Revise parks and recreation department facility use fees

RESOLUTION NO. 2025- A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, REVISING CERTAIN FEES ASSESSED BY THE PARKS AND RECREATION DEPARTMENT FOR USE OF VILLAGE FACILITIES; PROVIDING FOR AN EFFECTIVE DATE.

BE IT RESOLVED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS: Section 1. That the Village Council hereby revises certain fees assessed by the Parks and Recreation Department as outlined in the attached memorandum dated December 30, 2024. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 14th day of January, 2025. Joseph M. Corradino, Mayor Attest: ____________________________ Priscilla Torres, MMC Village Clerk Approved as to Form and Legal Sufficiency: ____________________________ Mitchell Bierman Village Attorney Consent Agenda DATE: December 30, 2024 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Robert C. Mattes, CPRE, CPSI, Parks and Recreation Director RE: Coral Pine Park Tennis Court Fee Change The Parks and Recreation Department recommends transitioning the tennis court reservation fee structure at Coral Pine Park from a per-person model to a per-court model. This change aligns with the existing pickleball court fee structure at the same location. A comparative analysis confirms that the proposed adjustment would maintain competitive fees relative to surrounding communities. Additionally, it will help the department streamline administrative operations, enhance the customer experience, and ensure fair and consistent fee application. Under the current system, staff must monitor court usage to confirm that all participants have paid the required per-person fee. Typically, one player reserves the court and pays for themselves, while others pay separately at the pro shop on the day of play. This process often leads to interruptions during play when staff address unpaid participants and an additional administrative burden for follow- up payment collection. These challenges create inefficiencies and detract from the overall customer experience. A simplified per-court fee model would resolve these issues by eliminating the need for individual payment tracking. This system has been successfully implemented for pickleball court reservations, significantly improving efficiency and the user experience. We anticipate similar results for tennis court reservations. The new recommended per-court fees are based on the current per-person rate multiplied by the average number of players per court rental (2.5). This calculation ensures that the updated fee structure remains revenue-neutral while aligning with the average usage patterns. With the new system in place, staff can reallocate time previously spent on payment verification and follow-ups to other essential tasks within the park. Parks and Recreation Department 2 | P a g e This recommendation reflects our commitment to improving operational efficiency while maintaining equitable access to recreational facilities. Transitioning to a per-court fee model will enhance the experience for park patrons and the effectiveness of our park operations. The proposed court rates are as follows: User Type Proposed Rate Current Rate Adult - Daytime $10 per court per hour $4 per person per hour Adult - Nighttime $12 per court per hour $5 per person per hour Children (Under 18) - Daytime Discontinue Child Rate $3 per person per hour (weekdays only) Children (Under 18) - Nighttime Discontinue Child Rate $3 per person per hour (weekdays only) League - Daytime $10 per court per hour $8 per person per match (2-hour match) League - Nighttime $12 per court per hour $10 per person per match (2-hour match) Pro - Daytime w/Adult $18 per court per hour $8 + $4 each adult per hour Pro - Daytime w/Child Discontinue Child Rate $8 + $3 each child per hour Pro - Nighttime w/Adult $20 per court per hour $10 + $5 each adult per hour Pro-Nighttime w/Child Discontinue Child Rate $10 + 5 each child per hour Pickleball - Daytime $16 per court per hour $16 per court per hour Pickleball Nighttime $20 per court per hour $20 per court per hour Pickleball Pro $28 per court per hour $28 per court per hour