Change board member appointments to quarterly schedule

City of Miami File ID: 17081 (Revision: ) Printed On: 4/1/2025 AGENDA ITEM SUMMARY FORM File ID: #17081 Date: 12/31/2024 Requesting Department: Office of the City Clerk Commission Meeting Date: 04/10/2025 Sponsored By: Type: Ordinance District Impacted: All Subject: Amend Code - Boards and Committees PURPOSE OF ITEM: Amends Chapter 2/ Article XI/Division 2 of the Code of the City of Miami to provide that the board appointment of board members shall occur on a quarterly basis, unless there is a time-sensitive appointment necessary. BACKGROUND INFORMATION: Currently board appointments are placed on the first agenda of each month, with a majority of the items continued. This impacts the total number of items that may be scheduled on a regular agenda, pursuant to City Code Section 2-33(c)(5). Scheduling board appointments on a quarterly basis (March, June, September and December) will provide an efficient schedule of when board appointments shall be placed on a City Commission agenda. Budget Impact Analysis Item has NO budget impact Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: N/A Reviewed By Office of the City Clerk Todd B. Hannon Department Head Review Completed 03/03/2025 12:20 PM Office of Management and Budget Pedro Lacret Budget Analyst Review Completed 03/03/2025 12:47 PM Office of Management and Budget Marie Gouin Budget Review Completed 03/03/2025 2:35 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 03/03/2025 4:48 PM Office of the City Attorney Domini J. Gibbs ACA Review Completed 03/03/2025 5:33 PM Office of the City Attorney George K. Wysong III Approved Form and Correctness Completed 03/04/2025 10:15 AM City Commission Maricarmen Lopez Meeting Completed 03/13/2025 9:00 AM City Commission Todd B. Hannon Meeting Pending 04/10/2025 9:00 AM City of Miami File ID: 17081 (Revision: ) Printed On: 4/1/2025 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com City of Miami Legislation Ordinance Enactment Number File Number: 17081 Final Action Date: AN ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING CHAPTER 2/ARTICLE XI/DIVISION 2 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, TITLED "ADMINISTRATION/BOARDS, COMMITTEES, COMMISSIONS/STANDARDS FOR CREATION AND REVIEW OF BOARDS GENERALLY," TO ESTABLISH SECTION 2-896, TO BE TITLED "APPOINTMENT OF MEMBERS," TO PROVIDE THAT THE APPOINTMENT OF BOARD MEMBERS SHALL OCCUR ON A QUARTERLY BASIS, UNLESS THERE IS A TIME-SENSITIVE APPOINTMENT NECESSARY, AT WHICH TIME AN APPOINTMENT WILL BE PLACED ON THE NEXT AVAILABLE CITY COMMISSION AGENDA; CONTAINING A SEVERABILITY CLAUSE AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. WHEREAS, it is necessary to revise the appointment procedures for the City’s boards and committees created under the Code of the City of Miami, Florida, as amended (“City Code”) in order to provide an efficient schedule of when board member appointments shall be placed on a City Commission agenda; and WHEREAS, currently, board member appointments are placed on the first agenda of each month, unless requested by an Elected Official to be placed otherwise; and WHEREAS, in this instance, board appointments that occur on the City Commission’s first agenda of each month, impact the total number of items that may be scheduled on a regular City Commission agenda, pursuant to Section 2-33(c)(5) of the City Code; and WHEREAS, each month approximately twenty-three (23) items are placed on a City Commission agenda for board member appointments, with a majority of the items continued by the City Commission; and WHEREAS, it is the intent of the City Commission that board member appointments shall be placed on a City Commission agenda on a quarterly basis (March, June, September, and December) unless there is a time-sensitive appointment needed; and WHEREAS, should there be a time-sensitive appointment needed, such board member appointment will be placed on the next available City Commission agenda pursuant to the procedures for appointment of members; and WHEREAS, the City finds that revising the appointment process for board members of the boards and committees of the City is in the best interests of the City and its residents;

NOW THEREFORE,

BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Ordinance are adopted and incorporated as if fully set forth in this Section. City of Miami File ID: 17081 (Revision: ) Printed On: 4/1/2025 Section 2. Chapter 2/Article XI/Division 2 of the Code of the City of Miami, Florida, as amended, is amended in the following particulars:1 "CHAPTER 2 ADMINISTRATION * * * ARTICLE XI. BOARDS, COMMITTEES, COMMISSIONS * * * DIVISION 2. STANDARDS FOR CREATION AND REVIEW OF BOARDS GENERALLY * * * Sec. 2-896. Appointment of Members. (a) Unless otherwise specifically provided in the Charter or the City Code, appointment of board members shall be placed on a City Commission agenda on a quarterly basis. The placement shall occur on the first regular scheduled City Commission meeting for the months of March, June, September, and December, respectively. (b) Section (a) above shall apply to all board member appointments, unless, a written request is submitted to the City Clerk for a time-sensitive appointment. Should such request be made, the board appointment shall be placed on the next available City Commission agenda, pursuant to the procedures for appointment of members. Section 2-8967-2-920. Reserved. * * *" Section 3. If any section, part of a section, paragraph, clause, phrase or word of this Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected. Section 4. This Ordinance shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. 2 This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten (10) days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later.