Monthly departmental reports and project updates for December 2024

DATE: January 3, 2025 TO: The Honorable Mayor and Members of the Village Council FROM: Yocelyn Galiano, ICMA-CM, Village Manager RE: November Monthly Report During the annual strategic planning process, the Village Council identifies various large-scale projects it wishes to monitor from inception through completion. The timeline table below contains a synopsis of the projects including noteworthy milestones and updates. Future anticipated project happenings are presented in blue. Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 1 1/9/2018 Village Council SW 136 Street Bridge Project Public Works Department Status November 2025: Anticipated completion. December 2024: Construction is underway. 25% completion, old bridge has been removed and currently driving piles for the new bridge. June 27, 2024: Village was advised the entire project was placed on hold. No information on when the project might commence again was provided. January 2, 2024: Notice to Proceed was issued. November 28, 2023: PW Director attended the pre-construction meeting. The NTP will be issued January 2, 2024, however no work on site will begin until after school ends in June. Though the project duration is over 600 days the contractor expects to be completed much sooner (no estimate provided). The MOU between the Village and the County for hand-rail lighting and decorative “urns” is still pending. MOT was discussed with the contractor and was made clear to them that all detours will be via a section line road only. November 13, 2023: The County notified the Village about a mandatory Pre- Construction Conference on November 28, 2023. Office of the Village Manager 2 | P a g e October 4, 2023: County advised that the Howard Drive Bridge Project (20230013) has been awarded. DTPW is coordinating with the Contractor with relation to insurance and to issue notice to proceed with construction activities prior to the end of October. The project duration is 695 days, we anticipate being completed by September of 2025. September 4, 2023: Received an update about the bridge project from a county representative who advised the project is in process of being awarded to a contractor. County will advise when the Noticed to Proceed is issued. March 2022: According to email communications with the County, nothing new to report about the Bridge Project. September 20, 2021: County advised the project plans are at 90%, and County is working out utility relocations and finalizing right of way issues. September 15, 2021: Village was notified that the bridge project would be delayed for 8 to 12 months from September 15, 2021, due to a conflict with the utility company. June 23, 2020: Public Works Director attended a virtual meeting regarding the bridge replacement. County advised the construction plans for the bridge would be completed in July. Construction is scheduled to commence in the Summer of 2021 and be completed by Spring 2022 (8 months). June 6, 2019: The Village Manager met with representatives from Miami-Dade County to review the details of the SW 136 Street Project, and particularly the bridge replacement. Based on discussions, with Palmetto Bay representatives and the County, project engineers will add lighting elements to the structure with smart technology. 2 5/1/2021 Village Council Gary Matzner Park Office of the Village Manager and Parks and Recreation Status January 2026: Anticipate project completion. April 2025: Anticipate construction commencement. March 2025: Anticipate award of construction bid. Notice of Commencement would be issued after contract signing in late February. November 22, 2024: 100% plans have been completed. Bid documents are being prepared to let the project in December with a deadline in early February for bid responses. While bid documents are being prepared, the Building and Planning Department will have one last review of all the construction documents. September 3, 2024: Submitted responses to the permit comments 60% plans to the B&P Department for review. July 2024: Provided responses of initial permit review to the consultant. June 2024: Initial review of construction permit plans is ongoing. April 19, 2024: Village Manager met with the consultants and provided an update. April 18, 2024: Presentation regarding options for the entry feature of the future park was given to Village Council. The Village Council chose option 3A and directed the undergrounding of all the FPL overhead wires. Office of the Village Manager 3 | P a g e April 9, 2024: Village Manager and Parks and Recreation Director met with design consultants to go over the final gateway renderings, prior to presentation at April Council meeting. March 13, 2024: Village Manager and Parks and Recreation Director met with design consultants. February 29, 2024: Village Manager reached out to FPL Intergovernmental Liaison to seek assistance in obtaining a “ballpark” estimate for the undergrounding of utilities adjacent to the future park. February 28, 2024: The Village Manager and Park and Recreations Director met with the design consultants to review revised entry feature concepts. January 24, 2024: The Village Manager and Parks and Recreations Director met with the design consultants to review revised entry feature concepts. Contact information for FPL representative to price out undergrounding of electrical lines adjacent to the property was forwarded to the design consultant to include in the construction cost estimate. Entry feature options with different price points will be provided to the Village Council soon. December 13, 2023: The Village Manager met with representatives from the Miami- Dade Fire Rescue Department and design consultant to review fire rescue requirements for the property and specifically address the final location of structures on the property. October 10, 2023: The contract for landscape architect for the development of construction plans was awarded by the Village Council to Keith. September 13, 2023: The Village Council authorized the Village Manager to negotiate with the number one ranked firm for the completion of the construction plans for development of Gary Matzner Park. August 24, 2023: Village Manager authorized a partnership with Fairchild Botanical Gardens to begin cultivation of native orchids to be added to Gary Matzner Park landscape next year. July 2023: The Village will issue a Request for Qualification of Landscape Architects for the completion of the construction plans for the development of Gary Matzner Park in the form of Concept A. May 9, 2023: Four revised concepts were presented to the Village Council for consideration at the regular Council meeting. The Village Council approved Concept A. April 2023: Parking study was completed, and information will be incorporated into the new conceptual plans which will be presented to Village Council at the May 2023 meeting. March 8, 2023: Parking study will be completed and submitted to project engineers for development to final parking needs for the conceptual drawings. February 28, 2023: The Village commenced a parking study of Evelyn Greer Park and Suniland Park to establish a baseline for pickleball court and playground parking needs. Office of the Village Manager 4 | P a g e February 16, 2023: Parks and Recreation Director met with the Swan Lake Homeowners Association. January 31, 2023: Parks and Recreation Director Robert Mattes met with adjacent homeowners to present the latest design concepts. December 13, 2022: Additional designs were submitted to the Village Council for its consideration. Council directed that staff provide design options that looked at possible placement of the parking lot off SW 65 Ct. Council also directed staff meet with adjacent residents for additional input on the final project. November 8, 2022: The conceptual designs were presented to the Village Council during its regular meeting for its consideration. Council directed that additional designs be developed that were more natural and passive. September 7, 2022: The Village is hosting a community meeting to present the results of the Gary Matzner Park survey at Evelyn Greer Park. Residents will be afforded the opportunity to provide additional input to the design team. August 24, 2022: The Village initiated a community survey to obtain input regarding the elements that would be included in the conceptual design of the park. The deadline for submittal of the survey responses was on this date. 956 survey responses were received and are being analyzed by the design team. July 11, 2022: Award of the contract for development of the conceptual design of the park. April 2022: The Village will advertise request for qualifications for the development of a conceptual design for the park. February 8, 2022: Village Council approved the Parks and Recreation Master Plan. January 2022: Parks and Recreation Master Plan on Village Council agenda for consideration, but further information was requested. November 2021: Anticipate putting out a request for qualifications to pick a consultant to develop a conceptual design for the Gary Matzner Park. October 15, 2021: Commencement of final landscaping improvements to the site. The site will be used for potable water project staging. October 4, 2021: Director Mattes met with landscaping company to walk the property to review landscaping needs and receive a quote to provide safe open space and remove any dead trees and vines. September 1, 2021: Demolition of all the structures on the property have been completed. One electric service pole remains on the property. May 6, 2021: Asbestos inspection was conducted ahead of demolition. May 5, 2021: Contract for demolition has been awarded. Awaiting FPL disconnection of utilities and asbestos survey. April 28, 2021: The Village received proposals for demolition of the structures on the park property. Office of the Village Manager 5 | P a g e 3 11/9/2021 Village Council Kendall Drive Shared Use Path Public Works Department Status June 2025: Anticipate 100% completion of project. February 2025: Anticipate commencement of construction. January 14, 2025: Anticipate Village Council award of construction contract to lowest bidder. Awaiting FDOT pre-approval of bid results. December 20, 2024: Invitation to Bid deadline. November 22, 2024: Mandatory pre-bid meeting was held. August 2024: 100% approval of plans by FDOT. Project will be put out to bid in November. March 19, 2024: Council accepted maintenance map addressing the area in front of Temple Beth Am. February 2, 2024: Consulting engineers will submit 100% plans to FDOT for review once the environmental study is completed by February 15th. PW Director has met personally with all residents that requested a meeting following a letter from PW inviting to meet with the director. January 2023: Design plans are 100% completed. Environmental Study is underway. December 2023: A Bonnier Bat study was requested by FDOT as part of the permit review process. The study is underway. November 2023: Public Works Director commenced appointments with immediately adjacent homeowners to review the final draft of the landscape plan for the project. Final plans will be submitted to the Florida Department of Transportation. September 15, 2023: Public Works Director Mendez submitted 90% plans to FDOT for comments. August 2023: If any changes are necessary to finalize the landscape plans after the resident meetings, Florida Department of Transportation will need to review the final draft before submittal of those documents to Miami-Dade County Public Works for final permit approval. June 12, 2023: Village receives comments from the Florida Department of Transportation. April 2023: Plans have been submitted to Miami-Dade County Public Works and FDOT for review and comments. March 30, 2023: Anticipate completion of the construction documents. Once plans are completed, they will be submitted to Miami-Dade County Public Works and Florida Department of Transportation for review and comments. March 15, 2023: Public Works Director Mendez will commence appointments with individual homeowners to review the landscape plan for the project to make final adjustments as requested. Office of the Village Manager 6 | P a g e November 15, 2022: Community meeting was be held to provide residents with a second opportunity to provide input on the project design. October 28, 2022: The Village Manager sent letters out to affected residents and petitioners providing a project update with facts about latest draft plans and providing a date for review of the 60% plans in a community meeting. October 25, 2022: The Public Works Director received the draft final project plans. October 11, 2022: The Office of the Village Clerk received a petition opposing the project. September 25, 2022: Public Works Director will coordinate a meeting with the affected residents to review the 60% plans. Letter will be sent out to residents advising of the actual impact of the project including number of trees to be removed, relocated and replaced. September 7, 2022: Public Works Director received revised plans. Plans will be forwarded to the Parks and Recreation Department for coordination with the Gary Matzner Park conceptual design consultant. June 22, 2022: Affected resident meeting to review preliminary design will be held in mid-June. June 2, 2022: Public Works Director will be meeting with the design consultants. February 1, 2022: Agreement was executed, and work has begun. Process, including public meetings, is expected to take approximately 12 months. January 2022: Attorneys on both sides are reviewing the agreement. December 6, 2021: The Village Attorney is currently reviewing the contract document. November 9, 2021: The Village Council authorized the Village Manager to enter into an agreement with Kimley Horn Associates, Inc. for the design of the Kendall Drive Shared Use Path. 5 1/11/2022 Village Council Coral Pine Park Phase 2 Parks and Recreation Department Status October 2025: Anticipate construction completion. January 2025: Anticipate commencement of the construction project. December 2024: Miami-Dade County review by Department of Health, Water and Sewer Department and Department of Environmental resources was completed. November 22, 2024: Demolition permits are in process. September 26, 2024: Village Manager held the pre-construction meeting and the Notice to proceed will be issued within the week. August 27, 2024: Construction of the project was awarded to Waypoint Contracting by the Village Council. May 23, 2004: Bid proposal was received by the Village. A budget shortfall of $2.2 Million to complete the project will require reassessment of the project. April 22, 2024: Project out to bid. Office of the Village Manager 7 | P a g e March 8, 2024: Building and Planning Department provided final comments for the permit. February 2024: Expect permit review process will be completed and the project will be put out to bid. January 2023: Permit review process is still ongoing. December 2023: The project has been submitted to the Building and Planning Department for permit review prior to issuance of the final Invitation to Bid. November 1, 2023: Consultant advised permitting comments are in the process of being addressed on the plans. Anticipate having the final set of plans for permit submittal on December 1. September 20, 2023: Submitted plans for permitting review. Once permits are pulled, the project will be put out to bid. August 30, 2023: 100% completion of construction design plans. Bid will be let for construction of the project. June 2023: Received 60% Plans for the construction design. Consultant advised to complete the last phase of design work. May 9, 2023: Council approved bond/bank loan to pay for construction of project. Council approved the change order for the design of the Coral Pine Park to accommodate additional services including the addition of drawing for optional pickleball courts and parking lot improvements. March 2023: Expect completion of the 30% design documents and schedule a meeting with the community to review the 30 % draft document. November 30, 2022: In 2014, Village Council adopted the Coral Pine Park Master Plan and divided the construction of the approved improvements into two phases. Phase 1, which included a new tennis center and playground, was completed in 2016. This project is for the design of Phase 2 which includes a new 900 square foot multi-purpose room. The design and construction documents are in its final stages and are expected to be completed in early December. April 12, 2022: The Village Council approved execution of the contract with AECOM. January 11, 2022: The Village Council authorized the Manager to negotiate with #2 ranked firm AECOM for development of construction design plans for phase 2 of Coral Pine Park improvements. 6 4/2023 Village Council Sidewalk Installation Projects Public Works Department Status Project Completed January 3, 2025: Project was 100% completed. December 7, 2024: Anticipate completion of the sidewalk installation project. Office of the Village Manager 8 | P a g e December 2, 2024: Commencement of installation of 57 Avenue missing sidewalk from Kendall to 94 Street. August 27, 2024: Village Council discussed the resident petition requesting the 57 Avenue Sidewalk project be stopped. It was decided the project would proceed. March 12, 2024: Construction is underway for sidewalk on SW 102 Street from US 1 to 73 Court. February 21, 2024: Village Manager executed agreement. February 13, 2024: Council to consider award of piggyback contract with Florida Sidewalk Solutions for a Village-wide evaluation of sidewalks and repairs. Mid-October 2023: Sidewalk on SW 100 Street from 73 Court to 72 Avenue completed. September 2023: Design will commence for missing sidewalks on SW 57 Avenue and new sidewalk on SW 102 Street from US 1 to 73 Court. August 31, 2023: Completion of the sidewalk on SW 132 Street from US 1 to 82 Avenue. July 11, 2023: The Village has entered a contract to install a sidewalk on SW 132 Street from US 1 to 82 Avenue. It is expected that this project will be completed by mid- August. The Village has entered a contract to install a sidewalk on SW 104 Street from US 1 to 77 Avenue. It is expected to be complete by end of July. The Village has completed design for the sidewalk on SW 100 Street from 73 Court to 72 Avenue. A request for quotes has been issued for this project. 7 9/1/2023 Village Council Veterans Wayside Park Improvements Parks and Recreation Department Status September 2025: Anticipate project completion. March 2025: Anticipate construction commencement of park improvements. February 11, 2025: Anticipate Council award of construction bid. January 22, 2025: Deadline for the Invitation to Bid. October 17, 2024: Construction project was put out to bid. September 17, 2024: Council discussed the project design and estimated costs. February 29, 2024: Contract was executed. February 13, 2024: Council awarded the contract for design of construction plans. November 14, 2023: Council authorized for Village Manager to negotiate a price for the development of construction plans for improvements to Veteran’s Wayside Park. October 27, 2023: Received responses to RFQ. October 2, 2023: New RFQ for Landscape Architect was issued. September 27, 2023: Received one response for the Request for Qualification for a landscape architect. Will issue a new RFQ. September 7, 2023: Issued a Request for Qualifications for a landscape architect to develop the construction documents for improvements to Veteran’s Wayside Park. Office of the Village Manager 9 | P a g e 8 1/25/2024 Village Council Aleyda Mas Park Parks and Recreation Department Status January 2026: Anticipate commencement of construction. December 9, 2025: Anticipate Village Council award of construction bid. October 2025: Anticipate putting out the Invitation to Bid. September 2025: Anticipate completion of the construction plans. April 8, 2025: Anticipate presentation of design concepts to the Village Council and selection of final plan. February 2025: Consultants to develop the design concepts to be presented at a future date to the Village Council. February 12, 2025: Anticipate hosting a community meeting to present the results of the Aleyda Mas Park survey. Residents will be afforded the opportunity to provide additional input to the design team. Site analysis and feasibility studies to be completed. December 20, 2024: The Community Survey will be completed. November 17, 2024: The Village initiated a community survey to obtain input regarding the elements that would be included in the conceptual design of the park. October 31, 2024: Village Manager and Parks and Recreation Director held a Master Plan Kick-Off Meeting with the consultant team. September 26, 2024: Awaiting return of executed contract and acceptance of Notice to Proceed. September 10, 2024: Council awarded contract for development of the Master Plan. June 11, 2024: Council authorized the Village Manager to negotiate a contract with Urban Robot Associates. March 12, 2024: A Request for Qualification was posted to develop the Master Plan for the park. February 2024: Physical evaluation of the existing buildings and recommendations for immediate repairs on property are being analyzed. January 24, 2024: The Village closed on the property. Office of the Village Manager 10 | P a g e Below is a status update on lien mitigation request cases that have been adjudicated by the Village Council but have not been released. Case Name and Information Council Mitigated Amount Deadline Mitigation Paid Lien Released Pinecrest 6305, LLC 6305 SW 128 Street Village Council did not mitigate the fine amount (2/13/24). Applicant was to reach out to staff to develop a two-year payment plan. Multiple efforts to coordinate with the applicant have gone unanswered. Owed fines continue to accrue. As of 12/31/24, $$217,047.11 6760 SW 124 Street Village Council did not mitigate the fine amount (12/10/24), $142,215.00 Below is a list of all capital project contracts awarded by the Village Council for the calendar year 2024 worth more than $50,000. Awarded Contractor Principal(s) Project Name Awarded Amount Metro Express Delio Trasobares, President Milling & Paving SW 96 Street (72 Ave to West Terminus) $114,338.00 Lunacon Construction Group Emilio Criado, President Patricia Bonilla, CEO Pinecrest Gardens Lakeview Terrace and Ramp Renovation $1,479,700.00 J&H Painting Services, Inc Mike Scollo, President Elia Scollo, Vice President Pinecrest Municipal Center Exterior Improvements $79,672.00 Metro Express Delio Trasobares, President 57 Avenue Sidewalk Installation (94 Street to 88 Street) $58,575.00 Waypoint Contracting Inc. Jorge Lopez, President, Manuel Vecin, Director Coral Pine Park Phase 2 Improvements $5,695,000.00 Office of the Village Manager 11 | P a g e Arrow Asphalt & Engineering Shawn Otoole, President Jonathan Rauser, VP Aleksandr Munits, Secretary Red Road & Bella Vista Road Mill and Resurface Project $53,720.70 Gemstone Builders, LLC Eric J Stern, Owner Julia Bilia, Registered Agent Mordechai Bilia, VP Pinecrest Gardens Whilden-Carrier Cottage Steps and Ramp Construction $57,625.00 Arrow Asphalt & Engineering Shawn Otoole, President, Jonathan Rauser, VP Aleksandr Munits, Secretary Suniland Annex Milling and Resurfacing Project $104,615.02 Nature’s Dream Landscape Inc. Raimundo Rueda, CEO Maria Trucco, President Howard Drive Median Landscape Improvements $71,959.00 Axcex Media LLC Lesnier Gonzalez, Territory Director Yoedvin Vazquez, CEO & Owner Pinecrest Gardens Lower Garden Electrical Upgrades $199,408.88 Hahn Construction Engineering Contractors, Inc. Michael Hahn, President Ricky Hahn, VP 69 Avenue Drainage Project $291,258.60 Arrow Asphalt & Engineering Shawn Otoole, President, Jonathan Rauser, VP Aleksandr Munits, Secretary 66 Ave and 104 Street Mill and Resurface Project $69,324.10 DATE: TO: FROM: RE: January 3, 2025 Yocelyn Galiano, ICMA-CM, Village Manager Michelle Hammontree, CPC, Communications Manager January 2025 Monthly Report Attached for your information please find the monthly report for the Communications Division. This report provides information about noteworthy department achievements, as well as performance metrics data for the prior month or fiscal year. The division measures performance against national communication standards for government (in relation to Village activity) and for the travel and leisure industry (in relation to Pinecrest Gardens). PERFORMANCE METRICS The following table provides the prior month’s engagement rate for the different social media platforms the Village utilizes and for its email campaigns. The Village accounts that are included in the below chart are Pinecrest, Pinecrest Police and Pinecrest Parks and Recreation. Aside from quantitative information on the number of emails sent, the table provides email open rates and click-thru rates. Open rates refer to the function of opening an email and the click rate refers to the function of clicking on a link within an email. PINECREST AVERAGE ENGAGEMENT RATES - GOVERNMENT Social Media Platform National Standard Pinecrest Difference Facebook 4.2% 16.4% +12.2% Instagram 3.2% 6.15% +2.95% Open Rate 46.94% 52.7% +5.76% Click Rate 2.8% 2.9% +0.1% Quantity Sent for Month 5 Communications Division 2 | P a g e The following table provides the prior month’s engagement rate for the different social media platforms Pinecrest Gardens utilizes and for its email campaigns, as well as quantity of emails, email open rates and click rates. PINECREST GARDENS AVERAGE ENGAGEMENT RATES – TRAVEL & LEISURE Social Media Platform National Standard Pinecrest Gardens Difference Facebook 1.7% 3.16% +1.46% Instagram .08% 3.72% +3.64% Email Open Rate 15.7% 45.5% +29.8% Click Rate 1.6% 3.3% +1.7% Quantity Sent for Month 7 COMPLETED AND ONGOING CAMPAIGNS The following list provides the more noteworthy information campaigns that were managed by the Communications Division for October. OCTOBER COMPLETED CAMPAIGNS/PROJECTS 1 State of the Village 2 Nights of Lights ONGOING CAMPAIGNS 1 Village Council Meeting Advance and Summaries 2 Tropical Nights/Celia Cruz Centennial Exhibition/Jazz 3 Police Services Education Campaign 4 Composting Campaign 5 Native Plants 6 Recycling EMAIL SUBSCRIPTIONS The following table provides month over month email subscriptions for the Village, Police, Parks and Recreation, Public Works and Building and Planning. VILLAGE Month New Subscriptions Total Subscriptions January 14,743 February 19 14,762 March 3,234 17,996 April 551 18,547 Communications Division 3 | P a g e May 117 18,664 June 815 19,479 July 304 19,783 August 606 20,389 September 957 21,346 October 293 21,639 November 124 21,763 December -298 21,465 • The decline in subscriptions comes from the program suppressing emails that are not seen or go to junk mail to better provide statistics in 2025. The following table provides month over month email subscriptions for Pinecrest Gardens subscription lists. PINECREST GARDENS Month New Subscriptions Total Subscriptions January 9,004 February 613 9,617 March 204 9,821 April 735 10,556 May 80 10,636 June 261 10,897 July 163 11,060 August 142 11,202 September 688 11,890 October 79 11,969 November 1,645 13,614 December 310 13,924 WEBSITE METRICS- December 1 -30 Village Total website visits during this period = 12k. Top Three Pages on VOP Website remained the Home Page, Building, and Coral Pine Park. During this time, the top three sources of traffic to the Village’s website (by sessions or visits) were Google Search (11k), Direct Visit (typing in website address) (4.9k) and Bing Search (1k). Communications Division 4 | P a g e Pinecrest Gardens Total website visits during this period = 18k. On Pinecrest Gardens’ website during the same period, the top three pages were the Nights of Lights, Pinecrest Gardens’ Home Page, and Events Listing for Pinecrest Gardens. During this time, the top three sources of traffic (by session) to the Gardens’ website were Google Search (14k), Direct Visit (typing in website address) (6.4k) and GovDelivery E-blasts (1.1k) Broadcast Media Mentions NBC 6: South Florida: More South Florida school zones will be getting speed cameras – how it’s going 11 air dates and times on December 19 and 20. Despierta America – Clip Pending Media Mentions El Nuevo Herald: Actividades en Miami durante el fin de semana y entresemana El Nuevo Herald: Art Basel Miami Beach trae novedades importantes: 286 galerías de alto nivel en el circuito Mi nota de prensa: Celia Cruz entre luces y colores, para un homenaje especial Diario las Americas: Lo que presenta la escena en Miami esta semana Diario de las Americas: Pinecrest Gardens se transforma en un paraíso invernal con "Noches de Luces" Miami New Times: Best Holiday Events in Miami Aventura Magazine: Five Must-See South Florida Light Shows Axios Miami: Things to do in Miami: Art Basel, concerts, film competition Brickell Magazine: Candlelit Extravaganza — Brickell Magazine (Nov 25) The Miami Guide: Celebrate the Holidays Miami-Style: Must-See Events and Festive Fun AcheiUSA: Confira as decorações de Natal, concertos musicais e diversas outras opções para curtir as festas de final de ano em Miami-Dade e Broward - AcheiUSA The article highlights the Nights of Lights event at Pinecrest Garden. Resident Magazine: Discover the Best Places to Live in Miami Le Soleil de la Floride: ACTIVITÉS MÉMORABLES POUR LES FÊTES Adn Cuba: Celia Cruz entre luces y colores, para un homenaje especial Espanol News: Una celebración de la leyenda de la música Celia Cruz Nouvelles du Monde: Une célébration de la légende de la musique Celia Cruz Miami’s Community News: Seasonal magic at Pinecrest Gardens Miami’s Community News: Pinecrest Gardens is saving the spirit of Parrot Jungle Miami’s Community News: Ceramic League of Miami…Ready to Ring in Our 75th Year Miami’s Community News: A celebration of music legend Celia Cruz Miami’s Community News: Orchestra Miami Rings in the New Year with a Spectacular Beachfront Concert Spot on Florida: A celebration of music legend Celia Cruz Spot on Florida: Pinecrest Gardens is saving the spirit of Parrot Jungle Culture Owl: HOLIDAY POPS - Dennis C. Moss Cultural Arts Center - Pinecrest , FL - CultureOwl Communications Division 5 | P a g e Patch: Fever | Candlelight Open Air Holiday Special Concert - Kyaunnee Richardson and 11 more events INFLUENCER MENTIONS @pinecrest_gardens @elnuevoherald @aventuramagazine @celiacruz @miami_wonderful @canada.miami @gmfea_miami @__dianaxoo (54.8k followers) @luisaurabites @herpreneurbyliz @vidadeleoynitsy @cynthia_yapp/Miami Dade Social @paula_coaching @momapprovedmiami @momapprovedmiami @miamifloridaliving @miamifloridaliving @thefloridatravelgirl @jazzbluesflorida @pinecrestftl @ieatz305 SENTIMENT Sentiment in marketing refers to the emotional tone or attitude expressed by customers toward a brand, product, or service. It is a crucial metric that helps marketers understand how their audience perceives their offerings and can significantly influence marketing strategies. Sentiment is typically categorized into three main types: “Positive” Indicates favorable feelings toward a brand (e.g., "I love this product!"). “Negative” reflects dissatisfaction or adverse experiences (e.g., "I had a terrible experience."). “Neutral” represents a lack of strong feelings either way (e.g., "The service was okay."). This classification helps the Communications Division gauge resident and visitor opinions and tailor marketing efforts accordingly. DATE: TO: FROM: RE: January 3, 2025 Yocelyn Galiano, ICMA-CM, Village Manager Marie Arteaga-Nariño, Finance Director December 2024 Monthly Report Attached for your information please find the monthly report for the Finance Department. This report provides a list of noteworthy budgetary information as well as financial data for each department. BUDGET HIGHLIGHTS The following table highlights significant deviations from anticipated revenue trends affecting the Fiscal Year 2024-25 General Fund budget. BUDGET DEVIATIONS - REVENUE DEPARTMENT/DIVISION 10/1/2024 – 11/30/2024 YTD TOTAL DIFFERENCE +/- FROM BUDGET PERCENT DIFFERENCE DEPARTMENT/DIVISION Building $509,429.49 $41,937.29 9% Community Center $249,587.16 $1,338.05 .05% Pinecrest Gardens $317,195.62 $91,863.18 29.2% ACCOUNT BALANCE 10/1/2024 – 12/31/2024 RECEIPTS YTD RECEIVABLE TOTAL Tree Fund $212,719.99 FEMA – Hurricane Irma $3,115,721.49 $22,744.80 $3,138,466.29 FEMA – COVID 19 Pandemic $166,066.97* * Note: Additional $33,471.77 expenditure reimbursement denied by FEMA. All appeals exhausted. PAGE 2 VILLAGE COUNCIL TRAVEL EXPENSE LOG Date Expenditure Total 12/4/2024 Bike rentals for Council Project $ 360.00 12/23/2024 Bike-Minded Design Consulting B.V. $5,592.34 Expenditures to date $ 5,952.34 Balance Available in Budget $19,627.66 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2024 2024 2024 2024 2024 2024 2024 2024 2024 2024 2024 STATE POOL 5.39% 5.36% 5.48% 5.39% 5.50% 5.51% 5.50% 5.50% 5.12% 5.12% 4.83% 4.55% INVESTMENT SOURCE COMPARISON - NON-VILLAGE 6 Months 5.00% 5.32% 5.29% 5.18% 5.17% 5.12% 5.15% 4.67% 4.24% 4.24% 4.44% 4.13% 3 Months 5.22% 5.25% 5.37% 5.26% 5.26% 5.23% 4.91% 4.98% 4.51% 4.51% 4.62% 4.23% One Year 1.75% 1.72% 1.74% 1.74% 1.86% 1.81% 1.81% 1.80% 1.75% 1.75% 1.79% 1.76% 8.50% 8.50% 8.50% 8.50% 8.50% 8.50% 8.50% 8.50% 8.00% 8.00% 8.00% 308.4 310.3 312.3 313.5 314.1 314.2 314.5 314.8 315.3 315.7 315.5 +/- Year Ago 3.1% 3.2% 3.5% 3.4% 3.3% 3.0% 2.9% 2.5% 2.4% 2.6% 2.7 Fannie Mae (FNMA) 30 yrs 5.98% 6.52% 6.23% 6.82% 6.53% NAPM ***/ ISM 49.1 47.8 50.3 49.2 48.7 48.5 46.8 46.8 47.2 46.5 48.4 Notes: MORTGAGE/SECURITIES ** * Only the investments with the notation "Village" are currently in place, the others are presented for comparison purpo ** Mortgage/Securities Return Principal and Interest on a Monthly Basis. *** Institute for Supply Management, less than 50 denotes contraction and more than 50 denotes expansion in the manufacturing sector of the economy. INVESTMENT RETURN INVESTMENT SOURCE - VILLAGE T-BILLS NATIONAL RATE PRIME RATE CONSUMER PRICE INDEX ACCOUNT BALANCE REVENUE YTD 12/31/2024 PAID YTD 12/31/2024 NET Red-light Camera $294,076.60 $105,864.69 $188,211.91 Red-light Camera Schools $236,090.00 $93,256.17 $142,833.83 Page 3 Total City National Bank State of Florida Investment Pool 001 General Fund 24,256,695 $ 13,483,338 $ $ 10,773,357 101 Stormwater Fund 4,395,970 $ $ 3,831,654 $ 564,317 102 Transportation Fund 275,051 $ $ 275,051 103 Police Education Fund 29,119 $ $ 29,119 104 Forfeiture Fund - $ $ - 105 Hardwire Fund 36,677 $ $ 36,677 106 Wireless Fund 30,659 $ $ 30,659 107 CITT Public Transit Fund 1,730,476 $ $ 1,730,476 108 Prepaid Wireless 911 49,448 $ $ 49,448 109 Police Impact Fee Fund 32,572 $ $ 32,572 110 Parks Impact Fee Fund 229,005 $ $ 229,005 111 Municipal Services Impact Fee 102,267 $ $ 102,267 112 Stormwater Impact Fee Fund 526,952 $ $ 526,952 201 Debt Service Fund 905,042 $ $ 905,042 301 Capital Projects Fund 6,599,558 $ $ 5,145,542 $ 1,454,016 All Funds Total 39,199,492 $ 26,407,802 $ 12,791,690 $ CASH SUMMARY - DECEMBER 2024 Description of Fund 67% 33% All Funds Cash Summary - $26,077,711 City National Bank State of Florida Investment Pool Page 4 FY2021 FY2022 FY2023 FY2024 FY2025 October 183,745.84 $ 284,196.07 $ 382,364.60 $ 280,500.41 $ 282,016.68 $ November 137,541.94 $ 333,988.54 $ 120,324.38 $ 186,991.79 $ 227,412.81 $ December 214,051.63 $ 229,621.59 $ 212,730.80 $ 312,702.34 $ January 173,247.94 $ 297,805.14 $ 442,510.95 $ 209,494.32 $ February 206,303.66 $ 464,680.57 $ 299,959.30 $ 353,780.81 $ March 251,999.44 $ 263,899.70 $ 518,823.48 $ 314,993.55 $ April 208,688.52 $ 472,184.53 $ 222,212.25 $ 180,983.21 $ May 228,701.59 $ 383,297.87 $ 306,321.47 $ 301,904.98 $ June 407,437.73 $ 454,839.34 $ 179,687.28 $ 205,298.82 $ July $ 254,125.18 $ 237,354.79 $ 344,859.94 $ 213,683.46 August 265,216.93 $ 351,555.30 $ 305,744.03 $ 237,607.34 $ September 324,573.94 $ 473,249.93 $ 207,262.69 $ 237,263.89 $ Totals 2,855,634.34 $ 4,246,673.37 $ 3,542,801.17 $ 3,035,204.92 $ 509,429.49 $ BUILDING PERMIT REVENUES $- $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 October Building Permit Revenues BUILDING PERMIT REVENUES FY 2021 BUILDING PERMIT REVENUES FY 2022 BUILDING PERMIT REVENUES FY 2023 BUILDING PERMIT REVENUES FY 2024 BUILDING PERMIT REVENUES FY 2025 Page 5 FY2021 FY2022 FY2023 FY2024 FY2025 October 50,305.88 $ 92,005.68 $ 120,784.72 $ 129,665.02 $ 121,028.17 $ November 44,526.26 $ 105,980.97 $ 107,995.43 $ 121,260.19 $ 128,558.99 $ December 56,820.26 $ 107,452.93 $ 118,526.97 $ 134,609.20 $ January 55,454.55 $ 104,153.19 $ 148,203.28 $ 160,130.17 $ February 72,340.82 $ 127,123.34 $ 159,765.37 $ 166,317.14 $ March 89,176.62 $ 153,757.93 $ 190,163.87 $ 179,115.47 $ April 134,824.66 $ 138,821.75 $ 162,975.24 $ 167,380.68 $ May 110,531.84 $ 143,518.09 $ 161,053.70 $ 156,186.20 $ June 111,045.09 $ 82,889.54 $ 81,206.55 $ 106,961.02 $ July 102,080.95 $ 80,290.33 $ 84,214.98 $ 84,470.04 $ August 108,611.52 $ 112,647.65 $ 132,539.40 $ 123,502.25 $ September 76,065.16 $ 136,479.87 $ 144,977.49 $ 151,916.63 $ Totals 1,011,783.61 $ 1,385,121.27 $ 1,612,407.00 $ 1,681,514.01 $ 249,587.16 $ COMMUNITY CENTER REVENUES BY FISCAL YEAR $- $100,000.00 $200,000.00 $300,000.00 October Community Center Revenues COMMUNITY CENTER REVENUES BY FY 2021 COMMUNITY CENTER REVENUES BY FY 2022 COMMUNITY CENTER REVENUES BY FY 2023 COMMUNITY CENTER REVENUES BY FY 2024 COMMUNITY CENTER REVENUES BY FY 2025 Page 6 FY2021 FY2022 FY2023 FY2024 FY2025 October 35,413.56 $ 120,551.14 $ 89,588.77 $ 220,151.05 $ 222,207.83 $ November 33,563.16 $ 154,247.36 $ 172,298.22 $ 93,919.96 $ 94,987.79 $ December 146,743.69 $ 228,960.70 $ 223,364.41 $ 213,095.90 $ January 65,023.82 $ 93,963.02 $ 163,659.44 $ 204,646.78 $ February 45,724.98 $ 62,258.25 $ 175,015.98 $ 177,124.89 $ March 61,847.88 $ 147,394.91 $ 239,995.49 $ 210,308.28 $ April 71,173.37 $ 161,418.96 $ 152,001.67 $ 180,411.11 $ May 68,457.73 $ 92,822.09 $ 129,402.19 $ 154,140.21 $ June $ 59,478.76 $ 91,335.08 93,099.18 $ 87,885.63 $ July 50,123.66 $ 116,502.86 $ 94,682.00 $ 90,385.99 $ August 30,832.49 $ 74,666.62 $ 76,148.98 $ 59,190.76 $ September 39,341.74 $ 50,437.45 $ 87,521.61 $ 64,167.96 $ Subtotal 707,724.84 $ 1,394,558.44 $ 1,696,777.94 $ 1,755,428.52 $ 317,195.62 $ Grants YTD 394,462.95 $ 131,698.50 $ 212,918.00 $ 195,985.00 $ - $ Donations YTD 5,000.00 $ 10,313.00 $ - $ - $ - $ Total Revenues 1,107,187.79 $ 1,536,569.94 $ 1,909,695.94 $ 1,951,413.52 $ 317,195.62 $ PINECREST GARDENS REVENUES $- $100,000.00 $200,000.00 $300,000.00 October Pinecrest Gardens Revenues PINECREST GARDENS REVENUES BY FY 2021 PINECREST GARDENS REVENUES BY FY 2022 PINECREST GARDENS REVENUES BY FY 2023 PINECREST GARDENS REVENUES BY FY 2024 PINECREST GARDENS REVENUES BY FY 2025 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . 37,886,927.00 .00 37,886,927.00 11,211,516.72 .00 17,430,033.71 20,456,893.29 46 36,794,857.64 REVENUE TOTALS $37,886,927.00 $0.00 $37,886,927.00 $11,211,516.72 $0.00 $17,430,033.71 $20,456,893.29 46% $36,794,857.64 EXPENSE Department 000 - . 7,109,920.00 .00 7,109,920.00 .00 .00 155,500.00 6,954,420.00 2 5,168,409.44 Department 511 - Village Council 234,200.00 .00 234,200.00 15,807.09 .00 30,621.89 203,578.11 13 227,878.51 Department 512 - Administrative 1,534,725.00 .00 1,534,725.00 108,635.72 36,000.00 303,622.78 1,195,102.22 22 1,422,656.75 Department 513 - Finance Department 548,585.00 .00 548,585.00 38,669.83 .00 103,885.87 444,699.13 19 480,044.47 Department 514 - Village Attorney 720,000.00 .00 720,000.00 38,059.00 .00 74,889.32 645,110.68 10 586,689.89 Department 519 - General Government 3,519,267.00 153,125.00 3,672,392.00 267,078.69 333,698.11 979,359.32 2,359,334.57 36 3,112,177.14 Department 521 - Police Department 13,587,431.00 56,625.00 13,644,056.00 952,396.40 43,982.00 3,032,993.56 10,567,080.44 23 12,457,108.87 Department 524 - Building, Planning & Zoning -BPZ 3,915,807.00 15,500.00 3,931,307.00 267,933.61 .00 770,510.34 3,160,796.66 20 3,589,516.92 Department 525 - Emergency and Disaster Relief .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 539 - Public Works 1,131,062.00 58,330.00 1,189,392.00 79,895.76 .00 261,438.24 927,953.76 22 1,043,347.73 Department 572 - Parks and Recreation 4,484,625.00 45,000.00 4,529,625.00 342,390.73 .00 851,898.00 3,677,727.00 19 4,028,491.98 Department 575 - Pinecrest Gardens 3,820,225.00 .00 3,820,225.00 229,137.56 .00 941,554.98 2,878,670.02 25 3,534,249.12 EXPENSE TOTALS $40,605,847.00 $328,580.00 $40,934,427.00 $2,340,004.39 $413,680.11 $7,506,274.30 $33,014,472.59 19% $35,650,570.82 Fund 001 - General Fund Totals REVENUE TOTALS 37,886,927.00 .00 37,886,927.00 11,211,516.72 .00 17,430,033.71 20,456,893.29 46% 36,794,857.64 EXPENSE TOTALS 40,605,847.00 328,580.00 40,934,427.00 2,340,004.39 413,680.11 7,506,274.30 33,014,472.59 19% 35,650,570.82 Fund 001 - General Fund Totals ($2,718,920.00) ($328,580.00) ($3,047,500.00) $8,871,512.33 ($413,680.11) $9,923,759.41 ($12,557,579.30) $1,144,286.82 Run by Eileen Coto on 01/02/2025 12:54:19 PM Page 1 of 15 Budget by Organization Report Through 12/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 101 - Stormwater Utility Fund REVENUE Department 000 - . 1,410,000.00 .00 1,410,000.00 1,037,821.95 .00 2,106,174.80 (696,174.80) 149 2,450,925.62 REVENUE TOTALS $1,410,000.00 $0.00 $1,410,000.00 $1,037,821.95 $0.00 $2,106,174.80 ($696,174.80) 149% $2,450,925.62 EXPENSE Department 538 - Stormwater 8,196,625.00 801,940.00 8,998,565.00 42,389.06 770,663.40 140,563.55 8,087,338.05 10 1,664,563.57 EXPENSE TOTALS $8,196,625.00 $801,940.00 $8,998,565.00 $42,389.06 $770,663.40 $140,563.55 $8,087,338.05 10% $1,664,563.57 Fund 101 - Stormwater Utility Fund Totals REVENUE TOTALS 1,410,000.00 .00 1,410,000.00 1,037,821.95 .00 2,106,174.80 (696,174.80) 149% 2,450,925.62 EXPENSE TOTALS 8,196,625.00 801,940.00 8,998,565.00 42,389.06 770,663.40 140,563.55 8,087,338.05 10% 1,664,563.57 Fund 101 - Stormwater Utility Fund Totals ($6,786,625.00) ($801,940.00) ($7,588,565.00) $995,432.89 ($770,663.40) $1,965,611.25 ($8,783,512.85) $786,362.05 Run by Eileen Coto on 01/02/2025 12:54:19 PM Page 2 of 15 Budget by Organization Report Through 12/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 102 - Transportation Fund REVENUE Department 000 - . 1,850,410.00 .00 1,850,410.00 42,252.91 .00 82,575.42 1,767,834.58 4 1,077,120.83 REVENUE TOTALS $1,850,410.00 $0.00 $1,850,410.00 $42,252.91 $0.00 $82,575.42 $1,767,834.58 4% $1,077,120.83 EXPENSE Department 000 - . .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 541 - Transportation 1,968,995.00 484,415.00 2,453,410.00 7,832.87 217,544.57 139,241.28 2,096,624.15 15 1,037,706.63 EXPENSE TOTALS $1,968,995.00 $484,415.00 $2,453,410.00 $7,832.87 $217,544.57 $139,241.28 $2,096,624.15 15% $1,037,706.63 Fund 102 - Transportation Fund Totals REVENUE TOTALS 1,850,410.00 .00 1,850,410.00 42,252.91 .00 82,575.42 1,767,834.58 4% 1,077,120.83 EXPENSE TOTALS 1,968,995.00 484,415.00 2,453,410.00 7,832.87 217,544.57 139,241.28 2,096,624.15 15% 1,037,706.63 Fund 102 - Transportation Fund Totals ($118,585.00) ($484,415.00) ($603,000.00) $34,420.04 ($217,544.57) ($56,665.86) ($328,789.57) $39,414.20 Run by Eileen Coto on 01/02/2025 12:54:19 PM Page 3 of 15 Budget by Organization Report Through 12/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 103 - Police Education Fund REVENUE Department 000 - . 4,200.00 .00 4,200.00 374.75 .00 560.31 3,639.69 13 7,714.49 REVENUE TOTALS $4,200.00 $0.00 $4,200.00 $374.75 $0.00 $560.31 $3,639.69 13% $7,714.49 EXPENSE Department 521 - Police Department 17,925.00 .00 17,925.00 .00 .00 .00 17,925.00 0 (721.00) EXPENSE TOTALS $17,925.00 $0.00 $17,925.00 $0.00 $0.00 $0.00 $17,925.00 0% ($721.00) Fund 103 - Police Education Fund Totals REVENUE TOTALS 4,200.00 .00 4,200.00 374.75 .00 560.31 3,639.69 13% 7,714.49 EXPENSE TOTALS 17,925.00 .00 17,925.00 .00 .00 .00 17,925.00 0% (721.00) Fund 103 - Police Education Fund Totals ($13,725.00) $0.00 ($13,725.00) $374.75 $0.00 $560.31 ($14,285.31) $8,435.49 Run by Eileen Coto on 01/02/2025 12:54:19 PM Page 4 of 15 Budget by Organization Report Through 12/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 104 - Police Forfeiture Fund REVENUE Department 000 - . .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $0.00 EXPENSE Department 521 - Police Department .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $0.00 Fund 104 - Police Forfeiture Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 104 - Police Forfeiture Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Run by Eileen Coto on 01/02/2025 12:54:19 PM Page 5 of 15 Budget by Organization Report Through 12/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 105 - Hardwire, 911 Fund REVENUE Department 000 - . 47,825.00 .00 47,825.00 .00 .00 40,125.27 7,699.73 84 32,584.24 REVENUE TOTALS $47,825.00 $0.00 $47,825.00 $0.00 $0.00 $40,125.27 $7,699.73 84% $32,584.24 EXPENSE Department 521 - Police Department 54,265.00 .00 54,265.00 4,710.65 .00 13,478.97 40,786.03 25 35,993.86 EXPENSE TOTALS $54,265.00 $0.00 $54,265.00 $4,710.65 $0.00 $13,478.97 $40,786.03 25% $35,993.86 Fund 105 - Hardwire, 911 Fund Totals REVENUE TOTALS 47,825.00 .00 47,825.00 .00 .00 40,125.27 7,699.73 84% 32,584.24 EXPENSE TOTALS 54,265.00 .00 54,265.00 4,710.65 .00 13,478.97 40,786.03 25% 35,993.86 Fund 105 - Hardwire, 911 Fund Totals ($6,440.00) $0.00 ($6,440.00) ($4,710.65) $0.00 $26,646.30 ($33,086.30) ($3,409.62) Run by Eileen Coto on 01/02/2025 12:54:19 PM Page 6 of 15 Budget by Organization Report Through 12/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 106 - Wireless, 911 Fund REVENUE Department 000 - . 89,945.00 .00 89,945.00 .00 .00 52,101.34 37,843.66 58 76,538.05 REVENUE TOTALS $89,945.00 $0.00 $89,945.00 $0.00 $0.00 $52,101.34 $37,843.66 58% $76,538.05 EXPENSE Department 521 - Police Department 92,760.00 .00 92,760.00 8,047.25 .00 23,026.17 69,733.83 25 99,696.88 EXPENSE TOTALS $92,760.00 $0.00 $92,760.00 $8,047.25 $0.00 $23,026.17 $69,733.83 25% $99,696.88 Fund 106 - Wireless, 911 Fund Totals REVENUE TOTALS 89,945.00 .00 89,945.00 .00 .00 52,101.34 37,843.66 58% 76,538.05 EXPENSE TOTALS 92,760.00 .00 92,760.00 8,047.25 .00 23,026.17 69,733.83 25% 99,696.88 Fund 106 - Wireless, 911 Fund Totals ($2,815.00) $0.00 ($2,815.00) ($8,047.25) $0.00 $29,075.17 ($31,890.17) ($23,158.83) Run by Eileen Coto on 01/02/2025 12:54:19 PM Page 7 of 15 Budget by Organization Report Through 12/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 107 - CITT Public Transit Fund REVENUE Department 000 - . 1,259,295.00 .00 1,259,295.00 24,055.14 .00 34,811.86 1,224,483.14 3 1,454,021.11 REVENUE TOTALS $1,259,295.00 $0.00 $1,259,295.00 $24,055.14 $0.00 $34,811.86 $1,224,483.14 3% $1,454,021.11 EXPENSE Department 541 - Transportation 2,659,445.00 .00 2,659,445.00 80,399.40 303,818.77 207,853.76 2,147,772.47 19 869,699.61 EXPENSE TOTALS $2,659,445.00 $0.00 $2,659,445.00 $80,399.40 $303,818.77 $207,853.76 $2,147,772.47 19% $869,699.61 Fund 107 - CITT Public Transit Fund Totals REVENUE TOTALS 1,259,295.00 .00 1,259,295.00 24,055.14 .00 34,811.86 1,224,483.14 3% 1,454,021.11 EXPENSE TOTALS 2,659,445.00 .00 2,659,445.00 80,399.40 303,818.77 207,853.76 2,147,772.47 19% 869,699.61 Fund 107 - CITT Public Transit Fund Totals ($1,400,150.00) $0.00 ($1,400,150.00) ($56,344.26) ($303,818.77) ($173,041.90) ($923,289.33) $584,321.50 Run by Eileen Coto on 01/02/2025 12:54:19 PM Page 8 of 15 Budget by Organization Report Through 12/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 108 - Prepaid Phone 911 Fund REVENUE Department 000 - . 74,480.00 .00 74,480.00 .00 .00 63,648.05 10,831.95 85 32,073.38 REVENUE TOTALS $74,480.00 $0.00 $74,480.00 $0.00 $0.00 $63,648.05 $10,831.95 85% $32,073.38 EXPENSE Department 521 - Police Department 76,764.00 .00 76,764.00 6,663.95 .00 19,067.96 57,696.04 25 36,167.91 EXPENSE TOTALS $76,764.00 $0.00 $76,764.00 $6,663.95 $0.00 $19,067.96 $57,696.04 25% $36,167.91 Fund 108 - Prepaid Phone 911 Fund Totals REVENUE TOTALS 74,480.00 .00 74,480.00 .00 .00 63,648.05 10,831.95 85% 32,073.38 EXPENSE TOTALS 76,764.00 .00 76,764.00 6,663.95 .00 19,067.96 57,696.04 25% 36,167.91 Fund 108 - Prepaid Phone 911 Fund Totals ($2,284.00) $0.00 ($2,284.00) ($6,663.95) $0.00 $44,580.09 ($46,864.09) ($4,094.53) Run by Eileen Coto on 01/02/2025 12:54:19 PM Page 9 of 15 Budget by Organization Report Through 12/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 109 - Police Impact Fee Fund REVENUE Department 000 - . 15,100.00 .00 15,100.00 .00 .00 5,940.70 9,159.30 39 22,992.39 REVENUE TOTALS $15,100.00 $0.00 $15,100.00 $0.00 $0.00 $5,940.70 $9,159.30 39% $22,992.39 EXPENSE Department 521 - Police Department 34,245.00 6,780.00 41,025.00 .00 .00 .00 41,025.00 0 2,460.90 EXPENSE TOTALS $34,245.00 $6,780.00 $41,025.00 $0.00 $0.00 $0.00 $41,025.00 0% $2,460.90 Fund 109 - Police Impact Fee Fund Totals REVENUE TOTALS 15,100.00 .00 15,100.00 .00 .00 5,940.70 9,159.30 39% 22,992.39 EXPENSE TOTALS 34,245.00 6,780.00 41,025.00 .00 .00 .00 41,025.00 0% 2,460.90 Fund 109 - Police Impact Fee Fund Totals ($19,145.00) ($6,780.00) ($25,925.00) $0.00 $0.00 $5,940.70 ($31,865.70) $20,531.49 Run by Eileen Coto on 01/02/2025 12:54:19 PM Page 10 of 15 Budget by Organization Report Through 12/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 110 - Parks Impact Fee Fund REVENUE Department 000 - . 125,300.00 .00 125,300.00 .00 .00 67,149.80 58,150.20 54 180,145.20 REVENUE TOTALS $125,300.00 $0.00 $125,300.00 $0.00 $0.00 $67,149.80 $58,150.20 54% $180,145.20 EXPENSE Department 572 - Parks and Recreation 271,000.00 .00 271,000.00 .00 160,000.00 .00 111,000.00 59 41,118.97 Department 575 - Pinecrest Gardens .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $271,000.00 $0.00 $271,000.00 $0.00 $160,000.00 $0.00 $111,000.00 59% $41,118.97 Fund 110 - Parks Impact Fee Fund Totals REVENUE TOTALS 125,300.00 .00 125,300.00 .00 .00 67,149.80 58,150.20 54% 180,145.20 EXPENSE TOTALS 271,000.00 .00 271,000.00 .00 160,000.00 .00 111,000.00 59% 41,118.97 Fund 110 - Parks Impact Fee Fund Totals ($145,700.00) $0.00 ($145,700.00) $0.00 ($160,000.00) $67,149.80 ($52,849.80) $139,026.23 Run by Eileen Coto on 01/02/2025 12:54:19 PM Page 11 of 15 Budget by Organization Report Through 12/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 111 - Municipal Services Impact Fee REVENUE Department 000 - . 35,500.00 .00 35,500.00 .00 .00 9,250.79 26,249.21 26 37,322.63 REVENUE TOTALS $35,500.00 $0.00 $35,500.00 $0.00 $0.00 $9,250.79 $26,249.21 26% $37,322.63 EXPENSE Department 519 - General Government 21,030.00 .00 21,030.00 19,077.00 .00 19,077.00 1,953.00 91 27,492.77 EXPENSE TOTALS $21,030.00 $0.00 $21,030.00 $19,077.00 $0.00 $19,077.00 $1,953.00 91% $27,492.77 Fund 111 - Municipal Services Impact Fee Totals REVENUE TOTALS 35,500.00 .00 35,500.00 .00 .00 9,250.79 26,249.21 26% 37,322.63 EXPENSE TOTALS 21,030.00 .00 21,030.00 19,077.00 .00 19,077.00 1,953.00 91% 27,492.77 Fund 111 - Municipal Services Impact Fee Totals $14,470.00 $0.00 $14,470.00 ($19,077.00) $0.00 ($9,826.21) $24,296.21 $9,829.86 Run by Eileen Coto on 01/02/2025 12:54:19 PM Page 12 of 15 Budget by Organization Report Through 12/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 112 - Stormwater Impact Fee Fund REVENUE Department 000 - . 115,000.00 .00 115,000.00 84.95 .00 25,401.37 89,598.63 22 118,234.03 REVENUE TOTALS $115,000.00 $0.00 $115,000.00 $84.95 $0.00 $25,401.37 $89,598.63 22% $118,234.03 EXPENSE Department 538 - Stormwater 115,000.00 .00 115,000.00 .00 .00 .00 115,000.00 0 .00 EXPENSE TOTALS $115,000.00 $0.00 $115,000.00 $0.00 $0.00 $0.00 $115,000.00 0% $0.00 Fund 112 - Stormwater Impact Fee Fund Totals REVENUE TOTALS 115,000.00 .00 115,000.00 84.95 .00 25,401.37 89,598.63 22% 118,234.03 EXPENSE TOTALS 115,000.00 .00 115,000.00 .00 .00 .00 115,000.00 0% .00 Fund 112 - Stormwater Impact Fee Fund Totals $0.00 $0.00 $0.00 $84.95 $0.00 $25,401.37 ($25,401.37) $118,234.03 Run by Eileen Coto on 01/02/2025 12:54:19 PM Page 13 of 15 Budget by Organization Report Through 12/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 201 - Debt Service Fund REVENUE Department 000 - . 4,032,350.00 .00 4,032,350.00 121,380.75 .00 172,977.98 3,859,372.02 4 3,485,241.38 REVENUE TOTALS $4,032,350.00 $0.00 $4,032,350.00 $121,380.75 $0.00 $172,977.98 $3,859,372.02 4% $3,485,241.38 EXPENSE Department 000 - . 4,015,210.00 .00 4,015,210.00 .00 .00 .00 4,015,210.00 0 3,214,551.69 EXPENSE TOTALS $4,015,210.00 $0.00 $4,015,210.00 $0.00 $0.00 $0.00 $4,015,210.00 0% $3,214,551.69 Fund 201 - Debt Service Fund Totals REVENUE TOTALS 4,032,350.00 .00 4,032,350.00 121,380.75 .00 172,977.98 3,859,372.02 4% 3,485,241.38 EXPENSE TOTALS 4,015,210.00 .00 4,015,210.00 .00 .00 .00 4,015,210.00 0% 3,214,551.69 Fund 201 - Debt Service Fund Totals $17,140.00 $0.00 $17,140.00 $121,380.75 $0.00 $172,977.98 ($155,837.98) $270,689.69 Run by Eileen Coto on 01/02/2025 12:54:19 PM Page 14 of 15 Budget by Organization Report Through 12/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 301 - Capital Projects Fund REVENUE Department 000 - . 17,541,530.00 .00 17,541,530.00 .00 .00 50,578.67 17,490,951.33 0 16,915,606.69 REVENUE TOTALS $17,541,530.00 $0.00 $17,541,530.00 $0.00 $0.00 $50,578.67 $17,490,951.33 0% $16,915,606.69 EXPENSE Department 000 - . 150,000.00 .00 150,000.00 .00 .00 .00 150,000.00 0 180,543.05 Department 511 - Village Council .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 519 - General Government 171,655.00 41,495.00 213,150.00 23,149.50 63,299.50 68,339.17 81,511.33 62 (255,359.72) Department 521 - Police Department 525,590.00 380,680.00 906,270.00 46,835.95 501,713.90 47,265.52 357,290.58 61 742,292.81 Department 524 - Building, Planning & Zoning -BPZ .00 .00 .00 .00 .00 .00 .00 +++ 11,889.45 Department 539 - Public Works 125,000.00 3,059,285.00 3,184,285.00 28,800.00 536,068.13 57,088.55 2,591,128.32 19 606,592.59 Department 572 - Parks and Recreation 5,109,755.00 8,298,919.00 13,408,674.00 318,931.38 5,909,339.69 449,344.52 7,049,989.79 47 11,324,608.83 Department 575 - Pinecrest Gardens 1,455,935.00 1,640,723.00 3,096,658.00 140,080.27 915,904.65 474,069.96 1,706,683.39 45 1,121,949.32 EXPENSE TOTALS $7,537,935.00 $13,421,102.00 $20,959,037.00 $557,797.10 $7,926,325.87 $1,096,107.72 $11,936,603.41 43% $13,732,516.33 Fund 301 - Capital Projects Fund Totals REVENUE TOTALS 17,541,530.00 .00 17,541,530.00 .00 .00 50,578.67 17,490,951.33 0% 16,915,606.69 EXPENSE TOTALS 7,537,935.00 13,421,102.00 20,959,037.00 557,797.10 7,926,325.87 1,096,107.72 11,936,603.41 43% 13,732,516.33 Fund 301 - Capital Projects Fund Totals $10,003,595.00 ($13,421,102.00) ($3,417,507.00) ($557,797.10) ($7,926,325.87) ($1,045,529.05) $5,554,347.92 $3,183,090.36 Grand Totals REVENUE TOTALS 64,487,862.00 .00 64,487,862.00 12,437,487.17 .00 20,141,330.07 44,346,531.93 31% 62,685,377.68 EXPENSE TOTALS 65,667,046.00 15,042,817.00 80,709,863.00 3,066,921.67 9,792,032.72 9,164,690.71 61,753,139.57 23% 56,411,818.94 Grand Totals ($1,179,184.00) ($15,042,817.00) ($16,222,001.00) $9,370,565.50 ($9,792,032.72) $10,976,639.36 ($17,406,607.64) $6,273,558.74 Run by Eileen Coto on 01/02/2025 12:54:19 PM Page 15 of 15 Budget by Organization Report Through 12/31/24 Prior Fiscal Year Activity Excluded Summary Listing DATE: TO: FROM: RE: PINECREST MEMORANDUM Building and Planning Department January 3, 2025 Yocelyn Galiano, ICMA-CM, Village Manager Stephen R. Olmsted, AICP, LEED-GA, Planning Director 1/,,// t December 2024 Monthly Report Attached for your information please find the monthly report for the Planning Division of the Building and Planning Department. This report provides data regarding the zoning activities and code compliance activities for the prior month as well as a list of noteworthy development projects. ACTIVITY PLANNING Zoning Compliance - Plans Review Zoning Letters/Code Interpretations Zoning Permits CODE COMPLIANCE Code Cases Opened Code Compliance Reminders Notices to Appear Issued Zoning, Landscaping, Local Business Tax, and Foreclosure Inspections Civil Violations Special Magistrate Cases Total Open Cases: 610 DECEMBER 2024 262 33 24 247 (229 Proactive) 128 10 251 30 38 N/A 10/1/2023 12/31/2023 YTD 787 104 2 644 402 63 911 43 100 N/A 12645 P inecrest Parkway Pinecrest, Florida 33156 Stephen R. Olmsted, AICP, Planning Director solmsted@pinecrest-fl.gov I 10/1/2024 12/31/2024 YTD 802 90 64 778 367 45 863 76 96 N/A www.pinecrest-fl.gov 305.234.2121 DATE: January 3, 2025 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Robert C. Mattes, CPRE, CPSI, Parks and Recreation Director RE: December 2024 Monthly Report Attached for your information please find the monthly report for the Parks and Recreation Department. This report provides information about noteworthy department happenings, as well as data for the prior month or fiscal year regarding departmental cost recovery, revenues and expenditures, program participation, program target audience, and rentals. The Parks and Recreation Department was proud to host several impactful events in December, highlighting our commitment to fostering community engagement and enriching the lives of our residents. We partnered with Genesis Hopeful Haven and the Pinecrest Police Department to host their annual gift distribution event at Suniland Park, providing foster children with a day of festive activities and holiday cheer. We also collaborated with the Youth Advisory Council to organize an outdoor holiday movie night, which drew families and teens for an evening of entertainment and community spirit. Lastly, the department welcomed a community-led bike group to our facilities for the second consecutive month. This group organizes short bike rides through the Village, promoting health, sustainability, and camaraderie. These events were resounding successes, and we look forward to building on these partnerships in the future Construction progress at Coral Pine Park is also noteworthy, with fencing now installed and permit approvals underway. Preparations for demolition of the existing structure and tree root pruning for relocation are on schedule, marking the first visible steps in this exciting project. Finally, the department had the honor of hosting the annual Pioneer Luncheon, celebrating the invaluable contributions of Pinecrest's Pioneers—residents aged 80 and above. This cherished tradition underscores our appreciation for the legacy and enduring spirit of our senior community members. Parks and Recreation Department 2 | P a g e PERFORMANCE METRICS The following graphics represent general performance metrics for the Parks and Recreation Department and Pinecrest Community Center. The Village Council has established a strategic goal of 80% cost recovery for the Parks and Recreation Department. The Parks and Recreation Department is currently operating at an 86.93% Fiscal Year cost recovery rate through the month of November. *Note: The above graphic does not represent the final Community Center revenue or expenses for December. Updated December revenue and expenses will be reported in the January report. Parks and Recreation Department 3 | P a g e Parks and Recreation Department 4 | P a g e The Pinecrest Parks and Recreation Department is proud to partner with various youth sports associations to offer opportunities for young people to learn new skills and develop their athletic proficiencies. The field rental chart below represents the ratio of athletic field rentals outside of regular league play. DATE: TO: FROM: RE: January 3, 2025 Yocelyn Galiano, Village Manager Cristina Blanco, Pinecrest Gardens Director Pinecrest Gardens 2024 November Monthly Report Enclosed is the monthly report for Pinecrest Gardens. The narrative highlights key departmental activities since November 1, while the accompanying charts summarize November's metrics. A major overhaul of the electrical control system was implemented to resolve an irrigation issue affecting the entire botanical garden. During the weeks the system was down, the Horticultural team hand-watered numerous garden areas and newly installed plants to ensure their survival. Additionally, four crotons were added to the Gardens' collection in the Colonnade, Banyan Garden, and the lower garden. Preparations for the Nights of Lights display included landscaping clean-up, ensuring accessibility during installation. Horticulture Specialist Kristy Albury completed the statewide Florida Friendly Landscaping certification through the University of Florida, which enhances sustainable practices in garden maintenance. Special volunteer gardening projects were completed by corporate and private groups, as well as our regular volunteers contributing a total of 68 volunteer hours. A retired educator donated 12 hours to support Little Lizards nature learning sessions and over six volunteers supported live concerts as greeters and ushers in the Banyan Bowl. Pinecrest Gardens launched its Cultural Passport partnership with Miami-Dade County Cultural Affairs and Miami-Dade County Public Schools, hosting 1,600 students and educators across three performances in the Banyan Bowl. November and December saw four Little Lizard sessions for children ages 4–9, attracting over 40 participants. The Parent & Me program, the Gardens’ most popular educational offering, grew to 68 memberships. The 2024–2025 Jazz at Pinecrest Gardens season began on November 2 with The Hot Sardines performing vintage jazz to a sold-out audience. Two art exhibitions, Artists Are Present and Intimate Visions of Nature, opened in the Hibiscus and Chandelier Galleries, respectively. Over 9,000 visitors attended 105 events in November. The Nights of Lights festival opened in December despite logistical challenges, including new lighting hardware and fixture shipments held at the Port of Miami. Installation occurred over five days, with initial Pinecrest Gardens | Page 2 November 2024 Monthly Report testing and adjustments conducted live during the first week. Enhanced programming ensured a positive visitor experience, with foot traffic trending comparable to 2023. The Garden-wide electrical upgrade capital project received bid approval in December, with the start date and Notice to Proceed pending. The Lakeview Terrace historic renovation project remains on schedule, with concrete pouring set for early January. A previously reported grant was awarded: The Villagers, Inc. increased their grant award, supporting the installation of historic interpretive signs. Two new corporate sponsors, Cawy Bottling Co. and Bacardi, committed support for the Tropical Nights music series and Celia Cruz Centennial celebration. Pinecrest Gardens – By the Numbers Below the charts demonstrate performance metrics for the period of November 2024 compared to November 2023. 0 200000 400000 Nov. 2024 Nov. 2023 Nov. 24 vs Nov. 23 Rev vs Exp Rev Exp 105 110 102 104 106 108 110 112 Nov Total Programs Offered 2024 2023 30 5 8 62 30 8 6 66 0 20 40 60 80 Botanical Garden Community Events Performing & Visual Arts Education Programs By Type Nov. 2024 Nov. 2023 v Nov’24 vs Nov’23 Financial Summary Revenues: Up 54% • Drivers: Increased garden admissions, presale orders for the Tropical Nights series, single-ticket sales for three Celia Cruz Centennial Concert nights, and additional Banyan Bowl rentals. • Impact of VBO: The new ticketing system enables upfront revenue collection, replacing delayed payouts from third-party service providers. Expenses: Up 19% • Key Factors: Unplanned electrical repair for the irrigation system and a planned large payout to the new professional holiday light display partner. Pinecrest Gardens | Page 3 November 2024 Monthly Report Nov’24 field trips were deferred to resume in 2025 due to construction and staff maternity leave. Additionally, a session cancellation by one of our third-party providers resulted in fewer educational participants. Third-party education partner canceled fall program. Outdoor rentals are low due to the historic construction project in the Lakeview/Patio and Picnic Tables areas. Capital Improvement / Botanical Master Plan Projects CAPITAL / BOTANICAL PROJECTS PHASE / PERCENT COMPLETION PROJECT TITLE DESIGN PERMIT BID CONSTRUCTION Horticulture Master Plan In Process NA In Process In Process / 10% Garden-Wide Electrical Upgrade Complete NA Complete Start date / NTP Acoustic Installation: 3 Indoor Venues Complete NA In Process Lakeview/Patio – Historic Renovation Complete Complete Complete In Process / 35% Horticulture Nursery Construction In Process NA Not Started Banyan Bowl Bathroom Renovation In Process NA Not Started Pioneer Cottage Ramp Complete Complete In Process In Process / 60% The Pioneer Cottage Ramp is on schedule to be completed while the Lakeview/Patio project concrete pour is a few weeks delayed due to further analysis and adjustment to make the ramp more ADA compatible without disrupting historic structures. 9054 4200 2850 109 16,213 8543 4700 1275 252 14,770 0 2000 4000 6000 8000 10000 12000 14000 16000 18000 Botanical Garden Community Events Performing & Visual Arts Education Total Particpants By Program Area Nov. 2024 Nov. 2023 561 68 481 1110 690 81 452 1223 0 200 400 600 800 1000 1200 1400 Garden Membership Education Music Series Subscriptions Total Memberships & Subscriptions Nov. 2024 Nov. 2023 19 9 5 33 15 16 2 33 0 5 10 15 20 25 30 35 Indoor Outdoor Ampitheater Total Venue Rentals Nov. 2024 Nov. 2023 DATE: January 3rd, 2025 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: David Mendez, PE, Public Works Director David J. Mendez RE: December 2024 Monthly Report Attached for your information please find the monthly report for the Public Works Department. This report provides a synopsis of the larger projects that are currently underway or completed the prior month, as well as data regarding the number of permits reviewed, inspections completed, and resident-driven work orders completed during the prior month. STREET TREES PLANTED Year Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total FY 23 160 FY 24 36 25 4 65 FY 25 13 36 4 53 DRAINAGE PROJECT PHASE PERCENT COMPLETED DESIGN PERMIT BID CONSTRUCTION SMP – Basin 1 100% 50% SMP – Basin 2 100% 50% SMP – Basin 3 100% 50% SMP – Basin 4 100% 50% SMP – Basin 6 100% 50% 72 Avenue Drainage 100% 100% 135 Terrace Drainage 100% 100% 50% 69 Court Drainage 100% 100% 50% Note: SMP=Stormwater Master Plan Public Works Department 2 | P a g e TRAFFIC STUDIES UNDERWAY 1 Task 7 SW 117th St and SW 77th Ave 2 Task 8 SW 77th Ave from C-100 canal to SW 104th St 3 Task 10 SW 88th St/Kendall Drive at SW 67th Ave/Ludlam 4 Task 12 Wayside Market 5 Task 13 SW 98th St at SW 67th Ave 6 Task 14 SW 92nd St at SW 67th Ave 7 Task 15 SW 98th St at SW 72nd Ave 8 Task 16 SW 65th Ave at SW 123rd St, SW 123rd Ter, SW 126th St Rd COMPLETED PROJECTS – DECEMBER 1 Mill and Paving SW 120th St 2 Mill and Paving Chapman Field Drive 6550,6601,5955,6430 3 Mill and Paving Various Locations (8100 SW 132nd St, 82nd Ave SW 133, 10300 SW 72nd Ave) INTERGOVERNMENTAL PROJECTS - ONGOING Miami-Dade County 118 St & 77 Ave Traffic Study Completed study recommends moving school speed zone signage and signals to be relocated. Request submitted to MDC. 136 St and 67 Ave Roundabout 90% completed and operational. 136 St and Old Cutler Rd Roundabout 90% completed and operational. Kendall Dr and Red Rd Crosswalk Project to start construction February 2025 TRANSPORTATION PROJECTS PHASE PERCENT COMPLETION DESIGN PERMIT BID CONSTRUCTION 136 St Roundabout Sculptures 30% 82 Ave Complete Street Project Chapman Field Dr/60 Ave Crosswalk 100% NA NA Green Mast Wrapping Project 100% 100% 100% 25% Intersection Project 77 Ave & 104 St 75% Kendall & Ludlam Intersection Roadway Project 85% Kendall Drive SUP 100% 100% 50% Ludlam Rd Bridge Pedestrian Project 10% Ludlam Road and SUP Project Sidewalk Installation – Red Rd: from 94 St to Kendall Dr 100% 100% 100% 99% Suniland Annex Repaving Project NA NA 100% 90% Wayside Market Crosswalk 100% 50% Public Works Department 3 | P a g e INTERGOVERNMENTAL PROJECTS - ONGOING Red Road Bridge Repair Non-responsive winning bidder. County in the process of re- bidding the project. Howard Drive Bridge Completion 11/2025 Florida Department of Transportation Sidewalk Connection at 826 Ramp FDOT studied and determined sidewalk connection was not feasible. After follow-up meeting, FDOT agreed to revisit the study. Advised, this area is part of a PD&E study which may recommend closure of 100 St ramp. PLAN REVIEWS COMPLETED Year Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total FY 23 135 132 127 70 74 74 77 95 120 129 99 114 1246 FY 24 116 108 112 87 96 73 121 93 79 91 74 79 1129 FY 25 92 36 100 228 INSPECTIONS COMPLETED Year Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total FY 23 23 21 32 35 31 23 24 20 36 27 57 30 360 FY 24 27 35 29 29 23 26 26 38 45 36 35 40 389 FY 25 47 33 55 135 WORK ORDERS COMPLETED Year Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total FY 23 108 165 FY 24 102 142 94 103 155 105 94 100 120 159 118 99 1391 FY 25 80 66 68 214 DATE: TO: FROM: RE: January 3, 2025 Yocelyn Galiano, ICMA-CM, Village Manager Jason Cohen, Police Chief November 2024 Monthly Report Attached for your information please find the monthly report for the Police Department. This report provides data regarding crime in Pinecrest, as well as a synopsis of noteworthy activity for the prior month. Following investigations by the Detective Bureau, the reported data is subject to possible reclassification in subsequent months. CATEGORY Nov-23 Nov-24 Jan - Nov 2023 Jan - Nov 2024 BAKER ACT-MENTAL 1 4 33 41 DECEASED PERSON 0 1 15 14 DISTURBANCE 54 51 501 421 DOMESTIC VIOLENCE 4 0 29 12 FALSE ALARMS 105 102 1172 1172 FRAUD/ECONOMIC CRIMES 12 7 128 104 FIELD INTERVIEWS 2 8 32 23 FOUND PROPERTY 5 5 37 24 MISSING PERSONS 1 0 5 1 NARCOTIC VIOLATIONS 1 0 10 4 INDECENT EXPOSURES 0 1 1 1 LEWD & LASCIVIOUS ACT 0 0 0 2 SIMPLE ASSAULT 4 2 37 36 SUSPICIOUS PERSON-VEHICLE 6 10 103 109 THEFT* 46 22 377 270 VANDALISM 2 0 20 26 VEHICLE RECOVERY 0 0 6 4 WARRANT ARRESTS 2 0 24 21 WEAPONS VIOLATION 0 0 0 0 Police Department 2 | P a g e PART 1 CRIME DURING PRIOR 12 MONTHS CRIME TYPE Dec 2023 Jan 2024 Feb 2024 Mar 2024 Apr 2024 May 2024 June 2024 July 2024 Aug 2024 Sept 2024 Oct 2024 Nov 2024 Homicide 0 0 0 0 0 0 0 0 0 0 0 0 Forcible Rape 0 0 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 1 0 2 0 1 Agg. Assault 2 0 1 1 2 0 2 1 0 0 1 2 Burglary 6 8 2 1 1 6 1 1 3 0 1 4 Larceny* 38 26 35 21 12 24 29 22 38 24 17 22 Arson 0 0 0 0 0 0 0 0 0 0 0 0 Auto Theft 2 1 3 0 3 0 1 1 2 0 0 3 Total Part 1 48 35 41 23 18 30 33 26 43 26 19 32 Note: *Includes vehicle burglary PART 1 CRIME - COMMERCIAL DISTRICTS 2024 CRIME TYPE Jan 2024 Feb 2024 Mar 2024 Apr 2024 May 2024 Jun 2024 July 2024 Aug 2024 Sept 2024 Oct 2024 Nov 2024 Dec 2024 Homicide 0 0 0 0 0 0 0 0 0 0 0 Forcible Rape 0 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 1 0 1 Agg. Assault 0 0 1 0 0 1 1 0 0 0 2 Burglary 0 0 1 0 0 0 0 0 0 1 0 Larceny* 9 15 8 9 14 17 16 15 15 11 12 Arson 0 0 0 0 0 0 0 0 0 0 0 Auto Theft 0 0 0 1 0 0 0 0 0 0 1 Total Part 1 9 15 10 10 14 18 17 15 16 12 16 Note: *Includes vehicle burglary PART 1 CRIME - RESIDENTIAL DISTRICTS 2024 CRIME TYPE Jan 2024 Feb 2024 Mar 2024 Apr 2024 May 2024 Jun 2024 July 2024 Aug 2024 Sept 2024 Oct 2024 Nov 2024 Dec 2024 Homicide 0 0 0 0 0 0 0 0 0 0 0 Forcible Rape 0 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 1 0 1 0 0 Agg. Assault 0 1 0 2 0 1 0 0 0 1 0 Burglary 8 2 0 1 6 1 1 3 0 0 4 Larceny* 17 20 13 3 10 12 6 23 9 6 10 Arson 0 0 0 0 0 0 0 0 0 0 0 Auto Theft 1 3 0 2 0 1 1 2 0 0 2 Total Part 1 26 26 13 8 16 15 9 28 10 7 16 Note: *Includes vehicle burglary Police Department 3 | P a g e DETECTIVE BUREAU The Criminal Investigation Section received a total of 23 cases for the month of November 2024. All were assigned to a member of the Investigations Section for follow-up. Four cases were reclassified as inactive due to insufficient investigative leads, or no further police action required, three exceptionally cleared, and two cleared by arrest. The bar charts below provide residential and vehicle burglaries data for the prior 12 months. The maps below provide the locations of the residential and vehicle burglaries for the month of November 2024. Residential Burglary Location(s) Vehicle Burglary Location(s) 6 8 2 0 1 6 1 1 3 0 0 4 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Residential Burglary 6 12 9 10 4 10 12 2 8 7 1 2 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Vehicle Burglary Police Department 4 | P a g e VICTIM SERVICES During the month of November 2024, the Victim Services Coordinator contacted 21 victims. All victims were provided with intervention services and support at some level. Contact is not initiated in commercial cases where the victim is a business entity. PATROL ACTIVITY AND TRAFFIC ENFORCEMENT DATA MILES PATROLED – PRIOR 3 MONTHS September 29,259 October 27,244 November 26,637 128 289 333 432 341 421 313 529 400 360 395 398 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Written Warnings 16 283 377 58 30 41 31 68 56 50 63 30 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Verbal Warnings 22 43 69 106 78 74 90 116 58 59 109 97 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Non Moving Citations 545 680 908 1111 850 1084 890 1406 1094114610931053 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Total Traffic Stops 213 159 215 282 217 214 213 286 162 202 179 209 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Moving Citations Police Department 5 | P a g e TRAFFIC CRASH INVESTIGATIONS CRIME PREVENTION Area Dec 2023 Jan 2024 Feb 2024 Mar 2024 Apr 2024 May 2024 Jun2 024 Jul 2024 Aug 2024 Sep 2024 Oct 2024 Nov 2024 Total Interior 38 27 37 45 45 48 40 33 34 37 44 49 477 US 1 23 32 21 27 29 26 22 23 16 21 18 29 287 ACTIVITY Jan 2024 Feb 2024 Mar 2024 Apr 2024 May 2024 Jun 2024 July 2024 Aug 2024 Sept 2024 Oct 2024 Nov 2024 Dec 2024 Crime Tips Distributed 538 610 685 625 521 375 519 516 442 479 380 Watch Orders Conducted 1478 1348 1701 1381 1303 1682 2236 1954 1761 1987 1706 DATE: TO: FROM: RE: January 3, 2025 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Peacock Mitigation Program December 2024 The Village Council of Pinecrest directed Village Staff to engage in an agreement with Dr. Don J. Harris and the company Redline Iguana Removal on September 12, 2023 that would set in motion a process for curbing the peafowl population within the Village of Pinecrest. The program was designed to be as humane as possible with the trappers moving the peafowl to a wildlife sanctuary where they would be well cared for until they could be examined under anesthesia, vasectomized (if appropriate), and then tagged before being scheduled for pick up and release to their natural habitat. The program will continue until the population within the Village is sufficiently mitigated or Village Council directs otherwise. As of December 31, 2024, a total of 181 peafowl have been captured and transported to Dr. Don Harris. Of those 181, 98 were males and put through the full procedure before being safely returned. They were tagged with a distinctive blue ankle bracelet. The rest were females and were tagged with a red bracelet around their feet before being released. /yg Pinecrest 12-01-2024 - 12-31-2024 Zone Summary COMPLETED RIDES 2,716 AVG DRIVER RATING 4.83 TOTAL PASSENGERS 3,160 AVG AGE Under 20 21-34 35-50 51-Over AVERAGE TIME Ride request to selected 0.79m Ride request to pickup 17.28m RIDES BY WAITING TIMES 0-10 Min 845 10-15 Min 518 15-20 Min 412 20-30 Min 534 30+ Min 407 APP RIDES 2,593 FLAG DOWN RIDES 27 MEN DRIVEN 231 FEMALE DRIVEN 2,929 PASSENGERS AND RIDES BY MONTH (YTD) PASSENGERS AND RIDES BY WEEK (YTD) CITT Report TOTAL BOARDINGS 3,160 AVERAGE WEEKDAY BOARDINGS 141.57 AVERAGE WEEKEND BOARDINGS 51.25 AVERAGE MILES PER DAY WEEKDAY 468.12 AVERAGE MILES PER DAY WEEKEND 131.65 PASSENGERS AND RIDES - JANUARY PASSENGERS AND RIDES - FEBRUARY PASSENGERS AND RIDES - MARCH PASSENGERS AND RIDES - APRIL PASSENGERS AND RIDES - MAY PASSENGERS AND RIDES - JUNE PASSENGERS AND RIDES - JULY PASSENGERS AND RIDES - AUGUST PASSENGERS AND RIDES - SEPTEMBER PASSENGERS AND RIDES - OCTOBER PASSENGERS AND RIDES - NOVEMBER PASSENGERS AND RIDES - DECEMBER RIDE REQUEST MONDAY RIDE REQUEST TUESDAY RIDE REQUEST WEDNESDAY RIDE REQUEST THURSDAY RIDE REQUEST FRIDAY RIDE REQUEST SATURDAY RIDE REQUEST SUNDAY TOTAL PASSENGERS MONDAY TOTAL PASSENGERS TUESDAY TOTAL PASSENGERS WEDNESDAY TOTAL PASSENGERS THURSDAY TOTAL PASSENGERS FRIDAY TOTAL PASSENGERS SATURDAY TOTAL PASSENGERS SUNDAY RIDES REQUEST PICKUP RIDES REQUEST DROPOFF Pinecrest Unique Riders Total Unique Users 607 User ID Total Rides 39542258 58 19359963 57 314 44 2269 44 44572664 43 1064824 40 27675 36 4421354 36 46980376 36 638 34 51544478 34 7226 32 83133 32 150792 32 295460 32 859103 32 2472 31 15681667 31 25288395 31 5468065 29 23121594 29 23954979 29 40570475 29 33810 28 46762141 28 7574989 27 19111889 27 1 548 26 1285 26 8196 26 50413 26 136936 26 51549267 26 1025 24 1125 24 57864 24 980187 24 9005 23 40450794 23 20447 22 19054654 22 36287663 22 49332263 22 29449515 21 622 20 15095 20 51541691 20 51563643 20 51581445 20 11356 19 23869 19 465036 19 51595293 19 2205 18 2378 18 952983 18 23856787 18 30926831 18 40835325 18 2 45675501 18 49331722 18 49768352 18 51540157 18 1184 17 5535 17 7562 17 20479 17 61151 17 540041 17 12874256 17 23778313 17 30179614 17 49996415 17 51559733 17 22046 16 71734 16 196811 16 306475 16 5744065 16 14094985 16 17825700 16 29121616 16 38291174 16 51590944 16 1773 15 2646 15 7215 15 2577810 15 3628650 15 4426081 15 45971665 15 3 51589193 15 51591742 15 289 14 2256 14 5516 14 7511 14 24920 14 23794575 14 34300757 14 48254463 14 51585754 14 459 13 1373 13 307627 13 49220327 13 8988 12 9837 12 10547 12 18616 12 41488 12 58835 12 90535 12 8435315 12 23125375 12 33423327 12 38312772 12 40453222 12 14377 11 29395 11 9629798 11 10878375 11 1982 10 4 9796 10 21568 10 145856 10 186943 10 909712 10 9451682 10 23963023 10 34504349 10 40966467 10 51577119 10 51586551 10 1537 9 10447 9 17759 9 230537 9 466052 9 544381 9 793841 9 2142148 9 9528664 9 34516566 9 41050154 9 47540527 9 49314344 9 51550694 9 51572012 9 51597723 9 2489 8 8826 8 13401 8 15960 8 30682 8 5 80944 8 293030 8 17612466 8 20464652 8 22793439 8 33406122 8 39622620 8 45301487 8 47641372 8 49424653 8 51583632 8 607 7 835 7 2174 7 5627 7 6983 7 8032 7 11429 7 27569 7 130266 7 148853 7 149689 7 261590 7 1049010 7 4061163 7 22799925 7 25763303 7 38952248 7 51532484 7 51547199 7 51573261 7 51575784 7 6 51582229 7 51592791 7 51595306 7 51596648 7 51596871 7 102 6 14760 6 16580 6 164855 6 184394 6 389044 6 402800 6 854407 6 1124486 6 23960060 6 30988444 6 40311559 6 47677866 6 51577676 6 51589882 6 51592442 6 51597658 6 271 5 1922 5 7058 5 9155 5 16453 5 18593 5 78647 5 101676 5 197037 5 472879 5 7 4120790 5 17813573 5 23807854 5 26539147 5 29986116 5 38213587 5 38290417 5 51534482 5 51553901 5 51554956 5 51567763 5 51572396 5 51578535 5 51583178 5 51586710 5 51591020 5 51594948 5 51595953 5 51600349 5 612 4 7006 4 8992 4 10316 4 11847 4 15528 4 17600 4 23728 4 30213 4 34099 4 37742 4 51826 4 62556 4 8 64195 4 123164 4 127648 4 190716 4 281342 4 325473 4 423101 4 459861 4 881410 4 5052637 4 6334961 4 9753585 4 17229468 4 18224541 4 25760200 4 27133509 4 31319142 4 36771886 4 41083288 4 45347368 4 46392322 4 51543835 4 51545892 4 51566127 4 51568796 4 51570145 4 51572353 4 51583472 4 51587730 4 51588232 4 51588509 4 51595459 4 9 51601171 4 51601429 4 508 3 8920 3 9497 3 10183 3 10872 3 11389 3 13426 3 14786 3 16318 3 20822 3 24190 3 26746 3 30882 3 32796 3 36379 3 38346 3 44851 3 46232 3 63282 3 135740 3 142080 3 221024 3 230614 3 380804 3 546577 3 860786 3 881850 3 887369 3 1287679 3 3362483 3 10 5678681 3 7016975 3 12204457 3 15798796 3 19704641 3 21763517 3 24354912 3 27145523 3 28694859 3 29997361 3 35623491 3 36261173 3 48432519 3 51537685 3 51537838 3 51578658 3 51581667 3 51583304 3 51584047 3 51587543 3 51587718 3 51591453 3 51592225 3 51593223 3 51593452 3 695 2 862 2 3508 2 5348 2 5816 2 5990 2 6091 2 11 6820 2 7647 2 7731 2 8172 2 8772 2 8881 2 14558 2 17485 2 20251 2 27949 2 28694 2 36831 2 39029 2 40160 2 50349 2 58789 2 91200 2 130591 2 152021 2 162730 2 164362 2 169110 2 182555 2 184960 2 186878 2 193573 2 200517 2 210707 2 230383 2 243307 2 261341 2 261869 2 12 283668 2 306071 2 331670 2 363413 2 923913 2 1100975 2 2390297 2 4277036 2 8038066 2 14873239 2 20787139 2 23270397 2 23283176 2 23874681 2 33428395 2 36249586 2 37950671 2 38313403 2 38356856 2 39148482 2 41819496 2 43084427 2 43098132 2 49854615 2 50612447 2 51544252 2 51552754 2 51561480 2 51563391 2 51579538 2 51587440 2 51595413 2 13 51598101 2 51598284 2 51601182 2 51604920 2 283 1 1990 1 2898 1 2958 1 6139 1 7674 1 7783 1 8463 1 9905 1 10187 1 10496 1 10644 1 11152 1 11412 1 15086 1 15438 1 15451 1 17976 1 18595 1 20920 1 22716 1 23192 1 23279 1 27161 1 27580 1 30541 1 32721 1 36691 1 14 37812 1 38239 1 39835 1 42201 1 43483 1 43675 1 45007 1 46594 1 47758 1 48166 1 55713 1 57843 1 63865 1 68820 1 71238 1 71869 1 73414 1 74511 1 79300 1 82123 1 86421 1 87043 1 96411 1 130703 1 136196 1 137719 1 137790 1 140043 1 140450 1 146171 1 168351 1 170378 1 15 176833 1 177045 1 177899 1 200616 1 210047 1 214838 1 215169 1 222255 1 222653 1 225365 1 233475 1 234025 1 252664 1 271048 1 273350 1 273682 1 293776 1 305119 1 308830 1 308977 1 382024 1 403797 1 467092 1 469172 1 503272 1 542059 1 866916 1 930440 1 1301174 1 2860565 1 4065991 1 6887630 1 16 8561030 1 8690511 1 9440189 1 9558156 1 11060470 1 11954307 1 12428360 1 14898426 1 15081324 1 15679098 1 16101404 1 16767524 1 17641553 1 17821129 1 19120649 1 19494394 1 19942971 1 20098075 1 20721863 1 23292345 1 24321315 1 25682997 1 26007085 1 26367107 1 29895848 1 29985599 1 30193977 1 31432682 1 31466448 1 31997713 1 32888246 1 33183589 1 17 33275899 1 34969911 1 34980555 1 36251557 1 36770335 1 37445568 1 37448921 1 37535873 1 38292814 1 38315303 1 38660778 1 39438280 1 42413076 1 43513151 1 44282008 1 44897311 1 47380080 1 47517550 1 48121085 1 48518000 1 48989848 1 49228119 1 49329994 1 49430054 1 49510269 1 50910008 1 50939967 1 51536677 1 51537978 1 51542377 1 51550664 1 51557508 1 18 51558441 1 51564343 1 51568517 1 51569072 1 51569365 1 51569447 1 51571120 1 51571817 1 51574313 1 51574490 1 51577420 1 51578010 1 51583636 1 51585831 1 51585893 1 51586669 1 51586974 1 51590030 1 51590590 1 51592772 1 51593303 1 51595731 1 51595755 1 51596432 1 51597324 1 51597503 1 51599543 1 51599625 1 51599711 1 51601298 1 51602636 1 51602695 1 19 51602709 1 51602765 1 51604077 1 51604442 1 20 DATE: January 6, 2025 TO: Yocelyn Galiano, ICMA Village Manager FROM: Stephen R. Olmsted, AICP, LEED - GA Planning Director RE: Village of Pinecrest Community Rating System (CRS) - Activity 510 Floodplain Management Plan – Annual Progress Report - 2024 ______________________________________________________________________________ In conjunction with Annual Recertification of the Village of Pinecrest’s Community Rating System (CRS), an annual progress report on implementation of the Village’s Floodplain Management Plan and analysis of Repetitive Loss areas is required. Floodplain Management Plan The Village of Pinecrest continues to maintain a comprehensive floodplain management plan that consists of a series of interdependent ordinances, plans, and strategies designed to manage stormwater and protect the community from the health and safety hazards associated with periodic inundation. Components of the plan consist of the following: National Flood Insurance Program (NFIP) The Village of Pinecrest has participated in the National Flood Insurance Program (NFIP) for the past 26 years, since October 13, 1998. The Village’s Building and Planning Department is responsible for the review of site development plans and issuance of building permits and customarily reviews all new construction plans for compliance with the requirements of the Florida Building Code and the Village’s Land Development Regulations and Floodplain Management ordinance. Planning Division 2 | P a g e Stormwater Management Plan In July 2015, the Village adopted a Stormwater Management Plan. The stormwater master plan was prepared by the engineering consulting firm of A.D.A. Engineering, Inc. who are experts in the field of stormwater master planning and have developed master plans for many south Florida communities. The plan was considered by the Village Council during several scheduled public hearings. The hearings were advertised, and the plan is available to the public on the Village’s website. A priority list of 15 projects were identified in the plan and were categorized by a drainage sub-basin. The Village began implementing projects from the #1 ranked basin C100DN-1E in 2016 and continued again in 2017 and 2018. Approximately 50% of the recommended improvements for this sub-basin have been implemented and were completed in 2017. In the 2019-2020 fiscal year, the Village of Pinecrest completed 14 additional local stormwater drainage improvement projects including the following: LOCATION COMPLETED CATCH BASIN LINEAR FEET CPP Rear Driveway May, 2019 1 25 11500 SW 72 Court May, 2019 2 50 7260 SW 134 Terrace March, 2019 Suncrest Drive & SW 59 Avenue March, 2019 SW 120 Street and SW79 Avenue March, 2019 2 25 Killian and SW 73 Court - Phase 1 of 3 on hold 12020 SW 70 Court May, 2019 2 40 11325 / 11300 /11340 SW 72 Avenue June, 2019 3 300 12250 SW 60 Court June, 2019 2 50 7260 SW 116 Street June, 2019 2 50 77 Avenue and SW 120 Street April. 2019 1 50 11500 SW 72 Court - additional work June, 2019 1 50 Killian and SW 72Avenue/SW 73 Avenue January, 2020 14 566 SW 57 Avenue/Coral Oak Tennis Club December, 2020 Planning Division 3 | P a g e In the year 2021, the Village’s Public Works Department completed additional stormwater drainage improvement projects within the Village including: • Swale grading improvements at 9710 SW 69 Avenue • Installation of 50 linear feet of French drain • Contractor inspection, vacuum, and cleaning of 271 catch basins, 14 French drains; 11 manholes; 33 slab-covered trenches; 1 outfall; 17 dry wells; and 12,749 lineal feet of drainage pipe. In 2022, the Village’s Public Works Department completed drainage improvements to SW 58 Avenue north of SW 91Street. The project included installation of 8 ditch bottom inlets, 182 feet of French Drain, and graded swales along the length of the project extending approximately 1,000 feet. In 2023, the Village’s Public Works Department completed the following drainage improvements: 1) Palmetto Island Drainage Project: This project was set in a typical Pinecrest residential area. The scope of work consisted to installing approximately 1500 feet of French drain, 12, catch basins, 6 manholes and a water control structure leading to an existing outfall. The adjacent 15-foot-wide swales were re-graded to increase capacity and improve water quality and re-sodded. The street was milled and resurfaced from edge to edge for the whole length of the project. This project was one of the basins prioritized by Village’s Stormwater Master Plan. 2) Ludlam Road swale grading: This project involved regrading a swale area approximately 200’ long by 20’ wide. This swale is located on the Village’s primary north/south road and the only road that runs continuously through the Village from one side to the other. The swale in this area had lacked proper maintenance and was subsequently graded to the Village standard which facilitated road drainage and improved the water quality and quantity for the area. The area was re-sodded after grading operations were completed. 3) SW 68th Ct swale grading: This project involved regrading a swale in an area with little longitudinal road slope causing severe ponding for two homes at the end of the street. Approximately 300 feet Planning Division 4 | P a g e of swale was graded to the Village standard providing both water quality and quantity improvements for the area. The area was re-sodded after grading operations were completed. In 2024, the Village continued to prioritize projects for continued implementation of the Village’s Stormwater Master Plan. Stormwater improvement projects within Drainage Basins 1, 2, 3, 4, and 6 have been designed and partially permitted. Stormwater drainage improvements to SW 72 Avenue, SW 135 Terrace, and SW 69 Court have been designed, permitted, and are now in the bidding phase. Floodplain Management Ordinance On April 15, 2015, designated staff of the State Floodplain Management Office (SFMO) conducted a Community Assistance Visit and subsequently recommended that the Village adopt a new Floodplain Management Ordinance based on the State of Florida’s Model Flood Damage Prevention Ordinance. In December 2015, the Village of Pinecrest adopted the new ordinance that incorporates new requirements designed to further protect residents and businesses for flood hazards. Notable changes include an additional one- foot increase in the minimum finished floor elevation of new structures and existing structures that are proposed to be remodeled to an extent greater than 50% of their existing value, defined as “substantial improvement”. Community Rating System (CRS) On October 1, 2016, the Federal Emergency management Agency (FEMA) admitted the Village of Pinecrest into the National Flood Insurance Program’s Community Rating System (CRS) with an initial rating of Class 8, allowing for a 10% reduction in annual flood insurance premiums. On February 27, 2023, the Village was notified that its rating has been modified from a Class 8 to Class 7, allowing for a 15% reduction in flood insurance premiums. The Village will continue to coordinate with FEMA and CRS toward in further improvement of its CRS rating. Miami-Dade County Local Mitigation Strategy (LMS) On September 8, 2020, the Village of Pinecrest adopted the Miami-Dade County Local Mitigation Strategy (LMS). The LMS has been approved by FEMA and it has been confirmed that it is in compliance with the federal hazard mitigation planning standards contained in 44CFR 201.6 (b)-(d). The LMS is valid until September 15, 2025. Planning Division 5 | P a g e Repetitive Loss Properties Currently, there are 7 Repetitive Loss Properties in the Village of Pinecrest, defined as properties that have submitted flood insurance claims for more than two flood events. To reduce risk to these properties, the Village of Pinecrest has developed and implemented several stormwater management projects to help alleviate localized flooding at locations near or adjacent to the properties. An update of the projects and affected properties is provided as follows: In 2013 and 2014, the Village developed and implemented a stormwater improvement project in the surrounding area of Pine Needle Lane including Pine Needle Lane. The properties located at 12300, 12001 and 12055 Pine Needle Lane would be positively affected by this project and localized flooding appears to have dramatically diminished after this project was implemented. Conclusion The Village’s Flood Damage Prevention program is working to effectively protect residents and businesses from flood damage and property loss. Staff recommends continued participation in the National Flood Insurance Program and Community Rating System, continued implementation of the Floodplain Management Ordinance, and completion of planned and approved storm drainage improvement projects. If you have questions or require additional information, please let me know. C/ Village Council Paul Buckler, R.A., CRS Coordinator Michelle Hammontree, Communications Manager State NFIP Coordinating Office