Accept December 2023 follow-up report on bridge and infrastructure projects

Village Manager’s Follow-up Report December 2023 Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 1 1/9/2018 Village Council SW 136 Street Bridge Project Public Works Department Status November 13, 2023: The County notified the Village about a mandatory Pre-Construction Conference on November 28, 2023. October 4, 2023: County advised that the Howard Drive Bridge Project (20230013) has been awarded. DTPW is coordinating with the Contractor with relation to insurance and to issue notice to proceed with construction activities prior to the end of October. The project duration is 695 days, we anticipate to be completed by September of 2025. September 4, 2023: Received an update about the bridge project from a County representative who advised the project is in process of being awarded to a contractor. County will advise when the Noticed to Proceed is issued. March 2022: According to email communications with the County, nothing new to report with regard to the Bridge Project. February 2022: 136 ST Bike Lane is 80% complete. They are working on area around Home Depot/US1. Bridge Project is on hold until FPL issue is resolved. September 20, 2021: County advised the project plans are at 90%, and County is working out utility relocations and finalizing right of way issues. September 15, 2021: Village was notified that the bridge project would be delayed for 8 to 12 months from September 15, 2021, due to a conflict with the utility company. June 23, 2020: Public Works Director attended a virtual meeting regarding the bridge replacement. County advised the construction plans for the bridge would be completed in July. Construction is scheduled to commence in the Summer of 2021 and be completed by Spring 2022 (8 months). June 6, 2019: The Village Manager met with representatives from Miami-Dade County to review the details of the SW 136 Street Project and in particular the bridge replacement. Based on discussions, with Palmetto Bay representatives and the County, project engineers will add lighting elements to the structure with smart technology. 2 5/1/2021 Village Council Gary Matzner Park Office of the Village Manager and Parks and Recreation Status December 13, 2023: The Village Manager met with representatives from the Miami-Dade Fire Rescue Department and design consultant to review fire rescue requirements for the property and specifically address the final location of structures on the property. October 10, 2023: The contract for landscape architect for the development of construction plans was awarded by the Village Council to Keith. September 13, 2023: The Village Council authorize the Village Manager to negotiate with the number one rank firm for the completion of the construction plans for development of Gary Matzner Park. August 24, 2023: Village Manager authorized a partnership with Fairchild Botanical Gardens to begin cultivation of native orchids to be added to Gary Matzner Park landscape next year. July 2023: The Village will issue a Request for Qualification of Landscape Architects for the completion of the construction plans for the development of Gary Maztner Park in the form of Concept A. May 9, 2023: Four revised concepts were presented to the Village Council for consideration at the regular Council meeting. The Village Council approved Concept A. April 2023: Parking study was completed and information will be incorporated into the new conceptual plans which will be presented to Village Council at the May 2023 meeting. March 8, 2023: Parking study will be completed and submitted to project engineers for development to final parking needs for the conceptual drawings. 2 | P a g e February 28, 2023: The Village commenced a parking study of Evelyn Greer Park and Suniland Park to establish a baseline for pickleball court and playground parking needs. February 16, 2023: Parks and Recreation Director met with the Swan Lake Homeowners Association. January 31, 2023: Parks and Recreation Director Robert Mattes met with adjacent homeowners to present the latest design concepts. December 13, 2022: Additional designs were submitted to the Village Council for its consideration. Council directed that staff provide design options that looked at possible placement of the parking lot off SW 65 Ct. Council also directed staff meet with adjacent residents for additional input on the final project. November 8, 2022: The conceptual designs were presented to the Village Council during its regular meeting for its consideration. Council directed that additional designs be developed that were more natural and passive. September 7, 2022: The Village is hosting a community meeting to present the results of the Gary Matzner Park survey at Evelyn Greer Park. Residents will be afforded the opportunity to provide additional input to the design team. August 24, 2022: The Village initiated a community survey to obtain input regarding the elements that would be included in the conceptual design of the park. The deadline for submittal of the survey responses was on this date. 956 survey responses were received and are being analyzed by the design team. July 11, 2022: Award of the contract for development of the conceptual design of the park. April 2022: The Village will advertise request for qualifications for the development of a conceptual design for the park. February 8, 2022: Village Council approved the Parks and Recreation Master Plan. January 2022: Parks and Recreation Master Plan on Village Council agenda for consideration, but further information was requested. November 2021: Anticipate putting out a request for qualifications to pick a consultant to develop a conceptual design for the Gary Matzner Park. October 15, 2021: Commencement of final landscaping improvements to the site. The site will be used for potable water project staging. October 4, 2021: Director Mattes met with landscaping company to walk the property to review landscaping needs and receive a quote to provide safe open space and remove any dead trees and vines. September 1, 2021: Demolition of all the structures on the property have been completed. One electric service pole remains on the property. May 6, 2021: Asbestos inspection was conducted ahead of demolition. May 5, 2021: Contract for demolition has been awarded. Awaiting FPL disconnection of utilities and asbestos survey. April 28, 2021: The Village received proposals for demolition of the structures on the park property. 3 11/9/2021 Village Council Kendall Drive Shared Use Path Public Works Department Status January 2024: Consulting engineers will submit 100% plans to FDOT for review. December 2023: A Bonnier Bat study was requested by FDOT as part of the permit review process. The study is underway. November 2023: Public Works Director commenced appointments with immediately adjacent homeowners to review the final draft of the landscape plan for the project. Final plans will be submitted to the Florida Department of Transportation. September 15, 2023: Public Works Director Mendez submitted 90% plans to FDOT for comments. August 2023: If any changes are necessary to finalize the landscape plans after the resident meetings, Florida Department of Transportation will need to review the final draft before submittal of those documents to Miami-Dade County Public Works for final permit approval. June 12, 2023: Village receives comments from the Florida Department of Transportation. April 2023: Plans have been submitted to Miami-Dade County Public Works and FDOT for review and comments. March 30, 2023: Anticipate completion of the construction documents. Once plans are completed, they will be submitted to Miami-Dade County 3 | P a g e Public Works and Florida Department of Transportation for review and comments. March 15, 2023: Public Works Director Mendez will commence appointments with individual homeowners to review the landscape plan for the project to make final adjustments as requested. November 15, 2022: Community meeting was be held to provide residents with a second opportunity to provide input on the project design. October 28, 2022: The Village Manager sent letters out to affected residents and petitioners providing a project update with facts about latest draft plans and providing a date for review of the 60% plans in a community meeting. October 25, 2022: The Public Works Director received the draft final project plans. October 11, 2022: The Office of the Village Clerk received a petition opposing the project. September 25, 2022: Public Works Director will coordinate a meeting with the affected residents to review the 60% plans. Letter will be sent out to residents advising of the actual impact of the project including number of trees to be removed, relocated and replaced. September 7, 2022: Public Works Director received revised plans. Plans will be forwarded to the Parks and Recreation Department for coordination with the Gary Matzner Park conceptual design consultant. June 22, 2022: Affected resident meeting to review preliminary design will be held in mid-June. June 2, 2022: Public Works Director will be meeting with the design consultants. February 1, 2022: Agreement was executed and work has begun. Process, including public meetings, is expected to take approximately 12 months. January 2022: Attorneys on both sides are reviewing the agreement. December 6, 2021: The Village Attorney is currently reviewing the contract document. November 9, 2021: The Village Council authorized the Village Manager to enter into an agreement with Kimley Horn Associates, Inc. for the design of the Kendall Drive Shared Use Path. 4 3/26/2021 Village Council Potable Water Project Public Works Department Status PROJECT COMPLETED January 2024: The final push list items will be completed. December 2023: The remaining area of the system was conveyed to Miami-Dade County. November 2023: All Phases have been completed. The only remaining step is conveyance to the Miami-Dade Water and Sewer Department which will occur during the month of December. October 2023: Anticipate completion of all restoration work. September 25, 2023: All phases, except Phase 4A have been conveyed to Miami Dade County. Phase 4A milling and resurfacing will be completed by October 15, 2023, then the last phase will be submitted to the County for conveyance. May 30, 2023: 100% completion of the installation of the pipe. February 7, 2023: 92% complete. Phase 2C needs 300 linear feet to be completed. Phase 4A will commence the week of February 13, representing the final 6,000 linear feet of pipe to be installed. December 20, 2022: More than 82% of the proposed new water lines have been installed since the project began in January 2022. The following sub-phases have 100% of the proposed water main, fire hydrants, and laterals installed. These sub-phases are pending testing and restoration (unless otherwise noted): Phase 1-A (flushing, pressure & Bac-T testing complete, as-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14 and is complete); Phase 1-B (flushing, pressure & Bac-T testing complete, as- builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14 and is complete); Phase 1-C (flushing and pressure test complete, Bac-T testing complete, as-builts accepted by WASD, swale restoration in progress, milling and 4 | P a g e resurfacing of affected streets to being the week of 11/28); Phase 1-D (flushing complete, pressure test complete, as-builts submitted to WASD and are being revised); Phase 2-A (flushing complete, as-builts submitted to WASD and are being revised); Phase 2-B (flushing in-progress, pressure test in progress, as-builts submitted to WASD and are being revised); Phase 2-D (flushing complete, pressure test complete, as-builts submitted to WASD and are being revised); Phase 3-A (flushing in progress); Phase 3-B. Following are the statuses of the remaining sub-phases with percentage complete for installation of water mains, fire hydrants, and laterals shown in parenthesis: Phase 2-C (80%), Phase 3-C (95%), Phase 3-D (97%), Phase 4-B (19%), Phase 4-C (5%), Phase 4-A (0% - WASD permit received), Phase 4-D (0% - WASD permit received). Construction on sub-phase 2C is well under way with three crews working in this area. Residents are advised to seek the advice of a plumber on where to best locate the proposed water meter box in the swale outside their property. Generally, the most efficient location of the meter box is on the same side of the house where the current well is located. This sub-phase is the largest of the 16 sub-phases with nearly 17,000 linear feet of pipe. November 30, 2022: More than 500 tons of asphalt have been placed as part of the restoration process. All roads that have had new water mains installed will be milled and resurfaced with 1-inch-thick new asphalt. This asphalt restoration process will continue until the project is complete. November 23, 2022: More than 74% of the proposed new water lines have been installed since the project began in January 2022. The following sub-Phases have all (100%) of the proposed water main, fire hydrants, and laterals installed. These sub-Phases are pending testing and restoration (unless otherwise noted): Phase 1-A (flushing, pressure & Bac-T testing complete, As-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14); Phase 1-B (flushing, pressure & Bac-T testing complete, As-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14); Phase 1-C (flushing and pressure test complete, Bac-T testing complete, As-builts accepted by WASD, swale restoration in progress, milling & resurfacing of affected streets to being the week of 11/28); Phase 1-D (flushing complete, pressure test complete, As-builts submitted to WASD and are being revised); Phase 2-A (flushing in-progress, As-builts submitted to WASD); Phase 2-B (flushing in-progress); Phase 2-D (flushing complete, pressure test complete, As-builts submitted to WASD and are being revised); Phase 3-A and Phase 3-B. Following are the status of the remaining sub-Phases with percentage complete for installation of water mains, Fire hydrants, and laterals shown in parenthesis: Phase 2-C (44%), Phase 3-C (60%) Phase 3-D (97%), Phase 4-A (0% - WASD permit under review), Phase 4-B (0% - WASD permit received), Phase 4-C (0% - WASD permit received), and Phase 4-D (0% - WASD permit received). September 12, 2022: The permit for the 2C Phase of the Potable Water Project is approved. Residents should start to see movement by the end of this week as the surveyors begin to mark the roads. Two crews will be assigned to the construction, as this is the largest sub-phase of the project. Approximately, 60% of the proposed new water lines have been installed since the project began in January 2022. The following sub- Phases have all 100%) of the proposed water main, fire hydrants, and laterals installed. These sub-phases are pending testing and restoration: Phase 1-A, Phase 1-B, Phase 1-C, Phase 1-D, Phase 2-A, Phase 2-B, Phase 2-D and Phase 3-A. Following are the status of the remaining sub-phases with percentage completion in parentheses: Phase 2-C (0% - WASD permit received 9-12-22 - Beginning of construction pending); Phase 3-B (60 %); Phase 3-C (0%); Phase 3-D ( 5%); Phase 4-A (0% - WASD permit pending); Phase 4-B (0% - WASD permit received); Phase 4-C (0% - WASD permit pending) and Phase 4-D (0% - WASD permit received). Construction on sub-phase 2C will begin in the next two weeks. June 16, 2022: All water mains, laterals, and fire hydrants have been installed in Phase I (A, B, C, D). All tests for Phase I (A, B, C, D) are complete including pressure and Bac-T. As-built, swale restoration, road restoration, and WASD conveyance are pending for all of Phase I (A, B, C, D). Phase 2A has started and is more than 15% complete. May 20, 2022: Water main pipe installation for Phases 1A and 1B are 100% complete. Phase 1C is more than 90% complete. Installation on Phase 1D recently commenced and is about 60% complete. The contractor is testing all the newly installed pipes to ensure they meet Water & Sewer Dept. (WASD) standards. Phase 2A is scheduled to commence soon. Once the roads have been milled and resurfaced and WASD has accepted the newly installed infrastructure, residents will be able to begin the process of connecting their service lines with the newly installed meter boxes 5 | P a g e and meters. All of Phase 1 will need to be accepted by WASD before any connections by residents can commence. May 5, 2022: Water main pipe installation for Phases 1A and 1B are 100% complete. Phase 1C is more than 90% complete. Installation on Phase 1D is just getting started. The contractor is testing all of the newly installed pipes to ensure they meet Miami-Dade County Water & Sewer Department (WASD) standards. Once the roads have been milled and resurfaced and WASD has accepted the newly installed infrastructure, residents will be able to begin the process of connecting their service lines with newly installed meter boxes and meters. March 18, 2022: Phase 1A is more than 74% complete, Phase 1B is more than 49% complete, and Phase 1C is more than 19% complete. Phase 1D will be commencing within a few weeks. To date: 11,342 LF of watermain, 76 service lines, and 18 fire hydrants have been installed. January 3, 2022: Potable Water Project construction commenced. The Potable Water Project is organized into 16 Phases numbered 1A, 1B, 1C, 1D, 2A, 2B, 2C, 2D, 3A, 3B, 3C, 3D, 4A, 4B, 4C, 4D. The project will be installed in the numbered sequence of the 16 Phases. Before construction begins in each Phase, residents will receive a letter from the Village delivered by the contractor with about 7 days of notice that the construction is starting. October 1, 2021: Construction is scheduled to commence on January 3, 2022. May 11, 2021: Village Council unanimously approved the establishment of a special assessment to complete Miami-Dade County’s potable water and fire hydrant system in the Village. Approximately 725 homes in the Village still do not have access to the county’s potable water system and rely on wells. March 26, 2021: Pinecrest will receive about $8.1 million from the American Rescue Plan legislation. This money has very specific rules on how and when it must be spent. It can be spent on infrastructure projects such as water, sewer and broadband projects. It must be spent by December 31, 2024. We are focusing on completing our water and fire hydrant system because it is a primary long-term goal that has not been fully accomplished, and it fits tightly into the rules for how this money can be spent. This effort has been a top priority since our incorporation in 1996. 5 1/11/2022 Village Council Coral Pine Park Phase 2 Parks and Recreation Department February 2024: Expect construction of the project to be awarded by the Village Council. January 2024: Assuming no additional issues are discovered during final permit review, the project will be put out to bid. December 2023: The project has been submitted to the Building and Planning Department for permit review prior to issuance of the final Invitation to Bid. November 1, 2023: Consultant advised permitting comments are in the process of being addressed on the plans. Anticipate having the final set of plans for permit submittal on December 1. September 20, 2023: Submitted plans for permitting review. Once permits are pulled, the project will be put out to bid. August 30, 2023: 100% completion of construction design plans. Bid will be let for construction of the project. June 2023: Received 60% Plans for the construction design. Consultant advised to complete the last phase of design work. May 9, 2023: Council approved bond/bank loan to pay for construction of project. Council approved the change order for the design of the Coral Pine Park to accommodate additional services including the addition of drawing for optional pickleball courts and parking lot improvements. March 2023: Expect completion of the 30% design documents and schedule a meeting with the community to review the 30 % draft document. November 30, 2022: In 2014, Village Council adopted the Coral Pine Park Master Plan and divided the construction of the approved improvements into two phases. Phase 1, which included a new tennis center and playground, was completed in 2016. This project is for the design of Phase 2 which includes a new 900 square foot multi-purpose room. The design and construction documents are in its final stages and are expected to be completed in early December. April 12, 2022: The Village Council approved execution of the contract with AECOM. 6 | P a g e January 11, 2022: The Village Council authorized the Manager to negotiate with #2 ranked firm AECOM for development of construction design plans for phase 2 of Coral Pine Park improvements. 6 4/2023 Village Council Sidewalk Installation Projects Public Works Department January 2024: Anticipate installation of sidewalks on SW 57 Avenue and SW 102 Street. Mid-October 2023: Sidewalk on SW 100 Street from 73 Court to 72 Avenue completed. September 2023: Design will commence for missing sidewalks on SW 57 Avenue and new sidewalk on SW 102 Street from US 1 to 73 Court. August 31, 2023: Completion of the sidewalk on SW 132 Street from US 1 to 82 Avenue. July 11, 2023: The Village has entered into a contract to install a sidewalk on SW 132 Street from US 1 to 82 Avenue. It is expected that this project will be completed by mid-August. The Village has entered into a contract to install a sidewalk on SW 104 Street from US 1 to 77 Avenue. It is expected to be complete by end of July. The Village has completed design for the sidewalk on SW 100 Street from 73 Court to 72 Avenue. A request for quotes has been issued for this project. 7 9/1/2023 Village Council Veterans Wayside Park Improvements Parks and Recreation Department January 9, 2024: Anticipate that Council will consider award of the contract for design of construction plans. November 14, 2023: Council authorized for Village Manager to negotiate a price for the development of construction plans for improvements to Veteran’s Wayside Park. October 27, 2023: Received responses to RFQ. October 2, 2023: New RFQ for Landscape Architect was issued. September 27, 2023: Received one response for the Request for Qualitification for a landscape architect. Will issue a new RFQ. September 7, 2023: Issued a Request for Qualifications for a landscape architect to develop the construction documents for improvements to Veteran’s Wayside Park. DATE: December 29, 2023 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Marie Arteaga-Nariño, Finance Director RE: December Budget Highlights Below are noteworthy items for the months of November 2023 and December 2023: x The Building permit revenue through November was $479,169.70, a decrease of $23,519.28 or 4.7%, from the previous year. x Community Center revenue through November was $250,925.21, an increase of $22,145.06 or 9.7%, from the previous year. x Pinecrest Garden revenue through November was $309,866.01, an increase of $47,979.02 or 18.3%, from the previous year. Grants received thus far in the fiscal year were $40,680.75. x The tree account has a balance of $108,969.99 as of December. x The red light camera revenue through December was $201,148.52 and invoices through November is $65,976.89. x The Village has received $3,115,721.49 for the Hurricane Irma claim with FEMA. The final amount due is $22,744.80 and that amount has been obligated and is under review by the state for remittance. x Due to the Covid 19 Pandemic, $199,538.55 was spent, $118,479.89 has been reimbursed and $33,751.26 is receivable. The amount of $47,307.40 was denied. Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . 35,886,957.00 .00 35,886,957.00 9,779,572.66 .00 16,265,955.31 19,621,001.69 45 34,724,561.57 REVENUE TOTALS $35,886,957.00 $0.00 $35,886,957.00 $9,779,572.66 $0.00 $16,265,955.31 $19,621,001.69 45% $34,724,561.57 EXPENSE Department 000 - . 4,873,620.00 .00 4,873,620.00 .00 .00 .00 4,873,620.00 0 5,014,980.80 Department 511 - Village Council 189,760.00 .00 189,760.00 11,750.13 .00 21,916.24 167,843.76 12 137,729.77 Department 512 - Administrative 1,397,100.00 17,013.00 1,414,113.00 144,298.11 31,500.00 319,038.91 1,063,574.09 25 1,421,998.17 Department 513 - Finance Department 473,205.00 .00 473,205.00 61,168.54 .00 108,808.93 364,396.07 23 455,850.03 Department 514 - Village Attorney 695,000.00 .00 695,000.00 61,953.95 .00 110,113.25 584,886.75 16 621,570.38 Department 519 - General Government 3,280,880.00 8,385.00 3,289,265.00 221,227.16 267,500.12 910,179.80 2,111,585.08 36 2,603,773.45 Department 521 - Police Department 12,645,720.00 168,017.00 12,813,737.00 1,297,667.07 94,911.34 3,049,743.42 9,669,082.24 25 12,774,815.61 Department 524 - Building, Planning & Zoning -BPZ 3,756,610.00 22,486.00 3,779,096.00 312,573.76 34,183.60 787,809.46 2,957,102.94 22 3,396,695.10 Department 525 - Emergency and Disaster Relief .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 539 - Public Works 1,101,695.00 .00 1,101,695.00 95,074.07 .00 216,165.77 885,529.23 20 996,382.71 Department 572 - Parks and Recreation 4,001,125.00 .00 4,001,125.00 340,551.39 .00 807,540.06 3,193,584.94 20 3,784,127.81 Department 575 - Pinecrest Gardens 3,448,955.00 73,831.00 3,522,786.00 331,821.51 30,001.00 916,902.56 2,575,882.44 27 3,314,909.82 EXPENSE TOTALS $35,863,670.00 $289,732.00 $36,153,402.00 $2,878,085.69 $458,096.06 $7,248,218.40 $28,447,087.54 21% $34,522,833.65 Fund 001 - General Fund Totals REVENUE TOTALS 35,886,957.00 .00 35,886,957.00 9,779,572.66 .00 16,265,955.31 19,621,001.69 45% 34,724,561.57 EXPENSE TOTALS 35,863,670.00 289,732.00 36,153,402.00 2,878,085.69 458,096.06 7,248,218.40 28,447,087.54 21% 34,522,833.65 Fund 001 - General Fund Totals $23,287.00 ($289,732.00) ($266,445.00) $6,901,486.97 ($458,096.06) $9,017,736.91 ($8,826,085.85) $201,727.92 Run by Eileen Coto on 12/29/2023 08:35:24 AM Page 1 of 15 Budget by Organization Report Through 12/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 101 - Stormwater Utility Fund REVENUE Department 000 - . 2,566,000.00 .00 2,566,000.00 726,328.20 .00 2,107,757.36 458,242.64 82 2,084,856.58 REVENUE TOTALS $2,566,000.00 $0.00 $2,566,000.00 $726,328.20 $0.00 $2,107,757.36 $458,242.64 82% $2,084,856.58 EXPENSE Department 538 - Stormwater 5,009,335.00 1,637,447.00 6,646,782.00 150,272.99 1,075,934.49 278,777.41 5,292,070.10 20 1,009,731.68 EXPENSE TOTALS $5,009,335.00 $1,637,447.00 $6,646,782.00 $150,272.99 $1,075,934.49 $278,777.41 $5,292,070.10 20% $1,009,731.68 Fund 101 - Stormwater Utility Fund Totals REVENUE TOTALS 2,566,000.00 .00 2,566,000.00 726,328.20 .00 2,107,757.36 458,242.64 82% 2,084,856.58 EXPENSE TOTALS 5,009,335.00 1,637,447.00 6,646,782.00 150,272.99 1,075,934.49 278,777.41 5,292,070.10 20% 1,009,731.68 Fund 101 - Stormwater Utility Fund Totals ($2,443,335.00) ($1,637,447.00) ($4,080,782.00) $576,055.21 ($1,075,934.49) $1,828,979.95 ($4,833,827.46) $1,075,124.90 Run by Eileen Coto on 12/29/2023 08:35:24 AM Page 2 of 15 Budget by Organization Report Through 12/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 102 - Transportation Fund REVENUE Department 000 - . 1,138,555.00 .00 1,138,555.00 20,155.75 .00 38,813.05 1,099,741.95 3 561,063.02 REVENUE TOTALS $1,138,555.00 $0.00 $1,138,555.00 $20,155.75 $0.00 $38,813.05 $1,099,741.95 3% $561,063.02 EXPENSE Department 000 - . .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 541 - Transportation 1,260,730.00 312,577.00 1,573,307.00 21,416.77 229,745.19 57,055.61 1,286,506.20 18 467,765.84 EXPENSE TOTALS $1,260,730.00 $312,577.00 $1,573,307.00 $21,416.77 $229,745.19 $57,055.61 $1,286,506.20 18% $467,765.84 Fund 102 - Transportation Fund Totals REVENUE TOTALS 1,138,555.00 .00 1,138,555.00 20,155.75 .00 38,813.05 1,099,741.95 3% 561,063.02 EXPENSE TOTALS 1,260,730.00 312,577.00 1,573,307.00 21,416.77 229,745.19 57,055.61 1,286,506.20 18% 467,765.84 Fund 102 - Transportation Fund Totals ($122,175.00) ($312,577.00) ($434,752.00) ($1,261.02) ($229,745.19) ($18,242.56) ($186,764.25) $93,297.18 Run by Eileen Coto on 12/29/2023 08:35:24 AM Page 3 of 15 Budget by Organization Report Through 12/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 103 - Police Education Fund REVENUE Department 000 - . 2,050.00 .00 2,050.00 164.38 .00 500.27 1,549.73 24 3,373.42 REVENUE TOTALS $2,050.00 $0.00 $2,050.00 $164.38 $0.00 $500.27 $1,549.73 24% $3,373.42 EXPENSE Department 521 - Police Department 14,175.00 .00 14,175.00 (1,100.00) .00 (1,100.00) 15,275.00 -8 11,349.18 EXPENSE TOTALS $14,175.00 $0.00 $14,175.00 ($1,100.00) $0.00 ($1,100.00) $15,275.00 -8% $11,349.18 Fund 103 - Police Education Fund Totals REVENUE TOTALS 2,050.00 .00 2,050.00 164.38 .00 500.27 1,549.73 24% 3,373.42 EXPENSE TOTALS 14,175.00 .00 14,175.00 (1,100.00) .00 (1,100.00) 15,275.00 -8% 11,349.18 Fund 103 - Police Education Fund Totals ($12,125.00) $0.00 ($12,125.00) $1,264.38 $0.00 $1,600.27 ($13,725.27) ($7,975.76) Run by Eileen Coto on 12/29/2023 08:35:24 AM Page 4 of 15 Budget by Organization Report Through 12/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 104 - Police Forfeiture Fund REVENUE Department 000 - . .00 .00 .00 .00 .00 .00 .00 +++ 12.89 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $12.89 EXPENSE Department 521 - Police Department .00 .00 .00 .00 .00 .00 .00 +++ 13.27 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $13.27 Fund 104 - Police Forfeiture Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 12.89 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 13.27 Fund 104 - Police Forfeiture Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($0.38) Run by Eileen Coto on 12/29/2023 08:35:24 AM Page 5 of 15 Budget by Organization Report Through 12/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 105 - Hardwire, 911 Fund REVENUE Department 000 - . 30,304.00 .00 30,304.00 .00 .00 68.48 30,235.52 0 22,483.84 REVENUE TOTALS $30,304.00 $0.00 $30,304.00 $0.00 $0.00 $68.48 $30,235.52 0% $22,483.84 EXPENSE Department 521 - Police Department 37,340.00 .00 37,340.00 366.27 .00 6,242.17 31,097.83 17 32,254.38 EXPENSE TOTALS $37,340.00 $0.00 $37,340.00 $366.27 $0.00 $6,242.17 $31,097.83 17% $32,254.38 Fund 105 - Hardwire, 911 Fund Totals REVENUE TOTALS 30,304.00 .00 30,304.00 .00 .00 68.48 30,235.52 0% 22,483.84 EXPENSE TOTALS 37,340.00 .00 37,340.00 366.27 .00 6,242.17 31,097.83 17% 32,254.38 Fund 105 - Hardwire, 911 Fund Totals ($7,036.00) $0.00 ($7,036.00) ($366.27) $0.00 ($6,173.69) ($862.31) ($9,770.54) Run by Eileen Coto on 12/29/2023 08:35:24 AM Page 6 of 15 Budget by Organization Report Through 12/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 106 - Wireless, 911 Fund REVENUE Department 000 - . 80,375.00 .00 80,375.00 .00 .00 92.68 80,282.32 0 101,671.75 REVENUE TOTALS $80,375.00 $0.00 $80,375.00 $0.00 $0.00 $92.68 $80,282.32 0% $101,671.75 EXPENSE Department 521 - Police Department 103,445.00 .00 103,445.00 1,015.00 .00 17,294.40 86,150.60 17 122,751.52 EXPENSE TOTALS $103,445.00 $0.00 $103,445.00 $1,015.00 $0.00 $17,294.40 $86,150.60 17% $122,751.52 Fund 106 - Wireless, 911 Fund Totals REVENUE TOTALS 80,375.00 .00 80,375.00 .00 .00 92.68 80,282.32 0% 101,671.75 EXPENSE TOTALS 103,445.00 .00 103,445.00 1,015.00 .00 17,294.40 86,150.60 17% 122,751.52 Fund 106 - Wireless, 911 Fund Totals ($23,070.00) $0.00 ($23,070.00) ($1,015.00) $0.00 ($17,201.72) ($5,868.28) ($21,079.77) Run by Eileen Coto on 12/29/2023 08:35:24 AM Page 7 of 15 Budget by Organization Report Through 12/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 107 - CITT Public Transit Fund REVENUE Department 000 - . 1,421,328.00 .00 1,421,328.00 64,192.13 .00 72,822.29 1,348,505.71 5 1,282,971.02 REVENUE TOTALS $1,421,328.00 $0.00 $1,421,328.00 $64,192.13 $0.00 $72,822.29 $1,348,505.71 5% $1,282,971.02 EXPENSE Department 541 - Transportation 1,434,745.00 .00 1,434,745.00 66,189.01 216,496.17 147,456.76 1,070,792.07 25 1,034,639.51 EXPENSE TOTALS $1,434,745.00 $0.00 $1,434,745.00 $66,189.01 $216,496.17 $147,456.76 $1,070,792.07 25% $1,034,639.51 Fund 107 - CITT Public Transit Fund Totals REVENUE TOTALS 1,421,328.00 .00 1,421,328.00 64,192.13 .00 72,822.29 1,348,505.71 5% 1,282,971.02 EXPENSE TOTALS 1,434,745.00 .00 1,434,745.00 66,189.01 216,496.17 147,456.76 1,070,792.07 25% 1,034,639.51 Fund 107 - CITT Public Transit Fund Totals ($13,417.00) $0.00 ($13,417.00) ($1,996.88) ($216,496.17) ($74,634.47) $277,713.64 $248,331.51 Run by Eileen Coto on 12/29/2023 08:35:24 AM Page 8 of 15 Budget by Organization Report Through 12/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 108 - Prepaid Phone 911 Fund REVENUE Department 000 - . 30,250.00 .00 30,250.00 .00 .00 32.06 30,217.94 0 25,119.09 REVENUE TOTALS $30,250.00 $0.00 $30,250.00 $0.00 $0.00 $32.06 $30,217.94 0% $25,119.09 EXPENSE Department 521 - Police Department 37,585.00 .00 37,585.00 368.73 .00 6,282.93 31,302.07 17 27,410.68 EXPENSE TOTALS $37,585.00 $0.00 $37,585.00 $368.73 $0.00 $6,282.93 $31,302.07 17% $27,410.68 Fund 108 - Prepaid Phone 911 Fund Totals REVENUE TOTALS 30,250.00 .00 30,250.00 .00 .00 32.06 30,217.94 0% 25,119.09 EXPENSE TOTALS 37,585.00 .00 37,585.00 368.73 .00 6,282.93 31,302.07 17% 27,410.68 Fund 108 - Prepaid Phone 911 Fund Totals ($7,335.00) $0.00 ($7,335.00) ($368.73) $0.00 ($6,250.87) ($1,084.13) ($2,291.59) Run by Eileen Coto on 12/29/2023 08:35:24 AM Page 9 of 15 Budget by Organization Report Through 12/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 109 - Police Impact Fee Fund REVENUE Department 000 - . 12,500.00 .00 12,500.00 .00 .00 5,186.56 7,313.44 41 7,501.27 REVENUE TOTALS $12,500.00 $0.00 $12,500.00 $0.00 $0.00 $5,186.56 $7,313.44 41% $7,501.27 EXPENSE Department 521 - Police Department 12,500.00 .00 12,500.00 .00 .00 2,460.90 10,039.10 20 23,202.90 EXPENSE TOTALS $12,500.00 $0.00 $12,500.00 $0.00 $0.00 $2,460.90 $10,039.10 20% $23,202.90 Fund 109 - Police Impact Fee Fund Totals REVENUE TOTALS 12,500.00 .00 12,500.00 .00 .00 5,186.56 7,313.44 41% 7,501.27 EXPENSE TOTALS 12,500.00 .00 12,500.00 .00 .00 2,460.90 10,039.10 20% 23,202.90 Fund 109 - Police Impact Fee Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $2,725.66 ($2,725.66) ($15,701.63) Run by Eileen Coto on 12/29/2023 08:35:24 AM Page 10 of 15 Budget by Organization Report Through 12/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 110 - Parks Impact Fee Fund REVENUE Department 000 - . 55,000.00 .00 55,000.00 .00 .00 14,807.70 40,192.30 27 37,841.22 REVENUE TOTALS $55,000.00 $0.00 $55,000.00 $0.00 $0.00 $14,807.70 $40,192.30 27% $37,841.22 EXPENSE Department 572 - Parks and Recreation 55,000.00 20,455.00 75,455.00 .00 .00 20,455.00 55,000.00 27 3,568.55 Department 575 - Pinecrest Gardens .00 .00 .00 .00 .00 .00 .00 +++ 223,429.56 EXPENSE TOTALS $55,000.00 $20,455.00 $75,455.00 $0.00 $0.00 $20,455.00 $55,000.00 27% $226,998.11 Fund 110 - Parks Impact Fee Fund Totals REVENUE TOTALS 55,000.00 .00 55,000.00 .00 .00 14,807.70 40,192.30 27% 37,841.22 EXPENSE TOTALS 55,000.00 20,455.00 75,455.00 .00 .00 20,455.00 55,000.00 27% 226,998.11 Fund 110 - Parks Impact Fee Fund Totals $0.00 ($20,455.00) ($20,455.00) $0.00 $0.00 ($5,647.30) ($14,807.70) ($189,156.89) Run by Eileen Coto on 12/29/2023 08:35:24 AM Page 11 of 15 Budget by Organization Report Through 12/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 111 - Municipal Services Impact Fee REVENUE Department 000 - . 45,000.00 .00 45,000.00 2,551.47 .00 8,402.71 36,597.29 19 41,898.16 REVENUE TOTALS $45,000.00 $0.00 $45,000.00 $2,551.47 $0.00 $8,402.71 $36,597.29 19% $41,898.16 EXPENSE Department 519 - General Government 45,000.00 .00 45,000.00 976.71 .00 976.71 44,023.29 2 40,138.99 EXPENSE TOTALS $45,000.00 $0.00 $45,000.00 $976.71 $0.00 $976.71 $44,023.29 2% $40,138.99 Fund 111 - Municipal Services Impact Fee Totals REVENUE TOTALS 45,000.00 .00 45,000.00 2,551.47 .00 8,402.71 36,597.29 19% 41,898.16 EXPENSE TOTALS 45,000.00 .00 45,000.00 976.71 .00 976.71 44,023.29 2% 40,138.99 Fund 111 - Municipal Services Impact Fee Totals $0.00 $0.00 $0.00 $1,574.76 $0.00 $7,426.00 ($7,426.00) $1,759.17 Run by Eileen Coto on 12/29/2023 08:35:24 AM Page 12 of 15 Budget by Organization Report Through 12/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 112 - Stormwater Impact Fee Fund REVENUE Department 000 - . 125,000.00 .00 125,000.00 7,384.97 .00 34,829.49 90,170.51 28 110,580.83 REVENUE TOTALS $125,000.00 $0.00 $125,000.00 $7,384.97 $0.00 $34,829.49 $90,170.51 28% $110,580.83 EXPENSE Department 538 - Stormwater 115,000.00 .00 115,000.00 .00 .00 .00 115,000.00 0 .00 EXPENSE TOTALS $115,000.00 $0.00 $115,000.00 $0.00 $0.00 $0.00 $115,000.00 0% $0.00 Fund 112 - Stormwater Impact Fee Fund Totals REVENUE TOTALS 125,000.00 .00 125,000.00 7,384.97 .00 34,829.49 90,170.51 28% 110,580.83 EXPENSE TOTALS 115,000.00 .00 115,000.00 .00 .00 .00 115,000.00 0% .00 Fund 112 - Stormwater Impact Fee Fund Totals $10,000.00 $0.00 $10,000.00 $7,384.97 $0.00 $34,829.49 ($24,829.49) $110,580.83 Run by Eileen Coto on 12/29/2023 08:35:24 AM Page 13 of 15 Budget by Organization Report Through 12/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 201 - Debt Service Fund REVENUE Department 000 - . 3,615,870.00 .00 3,615,870.00 120,400.32 .00 180,947.44 3,434,922.56 5 2,288,852.21 REVENUE TOTALS $3,615,870.00 $0.00 $3,615,870.00 $120,400.32 $0.00 $180,947.44 $3,434,922.56 5% $2,288,852.21 EXPENSE Department 000 - . 3,597,795.00 .00 3,597,795.00 .00 .00 .00 3,597,795.00 0 2,261,709.14 EXPENSE TOTALS $3,597,795.00 $0.00 $3,597,795.00 $0.00 $0.00 $0.00 $3,597,795.00 0% $2,261,709.14 Fund 201 - Debt Service Fund Totals REVENUE TOTALS 3,615,870.00 .00 3,615,870.00 120,400.32 .00 180,947.44 3,434,922.56 5% 2,288,852.21 EXPENSE TOTALS 3,597,795.00 .00 3,597,795.00 .00 .00 .00 3,597,795.00 0% 2,261,709.14 Fund 201 - Debt Service Fund Totals $18,075.00 $0.00 $18,075.00 $120,400.32 $0.00 $180,947.44 ($162,872.44) $27,143.07 Run by Eileen Coto on 12/29/2023 08:35:24 AM Page 14 of 15 Budget by Organization Report Through 12/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 301 - Capital Projects Fund REVENUE Department 000 - . 16,438,355.00 .00 16,438,355.00 .00 .00 76,311.38 16,362,043.62 0 13,151,325.40 REVENUE TOTALS $16,438,355.00 $0.00 $16,438,355.00 $0.00 $0.00 $76,311.38 $16,362,043.62 0% $13,151,325.40 EXPENSE Department 000 - . 150,000.00 .00 150,000.00 .00 .00 .00 150,000.00 0 41,877.38 Department 511 - Village Council .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 519 - General Government 82,500.00 512,717.00 595,217.00 7,617.18 65,274.10 (487,520.74) 1,017,463.64 -71 8,003,337.84 Department 521 - Police Department 72,905.00 761,464.00 834,369.00 .00 49,159.55 211,343.09 573,866.36 31 102,383.54 Department 524 - Building, Planning & Zoning -BPZ 13,900.00 .00 13,900.00 .00 .00 .00 13,900.00 0 .00 Department 539 - Public Works 2,042,200.00 1,593,170.00 3,635,370.00 56,316.70 403,453.69 66,108.70 3,165,807.61 13 120,129.61 Department 572 - Parks and Recreation 12,441,890.00 7,545,497.00 19,987,387.00 290,695.00 678,635.73 428,741.68 18,880,009.59 6 666,064.59 Department 575 - Pinecrest Gardens 1,434,960.00 942,732.00 2,377,692.00 84,091.89 491,911.69 168,945.53 1,716,834.78 28 690,048.25 EXPENSE TOTALS $16,238,355.00 $11,355,580.00 $27,593,935.00 $438,720.77 $1,688,434.76 $387,618.26 $25,517,881.98 8% $9,623,841.21 Fund 301 - Capital Projects Fund Totals REVENUE TOTALS 16,438,355.00 .00 16,438,355.00 .00 .00 76,311.38 16,362,043.62 0% 13,151,325.40 EXPENSE TOTALS 16,238,355.00 11,355,580.00 27,593,935.00 438,720.77 1,688,434.76 387,618.26 25,517,881.98 8% 9,623,841.21 Fund 301 - Capital Projects Fund Totals $200,000.00 ($11,355,580.00) ($11,155,580.00) ($438,720.77) ($1,688,434.76) ($311,306.88) ($9,155,838.36) $3,527,484.19 Grand Totals REVENUE TOTALS 61,447,544.00 .00 61,447,544.00 10,720,749.88 .00 18,806,526.78 42,641,017.22 31% 54,444,112.27 EXPENSE TOTALS 63,824,675.00 13,615,791.00 77,440,466.00 3,556,311.94 3,668,706.67 8,171,738.55 65,600,020.78 15% 49,404,640.06 Grand Totals ($2,377,131.00) ($13,615,791.00) ($15,992,922.00) $7,164,437.94 ($3,668,706.67) $10,634,788.23 ($22,959,003.56) $5,039,472.21 Run by Eileen Coto on 12/29/2023 08:35:24 AM Page 15 of 15 Budget by Organization Report Through 12/31/23 Prior Fiscal Year Activity Excluded Summary Listing Page 16 INVESTMENT RETURNS SOURCE 23-Jan 23-Feb 23-Mar 23-Apr 23-May 23-Jun 23-Jul 23-Aug 23-Sep 23-Oct 23-Nov 23-Dec Investment*** STATE POOL 4.63% 4.76% 5.01% 5.03% 5.23% 5.33% 5.39% 5.58% 5.57% 5.57% 5.43% 5.39% VILLAGE T-BILLS 6 Months 4.67% 5.17% 4.72% 4.86% 5.27% 5.24% 5.27% 5.30% 5.33% 5.33% 5.18% 5.06% NA 3 Months 4.58% 4.88% 4.68% 4.95% 5.23% 5.17% 5.27% 5.32% 5.34% 5.33% 5.25% 5.25% NA National Rates One Year 1.43% 1.53% 1.64% 1.68% 1.71% 1.55% 1.55% 1.50% 1.78% 1.74% 1.74% 1.75% NA PRIME RATE 7.75% 7.75% 8.00% 8.00% 8.25% 8.25% 8.50% 8.50% 8.50% 8.50% 8.50% 8.50% NA CONSUMER PRICE IN 299.2 300.8 301.8 303.4 304.1 305.1 305.7 307.0 307.8 307.7 307.1 NA Plus/Minus Year Ago 6.4% 6.0% 5.0% 4.9% 4.0% 2.0% 2.0% 3.7% 3.7% 3.2% 3.1% NA MORTGAGE/SECURITIES * 30 Years - Fannie Mae (FNMA) 5.54% 6.21% 5.94% 5.77% 6.45% 6.40% 6.47% 6.73% 6.90% 7.26% 6.64% 5.94% NA NAPM ** / ISM 47.4 47.7 46.3 47.1 46.9 46.0 46.4 47.6 49.0 46.7 46.7 NA * Mortgage/Securities Return Principal and Interest on a Monthly Basis ** Institute for Supply Management, a reading of under 50 denotes contraction and a reading of above 50 denotes expansion in the manufacturing sector of the economy. *** Only the investments with the notation "Village" are currently in place, the others are presented for comparison purposes. Cash Summary Page 17 FY 2024 December 31, 2023 Fund # Description of Fund Total City National State Investment Pool 001 General Fund 21,271,505 $   11,066,034 $ $ 10,205,471 101 Stormwater Fund 4,195,277 $   $ 3,660,707 $ 534,570 102 Transportation Fund 274,060 $   $ 274,060 103 Police Education Fund 21,757 $   $ 21,757 104 Forfeiture Fund ‐ $   $ - 105 Hardwire Fund 7,360 $   $ 7,360 106 Wireless Fund 7,316 $   $ 7,316 107 CITT Public Transit Fund 1,204,035 $   $ 1,204,035 108 Prepaid Wireless 911 2,782 $   $ 2,782 109 Police Impact Fee Fund 8,826 $   $ 8,826 110 Parks Impact Fee Fund 17,182 $   $ 17,182 111 Municipal Services Impact Fee 109,690 $   $ 109,690 112 Stormwater Impact Fee Fund 418,146 $   $ 418,146 201 Debt Service Fund 642,322 $   $ 642,322 301 Capital Projects Fund 8,718,527 $   $ 7,341,155 $ 1,377,372 Totals 36,898,785 $ 24,781,371 $ 12,117,414 $ General Fund Stormwater Fund Transportation Fund Police Education Fund Forfeiture Fund Hardwire Fund Wireless Fund CITT Public Transit Fund Prepaid Wireless 911 Police Impact Fee Fund Parks Impact Fee Fund Municipal Services Impact Fee Stormwater Impact Fee Fund Debt Service Fund Capital Projects Fund Page 18 322.000 FY2020 FY2021 FY2022 FY2023 FY2024 October 372,905.11 $             183,745.84 $       284,196.07 $             382,364.60 $                 288,349.16 $       November 121,838.69 $             137,541.94 $       333,988.54 $             120,324.38 $                 190,820.54 $       December 111,233.71 $             214,051.63 $       229,621.59 $             212,730.80 $                 January 189,876.84 $             173,247.94 $       297,805.14 $             442,510.95 $                 February 223,076.90 $             206,303.66 $       464,680.57 $             299,959.30 $                 March 118,754.22 $             251,999.44 $       263,899.70 $             518,823.48 $                 April 103,684.34 $             208,688.52 $       472,184.53 $             222,212.25 $                 May 108,891.20 $             228,701.59 $       383,297.87 $             306,321.47 $                 June 134,816.40 $             407,437.73 $       454,839.34 $             179,687.28 $                 July  $           141,905.11   $      254,125.18   $            237,354.79   $                344,859.94  August 158,188.50 $             265,216.93 $       351,555.30 $             305,744.03 $                 September 152,367.77 $             324,573.94 $       473,249.93 $             207,262.69 $                 Totals 1,937,538.79 $         2,855,634.34 $    4,246,673.37 $          3,542,801.17 $             479,169.70 $       Building Permit Revenues FY 2020-Present  $‐  $100,000.00  $200,000.00  $300,000.00  $400,000.00  $500,000.00  $600,000.00 FY2020 FY2021 FY2022 FY2023 FY2024 Community Center Revenues Page 19 FY 2020-Present 347.100 FY2020 FY2021 FY2022 FY2023 FY2024 October 118,686.24 $ 50,305.88 $ 92,005.68 $ 120,784.72 $ 129,665.02 $ November 87,585.40 $ 44,526.26 $ 105,980.97 $ 107,995.43 $ 121,260.19 $ December 85,345.55 $ 56,820.26 $ 107,452.93 $ 118,526.97 $ January 112,784.32 $ 55,454.55 $ 104,153.19 $ 148,203.28 $ February 117,581.09 $ 72,340.82 $ 127,123.34 $ 159,765.37 $ March 60,377.21 $ 89,176.62 $ 153,757.93 $ 190,163.87 $ April 26,687.09 $ 134,824.66 $ 138,821.75 $ 162,975.24 $ May 25,645.99 $ 110,531.84 $ 143,518.09 $ 161,053.70 $ June 34,438.85 $ 111,045.09 $ 82,889.54 $ 81,206.55 $ July 29,373.95 $ 102,080.95 $ 80,290.33 $ 84,214.98 $ August 20,412.81 $ 108,611.52 $ 112,647.65 $ 132,539.40 $ September 42,046.88 $ 76,065.16 $ 136,479.87 $ 144,977.49 $ Totals 760,965.38 $ 1,011,783.61 $ 1,385,121.27 $ 1,612,407.00 $ 250,925.21 $  $‐  $20,000.00  $40,000.00  $60,000.00  $80,000.00  $100,000.00  $120,000.00  $140,000.00  $160,000.00  $180,000.00  $200,000.00 FY2020 FY2021 FY2022 FY2023 FY2024 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.100 Culture Community Center, Control 1,356,750.00 .00 1,356,750.00 .00 .00 .00 1,356,750.00 0 .00 347.101 Culture CC Building Rentals .00 .00 .00 3,600.00 .00 6,675.00 (6,675.00) +++ 54,445.50 347.102 Culture CC Field Rentals .00 .00 .00 300.00 .00 750.00 (750.00) +++ 4,775.00 347.103 Culture CC User League Fees .00 .00 .00 .00 .00 .00 .00 +++ 17,598.63 347.104 Culture CC Camps .00 .00 .00 4,937.00 .00 4,887.00 (4,887.00) +++ 248,848.25 347.105 Culture CC Concession Sales .00 .00 .00 20.00 .00 30.00 (30.00) +++ 385.00 347.107 Culture CC Classes, Member .00 .00 .00 75,872.44 .00 155,932.35 (155,932.35) +++ 739,587.70 347.108 Culture CC Trainer Fees .00 .00 .00 2,000.00 .00 4,800.00 (4,800.00) +++ 20,800.00 347.109 Culture CC Day Passes .00 .00 .00 950.00 .00 1,670.00 (1,670.00) +++ 13,000.70 347.113 Culture CC Memberships, One Week .00 .00 .00 1,400.00 .00 1,880.00 (1,880.00) +++ 10,949.30 347.123 Culture CC Senior Trips/Tours .00 .00 .00 360.00 .00 824.00 (824.00) +++ 2,436.60 347.126 Culture CC Mind & Body Classes .00 .00 .00 5,517.00 .00 11,764.00 (11,764.00) +++ 76,589.50 347.127 Culture CC Non- Resident Membership .00 .00 .00 4,683.80 .00 9,560.70 (9,560.70) +++ 70,975.90 347.128 Culture CC Resident Memberships .00 .00 .00 24,352.05 .00 57,146.05 (57,146.05) +++ 384,022.39 347.130 Culture CC Vending Machines .00 .00 .00 32.74 .00 32.74 (32.74) +++ 415.42 347.180 Culture Office Supplies .00 .00 .00 .00 .00 273.10 (273.10) +++ .00 347.199 Culture CC Credit Card Fees .00 .00 .00 (2,764.84) .00 (5,299.73) 5,299.73 +++ (32,378.85) 347 - Culture Totals $1,356,750.00 $0.00 $1,356,750.00 $121,260.19 $0.00 $250,925.21 $1,105,824.79 18% $1,612,451.04 Division 00 - . Totals $1,356,750.00 $0.00 $1,356,750.00 $121,260.19 $0.00 $250,925.21 $1,105,824.79 18% $1,612,451.04 Department 000 - . Totals $1,356,750.00 $0.00 $1,356,750.00 $121,260.19 $0.00 $250,925.21 $1,105,824.79 18% $1,612,451.04 REVENUE TOTALS $1,356,750.00 $0.00 $1,356,750.00 $121,260.19 $0.00 $250,925.21 $1,105,824.79 18% $1,612,451.04 Fund 001 - General Fund Totals REVENUE TOTALS 1,356,750.00 .00 1,356,750.00 121,260.19 .00 250,925.21 1,105,824.79 18% 1,612,451.04 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 001 - General Fund Totals $1,356,750.00 $0.00 $1,356,750.00 $121,260.19 $0.00 $250,925.21 $1,105,824.79 $1,612,451.04 Grand Totals REVENUE TOTALS 1,356,750.00 .00 1,356,750.00 121,260.19 .00 250,925.21 1,105,824.79 18% 1,612,451.04 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Grand Totals $1,356,750.00 $0.00 $1,356,750.00 $121,260.19 $0.00 $250,925.21 $1,105,824.79 $1,612,451.04 Run by Eileen Coto on 12/29/2023 08:58:24 AM Page 1 of 1 Budget Performance Report Fiscal Year to Date 11/30/23 Include Rollup Account and Rollup to Object Pinecrest Gardens Revenues Page 21 FY 2020-Present 347.300 FY2020 FY2021 FY2022 FY2023 FY2024 October 51,674.33 $ 35,413.56 $ 120,551.14 $ 89,588.77 $ 215,946.05 $ November 112,668.57 $ 33,563.16 $ 154,247.36 $ 172,298.22 $ 93,919.96 $ December 136,215.50 $ 146,743.69 $ 228,960.70 $ 223,364.41 $ January 109,193.23 $ 65,023.82 $ 93,963.02 $ 163,659.44 $ February 43,630.72 $ 45,724.98 $ 62,258.25 $ 175,015.98 $ March 47,487.74 $ 61,847.88 $ 147,394.91 $ 239,995.49 $ April (3,996.21) $ 71,173.37 $ 161,418.96 $ 152,001.67 $ May (8,785.23) $ 68,457.73 $ 92,822.09 $ 129,402.19 $ June $ 31,386.92 $ 59,478.76 $ 91,335.08 93,099.18 $ July 14,999.48 $ 50,123.66 $ 116,502.86 $ 94,682.00 $ August 13,552.96 $ 30,832.49 $ 74,666.62 $ 76,148.98 $ September 22,636.10 $ 39,341.74 $ 50,437.45 $ 87,521.61 $ Totals Without  Grants 570,664.11 $ 707,724.84 $ 1,394,558.44 $ 1,696,777.94 $ 309,866.01 $ Grants YTD 74,564.00 $ 394,462.95 $ 131,698.50 $ 212,918.00 $ 40,680.75 $ Donations YTD - $ 5,000.00 $ 10,313.00 $ - $ - $ Total Revenues  incl Grants 645,228.11 $ 1,107,187.79 $ 1,536,569.94 $ 1,909,695.94 $ 350,546.76 $  $‐  $50,000.00  $100,000.00  $150,000.00  $200,000.00  $250,000.00  $300,000.00 FY2020 FY2021 FY2022 FY2023 FY2024 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.300 Culture Pinecrest Gardens, Control 1,820,140.00 .00 1,820,140.00 .00 .00 .00 1,820,140.00 0 .00 347.301 Culture PG Corporate Sponsporship .00 .00 .00 600.00 .00 600.00 (600.00) +++ 107,700.00 347.302 Culture PG Farmers Market .00 .00 .00 7,500.00 .00 7,500.00 (7,500.00) +++ 55,500.00 347.308 Culture PG Memberships, Annual Passes .00 .00 .00 6,122.00 .00 10,526.00 (10,526.00) +++ 69,072.22 347.309 Culture PG Concessions, Iguana Bite .00 .00 .00 2,184.29 .00 4,525.18 (4,525.18) +++ 37,181.51 347.310 Culture PG Concessions, Events .00 .00 .00 4,696.60 .00 11,327.24 (11,327.24) +++ 48,978.03 347.312 Culture PG Banyan Bowl Ticket Sales .00 .00 .00 10,986.80 .00 105,180.77 (105,180.77) +++ 198,568.82 347.313 Culture PG Fine Arts Festival, Booths .00 .00 .00 2,639.46 .00 4,260.50 (4,260.50) +++ 12,500.20 347.318 Culture PG Howl-O-Ween Parade Tickets .00 .00 .00 .00 .00 9,631.71 (9,631.71) +++ 13,319.16 347.319 Culture PG General Admissions .00 .00 .00 28,632.00 .00 50,890.00 (50,890.00) +++ 359,886.50 347.320 Culture PG Senior Admissions .00 .00 .00 1,991.00 .00 3,227.00 (3,227.00) +++ 18,345.00 347.325 Culture PG Movie Tickets .00 .00 .00 .00 .00 2,745.50 (2,745.50) +++ 3,650.00 347.327 Culture PG Vending Machine Sales .00 .00 .00 139.87 .00 139.87 (139.87) +++ 2,612.13 347.328 Culture PG Venue, Patio Rental .00 .00 .00 3,850.00 .00 5,625.00 (5,625.00) +++ 11,002.50 347.329 Culture PG, Pergola Rental .00 .00 .00 .00 .00 .00 .00 +++ 150.00 347.330 Culture PG. Venue, Lakeview Rental .00 .00 .00 200.00 .00 3,100.00 (3,100.00) +++ 20,970.00 347.331 Culture PG Venue, Meadows Rental .00 .00 .00 .00 .00 3,220.00 (3,220.00) +++ 7,786.00 347.332 Culture PG Venue Picnic Rentals .00 .00 .00 3,500.00 .00 9,650.00 (9,650.00) +++ 18,837.25 347.333 Culture PG Venue Rental, Hibiscus Rental .00 .00 .00 500.00 .00 (500.00) 500.00 +++ 16,400.00 347.334 Culture PG Venue Rental, Plant Societie .00 .00 .00 175.00 .00 530.00 (530.00) +++ 7,995.00 347.335 Culture PG Banyan Bowl Rental .00 .00 .00 6,174.00 .00 25,924.00 (25,924.00) +++ 58,999.00 347.336 Culture PG Original Entrance Rental .00 .00 .00 (500.00) .00 2,250.00 (2,250.00) +++ 14,717.50 347.337 Culture PG Parking Lot Rental .00 .00 .00 510.00 .00 1,493.50 (1,493.50) +++ 4,680.00 347.338 Culture PG Commercial Video - Photo .00 .00 .00 400.00 .00 1,000.00 (1,000.00) +++ 9,840.00 347.339 Culture PG Girl Scouts Programs .00 .00 .00 .00 .00 .00 .00 +++ (30.00) 347.341 Culture PG Furniture Rental .00 .00 .00 96.00 .00 576.00 (576.00) +++ 3,566.00 347.342 Culture PG Donations .00 .00 .00 50.00 .00 50.00 (50.00) +++ .00 347.343 Culture PG Fish Food .00 .00 .00 .00 .00 .00 .00 +++ 8,554.00 347.344 Culture PG Merchandise .00 .00 .00 .00 .00 .00 .00 +++ 23.97 347.345 Culture PG Field Trips .00 .00 .00 633.00 .00 1,511.00 (1,511.00) +++ 13,821.00 347.347 Culture PG Classes and Programs .00 .00 .00 9,920.00 .00 23,673.22 (23,673.22) +++ 106,137.89 347.350 Culture PG Chili Cook-off Booths .00 .00 .00 .00 .00 .00 .00 +++ 1,920.00 347.351 Culture PG Chili Cook-off Admission .00 .00 .00 .00 .00 .00 .00 +++ 12,902.78 347.352 Culture PG Holiday Festival Booths .00 .00 .00 .00 .00 .00 .00 +++ 2,740.50 347.354 Culture PG Nights of Lights Admission .00 .00 .00 .00 .00 .00 .00 +++ 184,911.23 347.356 Culture PG Hammock Pavilion .00 .00 .00 1,000.00 .00 4,000.00 (4,000.00) +++ 14,368.50 Run by Eileen Coto on 12/29/2023 09:00:15 AM Page 1 of 2 Budget Performance Report Fiscal Year to Date 11/30/23 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.357 Culture PG Summer Camps .00 .00 .00 .00 .00 .00 .00 +++ 201,732.50 347.358 Culture Secret Garden .00 .00 .00 .00 .00 .00 .00 +++ 1,215.00 347.359 Culture PG Cypress Hall Rental .00 .00 .00 2,562.50 .00 11,750.00 (11,750.00) +++ 48,512.00 347.360 Culture PG Cafe Sales .00 .00 .00 2,193.26 .00 3,776.76 (3,776.76) +++ 25,750.97 347.364 Culture PG Inspiration Room Rental .00 .00 .00 .00 .00 6,575.00 (6,575.00) +++ 6,000.00 347.365 Culture PG Bridal Room Rental .00 .00 .00 500.00 .00 1,300.00 (1,300.00) +++ 2,957.00 347.399 Culture PG Credit card fees .00 .00 .00 (3,335.82) .00 (6,192.24) 6,192.24 +++ (36,799.42) 347 - Culture Totals $1,820,140.00 $0.00 $1,820,140.00 $93,919.96 $0.00 $309,866.01 $1,510,273.99 17% $1,696,974.74 Division 00 - . Totals $1,820,140.00 $0.00 $1,820,140.00 $93,919.96 $0.00 $309,866.01 $1,510,273.99 17% $1,696,974.74 Department 000 - . Totals $1,820,140.00 $0.00 $1,820,140.00 $93,919.96 $0.00 $309,866.01 $1,510,273.99 17% $1,696,974.74 REVENUE TOTALS $1,820,140.00 $0.00 $1,820,140.00 $93,919.96 $0.00 $309,866.01 $1,510,273.99 17% $1,696,974.74 Fund 001 - General Fund Totals REVENUE TOTALS 1,820,140.00 .00 1,820,140.00 93,919.96 .00 309,866.01 1,510,273.99 17% 1,696,974.74 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 001 - General Fund Totals $1,820,140.00 $0.00 $1,820,140.00 $93,919.96 $0.00 $309,866.01 $1,510,273.99 $1,696,974.74 Grand Totals REVENUE TOTALS 1,820,140.00 .00 1,820,140.00 93,919.96 .00 309,866.01 1,510,273.99 17% 1,696,974.74 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Grand Totals $1,820,140.00 $0.00 $1,820,140.00 $93,919.96 $0.00 $309,866.01 $1,510,273.99 $1,696,974.74 Run by Eileen Coto on 12/29/2023 09:00:15 AM Page 2 of 2 Budget Performance Report Fiscal Year to Date 11/30/23 Include Rollup Account and Rollup to Object Village Council Page 24 Expense Log FY 2024 Budget 25,580 $ 001.511.00.440.000 Date Check # Expenditure Total - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Expenditures to date - $ Balance Available in Budget 25,580.00 $ DATE: TO: FROM: RE: December 29, 2023 Yocelyn Galiano, ICMA-CM, Village Manager Paul Buckler, R.A., Building Official Building Division DECEMBER 2023 Monthly Report • All building permit activity year-to-date through DECEMBER decreased by 12% compared to the same period last year. • All building inspections year-to-date through DECEMBER decreased by 38% compared to the same period last year. • New code violations issued year-to-date through DECEMBER decreased by 64% compared to the same period last year. • New home permit applications year-to-date through DECEMBER remained the same as last year. • All building department functions-intake, reviews, and inspections are operating at full capacity. DATE: December 28, 2023 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Paul Buckler, R.A., Building Official RE: Building Division DECEMBER 2023 Monthly Report DECEMBER 2022 DECEMBER 2023 10/01/22 - 12/28/2022 YTD 10/01/23 - 12/27/2023 YTD PERMITS ISSUED: Building 91 93 397 301 Electrical 32 28 119 146 Mechanical 20 16 75 51 Plumbing / LPGX 29 46 136 141 TOTAL PERMITS ISSUED: 172 183 727 639 VALUE OF CONSTRUCTION 5,843,671 4,675,000 19,347,263 12,121,700 PERMITS FOR NEW HOUSES 1 3 10 10 CERTIFICATE OF OCCUPANCY & CC’S 4 8 8 15 CERTIFICATE OF USE & OCCUPANCY 1 1 1 4 BUILDING CODE CASES 10 5 67 24 INSPECTIONS: Building & Roofing 1,228 551 3,784 1,848 Electrical 191 155 573 568 Mechanical 103 78 309 261 Plumbing / LPGX 182 178 622 616 TOTAL INSPECTIONS: 1,704 962 5,288 3,293 DATE: TO: FROM: RE: MEMORANDUM Department of Building and Planning December 29, 2023 Yocelyn Galiano, ICMA-CM, LEED-GA, Village Manager Stephen R. Olmsted, AICP, LEED-GA, Planning Director Planning Division -December 2023 - Monthly Report December 10/1/2022 2023 12/31/2022 YTD PLANNING Zoning Compliance - Plans Review 232 861 Zoning Letters/Code Interpretations 31 13 Zoning Permits 17 80 CODE COMPLIANCE Code Cases Opened 202 366 (Proactive 166) Code Compliance Reminders 131 282 Notices to Appear Issued 21 113 Notice of Violation - Building 0 0 Zoning, Landscaping, Local Business Tax, and 202 881 Foreclosure Inspections Civil Violations 10 7 Special Magistrate Cases 24 75 Total Unclosed Cases (Active): 468 N/A N/A LICENSES Business Tax - New 5 23 Business Tax - Renewal 10 72 Total Licenses Issued & Renewed 15 95 Total Active Licenses: 980 Stephen R. Olmsted, AICP Planning Director planning@pinecrest-fl.gov 10/1/2023 12/31/2023 YTD 795 104 52 633 402 62 0 521 43 71 N/A 32 206 238 3,30 3,15 3,00 2,85 2,70 2,55 2,40 2,25 2,10 1,95 1,80 1,65 1,50 1,35 1,20 1,05 90 75 60 45 30 15 □Code Cases ■Business Tax D Plan Review □Zoning Permits VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT HISTORICAL REPORT CODE COMPLIANCE CASES OPENED, BUSINESS TAX RECEIPTS ISSUED ZONING COMPLIANCE PLANS REVIEWED AND ZONING PERMITS ISSUED FISCAL YEARS - 201 8/19 TO 2023 /24 - OCTOBER 1 THROUGH SEPTEMBER 30 1 2 3 4 5 6 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 1,407 1,347 1,522 1,454 1,728 1,078 1,102 1081 1,331 1,103 2,992 3,160 2,924 3,722 3,474 331 479 286 293 258 2023-2024 633 238 795 52 DATE: TO: FROM: RE: December 29, 2023 Yocelyn Galiano, ICMA-CM, Village Manager Robert C. Mattes, CPRE, CPSI, Parks and Recreation Director December 2023 Monthly Report The Parks and Recreation Department is delighted to share some of the many achievements that occurred during December 2023. The Pioneer Luncheon, held at Evelyn Greer Park, was once again a great success, with over 100 participants over the age of 80 joining in the festivities. This annual event fosters a sense of community and appreciation for our esteemed Pioneers. We extend our gratitude to all who attended and made this gathering a heartwarming success. Councilmember Abbott has been leading a monthly Spinning class that has become a sensation, attracting participants who eagerly fill each spin bike in the class. As part of the FitCrest initiative, these classes have not only promoted physical well-being but also created a sense of community among participants. The re-sodding project at Pawcrest Park, not only beautified the park but also provided a safer and more enjoyable environment for dogs to play and socialize. The park continues to be utilized regularly and has been a great addition to the Suniland Park neighborhood. Our commitment to safety was reaffirmed through the recertification of Parks and Recreation staff with CPR and AED training. Additionally, new AED units were installed in each of the park facilities. These AEDs are available for use by trained staff and community members in the event of an emergency. Evelyn Greer Park now boasts a vibrant "Chalk Walk" sidewalk, providing young artists with a designated area to showcase their creativity using sidewalk chalk. This initiative encourages artistic expression while preserving the integrity of the playground equipment that was previously being used as a canvas. We believe in nurturing the talents of our youth and creating spaces that inspire imagination and artistic exploration. As we reflect on these achievements and begin looking into the new year, we express our gratitude to the Pinecrest community for their continued support and enthusiasm. The Pinecrest Parks and Recreation Department remains committed to creating spaces and programs that contribute to the health, happiness, and unity of our community. The following graphics represent general performance metrics for the Parks and Recreation Department and Pinecrest Community Center. The Parks and Recreation Department is currently operating at a 96.62% Fiscal Year cost recovery rate through the month of November. *Please note that the above graphic does not represent the final Community Center revenue or expenses for December. Updated December revenue and expenses will be reported in the January report. General Parks and Recreation Data In December 2023, 84.35% of fitness center participants were Pinecrest Residents. The Pinecrest Parks and Recreation Department is proud to partner with various youth sports associations to offer opportunities for young people to learn new skills and develop their athletic proficiencies. The above field rental chart represents the ratio of athletic field rentals outside of regular league play. DATE: December 29, 2023 TO: Yocelyn Galiano, Village Manager FROM: Cristina Blanco, Pinecrest Gardens Director RE: Pinecrest Gardens December 2023 Monthly Report The following charts highlight five-year performance measures, YTD through December. Cristina Blanco Pinecrest Gardens Director cblanco@pinecrest-fl.gov Pinecrest Gardens December 2023 Monthly Report ADDENDUM (For Council Review) December Highlights Notable Details • Nights of Lights Festival opening night was Saturday, December 9. The festival will run select nights through January 6. Jazz Series • Jazz series performance took place on December 9th – Gordon Goodwin’s Big Phat Band played to a sold-out audience. This night we also featured a “Subscriber Night” for the opening of Nights of Lights. Subscribers enjoyed light bites and access to the festival before the performance. Education • Programming o PG Owned Programs  Little Lizards – December theme was Trees: 8 registrations. Only 1 class was held in December due to rain. o Collaborative Adult Programs  Curious Gardner – No December class, will resume in January. o Third Party Programs  The Paper Tree House: Co-School Home School Winter Mini Camp: 14 registrations.  Pinecrest Dance Project - Parent & Me Sessions, currently at 57 active memberships. o Field Trips & Tours  Total number of field trips for December – 4  Total number of people (adults & children) – 77 o Upcoming/Other o 1/6 – First monthly Garden Tour o 1/18 – Curious Gardener Workshop: Art of Preserved Flowers o Environmental Art Contest runs through 1/10. o Learning Garden – ongoing maintenance and activations. Banyan Bowl Events Gardens Produced Shows • 12/9 – Jazz Series, Gordon Goodwin’s Big Phat Band: 500 people. • 12/9-12/23 – Supported Nights of Lights performances in Banyan Bowl. Outside Producers • 12/7 – Dance Empire: approximately 400 people. • 12/8 – Conchita Espinosa: approximately 450 people. • 12/10 – Greater Miami Symphonic Band: approximately 400 people. • 12/12 – Elevate Dance Company: approximately 350 people. • 12/13 – Living Dolls Dance Factory: approximately 500 people. Pinecrest Gardens December 2023 Monthly Report Horticulture December was a busy month in the Gardens with the gardeners carefully working around the installed holiday lighting to maintain planted areas. • The entire Cypress Hall garden was relocated to a site on the south side of the building, near the Founders Tree. Smaller trees, shrubs, and other plants were moved, irrigation was installed, and the remaining Calabash tree was trimmed to accommodate deck construction. The plants have been set back from the late Fall move, a poor time of year to stimulate regrowth, but should recover by Summer. • A corporate volunteer group and the monthly Pinecrest Garden Club volunteers substantially helped clear and clean the Gardens of damaged and downed plants after the destructive weather event. • The Gardens received a donation of four beautiful adult koi, now found in the lower garden ponds. • Collections database errors have been continued to be resolved. Now fully functioning, applications can advance for botanical garden and arboretum recognition by Botanic Gardens Conservation International, a prestigious conservation organization, and Arbnet, an international tree-focused professional organization. Festivals Nights of Lights – December 9 through January 6 from 6 to 9 p.m. • Our Christmas light display grew this year with the addition of a lighting art piece by Limbic Media installed in our Sausage Tree. The Singing Tree invites the public to interact with it by singing, clapping, or playing an instrument, creating an unforgettable and magical experience for participants. • We hosted six performances in the Banyan Bowl until December 23, bringing new families to the event. Two performances were canceled due to inclement weather. • Magical Storytime in the Inspiration Center, a vintage model train display by the East Coast H O Exhibitors Society in the Hibiscus Gallery, and face painters by the Playground every night. • Families captured moments with Santa every night through December 23. • For the first time, we invited Holiday Carolers to the event on three different nights, December 21, 22, and 26. • Ugly Sweater and Pajama Night-themed nights to encourage patrons to interact with our social media accounts by tagging us on their pictures. • Our partners from The Tank Brewery hosted beer tastings on December 28 & 29. • Herpreneur was back in the Meadow with a unique holiday bazaar curated just for this event. • Admission prices increased to $23 for adults and $18 for kids. The increase was to cover the Eventbrite fees. Members were offered a $5 per ticket discount and a $3 discount per ticket for groups of 25 people or more. • Closed on December 14, 15, and 16, due to inclement weather, but replaced with December 26, January 2, and 3. DATE: December 29, 2023 TO: Yocelyn Galiano Gomez, ICMA-CM, Village Manager FROM: David J. Mendez, P.E., Public Works Director RE: Public Works Department December 2023 Monthly Report Project Updates: Street Trees • 160 street trees have been planted this fiscal year, including 67 with the County Tree Grant of which the Village is responsible to pay for 30. Drainage • Stormwater Master Plan – Basins 1, 2, 3, 4, & 6 are under design. • Three localized drainage projects – under design Streetscape Projects • Decorative street sign installation commenced on October 2019 and completion is scheduled for 2023. The project is 99% complete (30 signs left). The “oddball signs” on 72 Ave have been replaced. Once ALL signs have been installed PW will begin updating the signs in a logical, predictable, area by area process. Grants • FDOT County Incentive Grant Program (CIGP) application was submitted December 6. • Vulnerability Assessment - grant submitted 2-28-22 – Approved for $195,000 from FDEP. Study underway. • TA Grant for Kendall Drive SUP submitted February 2022. Power point was prepared and submitted on 3/16/22 for presentation on 3/31/22. FDOT awarded the Village $720K for FY 2028. Project underway. Submittal of 100% plans pending re-submittal of the Bonetted Bat survey by the consultant. • TA Grant for Ludlum Road SUP was submitted February 2023. Village presented to FDOT on 3/13/23. FDOT awarded the Village $1M for FY 2029. As this project is FDOT-LAP funded the advertisement for a design consultant must be reviewed and approved by FDOT. Submittal to FDOT for review is pending. • Village approved for a $55,000 Planning Grant for SW 82 Ave Complete Streets from TPO as part of their Municipal Grant Program. A 20% match (minimum) is required by the Village. Project underway. Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager December 29, 2023 Page 2 Traffic Studies and Signals Updates: • Transportation Master Plan – Council approved the 2020 prioritization list. Public Works is implementing the Council approved prioritization list. • Wayside Market – County has allowed use of pre-pandemic ped counts – design is underway. • 118 St & 77th Ave – study is underway • Kendall & Ludlam Improved Ped Crossing – County has reviewed concept and approved the concept. Village is developing a fee for final design. • 77th Ave & 104th St - study is underway • 72nd Ave & 98th St - study is underway • FDOT completed analysis of sidewalk connection at the NB SR826 ramp and determined that a sidewalk connection was not feasible. Subsequent meeting with FDOT: FDOT will re-visit the original analysis. In addition, this area is part of a PD&E study and the closure of the 100th St ramp to Palmetto NB may be closed • Kendall Drive & Red Road – design complete for this DTPW project. Construction start date not provided at this time. • Flashing Ped signals in front of PMS – installation complete • Flashing warning lights for stop signs on 72 Ave @ 128 St - foundations for signs and solar light complete. Poles and foundations painted by PW. Lights to be installed after new Year. • Radar feed back sign @ 106 St & 77 Ave – ETA for equipment delivery – mid January 2024 • Flashing Ped signals in front of Pinecrest Gardens on Red Road – ETA for equipment delivery – mid January 2024 • Flashing Ped Signal Replacement for PSH (north side of 120th St) – ETA for equipment delivery – mid January 2024 • Traffic Calming • Traffic Circle: SW 128 Street and 82 Avenue, per TMP; preliminary schematic returned 1 in favor, 1 against, pending Council policy. • Radar speed limit sign: installation on Red Road (SB) south of 128 St.- New location proposed by PD. Installation by contractor is complete. • SW 132 Street and 82 Avenue – Ballot results: unanimous opposed. • Construction of the roundabouts on Ludlam and Old Cutler Road: roundabout on 136th St. and 67th Ct. 90% complete and operational. The circle for Ludlam and OCR is still in litigation. Final arguments are scheduled for the end of January 2024 and a decision expected by end of February. • SW 81 Rd – one speed hump installed between 118th and 120th Streets complete. One other possible location in same area is under consideration. Sidewalk/ Bikeways • SW 136th St Bridge Replacement Project (County) – construction delayed for 8- 12 months (from 9/2021) due to FPL conflict/relocation. Contractor to be provided NTP 1/2/24. No work on site will begin until June 2024 when school ends. • Ludlum Rd. SUP from Howard Dr. to Kendall – see previous sections for update. • Kendall Dr SUP - see previous sections for update. • SW 100 St from 72 Ave to 73 Ct. sidewalk installation complete Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager December 29, 2023 Page 3 • SW 132 St from 82 Ave to US 1 – sidewalk installation complete • SW 104 St from 77th Ave. to east of US 1 – Sidewalk installation complete • SW 102 St from US 1 to 73rd Ct – design complete, proposal received, work to begin January 2024 • Red Road from 96th St to 94th St – design complete, proposal received, work to begin January 2024 • Red Road from 94th St to Kendall Dr. – design started. Utilities, Plan Reviews, Inspections – for the month of November 2023 • Permits Reviewed – 108 o Building (BL) – 62 o Public Works (PW) –33 o Tree Permits (PZ) – 13 o PW Final Inspection – 35 Development Projects • Gulliver/Crossbridge Church Phase 2 - has started. Project will include utility connections on Kendall Drive and widening on 67th Ave for a new driveway entrance for Gulliver. Construction on 67 Ave is mostly complete. The widening and curb & gutter is 95% complete. Utility work on Kendall Drive has been completed. The contractor is installing ped crossing lights on 67th. Asphalt restoration on 67th Ave is complete, but pending thermoplastic. • TBAM - all utility work in the ROW complete except for Fire Hydrant relocations. Several issues with the proposed restoration of Kendall Drive and SW 60th Ave. On SW 60th Ave the contractor neglected to install a planned retaining wall – no work has been accepted by PWD. On Kendall the design is incompatible with existing conditions. • Watermain Project – Conveyance of all 16 sub-Phases is complete. All residents have access to potable water. Punch list items will continue until the end of January 2024. • Chick-fil-A – working with demo contractor to preserve mahoganies on the east border of the project • Active FPL UG permits: 14 Maintenance Activities: • Tree Crew o Tree canopy trimming Village wide is in progress. o Collect and dispose of palm fronds village wide. (on-going weekly) • Pothole / Shoulder Repair – 3 • Sign Repair - 50 • Storm Water Drains Inspected - 35 • Shopping Carts Removed – 0 • Graffiti Removal – 1 Additional Tasks / Work Orders • Village Hall & Police Department clean up ( On going ) • Recharge blower batteries • Remove garbage /off load off truck • Trash/debris pickup Village-wide • Remove clippings off truck • Clean and blow leaves in yard (Public Works) Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager December 29, 2023 Page 4 • Remove big box for Police Dept. and dispose • Pick and clean Business District • Pick up illegal dumping on 120th St across IHOP (chairs, table, stools) • Remove low hanging Poinciana branches on 77th Ct and 106th St • Remove low hanging Poinciana branches on Circle at 7600 SW 77th Ave • Remove low hanging Poinciana on 65th Ave and 106th St • Remove low hanging Poinciana branches on 10703 SW 77th Ct on circle • Remove low hanging Poinciana on branches on 77th Ct and 106th St • Remove (Roofing & Window) sign on street sign pole on 134th St and 77th Ave • Remove low hanging Poinciana branches on 74th Ave and 130th St • Remove (Roofing & Impact Window) sign on stop sign on 128th St and 74th • Remove (Pressure Washing) sign on stop on 128th St and 74th Ave • Remove (Roofing & Impact Window) sign on 72nd Ave and 133rd Ter • Remove (Roofing & Impact Doors & Windows) sign on 30th St and 71st Ave • Clean up palm fronds on 72nd Ave • Repair door entry key pad at Public Works • Work on gate at Public Works • Cleared large branch dangling over the swale 5901 SW 97th St • Remove 4 graffiti (2) on electric pole and (2) on right turn sign on 10101 SDH • Remove sticker off arrow sign on Pedestrian crossing • Remove 2 tables off wall next to Mgrs. office and return in EOC for Asst. Clerk • Install 2 frames in clerk’s office • Check how to install TV in Sgts. Office in PD • Art Maintenance on 98th St -72nd Ave • Wash and clean truck Public Works • Apply tree braces to stabilize • Verbal Work Order-Assistant Clerk- set up two tables against the wall next to managers office • Work Order- Rearrange Council Chambers for YAK meeting (Nikki) • Work Order- Install address number on entrance of Village Hall (Josie) • Work Order- Remove 5 tables and rearrange council chamber setup • Work Order- PD install 3x4 cork board in the hallway across the kitchen • Work Order- fix lock plate in door at jail (PD) • Work Order-Water pressure adjusted in woman’s locker room/ need to replace O rings Branch removed hanging over sidewalk 77th Ave between 133rd St and 134th street on the west side DATE: TO: FROM: RE: December 29, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Police Department November 2023 Monthly Report Nov - 22 Nov - 23 Jan - Nov 22 Jan - Nov 23 BAKER ACT-MENTAL 3 1 51 33 DECEASED PERSON 2 0 13 15 DISTURBANCE 42 54 527 501 DOMESTIC VIOLENCE 0 4 22 29 FALSE ALARMS 85 105 1186 1172 FRAUD/ECONOMIC CRIMES 11 12 92 128 FIELD INTERVIEWS 3 2 30 32 FOUND PROPERTY 2 5 15 37 MISSING PERSONS 0 1 3 5 NARCOTIC VIOLATIONS 0 1 2 10 INDECENT EXPOSURES 1 0 2 1 LEWD & LASCIVIOUS ACT 0 0 2 0 SIMPLE ASSAULT 1 4 30 37 SUSPICIOUS PERSON-VEHICLE 6 6 66 103 THEFT* 35 46 307 377 VANDALISM 2 2 31 20 VEHICLE RECOVERY 0 0 5 6 WARRANT ARRESTS 2 2 22 24 WEAPONS VIOLATION 0 0 0 0 Note: * As of April 2022, Theft includes: Vehicle Burglary, Shoplifting, Theft, and Theft of Vehicle Parts (exterior). These categories were combined due to the state changing the method that they are reported. Comparisons from the same time. Page 2 Police Department November 2023 Monthly Report UCR CRIME FOR PINECREST (Rolling 12 Months) NOTE: Totals are subject to revision as the result of follow up investigation or reclassification by the detective bureau, and therefore may not accurately reflect the final official figures subsequently submitted to FDLE. Types of Crimes Dec 2022 Jan 2023 Feb 2023 Mar 2023 Apr 2023 May 2023 June 2023 July 2023 Aug 2023 Sept 2023 Oct 2023 Nov 2023 Homicide 0 0 0 0 0 0 0 0 0 0 0 0 Forcible Rape 0 0 0 0 0 0 1 0 0 0 0 0 Robbery 0 0 1 0 0 0 1 2 0 0 1 1 Aggravated Assault 4 1 2 1 0 0 0 0 3 0 1 2 Burglary 2 7 0 0 4 2 2 2 0 0 0 6 Larceny 24 35 36 33 30 35 22 36 23 20 34 29 Arson 0 0 0 0 0 0 0 0 0 0 0 0 Auto Theft 1 3 1 2 3 2 3 3 1 2 4 4 Total Part 1 31 46 40 36 37 39 29 43 27 22 40 42 1 6 0 0 4 2 2 2 0 3 3 3 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Residential Burglary 9 18 7 9 14 10 6 12 8 12 9 16 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Vehicle Burglary Page 3 Police Department November 2023 Monthly Report DETECTIVE BUREAU The Criminal Investigation Section received a total of 67 cases for the month of November 2023. All were assigned to a member of the Investigations Section for follow- up. Thirty-eight cases were reclassified as inactive due to insufficient investigative leads, or no further police action required, two exceptionally cleared, and one cleared via arrest. Residential Burglaries Vehicle Burglary CRIME PREVENTION There were 513 Crime Prevention tips handed out in the month of November 2023. VICTIM SERVICES During the month November 2023, the Victim Services Coordinator contacted 21 victims. All victims were provided with intervention services and support at some level. Page 4 Police Department November 2023 Monthly Report TRAFFIC ENFORCEMENT 373 476 334 495 342 298 273 299 292 367 302 26 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-… Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Verbal Warnings 417 464 446 510 377 357 316 312 437 435 259 257 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Written Warnings 101 119 103 74 62 135 68 76 88 106 56 86 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Non Moving Citations 251 275 194 211 204 211 207 264 202 226 180 166 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Moving Citations 10011088 971 1108 852 878 762 769 940 949 664 694 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Total Traffic Stops Page 5 Police Department November 2023 Monthly Report TRAFFIC CRASHES VEHICLE PATROL MILEAGE September 2023 October 2023 November 2023 24,129 29,246 24,738 TRAINING September 2023 October 2023 November 2023 194 524 128 The department attended a total of 128 hours of training in the month of November 2023. Deputy Chief Bowman attended FITW Instructor Update at the Miami Dade Specialized Training Institute. Detective Alvarez and Cobo attended an Auto Theft Symposium at the Doral Police Training Center. Officers Carrasco and Munoz attended a Vehicle Closed Quarter Battle at the Homestead Training Center. MEETINGS WITH OTHER AGENCIES AND CITIZEN GROUPS Nov 01 - Chief Cohen attended the Miami Dade County Association of Chiefs of Police meeting at the City of Miami. Nov 02 – Captain Osores attended a RedSpeed Traffic Study TEAMS meeting. Nov 09 – Captain Osores attended a CIT Collaboration meeting via Zoom. Nov 13 – Captain Bridges attended a Vigilant Camera Training/Troubleshooting meeting online. Nov 14 – Captain Bridges attended a ECaTS Training online. Nov 15 & 16 – Captain Osores attended a Sergeants Assessment at the Coral Gables Police Department. Nov 16 – Captain Bridges attended a Metis software demo online. Nov 20 – Captain Osores attended a SuperDroid meeting via Zoom. Dec 2022 Jan 2023 Feb 2023 Mar 2023 Apr 2023 May 2023 June 2023 July 2023 Aug 2023 Sept 2023 Oct 2023 Nov 2023 Totals Crashes Interior 40 53 43 48 42 55 34 36 50 35 57 34 527 Crashes –US 1 28 36 20 28 28 22 32 26 19 23 25 23 310