Village Manager follow-up report with departmental updates and employee vaccination status

Village Manager’s Follow-up Report February 2023 Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 1 1/9/2018 Village Council SW 136 Street Bike Lane and Bridge Project Public Works Department Status February 6, 2023: County has advised they will commence replacement of sub-standard trees this week. December 16, 2022: Received confirmation from Miami-Dade County that the sub-standard trees that were installed along SW 136 Street will be replaced by the contractor. August 30, 2022: Village Public Works Director and Village Manager received communication from Commissioner Regalado’s office regarding the pending corrections to the project trees. County advised they will be replaced. August 18, 2022: Village Manager met with Commissioner Regalado and advised her of the deficiencies related to the trees that were planted as part of the project. June 2022: Public Works Director communicated with Commissioner Regalado’s Office and with County Public Works Department and provided a spreadsheet with the trees that were planted and deficiencies. May 2022: The Public Works Director communicated with the representative of Palmetto Bay Public Works about the landscaping of the median on 136 Street near US 1. The County has been advised about concerns regarding the landscaping that was installed which is not what was specified in the original project. The County’s Project Manager advised the contractor has been notified the landscaping was not what was approved and specified. March 2022: According to email communications with the County, nothing new to report with regard to the Bridge Project. February 2022: 136 ST Bike Lane is 80% complete. They are working on area around Home Depot/US1. Bridge Project is on hold until FPL issue is resolved. September 20, 2021: County advised the project plans are at 90%, and County is working out utility relocations and finalizing right of way issues. September 15, 2021: Village was notified that the bridge project would be delayed for 8 to 12 months from September 15, 2021, due to a conflict with the utility company. July 12, 2021: Shared use path project has commenced. March 4, 2021: The Village received notification from Miami-Dade County that the start date for construction of the shared used path was July 12, 2021. The County anticipates the project will last 300 days – with substantial completion in 240 days. February 3, 2021: The Village Manager requested an update regarding this project from the Office of the County Manager. The Village has been advised that the project is expected to commence in 4-6 weeks. June 23, 2020: Public Works Director attended a virtual meeting regarding the bridge replacement. County advised the construction plans for the bridge would be completed in July. Construction is scheduled to commence in the Summer of 2021 and be completed by Spring 2022 (8 months). May 2020: County notified that construction plans were developed to extend sidewalk from 82 Avenue west to the driveway for the Home Depot property. February 2020: New revised construction plans we completed. Project has been put out to bid. January 28, 2020: The County Public Works Department hosted a public meeting at Palmetto Bay Village Hall to allow resident review of the final construction plans at 7:00 p.m. Project Consultant advised the Public Works Director that a change order to include the extended sidewalk from 82 Ct to the Home Depot property would be added after construction plans are bid. December 30, 2019: Village Manager asked the Public Works Director to follow up with the Village of Palmetto Bay to obtain the cost breakdown for their expenditures related to the two roundabouts and bridge. 2 | P a g e December 12, 2019: Village Manager requested that the Public Works Director contact the Village of Palmetto Bay Public Works Director to request a cost breakdown for all the funds expended by Palmetto Bay for projects on SW 136 Street (Roundabouts and bridge). December 11, 2019: The County Public Works Department hosted a public meeting to allow resident review of the final construction plans at Suniland Park at 5:30 p.m. November 7, 2019: Mayor Corradino and Village Manager, Mayor Cunningham from Palmetto Bay met with representatives from the County to review the project. October 23, 2019: Public Works Director Spanioli met with County representatives to discuss the issue with tree removal along the Pinecrest side of the ROW. It was agreed that the trees will not be disturbed. September 23 and 25, 2019: Public Works Director Spanioli met with representatives from Miami-Dade County and Palmetto Bay to discuss plans for the shared-use bike lane on SW 136 Street. Discussed centered around a revised approach that would involve construction of a shared use path along the entire length of 136 Street on the south side (Palmetto Bay) and nothing on the Pinecrest side. Miami-Dade County has also indicated that two roundabouts will be installed at the intersections of 67 Avenue and Old Cutler Road. June 6, 2019: The Village Manager met with representatives from Miami-Dade County to review the details of the SW 136 Street Project and in particular the bridge replacement. Based on discussions, with Palmetto Bay representatives and the County, project engineers will add lighting elements to the structure with smart technology. October 2018: A Joint Participation Agreement between the Village of Palmetto Bay and Miami-Dade County should be approved by the Board of County Commissioners. Once the agreement with Palmetto Bay is fully executed, design will commence for the project. January 9, 2018: The Village Council authorized the Mayor to enter into a Joint Participation Agreement with Miami-Dade County for the construction of bicycle facilities on SW 136 Street. January 24, 2017: Miami-Dade County held a public meeting about the proposed project at Howard Elementary School. The Village delivered door hangers to the residents that are directly adjacent to the proposed bike lane along SW 136th Street. December 2016: The Village sent out a letter to all affected residents about the proposed SW 136 Street Bike Lane Project being spear headed by Miami-Dade County with collaboration from both Pinecrest and Palmetto Bay. The proposed project would add dedicated bike lanes on each side of SW 136 Street adjacent to the travel lanes from approximately SW 83 Avenue to Old Cutler Road. This would widen the roadway by 4’ on each side. From SW 83 Avenue to US-1, the County is proposing sharrows due to R/W constraints. This bike path would connect the bikeway along the bus way with the newly reconstructed Old Cutler bike trail. The total estimated project cost is $2.4 million. Pinecrest received a grant from FDOT for $1 million for comprehensive bicycle within the Village that is being matched with Village funds. Currently, Miami-Dade County has Road Impact Fee funds that are allocated for the resurfacing of SW 136 Street and our funds would be used for the bicycle lane widening on the Pinecrest side of the R/W. Palmetto Bay would have to make a contribution for their side of the R/W. November 4, 2016: Public Works Director met with Miami-Dade County representatives to discuss the possibility of repurposing MPO funding for bike lanes within the Village (originally intended for the SW 104 Street Project and other roadways) toward the proposed SW 136 Street Bike Lane Project. 2 2/12/2019 Village Council Pinecrest Gardens ADA Compliant Playground Restroom Office of the Village Manager Status Project Completed January 30, 2023: Final fire-life safety inspection approved. 3 | P a g e January 4, 2023: Waiting for a final fire-life safety re-inspection by the Miami-Dade Fire Rescue Department. December 3, 2022: Grand opening of Upper Garden Project. September 7, 2022: Punch list item meeting with the Construction Contractor for completion of the project. The only matter that is still pending is the review of the fire line and fire suppression system for the barn. The due date for review of the plans and final approval is September 8th. Upon receipt of approval from the Fire Department, the contractor will complete the installation of both systems. April 30, 2022: Construction has been completed for the playground, restrooms, sensory garden and picnic areas. 99% of the petting zoo is also completed. February 2022: Curbs are complete and pathways have begun. All playground equipment has been installed. All underground work, including grease traps is complete. Animal pods and barn roof shingles are in –process. January 2022: Window installation has begun in the restrooms and barn. Inspiration Center roof trusses have been installed and roof expected to be completed in the next 2 weeks November 5, 2021: The majority of the landscaping for the project has been installed. The light poles are currently being installed. October 2021: Contractor is completing exterior walls for the Inspiration Center. All the drainage and septic systems for the Upper Garden Project will be installed by mid-October. Restroom and barn facility are mostly completed, awaiting delivery of windows and doors. September 2021: Construction is ongoing. The Playground structure, restrooms, animal enclosures and pods have been built. Finishes are in process for those facilities. The Inspiration Center footers have been poured. April 12, 2021: Playground structure has been received and installation commenced. April 6, 2021: The majority of the trees have been relocated. Awaiting grading to be completed to finish relocation of two specimen oaks. Septic systems are still under County review. Underground plumbing and electrical are being installed. March 30, 2021: Playground structure has been completed and in shipping process. March 1, 2021: Foundation work has commenced. Weekly progress meetings will take place as construction continues. February 26, 2021: Demolition of the upper garden was completed. February 16, 2021: Miami-Dade County is in the process of reviewing the Master Permit for construction of the septic systems that will service the animal enclosure, restrooms and Inspiration Center. February 2, 2021: Demolition of the upper garden is approximately 90% complete. January 28, 2021: The Village Manager, Assistant Manager and Pinecrest Gardens senior staff, met with representatives from Lunacon (contractor) and design team representatives for a kick-off meeting. January 27, 2021: Contract for construction was awarded by the Village Council at a special meeting. January 11, 2021: Demolition of the existing playground and restroom facility commenced. Demolition is expected to take approximately 2 weeks to complete. January 7, 2021: Bid responses were received. A total of for proposals were received. December 28, 2020: Landscape relocation and removal commenced. December 2020: Construction bid was advertised. Pre-bid conference was held on December 7, 2020 and a total of 11 companies attended the meeting. December 1, 2020: Demolition plans have been approved and permitted. Demolition is expected to take place beginning Mid-December. Construction plans for project have been submitted to the Village’s Building and Planning Department for permit review. October 14, 2020: Council approved the purchase of the playground equipment for the Upper Garden Project. September 22, 2020: Council discussed funding for the project during budget hearing. 4 | P a g e September 8, 2020: Council discussed funding for the construction of the project during budget hearing. September 1, 2020: Received final construction drawings for the building structures. Building plans are undergoing review by the Building and Planning Department. July 2, 2020: Village Manager, Public Works Director, Assistant Village Manager, Pinecrest Gardens Director and Assistant Building Official met with landscape architect to review 50% completed construction plans and provide input. April 30, 2020: Village Manager authorized borings and survey work necessary or the development of the construction plans. March 10, 2020: The Village Manager and Assistant Village Manager had a phone conference with Douglas Thompson, Project consultant and provided input on the petting zoo buildings based on the discussions the Council had during its workshop. March 6, 2020: The Village Council discussed the project during the Strategic Planning Workshop and agreed on preliminary concepts for the improvements. Construction documents phase implementation will commence. February 11, 2020: The Village Council will consider the financing plan and discuss how to proceed with the project. January 2020: Village Manager presented the Village Council with a Project Financing Plan during Strategic Plan workshop. November 27, 2019: Village Manager, Assistant Village Manager and Pinecrest Gardens Director met with the consultant to provide direction with regard to the development of bid-ready, construction plans for the phased implementation of the improvements with a priority given to the playground and restroom construction. November 12, 2019: Master Plan was presented to the Village Council. October 31, 2019: Master Plan will be finalized and readied for presentation to the Village Council. October 22, 2019: Consultant team will meet with Village Manager, Assistant Village Manager and Pinecrest Gardens Director regarding ongoing development of the Master Plan. October 8, 2019: Consultant team met with Village Manager, Assistant Village Manager, Pinecrest Gardens Director and Environmental Education Coordinator to review the preliminary site layout and Master Plan concepts. September 18 and 19, 2019: Consultant team met with Village staff to review programming needs for the space and to brainstorm about concepts and vision for the Master Plan that will inform the construction documents. September 11, 2019: Consultant did an onsite evaluation of the facility. August 30, 2019: The Village Manager held the contract signing meeting and preliminary discussions on next steps for commencement of the project. August 24, 2019: The Village Manager received authorization to execute an agreement with Landscape DE for an amount not to exceed $300,000 to complete the Master Plan ($50,000) and construction documents ($250,000) for the ADA improvements to the upper garden, including new petting zoo, new Inspiration Center, new playground and new restrooms. Funding for this project has been spread over two years. The Village has also received $250,000 from the State and has committed a $200,000 Match for the construction of some of the improvements. June 2019: The Village Manager received authorization to negotiate a price with the top ranked architectural firm – Landscape DE. March 18, 2019: The Village received 5 responses to the Request for Qualification. Staff committee is in the process of reviewing the submittals. February 20, 2019: A request for qualification for architects was issued for the design of the Upper Garden Playground and Petting Zoo Area. February 12, 2019: The Village Council approved the issuance of a bond Resolution 2019-13 that will in part fund the improvements. 5 | P a g e 3 5/1/2021 Village Council Gary Matzner Park Office of the Village Manager and Parks and Recreation Status February 2023: Parks and Recreation Director will coordinate a meeting with the Swan Lake Homeowners Association. January 31, 2023: Parks and Recreation Director Robert Mattes met with adjacent homeowners to present the latest design concepts. December 13, 2022: Additional designs were submitted to the Village Council for its consideration. Council directed that staff provide design options that looked at possible placement of the parking lot off SW 65 Ct. Council also directed staff meet with adjacent residents for additional input on the final project. November 8, 2022: The conceptual designs were presented to the Village Council during its regular meeting for its consideration. Council directed that additional designs be developed that were more natural and passive. September 7, 2022: The Village is hosting a community meeting to present the results of the Gary Matzner Park survey at Evelyn Greer Park. Residents will be afforded the opportunity to provide additional input to the design team. August 24, 2022: The Village initiated a community survey to obtain input regarding the elements that would be included in the conceptual design of the park. The deadline for submittal of the survey responses was on this date. 956 survey responses were received and are being analyzed by the design team. July 11, 2022: Award of the contract for development of the conceptual design of the park. April 2022: The Village will advertise request for qualifications for the development of a conceptual design for the park. February 8, 2022: Village Council approved the Parks and Recreation Master Plan. January 2022: Parks and Recreation Master Plan on Village Council agenda for consideration, but further information was requested. November 2021: Anticipate putting out a request for qualifications to pick a consultant to develop a conceptual design for the Gary Matzner Park. October 15, 2021: Commencement of final landscaping improvements to the site. The site will be used for potable water project staging. October 4, 2021: Director Mattes met with landscaping company to walk the property to review landscaping needs and receive a quote to provide safe open space and remove any dead trees and vines. September 1, 2021: Demolition of all the structures on the property have been completed. One electric service pole remains on the property. May 6, 2021: Asbestos inspection was conducted ahead of demolition. May 5, 2021: Contract for demolition has been awarded. Awaiting FPL disconnection of utilities and asbestos survey. April 28, 2021: The Village received proposals for demolition of the structures on the park property. 4 11/9/2021 Village Council Kendall Drive Shared Use Path Public Works Department Status February 20, 2023: Public Works Director Mendez will commence appointments with individual homeowners to review the landscape plan for the project to make final adjustments as requested. February 13, 2023: Anticipate completion of the construction documents. Once plans are completed, they will be submitted to Miami-Dade County Public Works and Florida Department of Transportation for review and comments. November 15, 2022: Community meeting was be held to provide residents with a second opportunity to provide input on the project design. October 28, 2022: The Village Manager sent letters out to affected residents and petitioners providing a project update with facts about latest draft plans and providing a date for review of the 60% plans in a community meeting. October 25, 2022: The Public Works Director received the draft final project plans. October 11, 2022: The Office of the Village Clerk received a petition opposing the project. September 25, 2022: Public Works Director will coordinate a meeting with the affected residents to review the 60% plans. Letter will be sent out 6 | P a g e to residents advising of the actual impact of the project including number of trees to be removed, relocated and replaced. September 7, 2022: Public Works Director received revised plans. Plans will be forwarded to the Parks and Recreation Department for coordination with the Gary Matzner Park conceptual design consultant. June 22, 2022: Affected resident meeting to review preliminary design will be held in mid-June. June 2, 2022: Public Works Director will be meeting with the design consultants. February 1, 2022: Agreement was executed and work has begun. Process, including public meetings, is expected to take approximately 12 months. January 2022: Attorneys on both sides are reviewing the agreement. December 6, 2021: The Village Attorney is currently reviewing the contract document. November 9, 2021: The Village Council authorized the Village Manager to enter into an agreement with Kimley Horn Associates, Inc. for the design of the Kendall Drive Shared Use Path. 5 3/26/2021 Village Council Potable Water Project Public Works Department Status April 15, 2023: Anticipate completion of all restoration work. March 10, 2023: 100% completion of the installation of the pipe. February 7, 2023: 92% complete. Phase 2C needs 300 linear feet to be completed. Phase 4A will commence the week of February 13, representing the final 6,000 linear feet of pipe to be installed. December 20, 2022: More than 82% of the proposed new water lines have been installed since the project began in January 2022. The following sub-phases have 100% of the proposed water main, fire hydrants, and laterals installed. These sub-phases are pending testing and restoration (unless otherwise noted): Phase 1-A (flushing, pressure & Bac-T testing complete, as-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14 and is complete); Phase 1-B (flushing, pressure & Bac-T testing complete, as- builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14 and is complete); Phase 1-C (flushing and pressure test complete, Bac-T testing complete, as-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets to being the week of 11/28); Phase 1-D (flushing complete, pressure test complete, as-builts submitted to WASD and are being revised); Phase 2-A (flushing complete, as-builts submitted to WASD and are being revised); Phase 2-B (flushing in-progress, pressure test in progress, as-builts submitted to WASD and are being revised); Phase 2-D (flushing complete, pressure test complete, as-builts submitted to WASD and are being revised); Phase 3-A (flushing in progress); Phase 3-B. Following are the statuses of the remaining sub-phases with percentage complete for installation of water mains, fire hydrants, and laterals shown in parenthesis: Phase 2-C (80%), Phase 3-C (95%), Phase 3-D (97%), Phase 4-B (19%), Phase 4-C (5%), Phase 4-A (0% - WASD permit received), Phase 4-D (0% - WASD permit received). Construction on sub-phase 2C is well under way with three crews working in this area. Residents are advised to seek the advice of a plumber on where to best locate the proposed water meter box in the swale outside their property. Generally, the most efficient location of the meter box is on the same side of the house where the current well is located. This sub-phase is the largest of the 16 sub-phases with nearly 17,000 linear feet of pipe. November 30, 2022: More than 500 tons of asphalt have been placed as part of the restoration process. All roads that have had new water mains installed will be milled and resurfaced with 1-inch-thick new asphalt. This asphalt restoration process will continue until the project is complete. November 23, 2022: More than 74% of the proposed new water lines have been installed since the project began in January 2022. The following sub-Phases have all (100%) of the proposed water main, fire hydrants, and laterals installed. These sub-Phases are pending testing and restoration (unless otherwise noted): Phase 1-A (flushing, pressure & Bac-T testing complete, As-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14); Phase 1-B (flushing, pressure & Bac-T testing complete, As-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14); Phase 1-C (flushing and 7 | P a g e pressure test complete, Bac-T testing complete, As-builts accepted by WASD, swale restoration in progress, milling & resurfacing of affected streets to being the week of 11/28); Phase 1-D (flushing complete, pressure test complete, As-builts submitted to WASD and are being revised); Phase 2-A (flushing in-progress, As-builts submitted to WASD); Phase 2-B (flushing in-progress); Phase 2-D (flushing complete, pressure test complete, As-builts submitted to WASD and are being revised); Phase 3-A and Phase 3-B. Following are the status of the remaining sub-Phases with percentage complete for installation of water mains, Fire hydrants, and laterals shown in parenthesis: Phase 2-C ( 44% ), Phase 3-C ( 60%) Phase 3-D ( 97%), Phase 4-A ( 0% - WASD permit under review), Phase 4-B ( 0% - WASD permit received), Phase 4-C ( 0% - WASD permit received), and Phase 4-D ( 0% - WASD permit received). September 12, 2022: The permit for the 2C Phase of the Potable Water Project is approved. Residents should start to see movement by the end of this week as the surveyors begin to mark the roads. Two crews will be assigned to the construction, as this is the largest sub-phase of the project. Approximately, 60% of the proposed new water lines have been installed since the project began in January 2022. The following sub- Phases have all 100%) of the proposed water main, fire hydrants, and laterals installed. These sub-phases are pending testing and restoration: Phase 1-A, Phase 1-B, Phase 1-C, Phase 1-D, Phase 2-A, Phase 2-B, Phase 2-D and Phase 3-A. Following are the status of the remaining sub-phases with percentage completion in parentheses: Phase 2-C (0% - WASD permit received 9-12-22 - Beginning of construction pending); Phase 3-B (60 %); Phase 3-C (0%); Phase 3-D ( 5%); Phase 4-A (0% - WASD permit pending); Phase 4-B ( 0% - WASD permit received); Phase 4-C (0% - WASD permit pending) and Phase 4-D (0% - WASD permit received). Construction on sub-phase 2C will begin in the next two weeks. June 16, 2022: All water mains, laterals, and fire hydrants have been installed in Phase I (A, B, C, D). All tests for Phase I (A, B, C, D) are complete including pressure and Bac-T. As-built, swale restoration, road restoration, and WASD conveyance are pending for all of Phase I (A, B, C, D). Phase 2A has started and is more than 15% complete. May 20, 2022: Water main pipe installation for Phases 1A and 1B are 100% complete. Phase 1C is more than 90% complete. Installation on Phase 1D recently commenced and is about 60% complete. The contractor is testing all the newly installed pipes to ensure they meet Water & Sewer Dept. (WASD) standards. Phase 2A is scheduled to commence soon. Once the roads have been milled and resurfaced and WASD has accepted the newly installed infrastructure, residents will be able to begin the process of connecting their service lines with the newly installed meter boxes and meters. All of Phase 1 will need to be accepted by WASD before any connections by residents can commence. May 5, 2022: Water main pipe installation for Phases 1A and 1B are 100% complete. Phase 1C is more than 90% complete. Installation on Phase 1D is just getting started. The contractor is testing all of the newly installed pipes to ensure they meet Miami-Dade County Water & Sewer Department (WASD) standards. Once the roads have been milled and resurfaced and WASD has accepted the newly installed infrastructure, residents will be able to begin the process of connecting their service lines with newly installed meter boxes and meters. March 18, 2022: Phase 1A is more than 74% complete, Phase 1B is more than 49% complete, and Phase 1C is more than 19% complete. Phase 1D will be commencing within a few weeks. To date: 11,342 LF of watermain, 76 service lines, and 18 fire hydrants have been installed. January 3, 2022: Potable Water Project construction commenced. The Potable Water Project is organized into 16 Phases numbered 1A, 1B, 1C, 1D, 2A, 2B, 2C, 2D, 3A, 3B, 3C, 3D, 4A, 4B, 4C, 4D. The project will be installed in the numbered sequence of the 16 Phases. Before construction begins in each Phase, residents will receive a letter from the Village delivered by the contractor with about 7 days of notice that the construction is starting. October 1, 2021: Construction is scheduled to commence on January 3, 2022. May 11, 2021: Village Council unanimously approved the establishment of a special assessment to complete Miami-Dade County’s potable water and fire hydrant system in the Village. Approximately 725 homes in the Village still do not have access to the county’s potable water system and rely on wells. March 26, 2021: Pinecrest will receive about $8.1 million from the American Rescue Plan legislation. This money has very specific rules on how 8 | P a g e and when it must be spent. It can be spent on infrastructure projects such as water, sewer and broadband projects. It must be spent by December 31, 2024. We are focusing on completing our water and fire hydrant system because it is a primary long-term goal that has not been fully accomplished, and it fits tightly into the rules for how this money can be spent. This effort has been a top priority since our incorporation in 1996. 6 1/11/2022 Village Council Coral Pine Park Phase 2 Parks and Recreation Department February 2024: Expect Project completion. June 2023: Expect final design of construction documents. April 2023: Anticipate issuance of bond/bank loan to pay for construction of project. March 2023: Expect completion of the 30% design documents and schedule a meeting with the community to review the 30 % draft document. November 30, 2022: In 2014, Village Council adopted the Coral Pine Park Master Plan and divided the construction of the approved improvements into two phases. Phase 1, which included a new tennis center and playground, was completed in 2016. This project is for the design of Phase 2 which includes a new 900 square foot multi-purpose room. The design and construction documents are in its final stages and are expected to be completed in early December. April 12, 2022: The Village Council approved execution of the contract with AECOM. January 11, 2022: The Village Council authorized the Manager to negotiate with #2 ranked firm AECOM for development of construction design plans for phase 2 of Coral Pine Park improvements. DATE: TO: FROM: RE: February 6, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Communications Division February 2023 Monthly Report The division’s overarching goal is to produce high-quality, engaging, and vibrant communication campaigns that position the Village as the official source of information for Pinecrest residents and visitors. The division is augmented by interdepartmental collaboration, consultants and software that streamlines work processes. Active Communication Projects: - Charter Amendment Vote - Website - Redesign - Tropical Nights - Potable Water Updates - Village Council Updates - Chili Cook Off - PG MarComm - FPL Updates - FitCrest - MDC Solid Waste Each project/campaign requires interdepartmental collaboration, and a combination or all the following services: creative direction, communications plan, marketing strategy, photography, video, multi-media editing, graphic design, copy writing, copy editing, website update, organic social media, paid digital ads, email marketing, media outreach, signage, and metrics reporting. Included are e-newsletter statistics, social media analytics and a snapshot of the communications division’s project schedule. 2023 January Email Communication Summary 2022 YOY (fiscal calendar) Comparison between Jan 01 - Jan 31, 2023 and Jan 01 - Jan 31, 2022 YOY 2022-2023 | Pinecrest Government Facebook Brand Awareness and Engagement Page engagement rate 10.27% engagement rate 41.7% from 7.24% Total reach 230K users 59.5% from 569K Fans 24K fans 9.4% from 22K Followers 39K followers 38.5% from 28K Profile impressions 350K impressions 39.9% from 250K Page impressions 359K impressions 51.4% from 738K Profile reach 194K users 29.7% from 150K "Social media marketing experts agree that strong engagement falls around 1% to 5%." ~ Hootsuite Post Engagement Rate is the average engagement rate for all posts, calculated as the sum of engagement rates for each post divided by the number of posts. The engagement rate for a post is the percentage of interactions on it (likes, comments, and saves for a photo, video, carousel, or reel post) out of the number of people who viewed it. ⭐ "A good social media engagement rate on Facebook can be as little as 1% to 2% according to industry experts."~ Adobe Page engagement rate is the daily proportion of people who engaged with any content from your Pages (clicked, liked, shared, or commented), as a percentage of the people who saw it. YOY 2022-2023 | Pinecrest Government Instagram Brand Awareness and Engagement Post engagement rate 4.49% engagement rate 6.8% from 4.2% Sources Pinecrest Gardens Pinecrest Parks & Recreation Pinecrest Police Department pinecrest_gardens pinecrestfl pinecrestparks pinecrestpolice Village of Pinecrest P P P P P P P V DATE: TO: FROM: RE: February 6, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager January 2023 Budget Highlights Below are noteworthy items for the months of December 2022 and January 2023:  The Building permit revenue through December was $715,419.78 a decrease of $132,386.42 or -15.6% from the previous year.  Community Center revenue through December was $347,307.12 an increase of $41,867.54 or 13.7% from the previous year.  Pinecrest Garden revenue through December was $485,251.40 a decrease of $18,507.80 or -3.7% from the previous year. Grants received thus far in the fiscal year were $75,000.00.  The tree account has a balance of $77,309.99 as of January 31, 2023.  The red light camera revenue through January was $284,681.04 and invoices through December is $95,383.92.  The Village received $1,656,487.74 for Hurricane Irma claim with FEMA. The amount of $53,676.45 has been obligated and is under review by the state for remittance  The Village won the arbitration hearing concerning the Hurricane Irma Debris pick for $1,509,716.82 and an additional $9,871.69 for the personnel time.  Due to the Covid 19 Pandemic, $199,538.55 has been spent, $118,479.89 has been reimbursed and $27,998.64 is receivable. The remaining amount of $19,460.95 is under review while $33,599.07 has been denied.  The Village received the second half of the American Rescue Plan Act, $4,796,926, for a total of $9,593,852.  Village Council also donated $21,900.00 from the Grants & Aide and Other Grants & Aide budget line as follows: o $10,000 Economic Development Council of South Miami Dade o $5,000 Pinecrest City Music Project o $5,000 Health Information Project o $1,000 The Two Hundred Club of Greater Miami o $900 Pinecrest City Music Projects Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . 31,332,860.00 .00 31,332,860.00 2,299,205.61 .00 17,291,433.84 14,041,426.16 55 33,612,225.33 REVENUE TOTALS $31,332,860.00 $0.00 $31,332,860.00 $2,299,205.61 $0.00 $17,291,433.84 $14,041,426.16 55% $33,612,225.33 EXPENSE Department 000 - . 3,003,090.00 .00 3,003,090.00 413,781.60 .00 954,271.60 2,048,818.40 32 4,092,627.21 Department 511 - Village Council 137,845.00 .00 137,845.00 16,652.88 .00 45,510.54 92,334.46 33 137,601.16 Department 512 - Administrative 1,398,875.00 .00 1,398,875.00 131,325.88 45,996.25 443,329.04 909,549.71 35 1,255,299.82 Department 513 - Finance Department 452,540.00 5,000.00 457,540.00 46,781.15 .00 169,319.89 288,220.11 37 414,179.89 Department 514 - Village Attorney 660,000.00 .00 660,000.00 73,450.58 .00 194,749.03 465,250.97 30 733,650.80 Department 519 - General Government 2,375,655.00 .00 2,375,655.00 379,971.85 14,363.55 1,078,071.78 1,283,219.67 46 2,273,019.47 Department 521 - Police Department 11,712,285.00 131,142.00 11,843,427.00 991,938.27 672,005.07 3,915,568.76 7,255,853.17 39 10,997,179.39 Department 524 - Building, Planning & Zoning -BPZ 3,500,975.00 90,000.00 3,590,975.00 278,645.53 112,945.00 976,982.03 2,501,047.97 30 3,069,943.43 Department 525 - Emergency and Disaster Relief .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 539 - Public Works 1,037,185.00 .00 1,037,185.00 110,249.32 772.47 331,983.37 704,429.16 32 779,046.74 Department 572 - Parks and Recreation 3,625,605.00 28,815.00 3,654,420.00 279,937.38 51,092.93 1,070,188.80 2,533,138.27 31 3,447,787.75 Department 575 - Pinecrest Gardens 3,230,600.00 .00 3,230,600.00 364,072.57 9,524.97 1,180,974.48 2,040,100.55 37 3,075,928.92 EXPENSE TOTALS $31,134,655.00 $254,957.00 $31,389,612.00 $3,086,807.01 $906,700.24 $10,360,949.32 $20,121,962.44 36% $30,276,264.58 Fund 001 - General Fund Totals REVENUE TOTALS 31,332,860.00 .00 31,332,860.00 2,299,205.61 .00 17,291,433.84 14,041,426.16 55% 33,612,225.33 EXPENSE TOTALS 31,134,655.00 254,957.00 31,389,612.00 3,086,807.01 906,700.24 10,360,949.32 20,121,962.44 36% 30,276,264.58 Fund 001 - General Fund Totals $198,205.00 ($254,957.00) ($56,752.00) ($787,601.40) ($906,700.24) $6,930,484.52 ($6,080,536.28) $3,335,960.75 Run by Eileen Coto on 02/03/2023 12:30:28 PM Page 1 of 15 Budget by Organization Report Through 01/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 101 - Stormwater Utility Fund REVENUE Department 000 - . 1,233,000.00 .00 1,233,000.00 35,523.32 .00 2,834,158.65 (1,601,158.65) 230 1,284,337.47 REVENUE TOTALS $1,233,000.00 $0.00 $1,233,000.00 $35,523.32 $0.00 $2,834,158.65 ($1,601,158.65) 230% $1,284,337.47 EXPENSE Department 538 - Stormwater 6,001,080.00 1,369,407.00 7,370,487.00 267.23 1,035,219.03 43,626.96 6,291,641.01 15 771,524.07 EXPENSE TOTALS $6,001,080.00 $1,369,407.00 $7,370,487.00 $267.23 $1,035,219.03 $43,626.96 $6,291,641.01 15% $771,524.07 Fund 101 - Stormwater Utility Fund Totals REVENUE TOTALS 1,233,000.00 .00 1,233,000.00 35,523.32 .00 2,834,158.65 (1,601,158.65) 230% 1,284,337.47 EXPENSE TOTALS 6,001,080.00 1,369,407.00 7,370,487.00 267.23 1,035,219.03 43,626.96 6,291,641.01 15% 771,524.07 Fund 101 - Stormwater Utility Fund Totals ($4,768,080.00) ($1,369,407.00) ($6,137,487.00) $35,256.09 ($1,035,219.03) $2,790,531.69 ($7,892,799.66) $512,813.40 Run by Eileen Coto on 02/03/2023 12:30:28 PM Page 2 of 15 Budget by Organization Report Through 01/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 102 - Transportation Fund REVENUE Department 000 - . 469,620.00 .00 469,620.00 39,069.86 .00 121,473.82 348,146.18 26 463,596.90 REVENUE TOTALS $469,620.00 $0.00 $469,620.00 $39,069.86 $0.00 $121,473.82 $348,146.18 26% $463,596.90 EXPENSE Department 000 - . .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 541 - Transportation 643,730.00 195,000.00 838,730.00 31,259.27 .00 141,123.27 697,606.73 17 440,937.34 EXPENSE TOTALS $643,730.00 $195,000.00 $838,730.00 $31,259.27 $0.00 $141,123.27 $697,606.73 17% $440,937.34 Fund 102 - Transportation Fund Totals REVENUE TOTALS 469,620.00 .00 469,620.00 39,069.86 .00 121,473.82 348,146.18 26% 463,596.90 EXPENSE TOTALS 643,730.00 195,000.00 838,730.00 31,259.27 .00 141,123.27 697,606.73 17% 440,937.34 Fund 102 - Transportation Fund Totals ($174,110.00) ($195,000.00) ($369,110.00) $7,810.59 $0.00 ($19,649.45) ($349,460.55) $22,659.56 Run by Eileen Coto on 02/03/2023 12:30:28 PM Page 3 of 15 Budget by Organization Report Through 01/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 103 - Police Education Fund REVENUE Department 000 - . 9,000.00 .00 9,000.00 188.68 .00 820.12 8,179.88 9 12,627.60 REVENUE TOTALS $9,000.00 $0.00 $9,000.00 $188.68 $0.00 $820.12 $8,179.88 9% $12,627.60 EXPENSE Department 521 - Police Department 14,175.00 .00 14,175.00 4,483.71 .00 6,393.39 7,781.61 45 1,854.00 EXPENSE TOTALS $14,175.00 $0.00 $14,175.00 $4,483.71 $0.00 $6,393.39 $7,781.61 45% $1,854.00 Fund 103 - Police Education Fund Totals REVENUE TOTALS 9,000.00 .00 9,000.00 188.68 .00 820.12 8,179.88 9% 12,627.60 EXPENSE TOTALS 14,175.00 .00 14,175.00 4,483.71 .00 6,393.39 7,781.61 45% 1,854.00 Fund 103 - Police Education Fund Totals ($5,175.00) $0.00 ($5,175.00) ($4,295.03) $0.00 ($5,573.27) $398.27 $10,773.60 Run by Eileen Coto on 02/03/2023 12:30:28 PM Page 4 of 15 Budget by Organization Report Through 01/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 104 - Police Forfeiture Fund REVENUE Department 000 - . .00 .00 .00 .00 .00 12.55 (12.55) +++ 42.14 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $12.55 ($12.55) +++ $42.14 EXPENSE Department 521 - Police Department .00 .00 .00 .00 .00 .00 .00 +++ 10,547.80 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $10,547.80 Fund 104 - Police Forfeiture Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 12.55 (12.55) +++ 42.14 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 10,547.80 Fund 104 - Police Forfeiture Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $12.55 ($12.55) ($10,505.66) Run by Eileen Coto on 02/03/2023 12:30:28 PM Page 5 of 15 Budget by Organization Report Through 01/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 105 - Hardwire, 911 Fund REVENUE Department 000 - . 13,500.00 .00 13,500.00 1.65 .00 13,667.54 (167.54) 101 77,592.42 REVENUE TOTALS $13,500.00 $0.00 $13,500.00 $1.65 $0.00 $13,667.54 ($167.54) 101% $77,592.42 EXPENSE Department 521 - Police Department 30,380.00 .00 30,380.00 2,386.72 .00 12,194.11 18,185.89 40 68,625.74 EXPENSE TOTALS $30,380.00 $0.00 $30,380.00 $2,386.72 $0.00 $12,194.11 $18,185.89 40% $68,625.74 Fund 105 - Hardwire, 911 Fund Totals REVENUE TOTALS 13,500.00 .00 13,500.00 1.65 .00 13,667.54 (167.54) 101% 77,592.42 EXPENSE TOTALS 30,380.00 .00 30,380.00 2,386.72 .00 12,194.11 18,185.89 40% 68,625.74 Fund 105 - Hardwire, 911 Fund Totals ($16,880.00) $0.00 ($16,880.00) ($2,385.07) $0.00 $1,473.43 ($18,353.43) $8,966.68 Run by Eileen Coto on 02/03/2023 12:30:28 PM Page 6 of 15 Budget by Organization Report Through 01/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 106 - Wireless, 911 Fund REVENUE Department 000 - . 80,000.00 .00 80,000.00 6.05 .00 80,430.62 (430.62) 101 95,592.34 REVENUE TOTALS $80,000.00 $0.00 $80,000.00 $6.05 $0.00 $80,430.62 ($430.62) 101% $95,592.34 EXPENSE Department 521 - Police Department 117,255.00 .00 117,255.00 9,211.82 .00 47,063.71 70,191.29 40 66,373.17 EXPENSE TOTALS $117,255.00 $0.00 $117,255.00 $9,211.82 $0.00 $47,063.71 $70,191.29 40% $66,373.17 Fund 106 - Wireless, 911 Fund Totals REVENUE TOTALS 80,000.00 .00 80,000.00 6.05 .00 80,430.62 (430.62) 101% 95,592.34 EXPENSE TOTALS 117,255.00 .00 117,255.00 9,211.82 .00 47,063.71 70,191.29 40% 66,373.17 Fund 106 - Wireless, 911 Fund Totals ($37,255.00) $0.00 ($37,255.00) ($9,205.77) $0.00 $33,366.91 ($70,621.91) $29,219.17 Run by Eileen Coto on 02/03/2023 12:30:28 PM Page 7 of 15 Budget by Organization Report Through 01/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 107 - CITT Public Transit Fund REVENUE Department 000 - . 1,278,080.00 .00 1,278,080.00 88,964.57 .00 128,176.09 1,149,903.91 10 1,187,052.07 REVENUE TOTALS $1,278,080.00 $0.00 $1,278,080.00 $88,964.57 $0.00 $128,176.09 $1,149,903.91 10% $1,187,052.07 EXPENSE Department 541 - Transportation 1,409,870.00 .00 1,409,870.00 45,856.42 168,385.91 190,350.94 1,051,133.15 25 757,359.20 EXPENSE TOTALS $1,409,870.00 $0.00 $1,409,870.00 $45,856.42 $168,385.91 $190,350.94 $1,051,133.15 25% $757,359.20 Fund 107 - CITT Public Transit Fund Totals REVENUE TOTALS 1,278,080.00 .00 1,278,080.00 88,964.57 .00 128,176.09 1,149,903.91 10% 1,187,052.07 EXPENSE TOTALS 1,409,870.00 .00 1,409,870.00 45,856.42 168,385.91 190,350.94 1,051,133.15 25% 757,359.20 Fund 107 - CITT Public Transit Fund Totals ($131,790.00) $0.00 ($131,790.00) $43,108.15 ($168,385.91) ($62,174.85) $98,770.76 $429,692.87 Run by Eileen Coto on 02/03/2023 12:30:28 PM Page 8 of 15 Budget by Organization Report Through 01/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 108 - Prepaid Phone 911 Fund REVENUE Department 000 - . 16,510.00 .00 16,510.00 105.31 .00 16,691.34 (181.34) 101 25,218.95 REVENUE TOTALS $16,510.00 $0.00 $16,510.00 $105.31 $0.00 $16,691.34 ($181.34) 101% $25,218.95 EXPENSE Department 521 - Police Department 26,175.00 .00 26,175.00 2,057.08 .00 10,509.08 15,665.92 40 17,569.90 EXPENSE TOTALS $26,175.00 $0.00 $26,175.00 $2,057.08 $0.00 $10,509.08 $15,665.92 40% $17,569.90 Fund 108 - Prepaid Phone 911 Fund Totals REVENUE TOTALS 16,510.00 .00 16,510.00 105.31 .00 16,691.34 (181.34) 101% 25,218.95 EXPENSE TOTALS 26,175.00 .00 26,175.00 2,057.08 .00 10,509.08 15,665.92 40% 17,569.90 Fund 108 - Prepaid Phone 911 Fund Totals ($9,665.00) $0.00 ($9,665.00) ($1,951.77) $0.00 $6,182.26 ($15,847.26) $7,649.05 Run by Eileen Coto on 02/03/2023 12:30:28 PM Page 9 of 15 Budget by Organization Report Through 01/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 109 - Police Impact Fee Fund REVENUE Department 000 - . 10,000.00 .00 10,000.00 1,288.50 .00 2,766.87 7,233.13 28 27,830.99 REVENUE TOTALS $10,000.00 $0.00 $10,000.00 $1,288.50 $0.00 $2,766.87 $7,233.13 28% $27,830.99 EXPENSE Department 521 - Police Department 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 16,619.95 EXPENSE TOTALS $10,000.00 $0.00 $10,000.00 $0.00 $0.00 $0.00 $10,000.00 0% $16,619.95 Fund 109 - Police Impact Fee Fund Totals REVENUE TOTALS 10,000.00 .00 10,000.00 1,288.50 .00 2,766.87 7,233.13 28% 27,830.99 EXPENSE TOTALS 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0% 16,619.95 Fund 109 - Police Impact Fee Fund Totals $0.00 $0.00 $0.00 $1,288.50 $0.00 $2,766.87 ($2,766.87) $11,211.04 Run by Eileen Coto on 02/03/2023 12:30:28 PM Page 10 of 15 Budget by Organization Report Through 01/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 110 - Parks Impact Fee Fund REVENUE Department 000 - . 40,000.00 .00 40,000.00 6,496.62 .00 14,128.23 25,871.77 35 144,934.30 REVENUE TOTALS $40,000.00 $0.00 $40,000.00 $6,496.62 $0.00 $14,128.23 $25,871.77 35% $144,934.30 EXPENSE Department 572 - Parks and Recreation 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0 .00 Department 575 - Pinecrest Gardens .00 .00 .00 .00 3,206.38 212,407.62 (215,614.00) +++ .00 EXPENSE TOTALS $40,000.00 $0.00 $40,000.00 $0.00 $3,206.38 $212,407.62 ($175,614.00) 539% $0.00 Fund 110 - Parks Impact Fee Fund Totals REVENUE TOTALS 40,000.00 .00 40,000.00 6,496.62 .00 14,128.23 25,871.77 35% 144,934.30 EXPENSE TOTALS 40,000.00 .00 40,000.00 .00 3,206.38 212,407.62 (175,614.00) 539% .00 Fund 110 - Parks Impact Fee Fund Totals $0.00 $0.00 $0.00 $6,496.62 ($3,206.38) ($198,279.39) $201,485.77 $144,934.30 Run by Eileen Coto on 02/03/2023 12:30:28 PM Page 11 of 15 Budget by Organization Report Through 01/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 111 - Municipal Services Impact Fee REVENUE Department 000 - . 45,000.00 .00 45,000.00 3,401.96 .00 19,279.52 25,720.48 43 70,196.27 REVENUE TOTALS $45,000.00 $0.00 $45,000.00 $3,401.96 $0.00 $19,279.52 $25,720.48 43% $70,196.27 EXPENSE Department 519 - General Government 45,000.00 .00 45,000.00 .00 405.00 14,867.55 29,727.45 34 12,615.92 EXPENSE TOTALS $45,000.00 $0.00 $45,000.00 $0.00 $405.00 $14,867.55 $29,727.45 34% $12,615.92 Fund 111 - Municipal Services Impact Fee Totals REVENUE TOTALS 45,000.00 .00 45,000.00 3,401.96 .00 19,279.52 25,720.48 43% 70,196.27 EXPENSE TOTALS 45,000.00 .00 45,000.00 .00 405.00 14,867.55 29,727.45 34% 12,615.92 Fund 111 - Municipal Services Impact Fee Totals $0.00 $0.00 $0.00 $3,401.96 ($405.00) $4,411.97 ($4,006.97) $57,580.35 Run by Eileen Coto on 02/03/2023 12:30:28 PM Page 12 of 15 Budget by Organization Report Through 01/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 112 - Stormwater Impact Fee Fund REVENUE Department 000 - . 125,200.00 .00 125,200.00 18,848.85 .00 46,342.82 78,857.18 37 170,321.52 REVENUE TOTALS $125,200.00 $0.00 $125,200.00 $18,848.85 $0.00 $46,342.82 $78,857.18 37% $170,321.52 EXPENSE Department 538 - Stormwater 125,000.00 .00 125,000.00 .00 .00 .00 125,000.00 0 .00 EXPENSE TOTALS $125,000.00 $0.00 $125,000.00 $0.00 $0.00 $0.00 $125,000.00 0% $0.00 Fund 112 - Stormwater Impact Fee Fund Totals REVENUE TOTALS 125,200.00 .00 125,200.00 18,848.85 .00 46,342.82 78,857.18 37% 170,321.52 EXPENSE TOTALS 125,000.00 .00 125,000.00 .00 .00 .00 125,000.00 0% .00 Fund 112 - Stormwater Impact Fee Fund Totals $200.00 $0.00 $200.00 $18,848.85 $0.00 $46,342.82 ($46,142.82) $170,321.52 Run by Eileen Coto on 02/03/2023 12:30:28 PM Page 13 of 15 Budget by Organization Report Through 01/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 201 - Debt Service Fund REVENUE Department 000 - . 2,462,600.00 .00 2,462,600.00 423,922.06 .00 590,470.57 1,872,129.43 24 2,852,865.40 REVENUE TOTALS $2,462,600.00 $0.00 $2,462,600.00 $423,922.06 $0.00 $590,470.57 $1,872,129.43 24% $2,852,865.40 EXPENSE Department 000 - . 2,462,600.00 .00 2,462,600.00 413,781.60 .00 413,781.60 2,048,818.40 17 2,418,634.21 EXPENSE TOTALS $2,462,600.00 $0.00 $2,462,600.00 $413,781.60 $0.00 $413,781.60 $2,048,818.40 17% $2,418,634.21 Fund 201 - Debt Service Fund Totals REVENUE TOTALS 2,462,600.00 .00 2,462,600.00 423,922.06 .00 590,470.57 1,872,129.43 24% 2,852,865.40 EXPENSE TOTALS 2,462,600.00 .00 2,462,600.00 413,781.60 .00 413,781.60 2,048,818.40 17% 2,418,634.21 Fund 201 - Debt Service Fund Totals $0.00 $0.00 $0.00 $10,140.46 $0.00 $176,688.97 ($176,688.97) $434,231.19 Run by Eileen Coto on 02/03/2023 12:30:28 PM Page 14 of 15 Budget by Organization Report Through 01/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 301 - Capital Projects Fund REVENUE Department 000 - . 6,780,990.00 .00 6,780,990.00 93,000.00 .00 3,641,199.53 3,139,790.47 54 11,409,417.03 REVENUE TOTALS $6,780,990.00 $0.00 $6,780,990.00 $93,000.00 $0.00 $3,641,199.53 $3,139,790.47 54% $11,409,417.03 EXPENSE Department 000 - . 42,000.00 .00 42,000.00 .00 .00 .00 42,000.00 0 38,525.00 Department 511 - Village Council .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 519 - General Government 65,040.00 7,446,138.00 7,511,178.00 936,800.47 3,471,894.17 2,795,106.12 1,244,177.71 83 4,901,643.68 Department 521 - Police Department .00 322,913.00 322,913.00 .00 220,529.19 102,383.54 .27 100 22,487.57 Department 524 - Building, Planning & Zoning -BPZ .00 .00 .00 .00 .00 .00 .00 +++ 25,517.00 Department 539 - Public Works 1,000,000.00 190,850.00 1,190,850.00 .00 87,212.89 49,287.11 1,054,350.00 11 286,513.23 Department 572 - Parks and Recreation 5,191,520.00 2,741,006.00 7,932,526.00 14,630.00 500,589.00 14,630.00 7,417,307.00 6 1,307,855.24 Department 575 - Pinecrest Gardens 964,530.00 228,916.00 1,193,446.00 25,456.30 317,260.63 43,908.02 832,277.35 30 3,868,290.62 EXPENSE TOTALS $7,263,090.00 $10,929,823.00 $18,192,913.00 $976,886.77 $4,597,485.88 $3,005,314.79 $10,590,112.33 42% $10,450,832.34 Fund 301 - Capital Projects Fund Totals REVENUE TOTALS 6,780,990.00 .00 6,780,990.00 93,000.00 .00 3,641,199.53 3,139,790.47 54% 11,409,417.03 EXPENSE TOTALS 7,263,090.00 10,929,823.00 18,192,913.00 976,886.77 4,597,485.88 3,005,314.79 10,590,112.33 42% 10,450,832.34 Fund 301 - Capital Projects Fund Totals ($482,100.00) ($10,929,823.00) ($11,411,923.00) ($883,886.77) ($4,597,485.88) $635,884.74 ($7,450,321.86) $958,584.69 Grand Totals REVENUE TOTALS 43,896,360.00 .00 43,896,360.00 3,010,023.04 .00 24,801,052.11 19,095,307.89 56% 51,433,850.73 EXPENSE TOTALS 49,323,010.00 12,749,187.00 62,072,197.00 4,572,997.63 6,711,402.44 14,458,582.34 40,902,212.22 34% 45,309,758.22 Grand Totals ($5,426,650.00) ($12,749,187.00) ($18,175,837.00) ($1,562,974.59) ($6,711,402.44) $10,342,469.77 ($21,806,904.33) $6,124,092.51 Run by Eileen Coto on 02/03/2023 12:30:28 PM Page 15 of 15 Budget by Organization Report Through 01/31/23 Prior Fiscal Year Activity Excluded Summary Listing Page 16 INVESTMENT RETURNS SOURCE 22-Feb 22-Mar 22-Apr 22-May 22-Jun 22-Jul 22-Aug 22-Sep 22-Oct 22-Nov 22-Dec 23-Jan Investment*** STATE POOL 0.15% 0.40% 0.45% 0.92% 1.56% 1.89% 2.43% 3.07% 3.22% 3.97% 4.51% 4.63% VILLAGE T-BILLS 6 Months 0.65% 1.02% 1.35% 1.48% 2.44% 2.90% 3.25% 3.82% 4.34% 4.54% 4.59% 4.67% NA 3 Months 0.32% 0.51% 0.81% 1.05% 1.66% 2.42% 2.87% 3.22% 3.91% 4.27% 4.35% 4.58% NA National Rates One Year 0.19% 0.19% 0.22% 0.24% 0.33% 0.52% 0.65% 0.76% 0.98% 1.16% 1.24% 1.43% NA PRIME RATE 3.25% 3.50% 3.50% 4.00% 4.75% 5.50% 5.50% 6.25% 6.25% 7.00% 7.50% 7.75% NA CONSUMER PRICE IN 283.7 287.5 289.1 292.3 296.3 296.3 296.2 296.8 298.0 297.7 296.8 NA Plus/Minus Year Ago 7.9% 8.5% 8.3% 8.6% 9.1% 8.5% 8.3% 8.2% 7.7% 7.1% 6.5% NA MORTGAGE/SECURITIES * 30 Years - Fannie Mae (FNMA) 3.58% 4.43% 4.66% 4.65% 5.30% 4.75% 5.18% 6.41% 6.55% 5.96% 5.89% 5.54% NA NAPM ** / ISM 58.6 57.1 55.4 56.1 53.0 52.8 52.8 50.9 50.2 49.0 48.4 47.4 NA * Mortgage/Securities Return Principal and Ijune ** Institute for Supply Management, a reading of under 50 denotes contraction and a reading of above 50 denotes expansion in the manufacturing sector of the economy. *** Only the investments with the notation "Village" are currently in place, the others are presented for comparison purposes. Cash Summary Page 17 FY 2023 January 31, 2023 Fund # Description of Fund Total City National State Investment Pool 001 General Fund 17,267,323 $                       7,538,376 $ $ 9,728,947 101 Stormwater Fund 5,533,342 $                         $ 5,023,732 $ 509,610 102 Transportation Fund 179,356 $                             $ 179,356 103 Police Education Fund 22,526 $                               $ 22,526 104 Forfeiture Fund 13 $                                       $ 13 105 Hardwire Fund 25,305 $                               $ 25,305 106 Wireless Fund 79,801 $                               $ 79,801 107 CITT Public Transit Fund 956,136 $                             $ 956,136 108 Prepaid Wireless 911 18,091 $                               $ 18,091 109 Police Impact Fee Fund 24,569 $                               $ 24,569 110 Parks Impact Fee Fund 13,707 $                               $ 13,707 111 Municipal Services Impact Fee 104,916 $                             $ 104,916 112 Stormwater Impact Fee Fund 319,078 $                             $ 319,078 201 Debt Service Fund 610,920 $                             $ 610,920 301 Capital Projects Fund 6,638,235 $                         $ 5,325,176 $ 1,313,059 Totals 31,793,317 $ 20,241,702 $ 11,551,615 $ General Fund Stormwater Fund Transportation Fund Police Education Fund Forfeiture Fund Hardwire Fund Wireless Fund CITT Public Transit Fund Prepaid Wireless 911 Parks Impact Fee Fund Municipal Services Impact Fee Stormwater Impact Fee Fund Capital Projects Fund General Fund Stormwater Fund Transportation Fund Police Education Fund Forfeiture Fund Hardwire Fund Wireless Fund CITT Public Transit Fund Prepaid Wireless 911 Police Impact Fee Fund Parks Impact Fee Fund Municipal Services Impact Fee Stormwater Impact Fee Fund Debt Service Fund Capital Projects Fund Page 18 322.000 FY2019 FY2020 FY2021 FY2022 FY2023 October 260,228.01 $             372,905.11 $       183,745.84 $             284,196.07 $                 382,364.60 $       November 171,992.67 $             121,838.69 $       137,541.94 $             333,988.54 $                 120,324.38 $       December 172,631.89 $             111,233.71 $       214,051.63 $             229,621.59 $                 212,730.80 $       January 343,754.99 $             189,876.84 $       173,247.94 $             297,805.14 $                 February 233,351.51 $             223,076.90 $       206,303.66 $             464,680.57 $                 March 231,184.60 $             118,754.22 $       251,999.44 $             263,899.70 $                 April 216,360.49 $             103,684.34 $       208,688.52 $             472,184.53 $                 May 382,465.57 $             108,891.20 $       228,701.59 $             383,297.87 $                 June 142,230.75 $             134,816.40 $       407,437.73 $             454,839.34 $                 July 200,337.50 $              $      141,905.11   $            254,125.18   $                237,354.79  August 176,293.69 $             158,188.50 $       265,216.93 $             351,555.30 $                 September 191,970.02 $             152,367.77 $       324,573.94 $             473,249.93 $                 Totals 2,722,801.69 $         1,937,538.79 $    2,855,634.34 $          4,246,673.37 $             715,419.78 $       Building Permit Revenues FY 2018-Present  $‐  $50,000.00  $100,000.00  $150,000.00  $200,000.00  $250,000.00  $300,000.00  $350,000.00  $400,000.00  $450,000.00  $500,000.00 FY2019 FY2020 FY2021 FY2022 FY2023 Community Center Revenues Page 19 FY 2019-Present 347.100 FY2019 FY2020 FY2021 FY2022 FY2023 October 85,354.17 $ 118,686.24 $ 50,305.88 $ 92,005.68 $ 120,784.72 $ November 89,209.37 $ 87,585.40 $ 44,526.26 $ 105,980.97 $ 107,995.43 $ December 73,000.18 $ 85,345.55 $ 56,820.26 $ 107,452.93 $ 118,526.97 $ January 99,024.14 $ 112,784.32 $ 55,454.55 $ 104,153.19 $ February 103,510.00 $ 117,581.09 $ 72,340.82 $ 127,123.34 $ March 96,838.88 $ 60,377.21 $ 89,176.62 $ 153,757.93 $ April 97,297.48 $ 26,687.09 $ 134,824.66 $ 138,821.75 $ May 98,926.81 $ 25,645.99 $ 110,531.84 $ 143,518.09 $ June 73,755.95 $ 34,438.85 $ 111,045.09 $ 82,889.54 $ July 97,949.10 $ 29,373.95 $ 102,080.95 $ 80,290.33 $ August 116,175.85 $ 20,412.81 $ 108,611.52 $ 112,647.65 $ September 134,937.58 $ 42,046.88 $ 76,065.16 $ 136,479.87 $ Totals #REF! 1,165,979.51 $ 760,965.38 $ 1,011,783.61 $ 347,307.12 $  $‐  $20,000.00  $40,000.00  $60,000.00  $80,000.00  $100,000.00  $120,000.00  $140,000.00  $160,000.00  $180,000.00 FY2019 FY2020 FY2021 FY2022 FY2023 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.100 Culture Community Center, Control 1,164,520.00 .00 1,164,520.00 .00 .00 .00 1,164,520.00 0 .00 347.101 Culture CC Building Rentals .00 .00 .00 3,507.75 .00 11,540.75 (11,540.75) +++ 44,217.17 347.102 Culture CC Field Rentals .00 .00 .00 .00 .00 725.00 (725.00) +++ 6,365.50 347.103 Culture CC User League Fees .00 .00 .00 .00 .00 .00 .00 +++ 16,398.75 347.104 Culture CC Camps .00 .00 .00 7,372.00 .00 8,022.00 (8,022.00) +++ 244,962.35 347.105 Culture CC Concession Sales .00 .00 .00 20.00 .00 80.00 (80.00) +++ 635.25 347.107 Culture CC Classes, Member .00 .00 .00 71,720.67 .00 210,727.03 (210,727.03) +++ 641,531.58 347.108 Culture CC Trainer Fees .00 .00 .00 1,600.00 .00 4,800.00 (4,800.00) +++ 12,000.00 347.109 Culture CC Day Passes .00 .00 .00 1,030.00 .00 2,620.00 (2,620.00) +++ 10,760.30 347.113 Culture CC Memberships, One Week .00 .00 .00 1,580.00 .00 3,180.00 (3,180.00) +++ 8,610.00 347.116 Culture CC, Special Events .00 .00 .00 .00 .00 .00 .00 +++ 1,892.45 347.123 Culture CC Senior Trips/Tours .00 .00 .00 60.00 .00 80.00 (80.00) +++ 4,945.00 347.126 Culture CC Mind & Body Classes .00 .00 .00 5,892.00 .00 16,778.00 (16,778.00) +++ 52,669.00 347.127 Culture CC Non- Resident Membership .00 .00 .00 3,859.10 .00 12,795.50 (12,795.50) +++ 49,018.90 347.128 Culture CC Resident Memberships .00 .00 .00 23,838.40 .00 82,014.67 (82,014.67) +++ 318,357.40 347.130 Culture CC Vending Machines .00 .00 .00 45.01 .00 45.01 (45.01) +++ 76.81 347.199 Culture CC Credit Card Fees .00 .00 .00 (1,997.96) .00 (6,100.84) 6,100.84 +++ (27,279.32) 347 - Culture Totals $1,164,520.00 $0.00 $1,164,520.00 $118,526.97 $0.00 $347,307.12 $817,212.88 30% $1,385,161.14 Division 00 - . Totals $1,164,520.00 $0.00 $1,164,520.00 $118,526.97 $0.00 $347,307.12 $817,212.88 30% $1,385,161.14 Department 000 - . Totals $1,164,520.00 $0.00 $1,164,520.00 $118,526.97 $0.00 $347,307.12 $817,212.88 30% $1,385,161.14 REVENUE TOTALS $1,164,520.00 $0.00 $1,164,520.00 $118,526.97 $0.00 $347,307.12 $817,212.88 30% $1,385,161.14 Fund 001 - General Fund Totals REVENUE TOTALS 1,164,520.00 .00 1,164,520.00 118,526.97 .00 347,307.12 817,212.88 30% 1,385,161.14 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 001 - General Fund Totals $1,164,520.00 $0.00 $1,164,520.00 $118,526.97 $0.00 $347,307.12 $817,212.88 $1,385,161.14 Grand Totals REVENUE TOTALS 1,164,520.00 .00 1,164,520.00 118,526.97 .00 347,307.12 817,212.88 30% 1,385,161.14 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Grand Totals $1,164,520.00 $0.00 $1,164,520.00 $118,526.97 $0.00 $347,307.12 $817,212.88 $1,385,161.14 Run by Eileen Coto on 02/03/2023 01:19:45 PM Page 1 of 1 Budget Performance Report Fiscal Year to Date 12/31/22 Include Rollup Account and Rollup to Object Page 21 347.300 FY2019 FY2020 FY2021 FY2022 FY2023 October 159,277.30 $ 51,674.33 $ 35,413.56 $ 120,551.14 $ 89,588.77 $ November 32,203.39 $ 112,668.57 $ 33,563.16 $ 154,247.36 $ 172,298.22 $ December 109,984.35 $ 136,215.50 $ 146,743.69 $ 228,960.70 $ 223,364.41 $ January 57,626.46 $ 109,193.23 $ 65,023.82 $ 93,963.02 $ February 56,961.89 $ 43,630.72 $ 45,724.98 $ 62,258.25 $ March 69,960.32 $ 47,487.74 $ 61,847.88 $ 147,394.91 $ April 52,603.25 $ (3,996.21) $ 71,173.37 $ 161,418.96 $ May 49,966.05 $ (8,785.23) $ 68,457.73 $ 92,822.09 $ June 30,720.29 $ $ 31,386.92 $ 59,478.76 $ 91,335.08 July 69,628.97 $ 14,999.48 $ 50,123.66 $ 116,502.86 $ August 32,746.80 $ 13,552.96 $ 30,832.49 $ 74,666.62 $ September 26,443.55 $ 22,636.10 $ 39,341.74 $ 50,437.45 $ Totals Without  Grants 748,122.62 $ 570,664.11 $ 707,724.84 $ 1,394,558.44 $ 485,251.40 $ Grants YTD 30,853.10 $ 74,564.00 $ 394,462.95 $ 131,698.50 $ 75,000.00 $ Donations YTD 35,900.00 $ - $ 5,000.00 $ 10,313.00 $ 65,000.00 $ Total Revenues  incl Grants 814,875.72 $ 645,228.11 $ 1,107,187.79 $ 1,536,569.94 $ 625,251.40 $ Pinecrest Gardens Revenues FY 2019-Present  $(50,000.00)  $‐  $50,000.00  $100,000.00  $150,000.00  $200,000.00  $250,000.00 FY2019 FY2020 FY2021 FY2022 FY2023 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.300 Culture Pinecrest Gardens, Control 1,775,000.00 .00 1,775,000.00 .00 .00 .00 1,775,000.00 0 .00 347.301 Culture PG Corporate Sponsporship .00 .00 .00 12,500.00 .00 25,500.00 (25,500.00) +++ 108,000.00 347.302 Culture PG Farmers Market .00 .00 .00 3,200.00 .00 7,200.00 (7,200.00) +++ 40,800.00 347.308 Culture PG Memberships, Annual Passes .00 .00 .00 8,600.00 .00 17,617.00 (17,617.00) +++ 41,401.00 347.309 Culture PG Concessions, Iguana Bite .00 .00 .00 861.70 .00 4,739.34 (4,739.34) +++ 3,244.76 347.310 Culture PG Concessions, Events .00 .00 .00 14,357.87 .00 20,726.12 (20,726.12) +++ 44,323.57 347.312 Culture PG Banyan Bowl Ticket Sales .00 .00 .00 4,058.50 .00 112,612.18 (112,612.18) +++ 163,965.23 347.313 Culture PG Fine Arts Festival, Booths .00 .00 .00 6,101.41 .00 8,691.25 (8,691.25) +++ 11,344.29 347.315 Culture PG Eggstravaganza, Tickets .00 .00 .00 .00 .00 .00 .00 +++ 24,780.48 347.316 Culture PG Eggstravaganza, Baskets .00 .00 .00 .00 .00 .00 .00 +++ (900.00) 347.317 Culture PG Eggstravaganza Booths .00 .00 .00 .00 .00 .00 .00 +++ 1,360.00 347.318 Culture PG Howl-O-Ween Parade Tickets .00 .00 .00 .00 .00 13,319.16 (13,319.16) +++ 9,171.50 347.319 Culture PG General Admissions .00 .00 .00 21,923.00 .00 67,985.00 (67,985.00) +++ 215,368.06 347.320 Culture PG Senior Admissions .00 .00 .00 1,482.00 .00 3,866.00 (3,866.00) +++ 14,144.63 347.325 Culture PG Movie Tickets .00 .00 .00 .00 .00 3,650.00 (3,650.00) +++ 3,977.37 347.326 Culture PG Movie Concession .00 .00 .00 .00 .00 .00 .00 +++ 608.42 347.327 Culture PG Vending Machine Sales .00 .00 .00 289.33 .00 402.24 (402.24) +++ 1,124.39 347.328 Culture PG Venue, Patio Rental .00 .00 .00 1,150.00 .00 (667.40) 667.40 +++ 10,825.00 347.330 Culture PG. Venue, Lakeview Rental .00 .00 .00 790.00 .00 3,490.00 (3,490.00) +++ 18,400.00 347.331 Culture PG Venue, Meadows Rental .00 .00 .00 .00 .00 (942.00) 942.00 +++ 11,892.00 347.333 Culture PG Venue Rental, Hibiscus Rental .00 .00 .00 .00 .00 1,150.00 (1,150.00) +++ 15,462.00 347.334 Culture PG Venue Rental, Plant Societie .00 .00 .00 750.00 .00 2,250.00 (2,250.00) +++ 10,565.00 347.335 Culture PG Banyan Bowl Rental .00 .00 .00 13,116.00 .00 22,627.00 (22,627.00) +++ 49,305.61 347.336 Culture PG Original Entrance Rental .00 .00 .00 500.00 .00 1,000.00 (1,000.00) +++ 9,024.50 347.337 Culture PG Parking Lot Rental .00 .00 .00 1,040.00 .00 1,400.00 (1,400.00) +++ 4,716.00 347.338 Culture PG Commercial Video - Photo .00 .00 .00 200.00 .00 1,600.00 (1,600.00) +++ 6,100.00 347.339 Culture PG Girl Scouts Programs .00 .00 .00 75.00 .00 225.00 (225.00) +++ 1,285.00 347.341 Culture PG Furniture Rental .00 .00 .00 (256.00) .00 1,580.00 (1,580.00) +++ 2,186.80 347.342 Culture PG Donations .00 .00 .00 .00 .00 .00 .00 +++ 12,089.64 347.343 Culture PG Fish Food .00 .00 .00 1,098.00 .00 2,978.00 (2,978.00) +++ 6.00 347.345 Culture PG Field Trips .00 .00 .00 1,150.00 .00 1,640.00 (1,640.00) +++ 3,381.00 347.347 Culture PG Classes and Programs .00 .00 .00 4,670.00 .00 36,825.59 (36,825.59) +++ 78,423.07 347.352 Culture PG Holiday Festival Booths .00 .00 .00 .00 .00 .00 .00 +++ 5,410.00 347.354 Culture PG Nights of Lights Admission .00 .00 .00 125,784.24 .00 125,784.24 (125,784.24) +++ 253,954.18 347.356 Culture PG Hammock Pavilion .00 .00 .00 .00 .00 (735.50) 735.50 +++ 17,400.00 347.357 Culture PG Summer Camps .00 .00 .00 1,150.00 .00 1,150.00 (1,150.00) +++ 153,066.00 Run by Eileen Coto on 02/03/2023 01:20:27 PM Page 1 of 2 Budget Performance Report Fiscal Year to Date 12/31/22 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.358 Culture Secret Garden .00 .00 .00 .00 .00 .00 .00 +++ 1,411.00 347.359 Culture PG Cypress Hall Rental .00 .00 .00 (250.00) .00 125.00 (125.00) +++ 61,787.50 347.360 Culture PG Cafe Sales .00 .00 .00 1,213.96 .00 4,297.25 (4,297.25) +++ 7,407.46 347.361 Culture PG Star Wars Ticket Sales .00 .00 .00 .00 .00 .00 .00 +++ 9,273.84 347.362 Culture PG Star Wars Booth Sales .00 .00 .00 .00 .00 .00 .00 +++ 140.00 347.363 Culture PG Cottage Rental .00 .00 .00 .00 .00 .00 .00 +++ 1.00 347.399 Culture PG Credit card fees .00 .00 .00 (2,190.60) .00 (6,834.07) 6,834.07 +++ (31,466.50) 347 - Culture Totals $1,775,000.00 $0.00 $1,775,000.00 $223,364.41 $0.00 $485,251.40 $1,289,748.60 27% $1,394,759.80 Division 00 - . Totals $1,775,000.00 $0.00 $1,775,000.00 $223,364.41 $0.00 $485,251.40 $1,289,748.60 27% $1,394,759.80 Department 000 - . Totals $1,775,000.00 $0.00 $1,775,000.00 $223,364.41 $0.00 $485,251.40 $1,289,748.60 27% $1,394,759.80 REVENUE TOTALS $1,775,000.00 $0.00 $1,775,000.00 $223,364.41 $0.00 $485,251.40 $1,289,748.60 27% $1,394,759.80 Fund 001 - General Fund Totals REVENUE TOTALS 1,775,000.00 .00 1,775,000.00 223,364.41 .00 485,251.40 1,289,748.60 27% 1,394,759.80 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 001 - General Fund Totals $1,775,000.00 $0.00 $1,775,000.00 $223,364.41 $0.00 $485,251.40 $1,289,748.60 $1,394,759.80 Grand Totals REVENUE TOTALS 1,775,000.00 .00 1,775,000.00 223,364.41 .00 485,251.40 1,289,748.60 27% 1,394,759.80 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Grand Totals $1,775,000.00 $0.00 $1,775,000.00 $223,364.41 $0.00 $485,251.40 $1,289,748.60 $1,394,759.80 Run by Eileen Coto on 02/03/2023 01:20:27 PM Page 2 of 2 Budget Performance Report Fiscal Year to Date 12/31/22 Include Rollup Account and Rollup to Object Village Council Page 24 Expense Log FY 2023 Budget 5,000 $ 001.511.00.440.000 Date Check # Expenditure Total 1/10/2023 NLC Conference Airfare 363.80 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Expenditures to date 363.80 $ Balance Available in Budget 4,636.20 $ DATE: TO: FROM: RE: February 6, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Building Division JANUARY 2023 Monthly Report • All building permit activity year-to-date through January decreased by 5.4% compared to the same period last year. • All building inspections year-to-date through January increased by 17% compared to the same period last year. • New code violations issued year-to-date through January increased by 54.3% compared to the same period last year. • New home permit applications year-to-date through January increased by 5% compared to the same period last year. • All building department functions-intake, reviews, and inspections are operating at full capacity. JANUARY 2022 JANUARY 2023 10/01/21 - 1/31/2022 YTD 10/01/22 - 1/31/2023 YTD PERMITS ISSUED: Building 130 120 527 517 Electrical 52 38 195 157 Mechanical 16 19 86 94 Plumbing / LPGX 38 55 206 191 TOTAL PERMITS ISSUED: 236 232 1,014 959 VALUE OF NEW CONSTRUCTION 12,363,11 10,055,066 22,632,783 29,402,323 PERMITS FOR NEW HOUSES 10 7 20 21 CERTIFICATE OF OCCUPANCY & CC’S 2 3 6 11 CERTIFICATE OF USE & OCCUPANCY 0 1 1 2 BUILDING CODE CASES 10 4 46 71 INSPECTIONS: Building & Roofing 998 854 3,875 4,638 Electrical 132 209 708 782 Mechanical 74 81 329 390 Plumbing / LPGX 124 204 755 826 TOTAL INSPECTIONS: 1,328 1,348 5,667 6,636 VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT JANUARY 2023 MONTHLY REPORT PERMITS AND INSPECTIONS PERMITS ISSUED INSPECTIONS PERFORMED 236 232 0 50 100 150 200 250 300 350 400 Permits 236 232 JANUARY 2022 JANUARY 2023 1,328 1,348 0 250 500 750 1,000 1,250 1,500 1,750 2,000 Inspections 1,328 1,348 JANUARY 2022 JANUARY 2023 VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT HISTORICAL REPORT PERMITS AND INSPECTIONS FISCAL YEARS - 2019 TO 2023 OCTOBER 1ST THROUGH JANUARY 30TH 732 4,424 640 3,946 778 4,339 1,014 5,667 960 6,636 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500 5,000 5,500 6,000 6,500 7,000 7,500 8,000 8,500 9,000 9,500 10,000 Permits 732 640 778 1,014 960 Inspections 4,424 3,946 4,339 5,667 6,636 2019 2020 2021 2022 2023 VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT JANUARY 2023 MONTHLY REPORT VALUE OF CONSTRUCTION & NUMBER OF NEW HOMES FISCAL YEARS OCTOBER 1ST THROUGH JANUARY 30TH TOTAL VALUE OF NEW CONSTRUCTION NUMBER OF NEW HOMES PERMITTED DATE: TO: FROM: RE: February 6, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Planning Division – January 2023 - Monthly Report ____________________________________________________________________________ January 2023 10/1/2021 1/31/2022 YTD 10/1/2022 - 1/31/2023 YTD PLANNING Zoning Compliance – Plans Review 304 1,190 1,128 Zoning Letters/Code Interpretations 2 142 63 Zoning Permits 22 90 99 CODE COMPLIANCE Code Cases Opened 187 (176 Proactive) 355 538 Code Compliance Reminders 161 171 332 Notices to Appear Issued 40 75 146 Notice of Violation - Building 0 46 0 Landscaping, Local Business Tax, and Foreclosure Inspections 443 1,173 1,497 Civil Violations 2 31 10 Special Magistrate Cases 20 77 98 Total Unclosed Cases (Active): 466 N/A N/A N/A LICENSES Business Tax – NEW 2 48 52 Business Tax – RENEWAL 2 328 141 TOTAL ACTIVE LICENSES (* reflects new & renewal licenses) 955 Commercial and Residential Development/Redevelopment Within the Village of Pinecrest, commercial and residential development and redevelopment have been approved or proposed as follows: 1. Lexus of Kendall – Pre-owned – Kendall Toyota/Lexus of Kendall has applied for building permits for the construction of a one-story pre-owned sales building on the property located at 10601- 10661 Pinecrest Parkway. Issuance of building permits is pending. 2. Temple Beth Am – Construction of a new two-story and three-story classroom building, and a new combined gymnasium, auditorium, cafeteria, and welcome center building are in progress. 3. Gulliver Schools, Inc. and Immanuel Presbyterian Church of Miami, Inc. – Construction of Crossbridge Church has been permitted. Gulliver has submitted plans for permitting and construction of the new parking garage and classrooms. 4. Bindor Townhomes – GREC Pinecrest – Building permits have been issued for construction of the approved townhouse development project located at 7520 SW 100 Street. Construction is in progress. 5. Volvo Dealership - 8525 Pinecrest Parkway - The Building and Planning Department has received plans for the remodeling and conversion of the former Mitsubishi Dealership to a new Volvo Dealership. Construction is in progress. 6. Chick-Fil-A – Plans for development of a new Chick-Fil-A restaurant at 13001 Pinecrest Parkway. Review comments have been provided and the application will be scheduled for review by the Village Council when complete. Palmetto Senior High School Renovation Renovation and reconstruction of Miami-Palmetto Senior High School is currently in progress. Construction is nearing completion. A written status report has been provided by Miami-Dade County Public Schools and is included in the Village Manager’s Communique to the Village Council. Special Events St. Louis Catholic Church has scheduled their annual “Festival for the Poor” and “5K Run” events for Friday, February 10, 2023 and Saturday, February 11, 2023. VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT HISTORICAL REPORT CODE COMPLIANCE CASES OPENED, BUSINESS TAX RECEIPTS ISSUED ZONING COMPLIANCE PLANS REVIEWED AND ZONING PERMITS ISSUED FISCAL YEARS – 2017/18 TO 2022/23 - OCTOBER 1ST THROUGH SEPTEMBER 30TH 1,170 703 2,839 461 1,407 1,078 2,992 331 1,347 1,102 3,160 479 1,522 1081 2,924 286 1,454 1,331 3,722 293 538 955 1,128 99 0 150 300 450 600 750 900 1,050 1,200 1,350 1,500 1,650 1,800 1,950 2,100 2,250 2,400 2,550 2,700 2,850 3,000 3,150 3,300 1 2 3 4 5 6 Code Cases 1,170 1,407 1,347 1,522 1,454 538 Business Tax 703 1,078 1,102 1081 1,331 955 Plan Review 2,839 2,992 3,160 2,924 3,722 1,128 Zoning Permits 461 331 479 286 293 99 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT JANUARY 2023 MONTHLY REPORT CODE COMPLIANCE CASES OPENED AND BUSINESS TAX RECEIPTS ISSUED 1/1/2023 – 1/31/2023 CODE CASES OPENED BUSINESS TAX RECEIPTS ISSUED 38 187 0 50 100 150 200 250 300 Code 38 187 JANUARY 2022 JANUARY 2023 30 4 0 50 100 150 200 250 300 1 2 Business Tax 30 4 JANUARY 2022 JANUARY 2023 VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT JANUARY 2023 MONTHLY REPORT ZONING COMPLIANCE PLANS REVIEWED AND ZONING PERMITS ISSUED 1/1/2023 – 1/31/2023 ZONING PLANS REVIEWED ZONING PERMITS ISSUED 293 304 0 50 100 150 200 250 300 1 2 Plan Review 293 304 JANUARY 2022 JANUARY 2023 24 22 0 50 100 150 200 250 300 1 2 Zoning Permits 24 22 JANUARY 2022 JANUARY 2023 DATE: TO: FROM: RE: February 6, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager January Parks and Recreation January 2023 Monthly Report The annual FitCrest 5K took place on the first weekend in January. Nearly two hundred runners started the new year off on the right foot and competed in the event. FitCrest events bring the community together to highlight many of the health benefits available in Pinecrest. This year’s event included local business sponsors who were on-site to help participants reach their fitness goals. The next FitCrest run is the Dino Dash Fun Run, scheduled for March 11. January marks the first anniversary of the FitCrest initiative. Throughout the year, the FitCrest initiative has encouraged residents to consider ways to make positive changes in their everyday lives to enhance their overall physical and mental health and well-being. Each month the Parks and Recreation Department offers FitCrest Fridays, where residents and guests are welcome to visit the community center gym free of charge and participate in FitCrest- specific programs. Seventeen local businesses partner with the department to promote health and wellness services throughout the Village. The department is continually reaching out to additional businesses and organizations whose products and services align with FitCrest by promoting health and wellness throughout the community. You can recognize these business partners by the orange #FitCrest sticker on their storefront window. The following graphics represent general performance metrics for the Parks and Recreation Department and Pinecrest Community Center. As of December 31, the Parks and Recreation Department was operating at 78.43% Fiscal Year cost recovery. *Please note that the above graphic does not represent the final Community Center revenue or expenses for January. Updated January revenue and expenses will be reported in the February report. General Parks and Recreation Data In January 2023, 84.4% of gym members were Pinecrest Residents. The Pinecrest Parks and Recreation Department is proud to partner with various youth sports associations to offer opportunities for young people to learn new skills and develop their athletic proficiencies. The above field rental chart represents athletic field rentals outside of regular league play. DATE: TO: FROM: RE: February 6, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Pinecrest Gardens January 2023 Monthly Report The following charts highlight five-year performance measures, YTD through January. Cristina Blanco Pinecrest Gardens Director cblanco@pinecrest-fl.gov Pinecrest Gardens January 2023 Monthly Report ADDENDUM (For Council Review) January Highlights Grants • Awarded Miami-Dade County Cultural Affairs TDC Grant in the amount of $13,500. Funds to be used towards Jazz & Gen Next series. Banyan Bowl – Jazz Series • Our January jazz show continued to build momentum for our jazz series with Grace Kelly who performed to a sold-out audience. Education • Programming o PG Owned Programs  Little Lizards – January theme “Butterflies” • 1/9 - 12 participants. • 1/25 – 12 participants.  Curious Gardner Workshops • 1/13 – Sip & Create with Bussing Artists Miami: Painting Mushrooms – 12 participants. o Third Party Programs  Mommy & Me classes - Ongoing o Field Trips  1/16 – Home School Co-Op, Self-guided Program: Plant Form & Function – 30 students.  1/26 – Fisher Island Day School, Guided Program – 23 students.  1/27 – Discover Miami Senior Social Group, Adult Tour – 10 participants. • Other o 1/17 - EAC meeting o 1/18 - 9th Annual Environmental Arts Contest Awards Ceremony o Learning Garden – ongoing maintenance and activations. • Upcoming Education Happenings o Planning in progress for Family Gardens Day. o Paper Tree House afterschool program semester begins in February. o Office of Resiliency meeting. o Summer Camps o Cortada Science Art Academy o CARD Training Pinecrest Gardens January 2023 Monthly Report Banyan Bowl • Garden Produced o 1/7 – Puppets Magical Garden, 110 people in audience. o 1/14 – Jazz, Grace Kelly, Sold Out o 1/15 – Gen Next, Grace Kelly Mentoring Session o 1/15 – She Jazz o 1/20 – City Theatre “Short Cuts”, estimated 75 people in audience. o 1/22 – She Jazz o 1/26 – VOP State of the Village o 1/30 – Chino Nunez, Tropical Nights Rehearsal. • Outside Producers - Rentals o 1/7 – Greater Miami Youth Symphony Orchestra; Piano Recital. All day event inside Hibiscus Gallery, estimated 200 people in attendance. o 1/10 – Orchestra Miami, “The Three Little Pigs”, estimated 300 people in the audience. o 1/27 – Marcus Strickland, estimated 150 people in audience. Horticulture The Gardens have begun showing stress from the two cold snapped experienced this winter. Many plants have dropped leaves or are displaying leaf damage. Warm temperatures and lengthening days will stimulate new growth. The horticulture staff initiated and completed two large projects in the Tropical Hardwood Hammock and the Lower Gardens. • The Caribbean Garden redesign was completed. Hundreds of plants were installed, making a dramatic, colorful planting along the middle path leading to Historic Entrance and across the pond from the Reclining Woman sculpture. • The spillway area stream extension was completed, opening the view to new landscape plantings and a natural-looking stream running to the Lower Garden ponds. • A design adjustment of the Terrace ramp garden area was initiated to reduce maintenance and install more suitable plantings. Festivals 19h Annual Panter, Panter & Sampedro Arts Festival – Saturday & Sunday, January 21 & 22 • 51 artists divided into eight categories spread throughout the Garden. • Cypress Hall hosted HARTvest Collectables Design Market with ten vendors. • Hibiscus Gallery hosted the 9th Annual Environmental Art Contest, "The Florida Everglades". • For the second year in a row, City National Bank sponsored "About the Jungle," an art installation by artist Ana Vanessa Urvina in the patio area. • Great Heights Academy presented "NOSTALGIA" in the Historic Entrance, an exhibit created by children with special needs. • We featured live music in the Meadow by three different artists over the two days and a kid's section located in the playground with face painters. • Total attendance – 6,000 Pinecrest Gardens January 2023 Monthly Report Festivals Continued Art Festival Revenues Panter, Panter & Sampedro Sponsorship $5,000 City National Bank Sponsorship $3,000 Artist Booths $16,575 Concession Sales $4,947 Total Revenues $29,522 DATE: February 6, 2023 TO: The Honorable Mayor and Members of the Village Council FROM: Yocelyn Galiano, ICMA-CM, Village Manager RE: Public Works Department January 2023 Monthly Report Project Updates: Street Trees • 160 street trees have been planted this fiscal year, including 67 with the County Tree Grant of which the Village is responsible to pay for 30. Drainage • Palmetto Island Drainage Project –Project awarded to Star Paving at the Sept. Council Mtg. Contractor has submitted shop drawings. NTP given, construction start 1/23. Meeting with residents, contractor, CEI, Village staff scheduled for week of 1/2/23. Construction started 1/9/23 and will take up to 4 months to complete. Streetscape Projects • Decorative street sign installation commenced on October 2019 and completion is scheduled for 2023. The project is 90% complete. Grants • FDOT County Incentive Grant Program (CIGP) application was submitted December 6. • Vulnerability Assessment - grant submitted 2-28-22 – Approved for $195,000 from FDEP. Consultant (BCC) proposal approved by Council at July meeting. Funds become available in September, consultant will be given NTP then. Kickoff meeting between FDEP, the Village and BCC on 1/11/23. Need to confirm funding is available before NTP can be given. • Neat Street Tree Grant (2022) – tree grant application submitted • TA Grant for Kendall Drive SUP submitted February 2022. Power point was prepared and submitted on 3/16/22 for presentation on 3/31/22. FDOT awarded the Village $720K for 2028. • TA Grant for SW 77 Avenue Improvements submitted February 2022. Power point was prepared and submitted on 3/16/22 for presentation on 3/31/22. No award. • TA Grant for Red Road Safety submitted February 2022. Power point was prepared and submitted on 3/16/22 for presentation on 3/31/22. No award. • Village approved for a $55,000 Planning Grant for SW 82 Ave Complete Streets from TPO as part of their Municipal Grant Program. A 20% match (minimum) is required by the Village. County provided with interlocal agreement. Project will be started in January with Stantec pending execution of agreement. Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager January 31, 2023 Page 2 Traffic Studies and Signals Updates: • Transportation Master Plan – Council approved the 2020 prioritization list. Public Works is implementing the Council approved prioritization list. • Wayside Market – County has allowed use of pre-pandemic ped counts – design is underway. • Red Road Linear Park – Safety study received. Meeting with Rob Mattes and Robert Ruano on 1/27/22 to discuss grant application priorities. Submitted grant to FDOT (see above). • FDOT completed analysis of sidewalk connection at the NB SR826 ramp and determined that a sidewalk connection was not feasible. Subsequent meeting with FDOT: FDOT will re-visit the original analysis. In addition, this area is part of a PD&E study and the closure of the 100th St ramp to Palmetto NB may be closed • MDC DTPW initiated a ped study for the intersection of Red Road and Kendall Drive. A conceptual plan was provided for the Village to approve. Plan is under review. County is evaluating the possibility of a roundabout. Roundabout option found to be infeasible – will not help traffic/safety. Village agreed to the County plan to make the intersection more ped friendly/safe. Village has coordinated with the County to provide residents the opportunity to review the plans at a public meeting, date and time TBD. Traffic Calming • Traffic Circle: SW 128 Street and 82 Avenue, per TMP; preliminary schematic returned 1 in favor, 1 against, pending Council policy. • Radar speed limit sign: installation on Red Road (SB) south of 128 St.- Installation complete. • MDC is reviewing the feasibility of a traffic circle at Red and Kendall. • SW 132 Street and 82 Avenue – Ballot results: unanimous opposed. • Construction of the roundabouts on Ludlam and Old Cutler Road and on 136 St and 67th Ct. has started. Sidewalk/ Bikeways • SW 136th St SUP Project (County) – substantially complete. County has not provided update on remediation for sub-standard landscaping. Village provided DPTW and Comm. Regalado copy of PW’s assessment of the installed landscaping. (Copy previously provided). Comm. Regalado’s office has asked DTPW to provide remediation efforts for landscaping. PW will review progress to date. County has agreed to install landscaping per plan specs. County had advised that replacement trees would be installed in December – no change to the landscaping • SW 136th St Bridge Replacement Project (County) – construction delayed for 8-12 months (from 9/2021) due to FPL conflict/relocation. No updates from DPTW. • SW 67 Ave SUP: from Howard Dr. to Kendall – budget estimate provided to VM. Village will submit TA Grant application for this year’s cycle. • Kendall Dr SUP: from Ludlam to Red Road – Kimley-Horn (KH) chosen as design consultant, fee proposal approved by Council, contract signed, field review with design team held 2-17-22. Design in progress. Met with councilmembers to review design standards implemented on Howard Drive as an example of what is NOT intended for Kendall SUP. Meeting with consultant 6/3. Meeting with residents 6/22. Meeting held with consultants 8/30. Expect 60% submittal and Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager January 31, 2023 Page 3 resident meeting end of October. TBAM property along Kendall will be conveyed to Village. Meeting with residents scheduled for 11/15. Residents’ concerns are on the December agenda. CD’s planned end of January. Village will seek reimbursement from FDOT for the $720K grant provided and as a result the project will need to meet LAP (Local Agency Program) requirements for bid and construction. • SW 100 St from 72 Ave to 73 Ct. sidewalk installation – project is in the design phase; project will include new large oak trees, as approved by Council w/ new contract. Construction on the sidewalk will commence after the existing trees in conflict with the new sidewalk are removed. Due to conflict with Potable Water Project this project will be delayed up to 2 months. Utilities, Plan Reviews, Inspections – for the month of October • Permits Reviewed - 70 o Building (BL) – 31 o Public Works (PW) – 27 o Tree Permits (PZ) – 12 o PW Final Inspection – 35 Development Projects • Regions Bank – all utility work in the ROW complete – restoration of SW 124th St complete AND the pavement markings have been installed in the correct location – no work has been accepted by PWD. • Gulliver – all utility work in the ROW is complete - ROW restoration on Kendall is complete. • Gulliver/Crossbridge Church Phase 2 - has started. Project will include utility connections on Kendall Drive and widening on 67th Ave for a new driveway entrance for Gulliver. Construction on 67 Ave has started. • TBAM - all utility work in the ROW complete except for Fire Hydrant relocations. Several issues with the proposed restoration of Kendall Drive and SW 60th Ave. On SW 60th Ave the contractor neglected to install a planned retaining wall – no work has been accepted by PWD. On Kendall the design is incompatible with existing conditions. Working with TBAM to include SUP in ultimate design. • Crossbridge Church - project has started • Watermain Project – See attached weekly Progress Report • Active FPL UG permits: 14 Maintenance Activities: • Tree Crew o Tree canopy trimming Village wide is in progress. o Provide assistance to Downrite Engineering (Potable Water Project) to eliminate conflicts between equipment and tree canopy o Collect and dispose of palm fronds Village-wide. (on-going weekly) • Pothole / Shoulder Repair – 9 • Sign Repair - 28 • Stormwater Drains Inspected - 26 • Shopping Carts Removed – 7 • Graffiti Removal – 12 Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager January 31, 2023 Page 4 Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager January 31, 2023 Page 5 Additional Tasks / Work Orders • Remove 14 signs from public ROW • Pick up pieces of dry-wall on curb (128 and US1) • VH W.O. - Clean a/c vents in Village Hall (5 days) • Remove chairs and place on dungeon • Remove exercise bike and bench press from PD • Remove Garage Sale signs from 77 Ave and 112 St • Sticker removal from electrical pole • Arrange EOC for meeting for Nicole Tobias • Arrange EOC • Replace 5 lightbulbs on West Stairwell • Replace light bulbs in foyer • Remove 20 Basketball signs from all over Pinecrest • Install electrical cover plate in Gabriela Wilson’s office • Remove and Replace Desk Hutch • Fix chairs 2 at Code Enforcement • Replace battery in Ladies’ Public Restroom • Install lock pin of chair • Remove 17 chairs from chambers • Remove roofing sign on 67 Ave and 112 St • Council Chambers set-up • Replace old “No Outlet” sign on 75 Ave and 114 St *VH W.O. = Village Hall Work Order Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager January 31, 2023 Page 6 Potable Water Project Update: Over 91% of the proposed new water lines have been installed since the project began in January 2022. The following sub-Phases have all (100%) of the proposed water main, fire hydrants, and laterals installed. These sub-Phases are pending testing and restoration (unless otherwise noted): Phase 1-A Sub-Phase has been conveyed to WASD. Phase 1-B Sub-Phase has been conveyed to WASD. Phase 1-C (flushing and pressure test complete, Bac-T testing complete, As-builts accepted by WASD, road restoration to be completed by 1/6/23. Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager January 31, 2023 Page 7 Phase 1-D (flushing complete, pressure test complete, Bac-T testing complete. As-builts submitted to WASD and are being revised), road restoration to be completed by 1/6/23. Phase 2-A (flushing complete, pressure test complete, Bac-T in progress, As-builts submitted to WASD, under revision) Phase 2-B (flushing complete, pressure test in progress) Phase 2-D (flushing complete, pressure test complete, As-builts submitted to WASD and are being revised) Phase 3-A (flushing in progress) Phase 3-B (flushing in progress) Following are the status of the remaining sub-Phases with percentage complete for installation of water mains, Fire hydrants, and laterals shown in parenthesis: Phase 2-C ( 80% ) Phase 3-C ( 95%) Phase 3-D ( 97%) Phase 4-A ( 0% - WASD permit under review) Phase 4-B ( 91% ) Phase 4-C ( 96% ) Phase 4-D ( 96% ) Construction on sub-Phase 2C is well under way with 3 crews initially working on this sub-Phase. Residents are advised to seek the advice of a plumber on where to best locate the proposed water meter box in the swale outside their property. Generally, the most efficient location of the meter box is on the same side of the house where the current well is located. This Sub-phase is the largest of the 16 Sub-phases with nearly 17,000 LF of pipe. This phase also consists of water mains that are all galvanized because of the high salinity levels in the water table. Work in this Phase had been on-hold due to the unavailability of galvanized pipe. The zinc/galvanized issue has been resolved and expect this phase to be complete in the next two weeks More than 500 tons of asphalt have been placed as part of the restoration process in Phases 1A & B. Phases 1C&D are currently under pavement restoration and will be completed by 1/6/23). All roads that have had new water mains installed will be milled and resurfaced with 1” thick new asphalt. This asphalt restoration process will continue until the project is completed. Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager January 31, 2023 Page 8 Residents of Phases 1A and 1B received a letter October 20 and residents of 1C and 1D received a letter November 17 from Public Works, outlining the procedure to follow to begin the process of obtaining their Water Agreement with WASD and how to obtain their plumbing permit from the Village Building Department. As the project progresses, residents of each sub-Phase of the project will be notified when they can begin the Water Agreement process with WASD. Phases 1C & D are expected to be conveyed to the County NLT end of next week, DATE: TO: FROM: RE: February 6, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Police Department December 2022 Monthly Report Dec - 21 Dec - 22 Jan - Dec 21 Jan - Dec 22 BAKER ACT-MENTAL 5 5 47 56 DECEASED PERSON 1 3 20 16 DISTURBANCE 80 67 667 594 DOMESTIC VIOLENCE 5 3 19 25 FALSE ALARMS 97 124 1396 1310 FRAUD/ECONOMIC CRIMES 10 7 114 99 FIELD INTERVIEWS 4 7 21 37 FOUND PROPERTY 2 2 22 17 MISSING PERSONS 0 0 5 3 NARCOTIC VIOLATIONS 0 2 3 4 INDECENT EXPOSURES 0 0 2 2 LEWD & LASCIVIOUS ACT 0 0 1 2 SIMPLE ASSAULT 4 4 32 34 SUSPICIOUS PERSON-VEHICLE 3 4 56 70 THEFT* 27 33 175 340 VANDALISM 0 4 23 35 VEHICLE RECOVERY 1 0 8 5 WARRANT ARRESTS 3 3 14 25 WEAPONS VIOLATION 0 0 0 0 Note: * As of April 2022,Theft includes: Vehicle Burglary, Shoplifting, Theft, and Theft of Vehicle Parts (exterior). These categories were combined due to the state changing the method that they are reported. Comparisons from the same time. Page 2 Police Department December 2022 Monthly Report UCR CRIME FOR PINECREST (Rolling 12 Months) NOTE: Totals are subject to revision as the result of follow up investigation or reclassification by the detective bureau, and therefore may not accurately reflect the final official figures subsequently submitted to FDLE. Shoplifting related thefts along the US1 business corridor have seen a significant increase over the last year. Big box retailers including Home Depot, Ulta and CVS are reporting more shoplifting incidents. This trend is not unique to Pinecrest as these types of thefts are up nationwide. Types of Crimes Jan 2022 Feb 2022 Mar 2022 Apr 2022 May 2022 June 2022 July 2022 Aug 2022 Sept 2022 Oct 2022 Nov 2022 Dec 2022 Homicide 0 0 0 0 0 0 0 0 0 0 0 0 Forcible Rape 0 1 0 0 0 0 0 0 1 0 0 0 Robbery 0 1 0 0 1 0 1 0 0 0 0 0 Aggravated Assault 0 2 1 1 1 0 1 3 1 2 1 4 Burglary 0 0 0 1 1 5 4 5 4 0 1 2 Larceny 39 22 22 11 29 39 33 34 43 31 35 24 Arson 0 0 0 0 0 0 0 0 0 0 0 0 Auto Theft 4 1 0 1 2 1 3 4 1 4 6 1 Total Part 1 43 27 23 14 34 45 42 46 50 37 43 31 0 0 0 1 1 5 4 5 4 0 1 1 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Residential Burglary 17 4 10 0 11 9 6 8 8 9 4 9 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Vehicle Burglary Page 3 Police Department December 2022 Monthly Report DETECTIVE BUREAU The Criminal Investigation Section received a total of 54 cases for the month of December 2022. All were assigned to a member of the Investigations Section for follow- up. Twenty-four cases were reclassified as inactive due to insufficient investigative leads, or no further police action required. Residential Burglaries Vehicle Burglary CRIME PREVENTION There were 561 Crime Prevention tips handed out in the month of December 2022. VICTIM SERVICES During the month December 2022, the Victim Services Coordinator contacted 28 victims. All victims were provided with intervention services and support at some level. Page 4 Police Department December 2022 Monthly Report TRAFFIC ENFORCEMENT TRAFFIC CRASHES VEHICLE PATROL MILEAGE Jan 2022 Feb 2022 Mar 2022 Apr 2022 May 2022 June 2022 July 2022 Aug 2022 Sept 2022 Oct 2022 Nov 2022 Dec 2022 Totals Crashes Interior 41 30 43 35 47 41 34 48 42 41 48 40 490 Crashes –US 1 22 25 27 33 26 30 24 32 32 30 26 28 335 375 480 701 616 562 308 332 395 297 399 383 417 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Written Warnings 5 11 16 25 12 15 22 12 29 19 10 5 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Verbal Warnings 187 165 258 210 232 131 126 139 103 134 110 101 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Non Moving Citations 324 410 411 356 329 191 196 288 196 286 177 251 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Moving Citations Page 5 Police Department December 2022 Monthly Report October 2022 November 2022 December 2022 19,625 19,8167 21,841 TRAINING October 2022 November 2022 December 2022 350 328 280 The department attended a total of 280 hours of training in the month of December 2022. Officers Santos and CJ Rosado attended a Crisis Intervention Team training at FDLE. Officers Ramos and Carrasco attended Struggle Well at the PBA. Sergeants Mangual and Ulloa attended an ALERRT instructor Training course at the Gulfport Police Department. Sergeant Oliva attended a Basic Crime Prevention Through Environmental Development course at the Doubletree Hilton Orlando. MEETINGS WITH OTHER AGENCIES AND CITIZEN GROUPS Dec 2 – Captain Osores attended an online Sterling meeting. Dec 7- Chief Cohen attended the Miami Dade County Association of Chiefs of Police meeting at the City of Miami. Dec 14 – VSC Vivancos attended a DVFRT & CADR meeting via Zoom. Dec 16 – Captain Bridges attended a Project Manager meeting for Intrado, Nice and ESInet upgrades via Zoom. Dec 19 – Captain Osores attended an online Roll Kall and Payroll meeting. DATE: TO: FROM: RE: February 6, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Employee Vaccine Incentive Program It is the policy of the Village of Pinecrest to provide a safe work environment for our employees, visitors, and the public, especially during emergency situations like the Coronavirus (“COVID-19”) pandemic. To that end, the Village wants to incentivize vaccination for employees and, as such, provides Vaccination Incentive Pay to eligible employees whose duties and assignments were relied upon to maintain continuity of all critical operations. Vaccination Incentive Pay will be provided to eligible employees in accordance with the American Rescue Plan Act of 2021 (“ARPA”) which, among other things, appropriated federal monies for local governments to cover expenditures incurred due to the COVID-19 pandemic. The purpose of this policy is to maintain a safer workplace by minimizing the community transmission of Coronavirus (“COVID-19”) amongst employees, visitors, and the population at large by compensating employees who voluntarily choose to be vaccinated. The following table illustrates participation in the Voluntary Employee Vaccine Incentive Program: FullyVax Booster # of EE's Participated As of (Date) % 185EEs Running Total As of Date # of EE Not Yet Eligible 56 87 143 4/18/2022 77% $186,000 59 87 146 4/22/2022 79% $190,000 60 89 149 5/3/2022 80.54% $192,500 59 90 149 5/31/2022 80.54% $199,000 60 91 151 7/6/2022 81.62% $202,000 7/6/2022 24 61 92 153 7/21/2022 82.70% $205,000 7/21/2022 24 59 94 153 7/27/2022 82.70% $206,000 7/27/2022 24 61 94 155 8/24/2022 83.78% $208,000 8/24/2022 28 60 97 157 9/29/2022 84.86% $215,500 9/29/2022 26 61 98 159 10/31/2022 85.95% $221,000 10/31/2022 22 62 98 160 11/28/2022 86.49% $228,500 11/28/2022 19 63 101 164 1/4/2023 88.65% $236,500 1/4/2023 25 62 104 166 1/24/2023 89.73% $238,500 1/24/2023 19 As the table shows, since the initial roll-out of the program on March 14, 2022, seventeen employees who were not originally vaccinated, opted to do so to take advantage of the incentive pay. In order to be eligible for this program, an employee must have been employed by the Village for a minimum of six months. Currently, there are a total of 19 employees who are not yet eligible to participate. /yg DATE: February 6, 2022 TO: The Honorable Mayor and Members of the Village Council FROM: Yocelyn Galiano, ICMA, Village Manager RE: CRS Floodplain Management Plan – Annual Progress Report ______________________________________________________________________________ In conjunction with Annual Recertification of the Village of Pinecrest’s Community Rating System (CRS), an annual progress report on implementation of the Village’s Floodplain Management Plan and analysis of the Repetitive Loss areas is required. Floodplain Management Plan The Village of Pinecrest continues to maintain a comprehensive floodplain management plan that consists of a series of interdependent ordinances, plans, and strategies designed to manage stormwater and protect the community from the health and safety hazards associated with periodic inundation. Components of the plan consist of the following: National Flood Insurance Program (NFIP) The Village of Pinecrest has participated in the National Flood Insurance Program (NFIP) since October 13, 1998. The Village’s Building and Planning Department is responsible for the review of site development plans and issuance of building permits and customarily reviews all new construction plans for compliance with the requirements of the Florida Building Code and the Village’s Land Development Regulations and Floodplain Management ordinance. Stormwater Management Plan In July 2015, the Village adopted a Stormwater Management Plan. The stormwater master plan was prepared by the engineering consulting firm of A.D.A. Engineering, Inc. who are experts in the field of stormwater master planning and have developed master plans for many south Florida communities. The plan was considered by the Village Council during several scheduled public hearings. The hearings were advertised and the plan is available to the public on the Village’s website. A priority list of 15 projects were identified in the plan and were categorized by a drainage sub-basin. The Village began implementing projects from the #1 ranked basin C100DN- 1E in 2016 and continued again in 2017 and 2018. Approximately 50% of the recommended improvements for this sub-basin have been implemented and were completed in 2017. In the 2019-2020 fiscal year, the Village of Pinecrest completed 14 additional local stormwater drainage improvement projects including the following: LOCATION COMPLETED CATCH BASIN LINEAR FEET CPP Rear Driveway May, 2019 1 25 11500 SW 72 Court May, 2019 2 50 7260 SW 134 Terrace March, 2019 Suncrest Drive & SW 59 Avenue March, 2019 SW 120 Street and SW79 Avenue March, 2019 2 25 Killian and SW 73 Court - Phase 1 of 3 on hold 12020 SW 70 Court May, 2019 2 40 11325 / 11300 /11340 SW 72 Avenue June, 2019 3 300 12250 SW 60 Court June, 2019 2 50 7260 SW 116 Street June, 2019 2 50 77 Avenue and SW 120 Street April. 2019 1 50 11500 SW 72 Court - additional work June, 2019 1 50 Killian and SW 72Avenue/SW 73 Avenue January, 2020 14 566 SW 57 Avenue/Coral Oak Tennis Club December, 2020 In the year 2021, the Village’s Public Works Department completed additional stormwater drainage improvement projects within the Village including: • Swale grading improvements at 9710 SW 69 Avenue • Installation of 50 linear feet of French drain • Contractor inspection, vacuum, and cleaning of 271 catch basins, 14 French drains; 11 man holes; 33 slab-covered trenches; 1 outfall; 17 dry wells; and 12,749 lineal feet of drainage pipe. In 2022, the Village’s Public Works Department completed drainage improvements to SW 58 Avenue north of SW 91Street. The project included installation of 8 ditch bottom inlets, 182 feet of French Drain, and graded swales along the length of the project extending approximately 1,000 feet. The Village continues to identify and develop sources of funding for implementation and completion of all planned stormwater management projects included within the Village’s Stormwater Master Plan. Floodplain Management Ordinance On April 15, 2015, designated staff of the State Floodplain Management Office (SFMO) conducted a Community Assistance Visit and subsequently recommended that the Village adopt a new Floodplain Management Ordinance based on the State of Florida’s Model Flood Damage Prevention Ordinance. In December 2015, the Village of Pinecrest adopted the new ordinance that incorporates new requirements designed to further protect residents and businesses for flood hazards. Notable changes include an additional one- foot increase in the minimum finished floor elevation of new structures and existing structures that are proposed to be remodeled to an extent greater than 50% of their existing value, defined as “substantial improvement”. Community Rating System (CRS) On October 1, 2016, the Federal Emergency management Agency (FEMA) admitted the Village of Pinecrest into the National Flood Insurance Program’s Community Rating System (CRS) with an initial rating of Class 8, allowing for a 10% reduction in annual flood insurance premiums. The Village prepared and submitted an application for modification and improvement of the Village’s current rating from Class 8 to Class 7 or Class 6 allowing for an additional 5% to 10% reduction in flood insurance premiums. The Village has since been notified that its rating has been modified from a Class 8 to Class 7. The Village will continue to coordinate with FEMA and CRS in working to further improve its CRS rating. Repetitive Loss Properties Currently, there are 7 Repetitive Loss Properties in the Village of Pinecrest, defined as properties that have submitted flood insurance claims for more than two flood events. In order to reduce risk to these properties, the Village of Pinecrest has developed and implemented a number of stormwater management projects to help alleviate localized flooding at locations near or adjacent to the properties. An update of the projects and affected properties is provided as follows: In 2013 and 2014, the Village developed and implemented a stormwater improvement project in the surrounding area of Pine Needle Lane including Pine Needle Lane. The properties located at 12300, 12001 and 12055 Pine Needle Lane would be positively affected by this project and localized flooding appears to have dramatically diminished after this project was implemented. Conclusion The Village’s Flood Damage Prevention program is working to effectively protect residents and businesses from flood damage and property loss. Staff recommends continued participation in the National Flood Insurance Program and Community Rating System, continued implementation of the Floodplain Management Ordinance, and completion of planned and approved storm drainage improvement projects. If you have questions or require additional information, please let me know. C/ Village Council Michelle Hammontree, Communications Manager State NFIP Coordinating Office Village of Pinecrest, Florida CRS Activity 510 - Progress Report 2022 _____________________________________________________________________________ Date this Report was Prepared: February 3, 2023 Name of Community: Village of Pinecrest, Florida Name of Plan: Pinecrest Floodplain Management Plan (Pinecrest Floodplain Management Ordinance; Pinecrest Stormwater Management Plan, Pinecrest Land Development Regulations, Florida Building Code) Date of Adoption of Plan: October 13, 1998 – Joined NFIP; April 15, 2015 – Adopted Floodplain Management Ordinance; July 2015 – Adopted Stormwater Management Plan; October 1, 2016 – Joined Community Rating System (CRS) _____________________________________________________________________________ 1. How can a copy of the original plan or area analysis report be obtained? A copy of the Village of Pinecrest’s Stormwater Management Plan is available on the Village’s website at: https://www.pinecrest-fl.gov/home/showdocument?id=7347 The Village of Pinecrest’s Floodplain Management Ordinance, Flood Insurance Rate Maps, Information and Outreach Brochures, Elevation Certificates, Critical Infrastructure Map, and all other flood related documents are available on the Village’s website at: https://www.pinecrest-fl.gov/government/building-planning/flood-protection 2. Describe how this evaluation report was prepared and how it was submitted to the governing body, released to the media, and made available to the public: This evaluation report including the attached Summary Memorandum to the Village Manager was prepared by the Village’s Public Works Director, Building Official, Planning Director, and Floodplain Manager. The attached report has been submitted to the Village Manager and will be considered by the Village Council at their next regular meeting on February 14, 2023. The report has been provided to the Village’s Communications Manager for distribution to the Pinecrest Tribune and distribution to the public through the Village’s website and social media platform. 3. Provide a review of each recommendation or action item in the action plan or area analysis report, including a statement on how much was accomplished during the previous year: See Attached Memorandum to the Village Manager, dated February 3, 2023. 4. Discuss why any objectives were not reached or why implementation is behind schedule: Objectives of the Village’s Floodplain Management Plan are being reached on a continuous basis through implementation of the requirements of the Village’s Floodplain Management Ordinance and through completion of various stormwater improvement projects as described in the attached Summary memorandum to the Village Manager. 5. What are the recommendations for new projects or revised recommendations? Staff recommends that the Village continue working toward an improved CRS Rating of Class 6 and that stormwater management improvement projects as identified in the Village’s 5-Year Capital Improvements Program be implemented as scheduled.