantee deposit is required from Landlord, and no increase in the annual rent will be applied for every year including the renewal term. The City and Landlord desire and intend to enter into a new Lease Agreement (“Lease”) authorizing the City’s use of the Property. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $ 60.00 General Account No: 0001.190101.544000.000.0000 Reviewed By Department of Real Estate and Asset Management Andrew Frey Department Head Review Completed 04/16/2025 1:26 PM Office of Management and Budget Pedro Lacret Budget Analyst Review Completed 04/17/2025 12:01 PM Office of Management and Budget Marie Gouin Budget Review Completed 04/17/2025 12:26 PM Department of Risk Management Ann-Marie Sharpe Risk Review Completed 04/18/2025 8:04 AM City Manager’s Office Larry M. Spring Assistant City Manager Completed 04/22/2025 12:06 PM City Manager’s Office Natasha Colebrook-Williams Deputy City Manager Review Completed 04/23/2025 10:22 AM City Manager’s Office Arthur Noriega V City Manager Review Completed 04/23/2025 10:24 AM Legislative Division Valentin J Alvarez Legislative Division Review Completed 04/23/2025 2:11 PM Office of the City Attorney James Brako ACA Review Completed 05/05/2025 6:14 PM Office of the City Attorney George K. Wysong III Approved Form and Correctness Completed 05/06/2025 9:43 AM City Commission Todd B. Hannon Meeting Completed 05/22/2025 9:00 AM City Commission Nicole Ewan Meeting Completed 06/12/2025 9:00 AM City Commission Todd B. Hannon Meeting Pending 06/17/2025 9:00 AM City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com City of Miami Legislation Resolution File Number: 17510 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A LEASE AGREEMENT (“LEASE”), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, BETWEEN THE CITY AND RMK MERRILL STEVENS LLC, A FLORIDA LIMITED LIABILITY COMPANY (“LANDLORD”), FOR THE USE OF APPROXIMATELY 250 SQUARE FEET OF OFFICE SPACE LOCATED AT 881 NORTHWEST 13TH AVENUE, MIAMI, FLORIDA 33125, FOR THE PURPOSE OF OPERATING AN ADMINISTRATIVE OFFICE AND PROVIDE SECURE VESSEL STORAGE FOR THE CITY’S POLICE DEPARTMENT MARINE PATROL DIVISION FOR AN ANNUAL RENT OF SIXTY DOLLARS ($60.00), FOR AN INITIAL TERM OF ONE YEAR WITH NO INCREASE IN THE ANNUAL RENT, SUBJECT TO ADDITIONAL TERMS AND CONDITIONS AS MORE SPECIFICALLY SET FORTH IN SAID LEASE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL NECESSARY DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS AND MODIFICATIONS TO SAID LEASE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY. WHEREAS, the City of Miami’s (“City”) Police Department (“MPD”) Marine Patrol Division is interested in leasing approximately 250 square feet of privately owned property for the use of an administrative office, and secure vessel storage located at 881 Northwest 13th Avenue, Miami, Florida 33125 (“Premises”); and WHEREAS, the initial term is for one (1) year, with the option to renew, for additional one (1) year terms until either party terminates; and WHEREAS, the annual rent is equal to Sixty Dollars ($60.00) for the initial and every renewal term; and WHEREAS, no guarantee deposit is required from Landlord; and WHEREAS, no increase in the annual rent will be applied for every year including the renewal term; and WHEREAS, the City and Landlord desire and intend to enter into a new Lease Agreement (“Lease”) authorizing the City’s use of the Property;

NOW, THEREFORE,

BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager is hereby authorized1 to execute a Lease Agreement in a form acceptable to the City Attorney, between the City and Landlord, for the use of the Premises, for the purpose of operating administrative office and secure vessel storage for an annual rent equal to Sixty Dollars ($60.00) which equates to a monthly rent in the amount of five Dollars ($5.00), a no guarantee deposit, and with no increase in the annual rent including renewal terms, subject to additional terms and conditions to be more specifically set forth in said Lease Agreement. Section 3. The City Manager is further authorized1 to negotiate and execute all necessary documents, including amendments, renewals and modifications to said Lease Agreement, in a form acceptable to the City Attorney, as may be necessary. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and City Code provisions.