Extend $88,819 Stantec agreement for water distribution project

RESOLUTION NO. 2023- A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO EXECUTE AN AGREEMENT FOR AN EXTENSION TO THE STANTEC AGREEMENT FOR THE POTABLE WATER DISTRIBUTION NETWORK CONSTRUCTION PROJECT ADMINISTRATION; PROVIDING FOR AN EFFECTIVE DATE.

BE IT RESOLVED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS: Section 1. That the Village Council hereby authorizes the Village Manager to extend the Stantec agreement for distribution network construction administration for the potable water project. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 18th day of July, 2023. Joseph M. Corradino, Mayor Attest: ____________________________ Priscilla Torres, MMC Village Clerk Approved as to Form and Legal Sufficiency: ____________________________ Mitchell Bierman Village Attorney Motion by: Second by: Vote: . DATE: July 10, 2023 TO: The Honorable Mayor and Members of the Village Council FROM: Yocelyn Galiano, ICMA CM, Village Manager RE: Resolution for Agreement for Extension of Construction Administration (CA) Services – Potable Water Project ______________________________________________________________________ Attached for your consideration, please find a professional services proposal dated June 27, 2023 from Stantec to extend Construction Administration Services through the end of July for the subject project. The subject consultant is one of several firms that have been selected by the Village based on an RFQ for Civil Engineering Services. I hereby respectfully recommend the Village Council adopt the attached resolution authorizing the Village Manager to execute an agreement for an extension of Construction Administration Services for the Potable Water Project in the amount of $88,819. Ponce de Leon Boulevard, Suite 900 Coral Gables, Florida 33134 Tel: (305) 445-2900 June 27, 2023 Village of Pinecrest 10800 Red Road Pinecrest, FL 33156 305-669-6916 Attention: Mr. David Mendez, P.E. Public Works Director Reference: Potable Water Distribution Network Additional Extended Construction Administration Phase Dear Mr. Mendez: We are pleased to present this proposal for professional engineering services during construction. Stantec was previously authorized to complete construction administration services under the proposal signed and authorized December 8, 2021. The construction administration phase in that agreement was based on a duration of 9 months. Stantec was also authorized for additional construction administration services through March 2023 under the proposal signed September 16, 2022. This proposal extends our services another 4 months to an anticipated completion date of July 2023. SCOPE OF SERVICES: Construction Administration Phase Stantec will assist the Village during the construction phase and will perform the following tasks: a. Payment application review and recommendation (one per month; 4 total). b. Attend bi-weekly progress meetings. c. Observe and inspect contractor operations with one full-time inspector. It is anticipated that multiple crews will be required to complete this work. We expect that our inspector will be split to ensure proper coverage of the work areas. If work progresses quicky or is spread out to different areas, a second inspector may be warranted, thus requiring an additional service. Our fee is based on a standard 40-hour work week. No overtime or weekend hours are included. d. Answer contractors request for information and clarifications. e. Document daily activities. f. Collect required close-out documents from contractor and coordinate with M-DWASD for final conveyance documents. Execution of documents is by contractor/Village. The following tasks were authorized under the original agreement and will be completed as part of that authorization: attendance at pre-construction meeting, as-built review, punch list inspection, and final inspection. If the construction phase extends beyond the anticipated additional 4 months, a fee for this additional service will be provided. June 27, 2023 Page 2 of 2 Assumptions 1. Existing conditions have not substantially changed, and existing surveys will be used. 2. Village staff will remain the primary point of contact for public inquiries and public request for information. 3. Scheduling of material testing is a contractor responsibility. Stantec to observe tests and review results. 4. Inspector’s standard work week is 40 hours; night or weekend work will require overtime charges. Exclusions 1. Overtime or weekend inspection work. 2. Public Involvement Services Terms and Conditions: All terms and conditions shall be per our Professional Services Agreement dated February 12, 2021. Our fees shall be lump sums as follows: Extended Construction Administration Phase ............................. $88,819 We are ready to begin working on this assignment upon your authorization to proceed. If acceptable to you, we will accept a signed copy of this form as your written authorization to proceed. Thank you, Stantec Consulting Services Inc. Sean Compel, P.E., LEED AP Principal Tel: 305-445-2900 sean.compel@stantec.com Village of Pinecrest Approved by: ____________________ ______________________ ______________ Signature Print Name Date V:\2156\active\215617331\project_management\stantec_proposal_and_contract\extended ca 2\pinecrest_watermain_ca2_proposal-06-27-2023.docx Stantec Consulting Services Inc. Fee Worksheet - Page 1 DATE: June 27, 2023 PROJECT: Village of Pinecrest Villagewide Watermain - Extended CA Phase Construction Administration Phase (4 months) Principal Project Manager (P.E.) Engineer (E.I.) CAD Tech. Inspector Clerical Prepare for and attend Pre-construction meeting Submittal reviews Daily Coordination, Management, ebuilder coordination 33 24 RFIs and Clarifications 12 20 20 EOR Site visits 4 Full-time Inspector 640 Bi-Weekly progress meetings 12 Review Applications for Payment - 4 Total 8 4 As-built Review Assistance with MDWASD Conveyance Punch List and Final Inspection Sub-Total Hours 0 69 44 20 644 0 Billing Rate 225.00 $ 191.00 $ 130.00 $ 115.00 $ 105.00 $ 75.00 $ Labor Cost $0 $13,179 $5,720 $2,300 $67,620 $0 $88,819 FEE WORKSHEET Construction Administration Total Previously included Previously included Previously included Previously included Previously included