Authorize BCC Engineering contract for pedestrian bridge conversion engineering

RESOLUTION NO. 2026- A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO A CONTRACT WITH BCC ENGINEERING, LLC FOR PROFESSIONAL ENGINEERING SERVICES; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village Manager wishes to enter into a contract with BCC Engineering, LLC for professional engineering services for the conversion of Bridge No. 874527;

NOW, THEREFORE,

BE IT RESOLVED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS: Section 1. That the Village Council hereby authorizes the Village Manager, to enter into an agreement with BCC Engineering, LLC. for professional engineering services for the bridge conversion of Bridge No. 874527. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 10th day of March, 2026. Joseph M. Corradino, Mayor Attest: ____________________________ Priscilla Torres, MMC Village Clerk Approved as to Form and Legal Sufficiency: ____________________________ Mitchell Bierman Village Attorney Consent Agenda DATE: February 27th, 2026 TO: Yocelyn Galiano, ICMA-CM, LEED GA FROM: David J. Mendez, P.E., Public Works Director RE: BCC Engineering Utility/ Pedestrian Bridge Conversion Attached for your consideration, please find a proposal for professional engineering services associated with the Bridge No. 874527 structural analysis for utilizing the utility strip section of the bridge for a pedestrian walkway. The subject consultant is one of several firms that have been added via piggyback contracts. I hereby respectfully recommend the Village Council adopt the attached resolution authorizing the Village Manager to execute an agreement for engineering services. January 26, 2026 David Mendez, P.E. Public Works Director Village of Pinecrest 10800 Red Road Pinecrest, FL 33156 Re: Rev: VILLAGE OF PINECREST – BRIDGE NO. 874527 – PEDESTRIAN PATHWAY CONVERSION Via email: dmendez@pinecrest-fl.gov Mr. Mendez, BCC Engineering, LLC (“BCC”) is pleased present this proposal for professional engineering services associated with the Bridge No. 874527 structural analysis for utilizing the utility strip section of the bridge for a pedestrian walkway. PROFESSIONAL SERVICES This Work Order between Village of Pinecrest, a Florida municipal corporation (“VILLAGE”), and BCC Engineering, LLC. authorized to transact business in Florida (“CONSULTANT”), is pursuant to the Professional Services Agreement (PSA). PROJECT DESCRIPTION As part of this Work Order, the CONSULTANT will support the VILLAGE with professional services in the form of Structural Engineering Services for the structural analysis of Bridge No. 874527 SW 67th Ave over C-2 Canal. This proposal defines the scope of work, schedule, compensation, and scope of work exclusions for the professional engineering services associated with this project. SCOPE OF SERVICES CONSULTANT will provide engineering services to the VILLAGE to gather the necessary data to conduct the structural analysis for Bridge 874527. Meetings and Coordination Task 1.0 – Data Collection / Meetings & Coordination BCC will prepare for and attend team meetings as necessary. Representation at recurring team meetings will be vested in the project manager, with the inclusion of team experts as deemed essential for specific disciplines. In addition, BCC will initiate the coordination, preparation, and attendance of meetings with Government Agencies, inclusive of project orientation meetings and consultations with Federal, State and County Agencies as required for the submission of final permits related to BCC’s services. BCC will provide support to the VILLAGE in coordinating project activities during the initial phase with the designated consultants. BCC will facilitate effective communication channels, schedule meetings, and foster collaboration among all stakeholders involved. Project Name: Village of Pinecrest – Bridge No. 874527 – Pedestrian Pathway Conversion January 26, 2026 - Revised Page 2 of 4 Task 1.1 – Survey and Utility Locate Services – (Subconsultant) BCC will retain GPI Geospatial, Inc to perform the required survey and utility locate information to support the new pedestrian path on existing Bridge No. 874527. A 3D topographic survey of the upper and lower deck of the bridge will be performed. GPI’s detailed scope of work is included in Exhibit ‘B’. Note: Geotechnical Services are not included in this proposal and will be included during the Construction Phase of the project. Structural Engineering Services BCC Basic Structural Services includes the analysis of the existing bridge (Bridge No. 874527) to provide a new pedestrian pathway on the west side of the existing bridge. The utility strip section of the bridge is connected to the existing bridge via the substructure. Existing superstructure and substructure will be analyzed for the pedestrian loading. Existing utility grate will be removed and replaced with a pedestrian graded grate. Existing foundations will also be analyzed for the pedestrian loading. New approaches will also be developed for the pedestrian pathway. Limited construction administration (response to Request for Information [RFI]) for the structure described is also included. We will provide Structural Calculations and Construction Documents sufficient for permits. Task 2 – Structural Construction Documents BCC will prepare the Construction Documents for the above-mentioned Basic Structural Services for the CLIENT and the regulatory permit agencies governing the project. Task 3 – Limited Structural Permitting Assistance As part of the services, BCC will provide limited permitting assistance with the above-mentioned Basic Structural Services for the construction documents developed by BCC. Civil Engineering Services Task 4 – Civil Design As part of the services, BCC will prepare a signing and pavement marking plan for the project that meets the requirements of the regulatory agencies. This plan will include standard details and notes. Task 5 – Civil Permitting As part of this task, BCC will prepare a Permit Package based on the Designs Plans prepared under Task 2. The Permit Package will include the Structural Construction Documents and signed the permit agencies application BCC staff will attend permit coordination meetings and prepare permit applications, including required attachments such as reports and signed and sealed drawings, to obtain permits from the following agencies: • South Florida Water Management District (SFWMD) Construction Engineering Services Construction Services, if requested by the Village, will be negotiated under a separate scope and fee at a later date. These future services will include the geotechnical investigations required to confirm that the existing foundations can adequately support the anticipated loads, along with any additional construction-phase engineering support that may be required. No obligation to provide these services is implied or included within the current contract. The design developed under this agreement will rely on preliminary assumptions regarding the capacity of the existing foundations to support the proposed loading. A final geotechnical investigation will be performed prior to the start of construction as part of the future negotiated Construction Services scope. The purpose of this geotechnical work will be to verify the suitability and capacity of the existing Project Name: Village of Pinecrest – Bridge No. 874527 – Pedestrian Pathway Conversion January 26, 2026 - Revised Page 3 of 4 foundations. Following completion of this geotechnical investigation, the final foundation and loading assumptions will be validated, and any necessary adjustments resulting from this verification will be addressed under a separately negotiated scope and fee. EXCLUSIONS The following items are exclusions from our Basic Services (Scope of Services): 1. More than two (2) responses and reviews for department comments at no fault of BCC. 2. More than one (1) shop drawing reviews per submittal. We anticipate one(1) total submittal. 3. Site visits during construction. If required and authorized, site visits during construction will be $130/hour. 4. Structural specifications. 5. Delegated structural items such as curtain wall systems, pre-cast concrete, open web steel joist, structural steel studs, and aluminum elements. We will provide structural design performance criteria and conformance review. 6. Any Geotechnical Services (e.g. SPT, Sample borings, subsurface soil and groundwater information, Wind studies, vibration studies, pile integrity & Non-Destructive Testing (NDT), PST Testing and site-specific seismic analysis or testing. 7. Estimates of probable construction cost. 8. Site structures such as retaining walls, stairs, sidewalks, flagpoles, light poles, etc. 9. The design and detailing of non-structural elements, cladding, ceiling framing, architectural systems, architectural features and decorations, and non-bearing partitions. 10. Any Civil Engineering Design Servies (e.g. Paving, Grading, Water and Sewer Utility, etc.) 11. Any construction or environmental permitting services (e.g., building, wetlands, trees, marina, etc.) 12. Any services normally provided by an environmental engineer (e.g., Water quality modeling, Contamination, or environmental assessments, etc.) 13. Any services normally provided by a plumbing engineer (e.g., grease trap design or sand/oil interceptor design, etc.) 14. Any services normally provided by an electrical engineer (e.g., site lighting, electrical services, etc.) 15. Any services normally provided by Outreach Consultant (e.g., Prepare a public outreach program, attend public workshops, or commission meeting, advertise and administer bid and contract award, etc.) 16. Any construction Permits (i.e., FDEP 404 or NPDES permits, Consumptive Use or dewatering permits, reproduce, etc.) 17. Franchise Utility relocation design Services 18. Any other services not specifically included in the Scope of Services. SCHEDULE The schedule for delivering the services described in this proposal is presented below for all Tasks. DELIVERABLES SCHEDULE Task # Task Description Estimated Duration per Task 1 Data Collection / Meetings & Coordination Project Duration 1.1 Survey 2 Weeks 2 Structural Construction Documents 3 months 3 Limited Permitting Assistance 1 month 4 Civil Design 3 months 5 Civil Permitting 6 Months Project Name: Village of Pinecrest – Bridge No. 874527 – Pedestrian Pathway Conversion January 26, 2026 - Revised Page 4 of 4 COMPENSATION BCC will perform all services described in Tasks 1 – 5 of the Scope of Services on a lump sum basis for a total of $138,251.99. Exhibit ‘A’ includes a detailed man-hour estimate for work outlined in the Scope of Work. COMPENSATION SCHEDULE Task # Task Description Fee LS/TM 1 Data Collection / Meetings & Coordination $ 11,740.00 LS 1.1 Survey (Subconsultant) $ 26,210.74 LS Survey (Soft Digs) (Subconsultant) 4,144.25 LS 2 Structural Construction Documents (including Post Design) $ 72,749.60 LS 3 Limited Permitting Assistance $ 7,560.00 LS 4 Civil Design $ 6,100.00 LS 5 Civil Permitting 9,976.00 LS Total $ 138,251.99 BCC will submit monthly invoices to the VILLAGE for the percentage of work completed during each month for the lump sum tasks and hours spent each month for the time and material tasks. We look forward to assisting the VILLAGE on this important project assignment. If you have any questions or need additional information, please do not hesitate to contact me at (305) 670-2350. Sincerely BCC ENGINEERING, LLC. Carlos Morales Civil Division Manager Attachment: Exhibit A – Fee Estimate Exhibit B – GPI Geospatial Proposal Project Name: Village of Pinecrest – Bridge No. 874527 – Pedestrian Pathway Conversion January 26, 2026 Exhibit A – Fee Estimate Project Name: Proposal Date Contract Manager / Principal Project Manager Senior Project Engineer Project Engineer Engineer Intern CADD / Computer Technician $205.00 $190.00 $175.00 $127.00 $69.00 $78.00 1 8 16 16 24 4 12 80 11,740.00 $ 1.1 30,354.99 $ 2 62 154 92 185 123 616 72,773.00 $ 3 8 20 20 48 7,560.00 $ 4 4 16 20 40 6,100.00 $ 5 4 28 32 64 9,724.00 $ 8 94 234 188 189 135 848 1,640.00 $ 17,860.00 $ 40,950.00 $ 23,876.00 $ 13,041.00 $ 10,530.00 $ 138,251.99 $ Total Hours Total Fee Civil Design Civil Permitting PROPOSAL FEES SCHEDULE Village of Pinecrest - C-2 TOTAL HOURS TOTAL FEE January 26, 2026 - Revised Task No. Description Data Collection / Meetings & Coordination Topographical Survey Structural Consttruction Documents Limited Structural Permitting Asistance Project Name: Village of Pinecrest – Bridge No. 874527 – Pedestrian Pathway Conversion January 26, 2026 Exhibit B – GPI Geospatial Proposal