Village manager reports on bike lane project and departmental updates

Village Manager’s Follow-up Report April 2023 Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 1 1/9/2018 Village Council SW 136 Street Bike Lane and Bridge Project Public Works Department Status April 2023: County advised they will continue to work with the project contractor to replace the substandard trees. February 28, 2023: County commenced replacement of sub-standard trees this week. However, the contractor brought in substandard trees and was asked to remove the trees and bring in new trees in accordance with the construction specifications. December 16, 2022: Received confirmation from Miami-Dade County that the sub-standard trees that were installed along SW 136 Street will be replaced by the contractor. August 30, 2022: Village Public Works Director and Village Manager received communication from Commissioner Regalado’s office regarding the pending corrections to the project trees. County advised they will be replaced. August 18, 2022: Village Manager met with Commissioner Regalado and advised her of the deficiencies related to the trees that were planted as part of the project. June 2022: Public Works Director communicated with Commissioner Regalado’s Office and with County Public Works Department and provided a spreadsheet with the trees that were planted and deficiencies. May 2022: The Public Works Director communicated with the representative of Palmetto Bay Public Works about the landscaping of the median on 136 Street near US 1. The County has been advised about concerns regarding the landscaping that was installed which is not what was specified in the original project. The County’s Project Manager advised the contractor has been notified the landscaping was not what was approved and specified. March 2022: According to email communications with the County, nothing new to report with regard to the Bridge Project. February 2022: 136 ST Bike Lane is 80% complete. They are working on area around Home Depot/US1. Bridge Project is on hold until FPL issue is resolved. September 20, 2021: County advised the project plans are at 90%, and County is working out utility relocations and finalizing right of way issues. September 15, 2021: Village was notified that the bridge project would be delayed for 8 to 12 months from September 15, 2021, due to a conflict with the utility company. July 12, 2021: Shared use path project has commenced. March 4, 2021: The Village received notification from Miami-Dade County that the start date for construction of the shared used path was July 12, 2021. The County anticipates the project will last 300 days – with substantial completion in 240 days. February 3, 2021: The Village Manager requested an update regarding this project from the Office of the County Manager. The Village has been advised that the project is expected to commence in 4-6 weeks. June 23, 2020: Public Works Director attended a virtual meeting regarding the bridge replacement. County advised the construction plans for the bridge would be completed in July. Construction is scheduled to commence in the Summer of 2021 and be completed by Spring 2022 (8 months). May 2020: County notified that construction plans were developed to extend sidewalk from 82 Avenue west to the driveway for the Home Depot property. February 2020: New revised construction plans we completed. Project has been put out to bid. January 28, 2020: The County Public Works Department hosted a public meeting at Palmetto Bay Village Hall to allow resident review of the final construction plans at 7:00 p.m. Project Consultant advised the Public Works Director that a change order to include the extended sidewalk from 82 Ct to the Home Depot property would be added after construction plans are bid. 2 | P a g e December 30, 2019: Village Manager asked the Public Works Director to follow up with the Village of Palmetto Bay to obtain the cost breakdown for their expenditures related to the two roundabouts and bridge. December 12, 2019: Village Manager requested that the Public Works Director contact the Village of Palmetto Bay Public Works Director to request a cost breakdown for all the funds expended by Palmetto Bay for projects on SW 136 Street (Roundabouts and bridge). December 11, 2019: The County Public Works Department hosted a public meeting to allow resident review of the final construction plans at Suniland Park at 5:30 p.m. November 7, 2019: Mayor Corradino and Village Manager, Mayor Cunningham from Palmetto Bay met with representatives from the County to review the project. October 23, 2019: Public Works Director Spanioli met with County representatives to discuss the issue with tree removal along the Pinecrest side of the ROW. It was agreed that the trees will not be disturbed. September 23 and 25, 2019: Public Works Director Spanioli met with representatives from Miami-Dade County and Palmetto Bay to discuss plans for the shared-use bike lane on SW 136 Street. Discussed centered around a revised approach that would involve construction of a shared use path along the entire length of 136 Street on the south side (Palmetto Bay) and nothing on the Pinecrest side. Miami-Dade County has also indicated that two roundabouts will be installed at the intersections of 67 Avenue and Old Cutler Road. June 6, 2019: The Village Manager met with representatives from Miami-Dade County to review the details of the SW 136 Street Project and in particular the bridge replacement. Based on discussions, with Palmetto Bay representatives and the County, project engineers will add lighting elements to the structure with smart technology. October 2018: A Joint Participation Agreement between the Village of Palmetto Bay and Miami-Dade County should be approved by the Board of County Commissioners. Once the agreement with Palmetto Bay is fully executed, design will commence for the project. January 9, 2018: The Village Council authorized the Mayor to enter into a Joint Participation Agreement with Miami-Dade County for the construction of bicycle facilities on SW 136 Street. January 24, 2017: Miami-Dade County held a public meeting about the proposed project at Howard Elementary School. The Village delivered door hangers to the residents that are directly adjacent to the proposed bike lane along SW 136th Street. December 2016: The Village sent out a letter to all affected residents about the proposed SW 136 Street Bike Lane Project being spear headed by Miami-Dade County with collaboration from both Pinecrest and Palmetto Bay. The proposed project would add dedicated bike lanes on each side of SW 136 Street adjacent to the travel lanes from approximately SW 83 Avenue to Old Cutler Road. This would widen the roadway by 4’ on each side. From SW 83 Avenue to US-1, the County is proposing sharrows due to R/W constraints. This bike path would connect the bikeway along the bus way with the newly reconstructed Old Cutler bike trail. The total estimated project cost is $2.4 million. Pinecrest received a grant from FDOT for $1 million for comprehensive bicycle within the Village that is being matched with Village funds. Currently, Miami-Dade County has Road Impact Fee funds that are allocated for the resurfacing of SW 136 Street and our funds would be used for the bicycle lane widening on the Pinecrest side of the R/W. Palmetto Bay would have to make a contribution for their side of the R/W. November 4, 2016: Public Works Director met with Miami-Dade County representatives to discuss the possibility of repurposing MPO funding for bike lanes within the Village (originally intended for the SW 104 Street Project and other roadways) toward the proposed SW 136 Street Bike Lane Project. 2 5/1/2021 Village Council Gary Matzner Park Office of the Village Manager and Parks and Recreation Status 3 | P a g e April 2023: Parking study was completed and information will be incorporated into the new conceptual plans which will be presented to Village Council at the May 2023 meeting. March 8, 2023: Parking study will be completed and submitted to project engineers for development to final parking needs for the conceptual drawings. February 28, 2023: The Village commenced a parking study of Evelyn Greer Park and Suniland Park to establish a baseline for pickleball court and playground parking needs. February 16, 2023: Parks and Recreation Director met with the Swan Lake Homeowners Association. January 31, 2023: Parks and Recreation Director Robert Mattes met with adjacent homeowners to present the latest design concepts. December 13, 2022: Additional designs were submitted to the Village Council for its consideration. Council directed that staff provide design options that looked at possible placement of the parking lot off SW 65 Ct. Council also directed staff meet with adjacent residents for additional input on the final project. November 8, 2022: The conceptual designs were presented to the Village Council during its regular meeting for its consideration. Council directed that additional designs be developed that were more natural and passive. September 7, 2022: The Village is hosting a community meeting to present the results of the Gary Matzner Park survey at Evelyn Greer Park. Residents will be afforded the opportunity to provide additional input to the design team. August 24, 2022: The Village initiated a community survey to obtain input regarding the elements that would be included in the conceptual design of the park. The deadline for submittal of the survey responses was on this date. 956 survey responses were received and are being analyzed by the design team. July 11, 2022: Award of the contract for development of the conceptual design of the park. April 2022: The Village will advertise request for qualifications for the development of a conceptual design for the park. February 8, 2022: Village Council approved the Parks and Recreation Master Plan. January 2022: Parks and Recreation Master Plan on Village Council agenda for consideration, but further information was requested. November 2021: Anticipate putting out a request for qualifications to pick a consultant to develop a conceptual design for the Gary Matzner Park. October 15, 2021: Commencement of final landscaping improvements to the site. The site will be used for potable water project staging. October 4, 2021: Director Mattes met with landscaping company to walk the property to review landscaping needs and receive a quote to provide safe open space and remove any dead trees and vines. September 1, 2021: Demolition of all the structures on the property have been completed. One electric service pole remains on the property. May 6, 2021: Asbestos inspection was conducted ahead of demolition. May 5, 2021: Contract for demolition has been awarded. Awaiting FPL disconnection of utilities and asbestos survey. April 28, 2021: The Village received proposals for demolition of the structures on the park property. 3 11/9/2021 Village Council Kendall Drive Shared Use Path Public Works Department Status April 2023: Plans have been submitted to Miami-Dade County Public Works and FDOT for review and comments. March 30, 2023: Anticipate completion of the construction documents. Once plans are completed, they will be submitted to Miami-Dade County Public Works and Florida Department of Transportation for review and comments. March 15, 2023: Public Works Director Mendez will commence appointments with individual homeowners to review the landscape plan for the project to make final adjustments as requested. November 15, 2022: Community meeting was be held to provide residents with a second opportunity to provide input on the project design. 4 | P a g e October 28, 2022: The Village Manager sent letters out to affected residents and petitioners providing a project update with facts about latest draft plans and providing a date for review of the 60% plans in a community meeting. October 25, 2022: The Public Works Director received the draft final project plans. October 11, 2022: The Office of the Village Clerk received a petition opposing the project. September 25, 2022: Public Works Director will coordinate a meeting with the affected residents to review the 60% plans. Letter will be sent out to residents advising of the actual impact of the project including number of trees to be removed, relocated and replaced. September 7, 2022: Public Works Director received revised plans. Plans will be forwarded to the Parks and Recreation Department for coordination with the Gary Matzner Park conceptual design consultant. June 22, 2022: Affected resident meeting to review preliminary design will be held in mid-June. June 2, 2022: Public Works Director will be meeting with the design consultants. February 1, 2022: Agreement was executed and work has begun. Process, including public meetings, is expected to take approximately 12 months. January 2022: Attorneys on both sides are reviewing the agreement. December 6, 2021: The Village Attorney is currently reviewing the contract document. November 9, 2021: The Village Council authorized the Village Manager to enter into an agreement with Kimley Horn Associates, Inc. for the design of the Kendall Drive Shared Use Path. 4 3/26/2021 Village Council Potable Water Project Public Works Department Status April 30, 2023: Anticipate completion of all restoration work. March 30, 2023: 100% completion of the installation of the pipe. February 7, 2023: 92% complete. Phase 2C needs 300 linear feet to be completed. Phase 4A will commence the week of February 13, representing the final 6,000 linear feet of pipe to be installed. December 20, 2022: More than 82% of the proposed new water lines have been installed since the project began in January 2022. The following sub-phases have 100% of the proposed water main, fire hydrants, and laterals installed. These sub-phases are pending testing and restoration (unless otherwise noted): Phase 1-A (flushing, pressure & Bac-T testing complete, as-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14 and is complete); Phase 1-B (flushing, pressure & Bac-T testing complete, as- builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14 and is complete); Phase 1-C (flushing and pressure test complete, Bac-T testing complete, as-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets to being the week of 11/28); Phase 1-D (flushing complete, pressure test complete, as-builts submitted to WASD and are being revised); Phase 2-A (flushing complete, as-builts submitted to WASD and are being revised); Phase 2-B (flushing in-progress, pressure test in progress, as-builts submitted to WASD and are being revised); Phase 2-D (flushing complete, pressure test complete, as-builts submitted to WASD and are being revised); Phase 3-A (flushing in progress); Phase 3-B. Following are the statuses of the remaining sub-phases with percentage complete for installation of water mains, fire hydrants, and laterals shown in parenthesis: Phase 2-C (80%), Phase 3-C (95%), Phase 3-D (97%), Phase 4-B (19%), Phase 4-C (5%), Phase 4-A (0% - WASD permit received), Phase 4-D (0% - WASD permit received). Construction on sub-phase 2C is well under way with three crews working in this area. Residents are advised to seek the advice of a plumber on where to best locate the proposed water meter box in the swale outside their property. Generally, the most efficient location of the meter box is on the same side of the house where the current well is located. This sub-phase is the largest of the 16 sub-phases with nearly 17,000 linear feet of pipe. November 30, 2022: More than 500 tons of asphalt have been placed as part of the restoration process. All roads that have had new water mains installed will be milled and resurfaced with 1-inch-thick new asphalt. This asphalt restoration process will continue until the project is complete. 5 | P a g e November 23, 2022: More than 74% of the proposed new water lines have been installed since the project began in January 2022. The following sub-Phases have all (100%) of the proposed water main, fire hydrants, and laterals installed. These sub-Phases are pending testing and restoration (unless otherwise noted): Phase 1-A (flushing, pressure & Bac-T testing complete, As-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14); Phase 1-B (flushing, pressure & Bac-T testing complete, As-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14); Phase 1-C (flushing and pressure test complete, Bac-T testing complete, As-builts accepted by WASD, swale restoration in progress, milling & resurfacing of affected streets to being the week of 11/28); Phase 1-D (flushing complete, pressure test complete, As-builts submitted to WASD and are being revised); Phase 2-A (flushing in-progress, As-builts submitted to WASD); Phase 2-B (flushing in-progress); Phase 2-D (flushing complete, pressure test complete, As-builts submitted to WASD and are being revised); Phase 3-A and Phase 3-B. Following are the status of the remaining sub-Phases with percentage complete for installation of water mains, Fire hydrants, and laterals shown in parenthesis: Phase 2-C (44%), Phase 3-C (60%) Phase 3-D (97%), Phase 4-A (0% - WASD permit under review), Phase 4-B (0% - WASD permit received), Phase 4-C (0% - WASD permit received), and Phase 4-D (0% - WASD permit received). September 12, 2022: The permit for the 2C Phase of the Potable Water Project is approved. Residents should start to see movement by the end of this week as the surveyors begin to mark the roads. Two crews will be assigned to the construction, as this is the largest sub-phase of the project. Approximately, 60% of the proposed new water lines have been installed since the project began in January 2022. The following sub- Phases have all 100%) of the proposed water main, fire hydrants, and laterals installed. These sub-phases are pending testing and restoration: Phase 1-A, Phase 1-B, Phase 1-C, Phase 1-D, Phase 2-A, Phase 2-B, Phase 2-D and Phase 3-A. Following are the status of the remaining sub-phases with percentage completion in parentheses: Phase 2-C (0% - WASD permit received 9-12-22 - Beginning of construction pending); Phase 3-B (60 %); Phase 3-C (0%); Phase 3-D ( 5%); Phase 4-A (0% - WASD permit pending); Phase 4-B (0% - WASD permit received); Phase 4-C (0% - WASD permit pending) and Phase 4-D (0% - WASD permit received). Construction on sub-phase 2C will begin in the next two weeks. June 16, 2022: All water mains, laterals, and fire hydrants have been installed in Phase I (A, B, C, D). All tests for Phase I (A, B, C, D) are complete including pressure and Bac-T. As-built, swale restoration, road restoration, and WASD conveyance are pending for all of Phase I (A, B, C, D). Phase 2A has started and is more than 15% complete. May 20, 2022: Water main pipe installation for Phases 1A and 1B are 100% complete. Phase 1C is more than 90% complete. Installation on Phase 1D recently commenced and is about 60% complete. The contractor is testing all the newly installed pipes to ensure they meet Water & Sewer Dept. (WASD) standards. Phase 2A is scheduled to commence soon. Once the roads have been milled and resurfaced and WASD has accepted the newly installed infrastructure, residents will be able to begin the process of connecting their service lines with the newly installed meter boxes and meters. All of Phase 1 will need to be accepted by WASD before any connections by residents can commence. May 5, 2022: Water main pipe installation for Phases 1A and 1B are 100% complete. Phase 1C is more than 90% complete. Installation on Phase 1D is just getting started. The contractor is testing all of the newly installed pipes to ensure they meet Miami-Dade County Water & Sewer Department (WASD) standards. Once the roads have been milled and resurfaced and WASD has accepted the newly installed infrastructure, residents will be able to begin the process of connecting their service lines with newly installed meter boxes and meters. March 18, 2022: Phase 1A is more than 74% complete, Phase 1B is more than 49% complete, and Phase 1C is more than 19% complete. Phase 1D will be commencing within a few weeks. To date: 11,342 LF of watermain, 76 service lines, and 18 fire hydrants have been installed. January 3, 2022: Potable Water Project construction commenced. The Potable Water Project is organized into 16 Phases numbered 1A, 1B, 1C, 1D, 2A, 2B, 2C, 2D, 3A, 3B, 3C, 3D, 4A, 4B, 4C, 4D. The project will be installed in the numbered sequence of the 16 Phases. Before construction begins in each Phase, residents will receive a letter from the Village delivered by the contractor with about 7 days of notice that the construction is starting. 6 | P a g e October 1, 2021: Construction is scheduled to commence on January 3, 2022. May 11, 2021: Village Council unanimously approved the establishment of a special assessment to complete Miami-Dade County’s potable water and fire hydrant system in the Village. Approximately 725 homes in the Village still do not have access to the county’s potable water system and rely on wells. March 26, 2021: Pinecrest will receive about $8.1 million from the American Rescue Plan legislation. This money has very specific rules on how and when it must be spent. It can be spent on infrastructure projects such as water, sewer and broadband projects. It must be spent by December 31, 2024. We are focusing on completing our water and fire hydrant system because it is a primary long-term goal that has not been fully accomplished, and it fits tightly into the rules for how this money can be spent. This effort has been a top priority since our incorporation in 1996. 5 1/11/2022 Village Council Coral Pine Park Phase 2 Parks and Recreation Department February 2024: Expect Project completion. June 2023: Expect final design of construction documents. April 2023: Anticipate issuance of bond/bank loan to pay for construction of project. March 2023: Expect completion of the 30% design documents and schedule a meeting with the community to review the 30 % draft document. November 30, 2022: In 2014, Village Council adopted the Coral Pine Park Master Plan and divided the construction of the approved improvements into two phases. Phase 1, which included a new tennis center and playground, was completed in 2016. This project is for the design of Phase 2 which includes a new 900 square foot multi-purpose room. The design and construction documents are in its final stages and are expected to be completed in early December. April 12, 2022: The Village Council approved execution of the contract with AECOM. January 11, 2022: The Village Council authorized the Manager to negotiate with #2 ranked firm AECOM for development of construction design plans for phase 2 of Coral Pine Park improvements. DATE: TO: FROM: RE: April 3, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Communications Division April 2023 Monthly Report The division’s overarching goal is to produce high-quality, engaging, and vibrant communication campaigns that position the Village as the official source of information for Pinecrest residents and visitors. The division is augmented by interdepartmental collaboration, consultants and software that streamlines work processes. Active Communication Projects: - Website - Redesign - Tropical Nights - Potable Water Updates - Village Council Updates - Chili Cook Off - Village Accomplishments - PG MarComm - FPL Updates - FitCrest - MDC Solid Waste Each project/campaign requires interdepartmental collaboration, and a combination or all the following services: creative direction, communications plan, marketing strategy, photography, video, multi-media editing, graphic design, copy writing, copy editing, website update, organic social media, paid digital ads, email marketing, media outreach, signage, and metrics reporting. Included are e-newsletter statistics, social media analytics and AI listening reports by ZenCity. MARCH 2023 EMAIL COMMUNICATION Charter Amendment Referendum - Online Discourse Summary Feb. 19th - March 20th 2023 Conversation snapshot The volume and sentiment of the organic resident feedback, as measured by totaling the interactions across local channels and classifying each as positive, negative, or neutral using Zencity AI. Date: 2/19/23 - 3/20/23, Project: Charter Amendment Referendum Date: 2/19/23 - 3/20/23, Project: Charter Amendment Referendum What are residents talking about Most popular topics and words Volume of interactions Total 208 48.9% Positive 27 51.8% Negative 4 55.6% Sentiment analysis Selected Period 13% 2% Previous Period 14% 2% Created with Zencity data and analysis Charter Amendment Referendum - Online Discourse Summary Feb. 19th - March 20th 2023 Conversation snapshot The volume and sentiment of the organic resident feedback, as measured by totaling the interactions across local channels and classifying each as positive, negative, or neutral using Zencity AI. Date: 2/19/23 - 3/20/23, Project: Charter Amendment Referendum Date: 2/19/23 - 3/20/23, Project: Charter Amendment Referendum What are residents talking about Most popular topics and words Volume of interactions Total 208 48.9% Positive 27 51.8% Negative 4 55.6% Sentiment analysis Selected Period 13% 2% Previous Period 14% 2% Date: 2/19/23 - 3/20/23, Project: Charter Amendment Referendum Date: 2/19/23 - 3/20/23, Project: Charter Amendment Referendum Where the conversation is happening Most popular channels and sources Date: 2/19/23 - 3/20/23, Project: Charter Amendment Referendum Date: 2/19/23 - 3/20/23, Project: Charter Amendment Referendum Most popular topics Political Affairs (61%) Interactions: 126 58.1% 13% 2% Planning and Development (28%) Interactions: 59 1,080% 8% 0% Public Safety (10%) Interactions: 20 25% 5% Popular words referendum zoning charter voters changes election vote land village voter code read Channel breakdown Official 59% • 8.2% Unofficial 41% • 68.9% Source breakdown Village of Pinecrest (36%) Interactions: 66 37.1% 18% 0% @pinecrestfl (19%) Interactions: 34 30.8% 0% 9% Pinecrest Police Department (13%) Interactions: 23 2,200% 22% 4% Created with Zencity data and analysis Date: 2/19/23 - 3/20/23, Project: Charter Amendment Referendum Date: 2/19/23 - 3/20/23, Project: Charter Amendment Referendum Where the conversation is happening Most popular channels and sources Date: 2/19/23 - 3/20/23, Project: Charter Amendment Referendum Date: 2/19/23 - 3/20/23, Project: Charter Amendment Referendum Most popular topics Political Affairs (61%) Interactions: 126 58.1% 13% 2% Planning and Development (28%) Interactions: 59 1,080% 8% 0% Public Safety (10%) Interactions: 20 25% 5% Popular words referendum zoning charter voters changes election vote land village voter code read Channel breakdown Official 59% • 8.2% Unofficial 41% • 68.9% Source breakdown Village of Pinecrest (36%) Interactions: 66 37.1% 18% 0% @pinecrestfl (19%) Interactions: 34 30.8% 0% 9% Pinecrest Police Department (13%) Interactions: 23 2,200% 22% 4% Interactions: 44 25% 0% Village of Pinecrest Post March 8th, 2023 · Municipal Politics ✓ Pinecrest, Florida March 7 Statement by Mayor Joseph M. Corradino Pinecrest voters chose to retain the current system of government in today’s charter amendment referendum with a 52.92% voter turnout. I applaud Village residents for being an engaged and informed community. … 23 5 7 Interactions: 13 23% 0% @newschica Tweet March 8th, 2023 · Planning and Development ✓ Pinecrest voters rejected a referendum that would have given them more say over zoning changes. See what Mayor , claiming victory, has to say about it. politicalcortadito.com/2023/03/07/pin… Pinecrest voters reject proposed charter amendment for public zoning control 6 3 1 Interactions: 11 18% 0% Councilmember Katie Abbott Post March 9th, 2023 · Planning and Development ✓ I'm hoping Pinecrest has moved on to the healing phase! Unfounded attacks and mistruths have no place in Pinecrest. Let's now return to a place where we can respectfully discuss, possibly disagree, and be open to compromise on issues. … Pinecrest voters reject proposed charter amendment for public zoning control – Political Cortadito 10 Created with Zencity data and analysis Interactions: 44 25% 0% Village of Pinecrest Post March 8th, 2023 · Municipal Politics ✓ Pinecrest, Florida March 7 Statement by Mayor Joseph M. Corradino Pinecrest voters chose to retain the current system of government in today’s charter amendment referendum with a 52.92% voter turnout. I applaud Village residents for being an engaged and informed community. … 23 5 7 Interactions: 13 23% 0% @newschica Tweet March 8th, 2023 · Planning and Development ✓ Pinecrest voters rejected a referendum that would have given them more say over zoning changes. See what Mayor , claiming victory, has to say about it. politicalcortadito.com/2023/03/07/pin… Pinecrest voters reject proposed charter amendment for public zoning control 6 3 1 Interactions: 11 18% 0% Councilmember Katie Abbott Post March 9th, 2023 · Planning and Development ✓ I'm hoping Pinecrest has moved on to the healing phase! Unfounded attacks and mistruths have no place in Pinecrest. Let's now return to a place where we can respectfully discuss, possibly disagree, and be open to compromise on issues. … Pinecrest voters reject proposed charter amendment for public zoning control – Political Cortadito 10 Interactions: 8 0% 0% Councilwoman Shannon del Prado Post February 20th, 2023 · Planning and Development ✓ As Pinecrest Friends puts it... Imagine if we had to vote on every decision the U.S. Congress made about the Defense Department. It would create total gridlock - making it impossible for our government to make important decisions big and small about the future and safety of our country. … 6 1 Created with Zencity data and analysis Interactions: 8 0% 0% Councilwoman Shannon del Prado Post February 20th, 2023 · Planning and Development ✓ As Pinecrest Friends puts it... Imagine if we had to vote on every decision the U.S. Congress made about the Defense Department. It would create total gridlock - making it impossible for our government to make important decisions big and small about the future and safety of our country. … 6 1 Pinecrest, FL Overview Report 01.03.2023-30.03.2023 2022 YOY (fiscal calendar) Comparison between Mar 01 - Mar 31, 2023 and Mar 01 - Mar 31, 2022 YOY 2022-2023 | Pinecrest Government Facebook Brand Awareness and Engagement 81/1000 characters Page engagement rate 9.77% engagement rate 36% from 7.19% Total reach 203K users 55% from 451K Fans 24K fans 8.7% from 23K Followers 40K followers 32.1% from 30K Profile impressions 312K impressions 29.3% from 441K Page impressions 329K impressions 47.7% from 630K Profile reach 153K users 32.5% from 227K "Social media marketing experts agree that strong engagement falls around 1% to 5%." ~ Hootsuite Post Engagement Rate is the average engagement rate for all posts, calculated as the sum of engagement rates for each post divided by the number of posts. The engagement rate for a post is the percentage of interactions on it (likes, comments, and saves for a photo, video, carousel, or reel post) out of the number of people who viewed it. 441/1000 characters ⭐ "A good social media engagement rate on Facebook can be as little as 1% to 2% according to industry experts."~ Adobe Page engagement rate is the daily proportion of people who engaged with any content from your Pages (clicked, liked, shared, or commented), as a percentage of the people who saw it. 300/1000 characters YOY 2022-2023 | Pinecrest Government Instagram Brand Awareness and Engagement 82/1000 characters Post engagement rate 4.07% engagement rate 3.6% from 4.23% Sources Pinecrest Gardens Pinecrest Parks & Recreation Pinecrest Police Department pinecrest_gardens pinecrestfl pinecrestparks pinecrestpolice Village of Pinecrest P P P P P P P V DATE: TO: FROM: RE: April 3, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager March Budget Highlights Below are noteworthy items for the months of February 2023 and March 2023: • The Building permit revenue through February was $1,457,890.03 a decrease of $152,401.88 or 9.5% from the previous year. • Community Center revenue through February was $655,275.77 an increase of $118,559.66 or 22.1% from the previous year. • Pinecrest Garden revenue through February was $823,926.82 an increase of $163,946.35 or 24.8% from the previous year. Grants received thus far in the fiscal year were $75,000.00. • The tree account has a balance of $94,509.99 as of March 31, 2023. • The red light camera revenue through March was $428,350.41 and invoices through February is $153,495.31. • The Village received $1,656,487.74 for Hurricane Irma claim with FEMA. The amount of $53,676.45 has been obligated and is under review by the state for remittance • The Village won the arbitration hearing concerning the Hurricane Irma Debris pick for $1,509,716.82 and an additional $9,871.69 for the personnel time. • Due to the Covid 19 Pandemic, $199,538.55 has been spent, $118,479.89 has been reimbursed and $27,998.64 is receivable. The remaining amount of $19,460.95 is under review while $33,599.07 has been denied. • Village Council also donated $41,900.00 from the Grants & Aide and Other Grants & Aide budget line as follows: o $10,000 Economic Development Council of South Miami Dade o $5,000 Pinecrest City Music Project o $5,000 Health Information Project o $1,000 The Two Hundred Club of Greater Miami o $900 Pinecrest City Music Projects o $10,000 Miami Palmetto Senior High School o $10,000 Pinecrest Elementary School PTA Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . 31,332,860.00 .00 31,332,860.00 1,893,677.52 .00 21,507,829.73 9,825,030.27 69 33,612,225.33 REVENUE TOTALS $31,332,860.00 $0.00 $31,332,860.00 $1,893,677.52 $0.00 $21,507,829.73 $9,825,030.27 69% $33,612,225.33 EXPENSE Department 000 - . 3,003,090.00 .00 3,003,090.00 156,996.40 .00 1,111,268.00 1,891,822.00 37 4,092,627.21 Department 511 - Village Council 137,845.00 .00 137,845.00 44,854.02 .00 98,600.85 39,244.15 72 137,601.16 Department 512 - Administrative 1,398,875.00 .00 1,398,875.00 90,273.86 71,996.25 637,696.01 689,182.74 51 1,255,299.82 Department 513 - Finance Department 452,540.00 5,000.00 457,540.00 30,901.26 .00 231,459.65 226,080.35 51 414,179.89 Department 514 - Village Attorney 660,000.00 .00 660,000.00 51,418.01 .00 319,025.91 340,974.09 48 733,650.80 Department 519 - General Government 2,375,655.00 .00 2,375,655.00 124,449.72 64,054.82 1,387,251.98 924,348.20 61 2,273,019.47 Department 521 - Police Department 11,712,285.00 808,892.00 12,521,177.00 852,924.41 926,461.41 5,595,772.96 5,998,942.63 52 10,997,179.39 Department 524 - Building, Planning & Zoning -BPZ 3,500,975.00 90,000.00 3,590,975.00 268,536.48 152,924.09 1,525,931.71 1,912,119.20 47 3,069,943.43 Department 525 - Emergency and Disaster Relief .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 539 - Public Works 1,037,185.00 .00 1,037,185.00 75,515.51 686.64 481,013.17 555,485.19 46 779,046.74 Department 572 - Parks and Recreation 3,625,605.00 28,815.00 3,654,420.00 327,895.41 12,215.00 1,721,966.38 1,920,238.62 47 3,447,787.75 Department 575 - Pinecrest Gardens 3,230,600.00 .00 3,230,600.00 276,194.54 27,410.31 1,711,952.22 1,491,237.47 54 3,075,928.92 EXPENSE TOTALS $31,134,655.00 $932,707.00 $32,067,362.00 $2,299,959.62 $1,255,748.52 $14,821,938.84 $15,989,674.64 50% $30,276,264.58 Fund 001 - General Fund Totals REVENUE TOTALS 31,332,860.00 .00 31,332,860.00 1,893,677.52 .00 21,507,829.73 9,825,030.27 69% 33,612,225.33 EXPENSE TOTALS 31,134,655.00 932,707.00 32,067,362.00 2,299,959.62 1,255,748.52 14,821,938.84 15,989,674.64 50% 30,276,264.58 Fund 001 - General Fund Totals $198,205.00 ($932,707.00) ($734,502.00) ($406,282.10) ($1,255,748.52) $6,685,890.89 ($6,164,644.37) $3,335,960.75 Run by Eileen Coto on 04/03/2023 10:01:43 AM Page 1 of 15 Budget by Organization Report Through 03/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 101 - Stormwater Utility Fund REVENUE Department 000 - . 1,233,000.00 .00 1,233,000.00 14,032.51 .00 2,918,304.71 (1,685,304.71) 237 1,284,337.47 REVENUE TOTALS $1,233,000.00 $0.00 $1,233,000.00 $14,032.51 $0.00 $2,918,304.71 ($1,685,304.71) 237% $1,284,337.47 EXPENSE Department 538 - Stormwater 6,001,080.00 1,369,407.00 7,370,487.00 429,826.63 2,157,360.14 581,770.18 4,631,356.68 37 771,524.07 EXPENSE TOTALS $6,001,080.00 $1,369,407.00 $7,370,487.00 $429,826.63 $2,157,360.14 $581,770.18 $4,631,356.68 37% $771,524.07 Fund 101 - Stormwater Utility Fund Totals REVENUE TOTALS 1,233,000.00 .00 1,233,000.00 14,032.51 .00 2,918,304.71 (1,685,304.71) 237% 1,284,337.47 EXPENSE TOTALS 6,001,080.00 1,369,407.00 7,370,487.00 429,826.63 2,157,360.14 581,770.18 4,631,356.68 37% 771,524.07 Fund 101 - Stormwater Utility Fund Totals ($4,768,080.00) ($1,369,407.00) ($6,137,487.00) ($415,794.12) ($2,157,360.14) $2,336,534.53 ($6,316,661.39) $512,813.40 Run by Eileen Coto on 04/03/2023 10:01:43 AM Page 2 of 15 Budget by Organization Report Through 03/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 102 - Transportation Fund REVENUE Department 000 - . 469,620.00 .00 469,620.00 38,217.58 .00 203,407.59 266,212.41 43 463,596.90 REVENUE TOTALS $469,620.00 $0.00 $469,620.00 $38,217.58 $0.00 $203,407.59 $266,212.41 43% $463,596.90 EXPENSE Department 000 - . .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 541 - Transportation 643,730.00 195,000.00 838,730.00 31,925.92 .00 118,262.34 720,467.66 14 440,937.34 EXPENSE TOTALS $643,730.00 $195,000.00 $838,730.00 $31,925.92 $0.00 $118,262.34 $720,467.66 14% $440,937.34 Fund 102 - Transportation Fund Totals REVENUE TOTALS 469,620.00 .00 469,620.00 38,217.58 .00 203,407.59 266,212.41 43% 463,596.90 EXPENSE TOTALS 643,730.00 195,000.00 838,730.00 31,925.92 .00 118,262.34 720,467.66 14% 440,937.34 Fund 102 - Transportation Fund Totals ($174,110.00) ($195,000.00) ($369,110.00) $6,291.66 $0.00 $85,145.25 ($454,255.25) $22,659.56 Run by Eileen Coto on 04/03/2023 10:01:43 AM Page 3 of 15 Budget by Organization Report Through 03/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 103 - Police Education Fund REVENUE Department 000 - . 9,000.00 .00 9,000.00 205.62 .00 1,398.37 7,601.63 16 12,627.60 REVENUE TOTALS $9,000.00 $0.00 $9,000.00 $205.62 $0.00 $1,398.37 $7,601.63 16% $12,627.60 EXPENSE Department 521 - Police Department 14,175.00 .00 14,175.00 .00 .00 6,393.39 7,781.61 45 1,854.00 EXPENSE TOTALS $14,175.00 $0.00 $14,175.00 $0.00 $0.00 $6,393.39 $7,781.61 45% $1,854.00 Fund 103 - Police Education Fund Totals REVENUE TOTALS 9,000.00 .00 9,000.00 205.62 .00 1,398.37 7,601.63 16% 12,627.60 EXPENSE TOTALS 14,175.00 .00 14,175.00 .00 .00 6,393.39 7,781.61 45% 1,854.00 Fund 103 - Police Education Fund Totals ($5,175.00) $0.00 ($5,175.00) $205.62 $0.00 ($4,995.02) ($179.98) $10,773.60 Run by Eileen Coto on 04/03/2023 10:01:43 AM Page 4 of 15 Budget by Organization Report Through 03/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 104 - Police Forfeiture Fund REVENUE Department 000 - . .00 .00 .00 .00 .00 12.64 (12.64) +++ 42.14 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $12.64 ($12.64) +++ $42.14 EXPENSE Department 521 - Police Department .00 .00 .00 .00 .00 .00 .00 +++ 10,547.80 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $10,547.80 Fund 104 - Police Forfeiture Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 12.64 (12.64) +++ 42.14 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 10,547.80 Fund 104 - Police Forfeiture Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $12.64 ($12.64) ($10,505.66) Run by Eileen Coto on 04/03/2023 10:01:43 AM Page 5 of 15 Budget by Organization Report Through 03/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 105 - Hardwire, 911 Fund REVENUE Department 000 - . 13,500.00 .00 13,500.00 520.58 .00 14,852.62 (1,352.62) 110 77,592.42 REVENUE TOTALS $13,500.00 $0.00 $13,500.00 $520.58 $0.00 $14,852.62 ($1,352.62) 110% $77,592.42 EXPENSE Department 521 - Police Department 30,380.00 .00 30,380.00 307.59 .00 15,434.56 14,945.44 51 68,625.74 EXPENSE TOTALS $30,380.00 $0.00 $30,380.00 $307.59 $0.00 $15,434.56 $14,945.44 51% $68,625.74 Fund 105 - Hardwire, 911 Fund Totals REVENUE TOTALS 13,500.00 .00 13,500.00 520.58 .00 14,852.62 (1,352.62) 110% 77,592.42 EXPENSE TOTALS 30,380.00 .00 30,380.00 307.59 .00 15,434.56 14,945.44 51% 68,625.74 Fund 105 - Hardwire, 911 Fund Totals ($16,880.00) $0.00 ($16,880.00) $212.99 $0.00 ($581.94) ($16,298.06) $8,966.68 Run by Eileen Coto on 04/03/2023 10:01:43 AM Page 6 of 15 Budget by Organization Report Through 03/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 106 - Wireless, 911 Fund REVENUE Department 000 - . 80,000.00 .00 80,000.00 1,617.04 .00 84,198.80 (4,198.80) 105 95,592.34 REVENUE TOTALS $80,000.00 $0.00 $80,000.00 $1,617.04 $0.00 $84,198.80 ($4,198.80) 105% $95,592.34 EXPENSE Department 521 - Police Department 117,255.00 .00 117,255.00 1,187.11 .00 57,833.67 59,421.33 49 66,373.17 EXPENSE TOTALS $117,255.00 $0.00 $117,255.00 $1,187.11 $0.00 $57,833.67 $59,421.33 49% $66,373.17 Fund 106 - Wireless, 911 Fund Totals REVENUE TOTALS 80,000.00 .00 80,000.00 1,617.04 .00 84,198.80 (4,198.80) 105% 95,592.34 EXPENSE TOTALS 117,255.00 .00 117,255.00 1,187.11 .00 57,833.67 59,421.33 49% 66,373.17 Fund 106 - Wireless, 911 Fund Totals ($37,255.00) $0.00 ($37,255.00) $429.93 $0.00 $26,365.13 ($63,620.13) $29,219.17 Run by Eileen Coto on 04/03/2023 10:01:43 AM Page 7 of 15 Budget by Organization Report Through 03/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 107 - CITT Public Transit Fund REVENUE Department 000 - . 1,278,080.00 .00 1,278,080.00 149,959.57 .00 363,944.35 914,135.65 28 1,187,052.07 REVENUE TOTALS $1,278,080.00 $0.00 $1,278,080.00 $149,959.57 $0.00 $363,944.35 $914,135.65 28% $1,187,052.07 EXPENSE Department 541 - Transportation 1,409,870.00 .00 1,409,870.00 75,883.12 120,275.65 311,757.65 977,836.70 31 757,359.20 EXPENSE TOTALS $1,409,870.00 $0.00 $1,409,870.00 $75,883.12 $120,275.65 $311,757.65 $977,836.70 31% $757,359.20 Fund 107 - CITT Public Transit Fund Totals REVENUE TOTALS 1,278,080.00 .00 1,278,080.00 149,959.57 .00 363,944.35 914,135.65 28% 1,187,052.07 EXPENSE TOTALS 1,409,870.00 .00 1,409,870.00 75,883.12 120,275.65 311,757.65 977,836.70 31% 757,359.20 Fund 107 - CITT Public Transit Fund Totals ($131,790.00) $0.00 ($131,790.00) $74,076.45 ($120,275.65) $52,186.70 ($63,701.05) $429,692.87 Run by Eileen Coto on 04/03/2023 10:01:43 AM Page 8 of 15 Budget by Organization Report Through 03/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 108 - Prepaid Phone 911 Fund REVENUE Department 000 - . 16,510.00 .00 16,510.00 533.96 .00 17,882.96 (1,372.96) 108 25,218.95 REVENUE TOTALS $16,510.00 $0.00 $16,510.00 $533.96 $0.00 $17,882.96 ($1,372.96) 108% $25,218.95 EXPENSE Department 521 - Police Department 26,175.00 .00 26,175.00 265.02 .00 12,914.01 13,260.99 49 17,569.90 EXPENSE TOTALS $26,175.00 $0.00 $26,175.00 $265.02 $0.00 $12,914.01 $13,260.99 49% $17,569.90 Fund 108 - Prepaid Phone 911 Fund Totals REVENUE TOTALS 16,510.00 .00 16,510.00 533.96 .00 17,882.96 (1,372.96) 108% 25,218.95 EXPENSE TOTALS 26,175.00 .00 26,175.00 265.02 .00 12,914.01 13,260.99 49% 17,569.90 Fund 108 - Prepaid Phone 911 Fund Totals ($9,665.00) $0.00 ($9,665.00) $268.94 $0.00 $4,968.95 ($14,633.95) $7,649.05 Run by Eileen Coto on 04/03/2023 10:01:43 AM Page 9 of 15 Budget by Organization Report Through 03/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 109 - Police Impact Fee Fund REVENUE Department 000 - . 10,000.00 .00 10,000.00 .00 .00 6,961.15 3,038.85 70 27,830.99 REVENUE TOTALS $10,000.00 $0.00 $10,000.00 $0.00 $0.00 $6,961.15 $3,038.85 70% $27,830.99 EXPENSE Department 521 - Police Department 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 16,619.95 EXPENSE TOTALS $10,000.00 $0.00 $10,000.00 $0.00 $0.00 $0.00 $10,000.00 0% $16,619.95 Fund 109 - Police Impact Fee Fund Totals REVENUE TOTALS 10,000.00 .00 10,000.00 .00 .00 6,961.15 3,038.85 70% 27,830.99 EXPENSE TOTALS 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0% 16,619.95 Fund 109 - Police Impact Fee Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $6,961.15 ($6,961.15) $11,211.04 Run by Eileen Coto on 04/03/2023 10:01:43 AM Page 10 of 15 Budget by Organization Report Through 03/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 110 - Parks Impact Fee Fund REVENUE Department 000 - . 40,000.00 .00 40,000.00 .00 .00 36,964.07 3,035.93 92 144,934.30 REVENUE TOTALS $40,000.00 $0.00 $40,000.00 $0.00 $0.00 $36,964.07 $3,035.93 92% $144,934.30 EXPENSE Department 572 - Parks and Recreation 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0 .00 Department 575 - Pinecrest Gardens .00 .00 .00 .00 .00 212,407.62 (212,407.62) +++ .00 EXPENSE TOTALS $40,000.00 $0.00 $40,000.00 $0.00 $0.00 $212,407.62 ($172,407.62) 531% $0.00 Fund 110 - Parks Impact Fee Fund Totals REVENUE TOTALS 40,000.00 .00 40,000.00 .00 .00 36,964.07 3,035.93 92% 144,934.30 EXPENSE TOTALS 40,000.00 .00 40,000.00 .00 .00 212,407.62 (172,407.62) 531% .00 Fund 110 - Parks Impact Fee Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 ($175,443.55) $175,443.55 $144,934.30 Run by Eileen Coto on 04/03/2023 10:01:43 AM Page 11 of 15 Budget by Organization Report Through 03/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 111 - Municipal Services Impact Fee REVENUE Department 000 - . 45,000.00 .00 45,000.00 .00 .00 24,280.97 20,719.03 54 70,196.27 REVENUE TOTALS $45,000.00 $0.00 $45,000.00 $0.00 $0.00 $24,280.97 $20,719.03 54% $70,196.27 EXPENSE Department 519 - General Government 45,000.00 .00 45,000.00 .00 405.00 14,867.55 29,727.45 34 12,615.92 EXPENSE TOTALS $45,000.00 $0.00 $45,000.00 $0.00 $405.00 $14,867.55 $29,727.45 34% $12,615.92 Fund 111 - Municipal Services Impact Fee Totals REVENUE TOTALS 45,000.00 .00 45,000.00 .00 .00 24,280.97 20,719.03 54% 70,196.27 EXPENSE TOTALS 45,000.00 .00 45,000.00 .00 405.00 14,867.55 29,727.45 34% 12,615.92 Fund 111 - Municipal Services Impact Fee Totals $0.00 $0.00 $0.00 $0.00 ($405.00) $9,413.42 ($9,008.42) $57,580.35 Run by Eileen Coto on 04/03/2023 10:01:43 AM Page 12 of 15 Budget by Organization Report Through 03/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 112 - Stormwater Impact Fee Fund REVENUE Department 000 - . 125,200.00 .00 125,200.00 2,256.66 .00 61,903.07 63,296.93 49 170,321.52 REVENUE TOTALS $125,200.00 $0.00 $125,200.00 $2,256.66 $0.00 $61,903.07 $63,296.93 49% $170,321.52 EXPENSE Department 538 - Stormwater 125,000.00 .00 125,000.00 .00 .00 .00 125,000.00 0 .00 EXPENSE TOTALS $125,000.00 $0.00 $125,000.00 $0.00 $0.00 $0.00 $125,000.00 0% $0.00 Fund 112 - Stormwater Impact Fee Fund Totals REVENUE TOTALS 125,200.00 .00 125,200.00 2,256.66 .00 61,903.07 63,296.93 49% 170,321.52 EXPENSE TOTALS 125,000.00 .00 125,000.00 .00 .00 .00 125,000.00 0% .00 Fund 112 - Stormwater Impact Fee Fund Totals $200.00 $0.00 $200.00 $2,256.66 $0.00 $61,903.07 ($61,703.07) $170,321.52 Run by Eileen Coto on 04/03/2023 10:01:43 AM Page 13 of 15 Budget by Organization Report Through 03/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 201 - Debt Service Fund REVENUE Department 000 - . 2,462,600.00 .00 2,462,600.00 163,416.85 .00 768,256.04 1,694,343.96 31 2,852,865.40 REVENUE TOTALS $2,462,600.00 $0.00 $2,462,600.00 $163,416.85 $0.00 $768,256.04 $1,694,343.96 31% $2,852,865.40 EXPENSE Department 000 - . 2,462,600.00 .00 2,462,600.00 362,479.74 .00 776,261.34 1,686,338.66 32 2,418,634.21 EXPENSE TOTALS $2,462,600.00 $0.00 $2,462,600.00 $362,479.74 $0.00 $776,261.34 $1,686,338.66 32% $2,418,634.21 Fund 201 - Debt Service Fund Totals REVENUE TOTALS 2,462,600.00 .00 2,462,600.00 163,416.85 .00 768,256.04 1,694,343.96 31% 2,852,865.40 EXPENSE TOTALS 2,462,600.00 .00 2,462,600.00 362,479.74 .00 776,261.34 1,686,338.66 32% 2,418,634.21 Fund 201 - Debt Service Fund Totals $0.00 $0.00 $0.00 ($199,062.89) $0.00 ($8,005.30) $8,005.30 $434,231.19 Run by Eileen Coto on 04/03/2023 10:01:43 AM Page 14 of 15 Budget by Organization Report Through 03/31/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 301 - Capital Projects Fund REVENUE Department 000 - . 6,780,990.00 .00 6,780,990.00 .00 .00 3,938,411.26 2,842,578.74 58 11,409,417.03 REVENUE TOTALS $6,780,990.00 $0.00 $6,780,990.00 $0.00 $0.00 $3,938,411.26 $2,842,578.74 58% $11,409,417.03 EXPENSE Department 000 - . 42,000.00 .00 42,000.00 .00 .00 .00 42,000.00 0 38,525.00 Department 511 - Village Council .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 519 - General Government 65,040.00 7,446,138.00 7,511,178.00 408,364.45 3,587,279.12 3,206,512.61 717,386.27 90 4,901,643.68 Department 521 - Police Department .00 322,913.00 322,913.00 .00 220,529.19 102,383.54 .27 100 22,487.57 Department 524 - Building, Planning & Zoning -BPZ .00 .00 .00 .00 .00 .00 .00 +++ 25,517.00 Department 539 - Public Works 1,000,000.00 190,850.00 1,190,850.00 5,360.00 81,852.89 54,647.11 1,054,350.00 11 286,513.23 Department 572 - Parks and Recreation 5,191,520.00 2,741,006.00 7,932,526.00 55,052.78 516,788.00 128,673.78 7,287,064.22 8 1,307,855.24 Department 575 - Pinecrest Gardens 964,530.00 228,916.00 1,193,446.00 28,804.50 82,106.03 262,321.40 849,018.57 29 3,868,290.62 EXPENSE TOTALS $7,263,090.00 $10,929,823.00 $18,192,913.00 $497,581.73 $4,488,555.23 $3,754,538.44 $9,949,819.33 45% $10,450,832.34 Fund 301 - Capital Projects Fund Totals REVENUE TOTALS 6,780,990.00 .00 6,780,990.00 .00 .00 3,938,411.26 2,842,578.74 58% 11,409,417.03 EXPENSE TOTALS 7,263,090.00 10,929,823.00 18,192,913.00 497,581.73 4,488,555.23 3,754,538.44 9,949,819.33 45% 10,450,832.34 Fund 301 - Capital Projects Fund Totals ($482,100.00) ($10,929,823.00) ($11,411,923.00) ($497,581.73) ($4,488,555.23) $183,872.82 ($7,107,240.59) $958,584.69 Grand Totals REVENUE TOTALS 43,896,360.00 .00 43,896,360.00 2,264,437.89 .00 29,948,608.33 13,947,751.67 68% 51,433,850.73 EXPENSE TOTALS 49,323,010.00 13,426,937.00 62,749,947.00 3,699,416.48 8,022,344.54 20,684,379.59 34,043,222.87 46% 45,309,758.22 Grand Totals ($5,426,650.00) ($13,426,937.00) ($18,853,587.00) ($1,434,978.59) ($8,022,344.54) $9,264,228.74 ($20,095,471.20) $6,124,092.51 Run by Eileen Coto on 04/03/2023 10:01:43 AM Page 15 of 15 Budget by Organization Report Through 03/31/23 Prior Fiscal Year Activity Excluded Summary Listing Page 16 INVESTMENT RETURNS SOURCE 22-Apr 22-May 22-Jun 22-Jul 22-Aug 22-Sep 22-Oct 22-Nov 22-Dec 23-Jan 23-Feb 31-Mar Investment*** STATE POOL 0.45% 0.92% 1.56% 1.89% 2.43% 3.07% 3.22% 3.97% 4.51% 4.63% 4.76% 5.01% VILLAGE T-BILLS 6 Months 1.35% 1.48% 2.44% 2.90% 3.25% 3.82% 4.34% 4.54% 4.59% 4.67% 5.17% 4.72% NA 3 Months 0.81% 1.05% 1.66% 2.42% 2.87% 3.22% 3.91% 4.27% 4.35% 4.58% 4.88% 4.68% NA National Rates One Year 0.22% 0.24% 0.33% 0.52% 0.65% 0.76% 0.98% 1.16% 1.24% 1.43% 1.53% 1.64% NA PRIME RATE 3.50% 4.00% 4.75% 5.50% 5.50% 6.25% 6.25% 7.00% 7.50% 7.75% 7.75% 8.00% NA CONSUMER PRICE IN 289.1 292.3 296.3 296.3 296.2 296.8 298.0 297.7 296.8 299.2 300.8 NA Plus/Minus Year Ago 8.3% 8.6% 9.1% 8.5% 8.3% 8.2% 7.7% 7.1% 6.5% 6.4% 6.0% NA MORTGAGE/SECURITIES * 30 Years - Fannie Mae (FNMA) 4.66% 4.65% 5.30% 4.75% 5.18% 6.41% 6.55% 5.96% 5.89% 5.54% 6.21% 5.94% NA NAPM ** / ISM 55.4 56.1 53.0 52.8 52.8 50.9 50.2 49.0 48.4 47.4 47.7 46.3 NA * Mortgage/Securitiesjune ** Institute for Supply Management, a reading of under 50 denotes contraction and a reading of above 50 denotes expansion in the manufacturing sector of the economy. *** Only the investments with the notation "Village" are currently in place, the others are presented for comparison purposes. Cash Summary Page 17 FY 2023 March 31, 2023 Fund # Description of Fund Total City National State Investment Pool 001 General Fund 17,118,313 $                       7,316,018 $ $ 9,802,294 101 Stormwater Fund 5,080,143 $                         $ 4,566,691 $ 513,452 102 Transportation Fund 284,151 $                             $ 284,151 103 Police Education Fund 23,104 $                               $ 23,104 104 Forfeiture Fund 13 $                                       $ 13 105 Hardwire Fund 23,250 $                               $ 23,250 106 Wireless Fund 72,799 $                               $ 72,799 107 CITT Public Transit Fund 1,070,497 $                         $ 1,070,497 108 Prepaid Wireless 911 16,877 $                               $ 16,877 109 Police Impact Fee Fund 28,763 $                               $ 28,763 110 Parks Impact Fee Fund 36,543 $                               $ 36,543 111 Municipal Services Impact Fee 109,918 $                             $ 109,918 112 Stormwater Impact Fee Fund 334,639 $                             $ 334,639 201 Debt Service Fund 426,226 $                             $ 426,226 301 Capital Projects Fund 6,186,223 $                         $ 4,863,265 $ 1,322,958 Totals 30,811,458 $ 19,172,754 $ 11,638,704 $ General Fund Stormwater Fund Transportation Fund Police Education Fund Forfeiture Fund Hardwire Fund Wireless Fund CITT Public Transit Fund Prepaid Wireless 911 Parks Impact Fee Fund Municipal Services Impact Fee Stormwater Impact Fee Fund Capital Projects Fund General Fund Stormwater Fund Transportation Fund Police Education Fund Forfeiture Fund Hardwire Fund Wireless Fund CITT Public Transit Fund Prepaid Wireless 911 Police Impact Fee Fund Parks Impact Fee Fund Municipal Services Impact Fee Stormwater Impact Fee Fund Debt Service Fund Capital Projects Fund Page 18 322.000 FY2019 FY2020 FY2021 FY2022 FY2023 October 260,228.01 $             372,905.11 $       183,745.84 $             284,196.07 $                 382,364.60 $       November 171,992.67 $             121,838.69 $       137,541.94 $             333,988.54 $                 120,324.38 $       December 172,631.89 $             111,233.71 $       214,051.63 $             229,621.59 $                 212,730.80 $       January 343,754.99 $             189,876.84 $       173,247.94 $             297,805.14 $                 442,510.95 $       February 233,351.51 $             223,076.90 $       206,303.66 $             464,680.57 $                 299,959.30 $       March 231,184.60 $             118,754.22 $       251,999.44 $             263,899.70 $                 April 216,360.49 $             103,684.34 $       208,688.52 $             472,184.53 $                 May 382,465.57 $             108,891.20 $       228,701.59 $             383,297.87 $                 June 142,230.75 $             134,816.40 $       407,437.73 $             454,839.34 $                 July 200,337.50 $              $      141,905.11   $            254,125.18   $                237,354.79  August 176,293.69 $             158,188.50 $       265,216.93 $             351,555.30 $                 September 191,970.02 $             152,367.77 $       324,573.94 $             473,249.93 $                 Totals 2,722,801.69 $         1,937,538.79 $    2,855,634.34 $          4,246,673.37 $             1,457,890.03 $    Building Permit Revenues FY 2018-Present  $‐  $50,000.00  $100,000.00  $150,000.00  $200,000.00  $250,000.00  $300,000.00  $350,000.00  $400,000.00  $450,000.00  $500,000.00 FY2019 FY2020 FY2021 FY2022 FY2023 Community Center Revenues Page 19 FY 2019-Present 347.100 FY2019 FY2020 FY2021 FY2022 FY2023 October 85,354.17 $ 118,686.24 $ 50,305.88 $ 92,005.68 $ 120,784.72 $ November 89,209.37 $ 87,585.40 $ 44,526.26 $ 105,980.97 $ 107,995.43 $ December 73,000.18 $ 85,345.55 $ 56,820.26 $ 107,452.93 $ 118,526.97 $ January 99,024.14 $ 112,784.32 $ 55,454.55 $ 104,153.19 $ 148,203.28 $ February 103,510.00 $ 117,581.09 $ 72,340.82 $ 127,123.34 $ 159,765.37 $ March 96,838.88 $ 60,377.21 $ 89,176.62 $ 153,757.93 $ April 97,297.48 $ 26,687.09 $ 134,824.66 $ 138,821.75 $ May 98,926.81 $ 25,645.99 $ 110,531.84 $ 143,518.09 $ June 73,755.95 $ 34,438.85 $ 111,045.09 $ 82,889.54 $ July 97,949.10 $ 29,373.95 $ 102,080.95 $ 80,290.33 $ August 116,175.85 $ 20,412.81 $ 108,611.52 $ 112,647.65 $ September 134,937.58 $ 42,046.88 $ 76,065.16 $ 136,479.87 $ Totals #REF! 1,165,979.51 $ 760,965.38 $ 1,011,783.61 $ 655,275.77 $  $‐  $20,000.00  $40,000.00  $60,000.00  $80,000.00  $100,000.00  $120,000.00  $140,000.00  $160,000.00  $180,000.00 FY2019 FY2020 FY2021 FY2022 FY2023 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.100 Culture Community Center, Control 1,164,520.00 .00 1,164,520.00 .00 .00 .00 1,164,520.00 0 .00 347.101 Culture CC Building Rentals .00 .00 .00 4,536.25 .00 21,284.25 (21,284.25) +++ 44,217.17 347.102 Culture CC Field Rentals .00 .00 .00 400.00 .00 875.00 (875.00) +++ 6,365.50 347.103 Culture CC User League Fees .00 .00 .00 17,598.63 .00 17,598.63 (17,598.63) +++ 16,398.75 347.104 Culture CC Camps .00 .00 .00 22,282.50 .00 33,094.50 (33,094.50) +++ 244,962.35 347.105 Culture CC Concession Sales .00 .00 .00 .00 .00 100.00 (100.00) +++ 635.25 347.107 Culture CC Classes, Member .00 .00 .00 77,105.15 .00 376,526.93 (376,526.93) +++ 641,531.58 347.108 Culture CC Trainer Fees .00 .00 .00 1,600.00 .00 8,400.00 (8,400.00) +++ 12,000.00 347.109 Culture CC Day Passes .00 .00 .00 630.00 .00 4,210.00 (4,210.00) +++ 10,760.30 347.113 Culture CC Memberships, One Week .00 .00 .00 320.00 .00 4,600.00 (4,600.00) +++ 8,610.00 347.116 Culture CC, Special Events .00 .00 .00 .00 .00 .00 .00 +++ 1,892.45 347.123 Culture CC Senior Trips/Tours .00 .00 .00 438.00 .00 603.00 (603.00) +++ 4,945.00 347.126 Culture CC Mind & Body Classes .00 .00 .00 7,508.00 .00 33,257.00 (33,257.00) +++ 52,669.00 347.127 Culture CC Non- Resident Membership .00 .00 .00 4,619.20 .00 25,796.90 (25,796.90) +++ 49,018.90 347.128 Culture CC Resident Memberships .00 .00 .00 25,523.25 .00 139,813.65 (139,813.65) +++ 318,357.40 347.130 Culture CC Vending Machines .00 .00 .00 31.92 .00 111.23 (111.23) +++ 76.81 347.199 Culture CC Credit Card Fees .00 .00 .00 (2,827.53) .00 (10,995.32) 10,995.32 +++ (27,279.32) 347 - Culture Totals $1,164,520.00 $0.00 $1,164,520.00 $159,765.37 $0.00 $655,275.77 $509,244.23 56% $1,385,161.14 Division 00 - . Totals $1,164,520.00 $0.00 $1,164,520.00 $159,765.37 $0.00 $655,275.77 $509,244.23 56% $1,385,161.14 Department 000 - . Totals $1,164,520.00 $0.00 $1,164,520.00 $159,765.37 $0.00 $655,275.77 $509,244.23 56% $1,385,161.14 REVENUE TOTALS $1,164,520.00 $0.00 $1,164,520.00 $159,765.37 $0.00 $655,275.77 $509,244.23 56% $1,385,161.14 Fund 001 - General Fund Totals REVENUE TOTALS 1,164,520.00 .00 1,164,520.00 159,765.37 .00 655,275.77 509,244.23 56% 1,385,161.14 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 001 - General Fund Totals $1,164,520.00 $0.00 $1,164,520.00 $159,765.37 $0.00 $655,275.77 $509,244.23 $1,385,161.14 Grand Totals REVENUE TOTALS 1,164,520.00 .00 1,164,520.00 159,765.37 .00 655,275.77 509,244.23 56% 1,385,161.14 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Grand Totals $1,164,520.00 $0.00 $1,164,520.00 $159,765.37 $0.00 $655,275.77 $509,244.23 $1,385,161.14 Run by Eileen Coto on 04/03/2023 11:00:03 AM Page 1 of 1 Budget Performance Report Fiscal Year to Date 02/28/23 Include Rollup Account and Rollup to Object Page 21 347.300 FY2019 FY2020 FY2021 FY2022 FY2023 October 159,277.30 $ 51,674.33 $ 35,413.56 $ 120,551.14 $ 89,588.77 $ November 32,203.39 $ 112,668.57 $ 33,563.16 $ 154,247.36 $ 172,298.22 $ December 109,984.35 $ 136,215.50 $ 146,743.69 $ 228,960.70 $ 223,364.41 $ January 57,626.46 $ 109,193.23 $ 65,023.82 $ 93,963.02 $ 163,659.44 $ February 56,961.89 $ 43,630.72 $ 45,724.98 $ 62,258.25 $ 175,015.98 $ March 69,960.32 $ 47,487.74 $ 61,847.88 $ 147,394.91 $ April 52,603.25 $ (3,996.21) $ 71,173.37 $ 161,418.96 $ May 49,966.05 $ (8,785.23) $ 68,457.73 $ 92,822.09 $ June 30,720.29 $ $ 31,386.92 $ 59,478.76 $ 91,335.08 July 69,628.97 $ 14,999.48 $ 50,123.66 $ 116,502.86 $ August 32,746.80 $ 13,552.96 $ 30,832.49 $ 74,666.62 $ September 26,443.55 $ 22,636.10 $ 39,341.74 $ 50,437.45 $ Totals Without  Grants 748,122.62 $ 570,664.11 $ 707,724.84 $ 1,394,558.44 $ 823,926.82 $ Grants YTD 30,853.10 $ 74,564.00 $ 394,462.95 $ 131,698.50 $ 75,000.00 $ Donations YTD 35,900.00 $ - $ 5,000.00 $ 10,313.00 $ 65,000.00 $ Total Revenues  incl Grants 814,875.72 $ 645,228.11 $ 1,107,187.79 $ 1,536,569.94 $ 963,926.82 $ Pinecrest Gardens Revenues FY 2019-Present  $(50,000.00)  $‐  $50,000.00  $100,000.00  $150,000.00  $200,000.00  $250,000.00 FY2019 FY2020 FY2021 FY2022 FY2023 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.300 Culture Pinecrest Gardens, Control 1,775,000.00 .00 1,775,000.00 .00 .00 .00 1,775,000.00 0 .00 347.301 Culture PG Corporate Sponsporship .00 .00 .00 37,500.00 .00 66,000.00 (66,000.00) +++ 108,000.00 347.302 Culture PG Farmers Market .00 .00 .00 4,000.00 .00 13,600.00 (13,600.00) +++ 40,800.00 347.308 Culture PG Memberships, Annual Passes .00 .00 .00 4,876.22 .00 30,227.22 (30,227.22) +++ 41,401.00 347.309 Culture PG Concessions, Iguana Bite .00 .00 .00 3,470.08 .00 9,605.70 (9,605.70) +++ 3,244.76 347.310 Culture PG Concessions, Events .00 .00 .00 6,699.30 .00 33,828.47 (33,828.47) +++ 44,323.57 347.312 Culture PG Banyan Bowl Ticket Sales .00 .00 .00 28,648.15 .00 147,117.83 (147,117.83) +++ 163,965.23 347.313 Culture PG Fine Arts Festival, Booths .00 .00 .00 750.00 .00 9,441.25 (9,441.25) +++ 11,344.29 347.315 Culture PG Eggstravaganza, Tickets .00 .00 .00 .00 .00 .00 .00 +++ 24,780.48 347.316 Culture PG Eggstravaganza, Baskets .00 .00 .00 .00 .00 .00 .00 +++ (900.00) 347.317 Culture PG Eggstravaganza Booths .00 .00 .00 .00 .00 .00 .00 +++ 1,360.00 347.318 Culture PG Howl-O-Ween Parade Tickets .00 .00 .00 .00 .00 13,319.16 (13,319.16) +++ 9,171.50 347.319 Culture PG General Admissions .00 .00 .00 33,621.00 .00 136,519.00 (136,519.00) +++ 215,368.06 347.320 Culture PG Senior Admissions .00 .00 .00 1,965.00 .00 8,284.00 (8,284.00) +++ 14,144.63 347.325 Culture PG Movie Tickets .00 .00 .00 .00 .00 3,650.00 (3,650.00) +++ 3,977.37 347.326 Culture PG Movie Concession .00 .00 .00 .00 .00 .00 .00 +++ 608.42 347.327 Culture PG Vending Machine Sales .00 .00 .00 165.54 .00 709.51 (709.51) +++ 1,124.39 347.328 Culture PG Venue, Patio Rental .00 .00 .00 (4,904.50) .00 (3,106.90) 3,106.90 +++ 10,825.00 347.330 Culture PG. Venue, Lakeview Rental .00 .00 .00 3,255.50 .00 8,195.00 (8,195.00) +++ 18,400.00 347.331 Culture PG Venue, Meadows Rental .00 .00 .00 .00 .00 58.00 (58.00) +++ 11,892.00 347.333 Culture PG Venue Rental, Hibiscus Rental .00 .00 .00 1,000.00 .00 3,150.00 (3,150.00) +++ 15,462.00 347.334 Culture PG Venue Rental, Plant Societie .00 .00 .00 750.00 .00 3,750.00 (3,750.00) +++ 10,565.00 347.335 Culture PG Banyan Bowl Rental .00 .00 .00 3,900.00 .00 28,977.00 (28,977.00) +++ 49,305.61 347.336 Culture PG Original Entrance Rental .00 .00 .00 1,875.00 .00 4,412.50 (4,412.50) +++ 9,024.50 347.337 Culture PG Parking Lot Rental .00 .00 .00 400.00 .00 1,800.00 (1,800.00) +++ 4,716.00 347.338 Culture PG Commercial Video - Photo .00 .00 .00 300.00 .00 2,600.00 (2,600.00) +++ 6,100.00 347.339 Culture PG Girl Scouts Programs .00 .00 .00 (75.00) .00 60.00 (60.00) +++ 1,285.00 347.341 Culture PG Furniture Rental .00 .00 .00 642.00 .00 2,222.00 (2,222.00) +++ 2,186.80 347.342 Culture PG Donations .00 .00 .00 .00 .00 .00 .00 +++ 12,089.64 347.343 Culture PG Fish Food .00 .00 .00 1,820.00 .00 6,786.00 (6,786.00) +++ 6.00 347.345 Culture PG Field Trips .00 .00 .00 593.00 .00 2,633.00 (2,633.00) +++ 3,381.00 347.347 Culture PG Classes and Programs .00 .00 .00 16,748.50 .00 58,837.49 (58,837.49) +++ 78,423.07 347.350 Culture PG Chili Cook-off Booths .00 .00 .00 385.00 .00 385.00 (385.00) +++ .00 347.352 Culture PG Holiday Festival Booths .00 .00 .00 .00 .00 2,740.50 (2,740.50) +++ 5,410.00 347.354 Culture PG Nights of Lights Admission .00 .00 .00 .00 .00 184,911.23 (184,911.23) +++ 253,954.18 347.356 Culture PG Hammock Pavilion .00 .00 .00 6,300.00 .00 6,592.50 (6,592.50) +++ 17,400.00 Run by Eileen Coto on 04/03/2023 11:00:44 AM Page 1 of 2 Budget Performance Report Fiscal Year to Date 02/28/23 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.357 Culture PG Summer Camps .00 .00 .00 18,137.00 .00 33,137.00 (33,137.00) +++ 153,066.00 347.358 Culture Secret Garden .00 .00 .00 150.00 .00 450.00 (450.00) +++ 1,411.00 347.359 Culture PG Cypress Hall Rental .00 .00 .00 3,775.00 .00 5,900.00 (5,900.00) +++ 61,787.50 347.360 Culture PG Cafe Sales .00 .00 .00 1,605.41 .00 9,346.44 (9,346.44) +++ 7,407.46 347.361 Culture PG Star Wars Ticket Sales .00 .00 .00 .00 .00 .00 .00 +++ 9,273.84 347.362 Culture PG Star Wars Booth Sales .00 .00 .00 .00 .00 .00 .00 +++ 140.00 347.363 Culture PG Cottage Rental .00 .00 .00 .00 .00 .00 .00 +++ 1.00 347.399 Culture PG Credit card fees .00 .00 .00 (3,336.22) .00 (12,212.08) 12,212.08 +++ (31,466.50) 347 - Culture Totals $1,775,000.00 $0.00 $1,775,000.00 $175,015.98 $0.00 $823,926.82 $951,073.18 46% $1,394,759.80 Division 00 - . Totals $1,775,000.00 $0.00 $1,775,000.00 $175,015.98 $0.00 $823,926.82 $951,073.18 46% $1,394,759.80 Department 000 - . Totals $1,775,000.00 $0.00 $1,775,000.00 $175,015.98 $0.00 $823,926.82 $951,073.18 46% $1,394,759.80 REVENUE TOTALS $1,775,000.00 $0.00 $1,775,000.00 $175,015.98 $0.00 $823,926.82 $951,073.18 46% $1,394,759.80 Fund 001 - General Fund Totals REVENUE TOTALS 1,775,000.00 .00 1,775,000.00 175,015.98 .00 823,926.82 951,073.18 46% 1,394,759.80 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 001 - General Fund Totals $1,775,000.00 $0.00 $1,775,000.00 $175,015.98 $0.00 $823,926.82 $951,073.18 $1,394,759.80 Grand Totals REVENUE TOTALS 1,775,000.00 .00 1,775,000.00 175,015.98 .00 823,926.82 951,073.18 46% 1,394,759.80 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Grand Totals $1,775,000.00 $0.00 $1,775,000.00 $175,015.98 $0.00 $823,926.82 $951,073.18 $1,394,759.80 Run by Eileen Coto on 04/03/2023 11:00:44 AM Page 2 of 2 Budget Performance Report Fiscal Year to Date 02/28/23 Include Rollup Account and Rollup to Object Village Council Page 24 Expense Log FY 2023 Budget 5,000 $ 001.511.00.440.000 Date Check # Expenditure Total 1/10/2023 NLC Conference Airfare 363.80 $ 3/7/2023 NLC Conference Airfare 851.80 $ 3/20/2023 NLC Conference Airfare 1,058.25 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Expenditures to date 2,273.85 $ Balance Available in Budget 2,726.15 $ DATE: TO: FROM: RE: April 3, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Building Division MARCH 2023 Monthly Report • All building permit activity year-to-date through March decreased by 4.9% compared to the same period last year. • All building inspections year-to-date through March increased by 10.7% compared to the same period last year. • New code violations issued year-to-date through March increased by 50% compared to the same period last year. • New home permit applications year-to-date through March decreased by 0.3% compared to the same period last year. • All building department functions-intake, reviews, and inspections are operating at full capacity. DATE: April 3, 2023 RE: Building Division MARCH 2023 Monthly Report MARCH 2022 MARCH 2023 10/01/21 - 3/31/2022 YTD 10/01/22 - 3/31/2023 YTD PERMITS ISSUED: Building 177 150 848 793 Electrical 60 54 298 266 Mechanical 25 19 127 136 Plumbing / LPGX 58 63 314 315 TOTAL PERMITS ISSUED: 320 286 1,587 1,510 VALUE OF NEW CONSTRUCTION 10,744,274 12,903,037 43,318,994 37,952,556 PERMITS FOR NEW HOUSES 2 3 31 30 CERTIFICATE OF OCCUPANCY & CC’S 3 3 19 22 CERTIFICATE OF USE & OCCUPANCY 0 3 1 5 BUILDING CODE CASES 7 11 56 84 INSPECTIONS: Building & Roofing 1,160 1,013 6,092 6,702 Electrical 192 166 1,079 1,200 Mechanical 90 103 488 603 Plumbing / LPGX 235 216 1,202 1,308 TOTAL INSPECTIONS: 1,677 1,498 8,861 9,813 DATE: TO: FROM: April 3, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager RE: Planning Division – March 2023 - Monthly Report ____________________________________________________________________________ March 2023 10/1/2021 3/31/2022 YTD 10/1/2022 - 3/31/2023 YTD PLANNING Zoning Compliance – Plans Review 326 1,964 1,454 Zoning Letters/Code Interpretations 34 264 97 Zoning Permits 23 158 122 CODE COMPLIANCE Code Cases Opened 169 (153 Proactive) 569 707 Code Compliance Reminders 80 272 412 Notices to Appear Issued 26 106 172 Notice of Violation - Building 0 56 0 Zoning, Landscaping, Local Business Tax, and Foreclosure Inspections 505 1,707 2,002 Civil Violations 10 51 20 Special Magistrate Cases 29 112 127 Total Unclosed Cases (Active): 576 N/A N/A N/A LICENSES Business Tax – NEW 12 82 64 Business Tax – RENEWAL 50 347 191 TOTAL ACTIVE LICENSES (* reflects new & renewal licenses) 1,017 Commercial and Residential Development/Redevelopment Within the Village of Pinecrest, commercial and residential development and redevelopment have been approved or proposed as follows: 1. Lexus of Kendall – Pre-owned – Kendall Toyota/Lexus of Kendall has applied for building permits for the construction of a one-story pre-owned sales building on the property located at 10601-10661 Pinecrest Parkway. Issuance of building permits is pending. 2. Temple Beth Am – Construction of a new two-story and three-story classroom building, and a new combined gymnasium, auditorium, cafeteria, and welcome center building are in progress. 3. Gulliver Schools, Inc. and Immanuel Presbyterian Church of Miami, Inc. – Construction of Crossbridge Church has been permitted. Gulliver has submitted plans for permitting and construction of the new parking garage and classrooms. 4. Bindor Townhomes – GREC Pinecrest – Building permits have been issued for construction of the approved townhouse development project located at 7520 SW 100 Street. Construction is in progress. 5. Volvo Dealership - 8525 Pinecrest Parkway - The Building and Planning Department has received plans for the remodeling and conversion of the former Mitsubishi Dealership to a new Volvo Dealership. Construction is in progress. Chick-Fil-A – Plans for development of a new Chick-Fil-A restaurant at 13001 Pinecrest Parkway. Review comments have been provided and the application will be scheduled for review by the Village Council when complete. VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT MARCH 2023 MONTHLY REPORT CODE COMPLIANCE CASES OPENED AND BUSINESS TAX RECEIPTS ISSUED 3/1/2023 – 3/31/2023 CODE CASES OPENED BUSINESS TAX RECEIPTS ISSUED 147 169 0 50 100 150 200 250 300 Code 147 169 MARCH 2022 MARCH 2023 34 62 0 50 100 150 200 250 300 1 2 Business Tax 34 62 MARCH 2022 MARCH 2023 VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT MARCH 2023 MONTHLY REPORT ZONING COMPLIANCE PLANS REVIEWED AND ZONING PERMITS ISSUED 3/1/2023 – 3/31/2023 ZONING PLANS REVIEWED ZONING PERMITS ISSUED 423 326 0 50 100 150 200 250 300 1 2 Plan Review 423 326 MARCH 2022 MARCH 2023 43 23 0 50 100 150 200 250 300 1 2 Zoning Permits 43 23 MARCH 2022 MARCH 2023 VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT HISTORICAL REPORT CODE COMPLIANCE CASES OPENED, BUSINESS TAX RECEIPTS ISSUED ZONING COMPLIANCE PLANS REVIEWED AND ZONING PERMITS ISSUED FISCAL YEARS – 2017/18 TO 2022/23 - OCTOBER 1ST THROUGH SEPTEMBER 30TH 1,170 703 2,839 461 1,407 1,078 2,992 331 1,347 1,102 3,160 479 1,522 1081 2,924 286 1,454 1,331 3,722 293 970 1,054 1,674 136 0 150 300 450 600 750 900 1,050 1,200 1,350 1,500 1,650 1,800 1,950 2,100 2,250 2,400 2,550 2,700 2,850 3,000 3,150 3,300 1 2 3 4 5 6 Code Cases 1,170 1,407 1,347 1,522 1,454 970 Business Tax 703 1,078 1,102 1081 1,331 1,054 Plan Review 2,839 2,992 3,160 2,924 3,722 1,674 Zoning Permits 461 331 479 286 293 136 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 DATE: TO: FROM: RE: April 3, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager March 2023 Monthly Report The department hosted two major community events at Evelyn Greer Park in March. The Dino Dash Fun Run, and the third annual Pinecrest Car Show. Both events brought community members to the park to enjoy the facilities and programs. The Fun Run had approximately one hundred runners. Some runners even came dressed in their very best dinosaur costumes. The Pinecrest Car Show brought in 125 show cars and approximately 2,000 spectators throughout the day. The response from the car show participants has been overwhelmingly positive, and the event has quickly become one of the most anticipated events the department hosts each year. Dino Dash Youth Winner Third Annual Pinecrest Car Show The following graphics represent general performance metrics for the Parks and Recreation Department and Pinecrest Community Center. As of February 28, the Parks and Recreation Department was operating at 81.98% Fiscal Year cost recovery. *Please note that the above graphic does not represent the final Community Center revenue or expenses for March. Updated March revenue and expenses will be reported in the April report. General Parks and Recreation Data In March 2023, 85.67% of fitness center participants were Pinecrest Residents. The Pinecrest Parks and Recreation Department is proud to partner with various youth sports associations to offer opportunities for young people to learn new skills and develop their athletic proficiencies. The above field rental chart represents the ratio of athletic field rentals outside of regular league play. DATE: TO: FROM: RE: April 3, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Pinecrest Gardens March 2023 Monthly Report The following charts highlight five-year performance measures, YTD through March. Cristina Blanco Pinecrest Gardens Director cblanco@pinecrest-fl.gov Pinecrest Gardens March 2023 Monthly Report ADDENDUM (For Council Review) March Highlights Jazz & Tropical Night Series • March, we hosted two amazing shows on the Banyan Bowl stage, both were performed to a sold- out audience. o Second performance of our Tropical Nights series “Copacabana” featured vocalists, dancers & show girls. o Jazz series - replacing Steve Tyrell due to an illness was Tony & Grammy Award Winner, John Lloyd Young • Finalizing 2023-2024 jazz series lineup. Subscription renewals will begin April 15th. Education • Programming o PG Owned Programs  Little Lizards – March theme “Flowers” • 3/8 - 7 participants. • 3/22 – 12 participants.  Curious Gardner Workshops • 3/10 – Candle making Workshop with Crafts & Drafts - 22 participants. o Third Party Programs  Mommy & Me classes – Monthly Memberships Ongoing o Field Trips & Tours  3/2 – Felix Varela Special Needs High School Group, Guided Field Trip – 10 Students, 7 Adults  3/13 – Keys Charter High School, Guided Field Trip – 17 Students, 2 Adults.  3/16 – Felix Varela Special Needs High School Group, Self-Guided Field Trip – 23 Students, 7 Adults  3/23 – Kids Paradise School, Self-Guided Field Trip – 41 Students, 6 Adults  3/28 – Treasure Village Montessori, Guided Field Trip – 15 Students, 5 Adults • Other o 3/14 – EAC Meeting o 3/17 – Daisy Badge Day – 18 Scouts o 3/22 – Office of Resiliency Town Hall – 40 RSVP’s. In partnership with MDC Office of Resiliency, Mayor Corradino & Mayor Levine Cava in attendance. Key speakers included Biscayne Bay Task Force Officers. o Learning Garden – ongoing maintenance and activations. • Upcoming Education Happenings o Planning in progress for Family Gardens Day in May. o Summer Camps o Cortada Science Art Academy, Paper Tree House new semester, Curious Gardner workshop, Polish Pinecrest. o Interpretive signage development in progress. Pinecrest Gardens March 2023 Monthly Report Banyan Bowl Events • Gardens Produced o 3/10 – Tropical Nights, “Copacabana”, Sold Out. o 3/18 – Jazz, John Lloyd Young, Sold Out. • Co-produced Free Shows o 3/3 – Orchestra Miami, Beethoven in the Bowl, approximately 60 people in audience. o 3/19 – Orchestra Miami “Barbar the Elephant”, approximately 200 people in audience. • Co-produced Shows o 3/25 – Puppets Magical Garden, 60 people in the audience. • Outside Producers - Rentals o 3/4 – Pinecrest Dance Project – Dance Festival, approximately 500 people in audience. o 3/12 – Encore Academy Recital, 5 shows, approximately 800 people in audience combined. o 3/15 – Maria Verdeja School of the Arts, Dance Showcase, approximately 500 people in audience o 3/19 – University of Miami Music Department, approximately 70 people in audience. o 3/28 – Temple Beth Am “Break the Hate”, approximately 250 people in audience. • Community – Free Event o 3/29 – Garden Club Yoga on the Stage, 10 people in attendance. Horticulture With staffing short one member of the Horticulture team, gardeners have stepped up their efforts to maintain and continue beautifying the Gardens. • Refresh and redesign of the Gardens entrance plantings began. Several Pinecrest Garden Club members, as part of their monthly Helping at Pinecrest, assisted with installation of the new plantings. • Several rare palms were planted across from the Historic Entrance in the Lower Gardens. • Clearing continued in front of the Historic Entrance along 57th Avenue, as part of the redesign and new planting. • An eye-catching naturalistic display of orchids and bromeliads was installed near the beautiful Sealing Wax palm in the Lower Gardens. • A large adult volunteer group of ATT personnel assisted the gardeners in mulching the Terrace ramp and Upper Garden entrance areas. • Several large weedy palms were removed, as per the FCT agreement. • The Collections Specialist continued inventorying and mapping the Gardens’ croton holdings, accumulating data towards acquiring collections status. DATE: TO: FROM: RE: April 3, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Public Works Department February 2023 Monthly Report Project Updates: Street Trees • 160 street trees have been planted this fiscal year, including 67 with the County Tree Grant of which the Village is responsible to pay for 30. Drainage • Palmetto Island Drainage Project – Construction started 1/9/23 and will take up to 4 months to complete. The designed inlet grates are to be replaced with smaller grates. Project is on schedule. • Stormwater Master Plan – Basins 1, 2, 3, 4, & 6 are under design. • Community Center (Gym water intrusion) – completed re-grading adjacent to center to eliminate water intrusion Streetscape Projects • Decorative street sign installation commenced on October 2019 and completion is scheduled for 2023. The project is 92% complete. Once ALL signs have been installed PW will begin updating the signs in a logical, predictable, area by area process. • Kendall Drive SUP: Plans are mostly complete. Plans have been submitted to FDOT and MDC DTPW for review. Grants • FDOT County Incentive Grant Program (CIGP) application was submitted December 6. • Vulnerability Assessment - grant submitted 2-28-22 – Approved for $195,000 from FDEP. Consultant (BCC) proposal approved by Council at July meeting. Funds become available in September, consultant will be given NTP then. Kickoff meeting between FDEP, the Village and BCC on 1/11/23. Funds have been confirmed available and NTP will be given • TA Grant for Kendall Drive SUP submitted February 2022. Power point was prepared and submitted on 3/16/22 for presentation on 3/31/22. FDOT awarded the Village $720K for FY 2028. • TA Grant for Ludlum Road SUP was submitted February 2023. Village presented to FDOT on 3/13/23 – awaiting results. FDOT presentation scheduled for 3/13/23 • Village approved for a $55,000 Planning Grant for SW 82 Ave Complete Streets from TPO as part of their Municipal Grant Program. A 20% match (minimum) is Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager March 6, 2023, 2023 Page 2 required by the Village. County provided with interlocal agreement. Project started in January Traffic Studies and Signals Updates: • Transportation Master Plan – Council approved the 2020 prioritization list. Public Works is implementing the Council approved prioritization list. • Wayside Market – County has allowed use of pre-pandemic ped counts – design is underway. • FDOT completed analysis of sidewalk connection at the NB SR826 ramp and determined that a sidewalk connection was not feasible. Subsequent meeting with FDOT: FDOT will re-visit the original analysis. In addition, this area is part of a PD&E study and the closure of the 100th St ramp to Palmetto NB may be closed • MDC DTPW initiated a ped study for the intersection of Red Road and Kendall Drive. A conceptual plan was provided for the Village to approve. Plan is under review. County is evaluating the possibility of a roundabout. Roundabout option found to be infeasible – will not help traffic/safety. Village agreed to the County plan to make the intersection more ped friendly/safe. Village has coordinated with the County to provide residents the opportunity to review the plans at a public meeting, scheduled for April 19 at 6:00 pm at Evelyn Greer Park. Traffic Calming • Traffic Circle: SW 128 Street and 82 Avenue, per TMP; preliminary schematic returned 1 in favor, 1 against, pending Council policy. • Radar speed limit sign: installation on Red Road (SB) south of 128 St.- New location proposed by PD. Installation by contractor is pending funding. • SW 132 Street and 82 Avenue – Ballot results: unanimous opposed. • Construction of the roundabouts on Ludlam and Old Cutler Road and on 136 St and 67th Ct. has started. Sidewalk/ Bikeways • SW 136th St SUP Project (County) – substantially complete. County has not provided update on remediation for sub-standard landscaping. Village provided DPTW and Comm. Regalado copy of PW’s assessment of the installed landscaping. (Copy previously provided). Comm. Regalado’s office has asked DTPW to provide remediation efforts for landscaping. PW will review progress to date. County has agreed to install landscaping per plan specs. County had advised that replacement trees would be installed in December – no change to the landscaping. Though the County has stated they are working with the contractor andhave installes some new landscaping, PW has reviewed – seen no improvement – and reported same to County.County’s contractor has installed additional landscapiong whih has ben rejected by the County. • SW 136th St Bridge Replacement Project (County) – construction delayed for 8- 12 months (from 9/2021) due to FPL conflict/relocation. No updates from DPTW. However, PW has witnessed FPL crews in the area relocating facilities. • Ludlum Rd. SUP from Howard Dr. to Kendall – see previous sections for update. • Kendall Dr SUP: from Ludlam to Red Road – Kimley-Horn (KH) chosen as design consultant, fee proposal approved by Council, contract signed, field review with Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager March 6, 2023, 2023 Page 3 design team held 2-17-22. Design in progress. Met with councilmembers to review design standards implemented on Howard Drive as an example of what is NOT intended for Kendall SUP. Meeting with consultant 6/3. Meeting with residents 6/22. Meeting held with consultants 8/30. Expect 60% submittal and resident meeting end of October. TBAM property along Kendall will be conveyed to Village. Meeting with residents scheduled for 11/15. Residents’ concerns are on the December agenda. CD’s planned end of January. Village will seek reimbursement from FDOT for the $720K grant provided and as a result the project will need to meet LAP (Local Agency Program) requirements for bid and construction. • SW 100 St from 72 Ave to 73 Ct. sidewalk installation – project is in the design phase; project will include new large oak trees, as approved by Council w/ new contract. Construction on the sidewalk will commence after the existing trees in conflict with the new sidewalk are removed. Due to conflict with Potable Water Project this project will be delayed until all restoration and conveyance to WASD has been completed. Utilities, Plan Reviews, Inspections – for the month of February • Permits Reviewed - 56 o Building (BL) – 38 o Public Works (PW) – 18 o Tree Permits (PZ) – 18 o PW Final Inspection – 23 Development Projects • Gulliver/Crossbridge Church Phase 2 - has started. Project will include utility connections on Kendall Drive and widening on 67th Ave for a new driveway entrance for Gulliver. Construction on 67 Ave has started. • TBAM - all utility work in the ROW complete except for Fire Hydrant relocations. Several issues with the proposed restoration of Kendall Drive and SW 60th Ave. On SW 60th Ave the contractor neglected to install a planned retaining wall – no work has been accepted by PWD. On Kendall the design is incompatible with existing conditions. Working with TBAM to include SUP in ultimate design. • Crossbridge Church - project has started • Watermain Project – See attached weekly Progress Report • Active FPL UG permits: 14 Maintenance Activities: • Tree Crew o Tree canopy trimming Village wide is in progress. o Provide assistance to Downrite Engineering (Potable Water Project) to eliminate conflicts between equipment and tree canopy o Provide assistance to Star Paving (Palmetto Island Drainage Project) to eliminate conflicts between equipment and tree canopy o Collect and dispose of palm fronds Village-wide. (on-going weekly) • Pothole / Shoulder Repair – 6 • Sign Repair - 37 • Stormwater Drains Inspected - 31 • Shopping Carts Removed – 4 Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager March 6, 2023, 2023 Page 4 • Graffiti Removal – 3 Additional Tasks / Work Orders TREE removal/ maintenance - 140 Pothole / Shoulder Repair – - 2 Sign Repair - 68 Stormwater Drains Inspected - 61 Shopping Carts Removed - 1 Trash Debris / Pick up - 255 Graffiti Removal - 10 Bus Stop/ Maintenance - 3 OTHER --- 56 • Remove 6 Add signs (accounting & tax) 124st through 128th on electric poles – • Pick up wooden latter on 91 & 124st (On street) • Remove Low Hanging Branch 110 ST & 78 Ave- • Remove tree branch on 124 ST & 81 Ave – • Village Hall - Leaf Blow / Move Debris • (W.O) Remove & relocate Larue’s Furniture into Katie’s office • Remove 2 (Moving service Sign) on US1 & 112st – • Village Hall & Police Department Cleanup 10 times – • Remove Big Boxes On police Department – • Remove Plastic Pine tree off lobby & store – • Remove Load off truck – • Remove 1 Compra Carro Sign US1 across CVS & by Regions Bank • Remove 2 Compra Carro Signs on 82 ave 7 120 St - • Go to Home depot and buy gallon of paint to paint fire hydrant engine red & brushes – Work order request • Scrape down loose paint before painting - • Remove Sell junk cars sign us1 & 124ST • Pick up Palm Fronds on entrance & parking lot of Village Hall 7 – • Remove Sell Junk Cars sign on Marathon Gas station US1 & 128th ST • Remove Load off Truck • Remove sign sell junk car as well as Compra Carros sign Off Electric pole on 68 CT & US1 • Remove (Skee) sign on pedestrian sign on SW 57th Ave • Pick up Litter on 81st Road through 82nd Ave & Sw 133 St • Remove crime watch sign on SW 129 Terrace & 64 Ct – Replaced sign on 133st & 66 Ave • Pick up litter & remove basketball sign on us1 & 136 st • Paint Pipe Next to Flag Pole in Village Hall • Remove Load off truck • Remove Vote Sign – 120th & 57th • Remove graffiti behind shell gas station on 104 st US1 • Pick up litter US1 & 100 St • Community Center Survey • Replace stop ahead sign across 6400 Sw 92St Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager March 6, 2023, 2023 Page 5 • Remove pressure cleaning sign 92st & 61 Ct • Clean & Pain Base 96St & 72 Ave • Sand Wall in waiting room – Permit office • Remove basketball signs on 136 st US1 • Look for paint and paint wall (P.M) W.O- Done • Install Delineators on US1 & 112St • Pick up 35 Neighborhood signs from Police Department • Pick Up (dead Animal) at Village Hall • Pick up litter business district • Pick up Home depot card in Finance – P. Bunn • Residents in Phase 1C & 1D Letter delivery • (W.O) Install tarp to cover 2 open windows on 2nd floor • (W.O) Remove big box off garage 1st floor VH & dispose • Pick up Big Box on corner on US1 & 128 St • Pick up litter & clean business district • Remove Copy Machine & miscellaneous boxes off copy room • Hosted YAC on 3/13 Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager March 6, 2023, 2023 Page 6 Potable Water Project Update: DATE: TO: FROM: RE: April 3, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Police Department February 2023 Monthly Report Feb - 22 Feb - 23 Jan - Feb 22 Jan - Feb 23 BAKER ACT-MENTAL 2 6 5 9 DECEASED PERSON 0 2 2 3 DISTURBANCE 56 41 119 96 DOMESTIC VIOLENCE 4 1 6 10 FALSE ALARMS 95 77 183 190 FRAUD/ECONOMIC CRIMES 6 13 11 22 FIELD INTERVIEWS 5 4 6 9 FOUND PROPERTY 0 2 0 6 MISSING PERSONS 1 0 2 1 NARCOTIC VIOLATIONS 0 1 0 3 INDECENT EXPOSURES 0 0 0 0 LEWD & LASCIVIOUS ACT 1 0 1 0 SIMPLE ASSAULT 3 1 7 7 SUSPICIOUS PERSON-VEHICLE 3 7 6 18 THEFT* 18 36 40 90 VANDALISM 3 3 7 5 VEHICLE RECOVERY 2 1 2 1 WARRANT ARRESTS 0 2 3 2 WEAPONS VIOLATION 0 0 0 0 Note: * As of April 2022, Theft includes: Vehicle Burglary, Shoplifting, Theft, and Theft of Vehicle Parts (exterior). These categories were combined due to the state changing the method that they are reported. Comparisons from the same time. Page 2 Police Department February 2023 Monthly Report UCR CRIME FOR PINECREST (Rolling 12 Months) NOTE: Totals are subject to revision as the result of follow up investigation or reclassification by the detective bureau, and therefore may not accurately reflect the final official figures subsequently submitted to FDLE. Types of Crimes Mar 2022 Apr 2022 May 2022 June 2022 July 2022 Aug 2022 Sept 2022 Oct 2022 Nov 2022 Dec 2022 Jan 2023 Feb 2023 Homicide 0 0 0 0 0 0 0 0 0 0 0 0 Forcible Rape 0 0 0 0 0 0 1 0 0 0 0 0 Robbery 0 0 1 0 1 0 0 0 0 0 0 1 Aggravated Assault 1 1 1 0 1 3 1 2 1 4 1 2 Burglary 0 1 1 5 4 5 4 0 1 2 7 0 Larceny 22 11 29 39 33 34 43 31 35 24 35 36 Arson 0 0 0 0 0 0 0 0 0 0 0 0 Auto Theft 0 1 2 1 3 4 1 4 6 1 3 1 Total Part 1 23 14 34 45 42 46 50 37 43 31 46 40 0 1 1 5 4 5 4 0 1 1 6 0 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Residential Burglary 10 0 11 9 6 8 8 9 4 9 18 7 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Vehicle Burglary Page 3 Police Department February 2023 Monthly Report DETECTIVE BUREAU The Criminal Investigation Section received a total of 40 cases for the month of February 2023. All were assigned to a member of the Investigations Section for follow- up. Twenty-three cases were reclassified as inactive due to insufficient investigative leads, or no further police action required, two exceptionally cleared, and two cleared via arrest. Residential Burglaries Vehicle Burglary CRIME PREVENTION There were 711 Crime Prevention tips handed out in the month of February 2023. VICTIM SERVICES During the month February 2023, the Victim Services Coordinator contacted 30 victims. All victims were provided with intervention services and support at some level. Page 4 Police Department February 2023 Monthly Report TRAFFIC ENFORCEMENT TRAFFIC CRASHES VEHICLE PATROL MILEAGE December 2022 January 2023 February 2023 21,841 18,874 19,503 Mar 2022 Apr 2022 May 2022 June 2022 July 2022 Aug 2022 Sept 2022 Oct 2022 Nov 2022 Dec 2022 Jan 2023 Feb 2023 Totals Crashes Interior 43 35 47 41 34 48 42 41 48 40 53 43 515 Crashes –US 1 27 33 26 30 24 32 32 30 26 28 36 20 344 16 25 12 15 22 12 29 19 10 5 18 3 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Verbal Warnings 701 616 562 308 332 395 297 399 383 417 464 446 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Written Warnings 258 210 232 131 126 139 103 134 110 101 119 103 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Non Moving Citations 411 356 329 191 196 288 196 286 177 251 275 194 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Moving Citations Page 5 Police Department February 2023 Monthly Report TRAINING December 2022 January 2023 February 2023 280 96 390 The department attended a total of 390 hours of training in the month of February 2023. Captain Cruz attended Command Officer’s Development course at the Doral Training Center. Officers C. Rosado, CJ. Rosado, and Towne attended Struggle Well at the PBA. Captain Osores attended a Public Information Officer Workshop at Univision Studios. Officers Jones and Moreno attended Crisis Intervention Team at FDLE. Detective Alvarez attended an Advanced Interview & Interrogations training at the Miami Police Department. Officers Aguillon and Cobo attended a Female Involvement in Violent Encounter at the Miami Dade Public Safety Training Institute. Officer Carrasco attended a Pepper Spray and ASP training with the American Council on Criminal Justice via Zoom. MEETINGS WITH OTHER AGENCIES AND CITIZEN GROUPS Feb 1 – Chief Cohen attended the Miami Dade County Association of Chiefs of Police meeting at the City of Miami. Feb 1 – VSC Vivancos attended a Miami Dade Crisis Intervention Team Coalition meeting at 7415 Cooperate Center Drive Suite H. Feb 3 - Captain Bridges attended a SaferWatch meeting via Zoom. Feb 8 – VSC Vivancos attended DVFRT & CAR+DR meeting via Zoom. Feb 14 – Captain Bridges attended a Flock Safety meeting via Zoom. Feb 14 – VSC Vivancos attended a Jackson South Medical Center CIT Collaboration meeting at Jackson South Medical Center. Feb 21- Captain Bridges attended a MD PSAP meeting at the Miami Dade Communications Building. Feb 22 - Captain Bridges attended a Cordico Officer Wellness Software meeting via Zoom. Pinecrest 03-01-2023 - 03-31-2023 Zone Summary COMPLETED RIDES 2,778 AVG DRIVER RATING 4.93 TOTAL PASSENGERS 3,131 AVG AGE Under 20 21-34 35-50 51-Over AVERAGE TIME Ride request to selected 1.58m Ride request to pickup 23.42m RIDES BY WAITING TIMES 0-10 Min 1211 10-15 Min 295 15-20 Min 281 20-30 Min 412 30+ Min 579 APP RIDES 2,004 FLAG DOWN RIDES 774 MEN DRIVEN 260 FEMALE DRIVEN 2,890 PASSENGERS AND RIDES BY MONTH (YTD) PASSENGERS AND RIDES BY WEEK (YTD) CITT Report TOTAL BOARDINGS 3,131 AVERAGE WEEKDAY BOARDINGS 129.52 AVERAGE WEEKEND BOARDINGS 42.75 AVERAGE MILES PER DAY WEEKDAY 328.67 AVERAGE MILES PER DAY WEEKEND 65.01 PASSENGERS AND RIDES - JANUARY PASSENGERS AND RIDES - FEBRUARY PASSENGERS AND RIDES - MARCH PASSENGERS AND RIDES - APRIL PASSENGERS AND RIDES - MAY PASSENGERS AND RIDES - JUNE PASSENGERS AND RIDES - JULY PASSENGERS AND RIDES - AUGUST PASSENGERS AND RIDES - SEPTEMBER PASSENGERS AND RIDES - OCTOBER PASSENGERS AND RIDES - NOVEMBER PASSENGERS AND RIDES - DECEMBER PASSENGERS AND RIDES - JANUARY PASSENGERS AND RIDES - FEBRUARY PASSENGERS AND RIDES - MARCH RIDE REQUEST MONDAY RIDE REQUEST TUESDAY RIDE REQUEST WEDNESDAY RIDE REQUEST THURSDAY RIDE REQUEST FRIDAY RIDE REQUEST SATURDAY RIDE REQUEST SUNDAY TOTAL PASSENGERS MONDAY TOTAL PASSENGERS TUESDAY TOTAL PASSENGERS WEDNESDAY TOTAL PASSENGERS THURSDAY TOTAL PASSENGERS FRIDAY TOTAL PASSENGERS SATURDAY TOTAL PASSENGERS SUNDAY RIDES REQUEST PICKUP RIDES REQUEST DROPOFF DATE: April 5, 2023 TO: The Honorable Mayor and Members of the Village Council FROM: Yocelyn Galiano, ICMA-CM, Village Manager RE: Employee Vaccine Incentive Program It is the policy of the Village of Pinecrest to provide a safe work environment for our employees, visitors, and the public, especially during emergency situations like the Coronavirus (“COVID-19”) pandemic. To that end, the Village wants to incentivize vaccination for employees and, as such, provides Vaccination Incentive Pay to eligible employees whose duties and assignments were relied upon to maintain continuity of all critical operations. Vaccination Incentive Pay will be provided to eligible employees in accordance with the American Rescue Plan Act of 2021 (“ARPA”) which, among other things, appropriated federal monies for local governments to cover expenditures incurred due to the COVID-19 pandemic. The purpose of this policy is to maintain a safer workplace by minimizing the community transmission of Coronavirus (“COVID-19”) amongst employees, visitors, and the population at large by compensating employees who voluntarily choose to be vaccinated. The following table illustrates participation in the Voluntary Employee Vaccine Incentive Program: FullyVax Booster # of EE's Participated As of (Date) % 185EEs Running Total As of Date # of EE Not Yet Eligible 56 87 143 4/18/2022 77% 186,000.00 59 87 146 4/22/2022 79% 190,000.00 60 89 149 5/3/2022 80.54% 192,500.00 59 90 149 5/31/2022 80.54% 199,000.00 60 91 151 7/6/2022 81.62% 202,000.00 7/6/2022 24 61 92 153 7/21/2022 82.70% 205,000.00 7/21/2022 24 59 94 153 7/27/2022 82.70% 206,000.00 7/27/2022 24 61 94 155 8/24/2022 83.78% 208,000.00 8/24/2022 28 60 97 157 9/29/2022 84.86% 215,500.00 9/29/2022 26 61 98 159 10/31/2022 85.95% 221,000.00 10/31/2022 22 62 98 160 11/28/2022 86.49% 228,500.00 11/28/2022 19 63 101 164 1/4/2023 88.65% 236,500.00 1/4/2023 25 62 104 166 1/24/2023 89.73% 238,500.00 1/24/2023 19 65 106 172 2/22/2023 92.97% 242,500.00 2/1/2023 23 66 106 172 3/30/2023 93% 245,000.00 3/30/2023 16 As the table shows, since the initial roll-out of the program on March 14, 2022, twenty-nine employees who were not originally vaccinated, opted to do so to take advantage of the incentive pay. In order to be eligible for this program, an employee must have been employed by the Village for a minimum of six months. Currently, there are a total of 16 employees who are not yet eligible to participate. As of March 31, 2023, the program has been discontinued for all new hires. Employees hired before that date are now “grandfathered in,” assuming they reach their minimum of six months of employment with the Village, they will still be eligible to receive their incentive pay. All remaining funds will be capitalized in accordance with Finance Departmental policies. /yg DATE: April 5, 2023 TO: The Honorable Mayor and Members of the Village Council FROM: Yocelyn Galiano, ICMA-CM, Village Manager RE: Employee Vaccine Incentive Program It is the policy of the Village of Pinecrest to provide a safe work environment for our employees, visitors, and the public, especially during emergency situations like the Coronavirus (“COVID-19”) pandemic. To that end, the Village wants to incentivize vaccination for employees and, as such, provides Vaccination Incentive Pay to eligible employees whose duties and assignments were relied upon to maintain continuity of all critical operations. Vaccination Incentive Pay will be provided to eligible employees in accordance with the American Rescue Plan Act of 2021 (“ARPA”) which, among other things, appropriated federal monies for local governments to cover expenditures incurred due to the COVID-19 pandemic. The purpose of this policy is to maintain a safer workplace by minimizing the community transmission of Coronavirus (“COVID-19”) amongst employees, visitors, and the population at large by compensating employees who voluntarily choose to be vaccinated. The following table illustrates participation in the Voluntary Employee Vaccine Incentive Program: FullyVax Booster # of EE's Participated As of (Date) % 185EEs Running Total As of Date # of EE Not Yet Eligible 56 87 143 4/18/2022 77% 186,000.00 59 87 146 4/22/2022 79% 190,000.00 60 89 149 5/3/2022 80.54% 192,500.00 59 90 149 5/31/2022 80.54% 199,000.00 60 91 151 7/6/2022 81.62% 202,000.00 7/6/2022 24 61 92 153 7/21/2022 82.70% 205,000.00 7/21/2022 24 59 94 153 7/27/2022 82.70% 206,000.00 7/27/2022 24 61 94 155 8/24/2022 83.78% 208,000.00 8/24/2022 28 60 97 157 9/29/2022 84.86% 215,500.00 9/29/2022 26 61 98 159 10/31/2022 85.95% 221,000.00 10/31/2022 22 62 98 160 11/28/2022 86.49% 228,500.00 11/28/2022 19 63 101 164 1/4/2023 88.65% 236,500.00 1/4/2023 25 62 104 166 1/24/2023 89.73% 238,500.00 1/24/2023 19 65 106 172 2/22/2023 92.97% 242,500.00 2/1/2023 23 66 106 172 3/30/2023 93% 245,000.00 3/30/2023 16 As the table shows, since the initial roll-out of the program on March 14, 2022, twenty-nine employees who were not originally vaccinated, opted to do so to take advantage of the incentive pay. In order to be eligible for this program, an employee must have been employed by the Village for a minimum of six months. Currently, there are a total of 16 employees who are not yet eligible to participate. As of March 31, 2023, the program has been discontinued for all new hires. Employees hired before that date are now “grandfathered in,” assuming they reach their minimum of six months of employment with the Village, they will still be eligible to receive their incentive pay. All remaining funds will be capitalized in accordance with Finance Departmental policies. /yg