Contract with Urban Robot for Mas Park master plan

RESOLUTION NO. 2024- A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO AN AGREEMENT WITH URBAN ROBOT, LLC. FOR THE MAS PARK MASTER PLAN; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on April 12, 2024, the Village received bids for developing the master plan and construction documents for the Aleyda Mas Park renovation project; and WHEREAS, the Village Council approved Resolution 2024-24 authorizing contract negotiations for this project with the highest-ranking firm, Urban Robot; and WHEREAS, Urban Robot has submitted a proposal to complete the entire project for $961,450, and it aligns with the fees paid for the Coral Pine Park Renovation Project that is currently underway;

NOW, THEREFORE,

BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF PINECREST, FLORIDA, AS FOLLOWS: Section 1. That the Village Manager is hereby authorized to enter into an agreement with Urban Robot, LLC for the Mas Park Master Plan project master plan and initiate Phase I of the Aleyda Mas Park project for $250,000, and commit to Urban Robot’s full proposal, pending the approval of the future bond, to ensure the successful completion of the project. Section 2. This resolution shall be effective immediately upon adoption. PASSED AND ADOPTED this 10th day of September, 2024. Joseph M. Corradino, Mayor Attest: ____________________________ Priscilla Torres, MMC Village Clerk Approved as to Form and Legal Sufficiency: ____________________________ Mitchell Bierman Village Attorney Consent Agenda MEMORANDUM DATE: August 29, 2024 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Robert C. Mates, CPRE, CPSI, Parks and RecreaƟon Director RE: Aleyda Mas Park Master Plan Contract NegoƟaƟons On April 12, 2024, the Village received bids for developing the master plan and construcƟon documents for the Aleyda Mas Park renovaƟon project. During the Village Council MeeƟng on June 11, 2024, the Council approved contract negoƟaƟons for this project with the highest- ranking firm, Urban Robot. Urban Robot has submited a proposal to complete the enƟre project for $961,450. This proposal aligns with the fees paid for the Coral Pine Park RenovaƟon Project that is currently underway. The Aleyda Mas Park RenovaƟon Project is being developed as a two-phased approach, with the iniƟal phase including the master plan and conceptual design documents followed by a second phase, which will complete the construcƟon documents and construcƟon administraƟon. Urban Robot’s proposal for the master plan and conceptual design phase is $250,000. This funding has been set aside in the Fiscal Year 2025 budget. The remaining funding of $711,450 would be conducted through contract administraƟon and is included in the potenƟal bond being issued for construcƟng Aleyda Mas Park. The Parks and RecreaƟon Department recommends that the Village accept Urban Robot’s proposal to iniƟate Phase I of the Aleyda Mas Park project for $250,000. AddiƟonally, we advise that the Village commit to Urban Robot’s full proposal, pending the approval of the future bond, to ensure the successful compleƟon of the project. URBAN ROBOT LLC Aleyda Mas Park Fee Schedule - MASTER PLAN ONLY 8/28/2024 FEE SCHEDULE URBAN ROBOT ASSOCIATES FEE A LANDSCAPE ARCHITECTURE Mobilization Fee $15,000 Site analysis and Feasibility studies $22,000 Concept Design / Master Plan $47,000 - - - - TOTAL L.A. FEE — MASTER PLAN ONLY $84,000 B ARCHITECTURE - Site analysis and Feasibility studies $5,000 Concept Design / Master Plan $16,200 - - - - TOTAL ARCH. FEE — MASTER PLAN ONLY $21,200 C INTERIOR DESIGN - Site analysis and Feasibility studies $2,500 Concept Design / Master Plan $2,500 - - - - TOTAL ID FEE — MASTER PLAN ONLY $5,000 TOTAL URBAN ROBOT FEE — MASTER PLAN ONLY $110,200 FEE SCHEDULE SUBCONSULTANTS BY DISCIPLINE FEE 1 MEP (DONOLLI ENGINEERING) Mobilization Fee $1,000 Site analysis and Feasibility studies $4,000 Concept Design / Master Plan $5,000 - - - - TOTAL MEP FEE — MASTER PLAN ONLY $10,000 1 2 CIVIL / TRAFFIC (LANGAN) Site analysis and Feasibility studies Task 1: Civil Engineering Study $8,000 Task 2: Traffic Assessment $8,000 Task 3: Meetings and Coordination $4,000 Schematic Design Task 1: Schematic Civil Plans $12,000 Task 2: Meetings and Coordination $2,000 - - - - - - - - - - - TOTAL CIVIL/TRAFFIC FEE — MASTER PLAN ONLY $34,000 *Add Alt #1 — Coordinate Septic System (included in the Grand Total below) $5,000 - - 3 LIGHTING (HLB) Mobilization Fee $1,000 Concept Design / Master Plan $9,350 - - - - TOTAL LIGHTING FEE — MASTER PLAN ONLY $10,350 4 LIFE SAFETY (SLS) Consultation through the Master Plan phase (reduced from $18,000) $1,000 TOTAL LIFE SAFETY FEE — MASTER PLAN ONLY $1,000 5 COST ESTIMATOR (THE BOSCH GROUP) - Conceptual Cost Estimate/ Opinion of Probable Cost $8,625 - TOTAL COST ESTIMATOR FEE — MASTER PLAN ONLY $8,625 6 IRRIGATION ENGINEER (DOWNSTREAM DESIGN) Irrigation Plan(s) for heavily altered areas (not required for the Master Plan phase) TOTAL IRRIGATION DESIGNER FEE — n/a $0 7 UTILITY CONSULTANT (M. JOHNSTON CONSULTING) Mobilization Fee $400 Hourly Consulting with NTE (reduced from $10,000) $400 TOTAL UTILITY CONSULTANT FEE — FOR MASTER PLAN ONLY $800 2 8 STRUCTURAL ENGINEER (YHCE) Hourly Consulting with NTE (not required for the Master Plan phase) TOTAL STRUCTURAL ENGINEER FEE — n/a $0 9 SURVEY / AS BUILTS / GEOTECH Site Survey (Biscayne Engineering) $33,850 Underground Utilities (Biscayne Engineering) $10,625 Test Holes by Inframap (thru B.E.) Test Holes survey by BEC (thru B.E.) Elevations Certificate $1,720 Arborist Report $7,000 Building As Builts (Coast2Coast) Geotechnical Borings (Dynatech) $1,800 Percolation Tests (Dynatech) TOTAL FEE — FULL SCOPE IS REQUIRED FOR MASTER PLAN $54,995 10 AQUATIC ENGINEER (AQUADYNAMICS) Deposit $9,000 Progress Drawings for Master Plan Coordination $2,530 - - TOTAL AQUATIC ENG. FEE — MASTER PLAN ONLY $11,530 11 PROFESSIONAL RENDERINGS 4 renderings (prepared for Community Meeting / updated for Village Council Presentation) $3,000 TOTAL RENDERINGS FEE — FULL SCOPE IS REQUIRED FOR MASTER PLAN $3,000 12 LOW VOLTAGE (Professional Audio Visual Works Inc.) Design of Low Voltage system (not required for the Master Plan phase) TOTAL LV FEE — n/a $0 SUBTOTAL (SUB-CONSULTANTS) $139,300 SUBTOTAL (URBAN ROBOT) $110,200 REIMBURSABLE EXPENSES (ALLOWANCE) — reduced for Master Plan needs only $500 GRAND TOTAL $250,000 *Not including Add Alts (except Langan’s Add Alt #1), As-Builts, or Exclusions EXCLUSIONS — FOR MASTER PLAN ONLY Design / Documentation for any kind of Historic Designation or LEED/Sustainability Compliance Art Selections / Art Consulting Signage / Graphics / Wayfinding Branding / Identity ADA Consultant (although Design Team will actively endeavor to design to ADA standards) Improvements in Montgomery Park ASSUMPTIONS — FOR MASTER PLAN ONLY Septic System will be feasible. Septic System will be a turnkey “design-build” process, provided by an authorized contractor, hired by Village. Full Traffic Report is not needed. Design Team will provide a limited traffic assessment per Langan proposal. 3 URBAN ROBOT LLC 420 LINCOLN ROAD | 6TH FLOOR MIAMI BEACH, FL 33139 | T. 786.246.4857 WWW.UR.STUDIO R