Amend 2021-2022 budget with $133,872 fund transfer

7, Subsection (a) of the Village’s Charter provides the adoption of an ordinance as the mechanism for supplemental appropriations to be made during any fiscal year. Below is a description of each recommended budget amendment for your consideration: 1. Parks and Recreation Community Center Capital Project: A replacement of the Community Center floors in the Gym was required. A third-party vendor caused the damages and their insurance has reimbursed the Village for the cost of said repairs. The insurance remitted $133,872, of this amount, $12,000 was for lost revenue of gym membership. Revenue Source Amount Expenditure Item Description Third party insurance company $133,872 Capital Funds, Parks & Recreation Improvements / Community Center Gym Membership revenue Replacement of the Community Center Gym Floors and lost revenue recapture. 2. Building and Planning Capital Project: A vehicle replacement was required due to a total loss from an accident. The Village insurance has remitted a portion of the cost, $5,530 and the new vehicle cost is $25,517. Revenue Source Amount Expenditure Item Description Village of Pinecrest automobile insurance General Fund Reserve $5,530 $19,987 Capital Funds Building & Planning Machinery & Equipment Nissan Leaf vehicle replacement due to an accident. 3. Public Works Capital Project: The Capital project for the Kendall Shared Use Construction Design was originally budgeted for $85,000, however the actual cost of the project is $261,000. The shortfall of $176,000 requires an amendment. The Village is actively applying for grants to offset said costs. Revenue Source Amount Expenditure Item Description General Fund Reserve and Grants $176,000 Capital Funds Public Works Professional Services Kendall Shared Use Construction Design 4. Pinecrest Gardens Capital Project: Additional funding is required for the Pinecrest Gardens Upper Gardens project in the amount of $253,897. This amount covers the cost of extending the agreement with the general contractor, Lunacon, from February 7, 2022 to final completion of the project, July 30, 2022. Substantial completion is set at June 30, 2022. The project has been affected by major delays from suppliers either due to material shortages or extreme delivery times. Revenue Source Amount Expenditure Item Description General Fund Reserve $253,897 Capital Funds Pinecrest Gardens Improvements Pinecrest Gardens Upper Gardens Project vendor fee for extension of contract. 5. Parks and Recreation Gary Matzner Park: Property taxes were required for the Gary Matzner Park purchased in fiscal year 2021 (after the exemption filing date). The taxes were paid and the exemption has been filed for future years. A request has been made for reimbursement from the County. Revenue Source Amount Expenditure Item Description General Fund Reserve $49,989 Other Current Charges and Obligations Property Taxes for the Gary Matzner park. 6. Public Works Capital Project: The Village Hall Monument sign damaged by a third party vehicular accident. The replacement of the sign was added to the existing contract for other monument signage village-wide. We expect to receive reimbursement from the third party insurance. Council approved by consensus in September 2021. Revenue Source Amount Expenditure Item Description Third Party Insurance $40,227 Capital Funds Public Works Improvements Village Hall Monument Sign 7. Evelyn Greer Capital Project: Additional funding of $101,000 is required for the Evelyn Greer Playground replacement project. The project was rebid and the new bids reflected a rise in material cost and design improvements. Council approved by consensus in January 2022. Revenue Source Amount Expenditure Item Description General Fund Reserve $101,000 Capital Funds Evelyn Greer Improvements Evelyn Greer Playground Replacement