Approve village manager follow-up report on pending projects

Village Manager’s Follow-up Report November 2022 Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 1 1/9/2018 Village Council SW 136 Street Bike Lane and Bridge Project Public Works Department Status August 30, 2022: Village Public Works Director and Village Manager received communication from Commissioner Regalado’s office regarding the pending corrections to the project trees. County advised they will be replaced. August 18, 2022: Village Manager met with Commissioner Regalado and advised her of the deficiencies related to the trees that were planted as part of the project. June 2022: Public Works Director communicated with Commissioner Regalado’s Office and with County Public Works Department and provided a spreadsheet with the trees that were planted and deficiencies. May 2022: The Public Works Director communicated with the representative of Palmetto Bay Public Works about the landscaping of the median on 136 Street near US 1. The County has been advised about concerns regarding the landscaping that was installed which is not what was specified in the original project. The County’s Project Manager advised the contractor has been notified the landscaping was not what was approved and specified. March 2022: According to email communications with the County, nothing new to report with regard to the Bridge Project. February 2022: 136 ST Bike Lane is 80% complete. They are working on area around Home Depot/US1. Bridge Project is on hold until FPL issue is resolved. September 20, 2021: County advised the project plans are at 90%, and County is working out utility relocations and finalizing right of way issues. September 15, 2021: Village was notified that the bridge project would be delayed for 8 to 12 months from September 15, 2021, due to a conflict with the utility company. July 12, 2021: Shared use path project has commenced. March 4, 2021: The Village received notification from Miami-Dade County that the start date for construction of the shared used path was July 12, 2021. The County anticipates the project will last 300 days – with substantial completion in 240 days. February 3, 2021: The Village Manager requested an update regarding this project from the Office of the County Manager. The Village has been advised that the project is expected to commence in 4-6 weeks. June 23, 2020: Public Works Director attended a virtual meeting regarding the bridge replacement. County advised the construction plans for the bridge would be completed in July. Construction is scheduled to commence in the Summer of 2021 and be completed by Spring 2022 (8 months). May 2020: County notified that construction plans were developed to extend sidewalk from 82 Avenue west to the driveway for the Home Depot property. February 2020: New revised construction plans we completed. Project has been put out to bid. January 28, 2020: The County Public Works Department hosted a public meeting at Palmetto Bay Village Hall to allow resident review of the final construction plans at 7:00 p.m. Project Consultant advised the Public Works Director that a change order to include the extended sidewalk from 82 Ct to the Home Depot property would be added after construction plans are bid. December 30, 2019: Village Manager asked the Public Works Director to follow up with the Village of Palmetto Bay to obtain the cost breakdown for their expenditures related to the two roundabouts and bridge. December 12, 2019: Village Manager requested that the Public Works Director contact the Village of Palmetto Bay Public Works Director to request a cost breakdown for all the funds expended by Palmetto Bay for projects on SW 136 Street (Roundabouts and bridge). December 11, 2019: The County Public Works Department hosted a public meeting to allow resident review of the final construction plans at 2 | P a g e Suniland Park at 5:30 p.m. November 7, 2019: Mayor Corradino and Village Manager, Mayor Cunningham from Palmetto Bay met with representatives from the County to review the project. October 23, 2019: Public Works Director Spanioli met with County representatives to discuss the issue with tree removal along the Pinecrest side of the ROW. It was agreed that the trees will not be disturbed. September 23 and 25, 2019: Public Works Director Spanioli met with representatives from Miami-Dade County and Palmetto Bay to discuss plans for the shared-use bike lane on SW 136 Street. Discussed centered around a revised approach that would involve construction of a shared use path along the entire length of 136 Street on the south side (Palmetto Bay) and nothing on the Pinecrest side. Miami-Dade County has also indicated that two roundabouts will be installed at the intersections of 67 Avenue and Old Cutler Road. June 6, 2019: The Village Manager met with representatives from Miami-Dade County to review the details of the SW 136 Street Project and in particular the bridge replacement. Based on discussions, with Palmetto Bay representatives and the County, project engineers will add lighting elements to the structure with smart technology. October 2018: A Joint Participation Agreement between the Village of Palmetto Bay and Miami-Dade County should be approved by the Board of County Commissioners. Once the agreement with Palmetto Bay is fully executed, design will commence for the project. January 9, 2018: The Village Council authorized the Mayor to enter into a Joint Participation Agreement with Miami-Dade County for the construction of bicycle facilities on SW 136 Street. January 24, 2017: Miami-Dade County held a public meeting about the proposed project at Howard Elementary School. The Village delivered door hangers to the residents that are directly adjacent to the proposed bike lane along SW 136th Street. December 2016: The Village sent out a letter to all affected residents about the proposed SW 136 Street Bike Lane Project being spear headed by Miami-Dade County with collaboration from both Pinecrest and Palmetto Bay. The proposed project would add dedicated bike lanes on each side of SW 136 Street adjacent to the travel lanes from approximately SW 83 Avenue to Old Cutler Road. This would widen the roadway by 4’ on each side. From SW 83 Avenue to US-1, the County is proposing sharrows due to R/W constraints. This bike path would connect the bikeway along the bus way with the newly reconstructed Old Cutler bike trail. The total estimated project cost is $2.4 million. Pinecrest received a grant from FDOT for $1 million for comprehensive bicycle within the Village that is being matched with Village funds. Currently, Miami-Dade County has Road Impact Fee funds that are allocated for the resurfacing of SW 136 Street and our funds would be used for the bicycle lane widening on the Pinecrest side of the R/W. Palmetto Bay would have to make a contribution for their side of the R/W. November 4, 2016: Public Works Director met with Miami-Dade County representatives to discuss the possibility of repurposing MPO funding for bike lanes within the Village (originally intended for the SW 104 Street Project and other roadways) toward the proposed SW 136 Street Bike Lane Project. 2 2/12/2019 Village Council Pinecrest Gardens ADA Compliant Playground Restroom Office of the Village Manager Status Project Substantially Completed October 2022: Anticipate project completion. September 7, 2022: Punch list item meeting with the Construction Contractor for completion of the project. The only matter that is still pending is the review of the fire line and fire suppression system for the barn. The due date for review of the plans and final approval is September 8th. Upon receipt of approval from the Fire Department, the contractor will complete the installation of both systems. 3 | P a g e April 30, 2022: Construction has been completed for the playground, restrooms, sensory garden and picnic areas. 99% of the petting zoo is also completed. February 2022: Curbs are complete and pathways have begun. All playground equipment has been installed. All underground work, including grease traps is complete. Animal pods and barn roof shingles are in –process. January 2022: Window installation has begun in the restrooms and barn. Inspiration Center roof trusses have been installed and roof expected to be completed in the next 2 weeks November 5, 2021: The majority of the landscaping for the project has been installed. The light poles are currently being installed. October 2021: Contractor is completing exterior walls for the Inspiration Center. All the drainage and septic systems for the Upper Garden Project will be installed by mid-October. Restroom and barn facility are mostly completed, awaiting delivery of windows and doors. September 2021: Construction is ongoing. The Playground structure, restrooms, animal enclosures and pods have been built. Finishes are in process for those facilities. The Inspiration Center footers have been poured. April 12, 2021: Playground structure has been received and installation commenced. April 6, 2021: The majority of the trees have been relocated. Awaiting grading to be completed to finish relocation of two specimen oaks. Septic systems are still under County review. Underground plumbing and electrical are being installed. March 30, 2021: Playground structure has been completed and in shipping process. March 1, 2021: Foundation work has commenced. Weekly progress meetings will take place as construction continues. February 26, 2021: Demolition of the upper garden was completed. February 16, 2021: Miami-Dade County is in the process of reviewing the Master Permit for construction of the septic systems that will service the animal enclosure, restrooms and Inspiration Center. February 2, 2021: Demolition of the upper garden is approximately 90% complete. January 28, 2021: The Village Manager, Assistant Manager and Pinecrest Gardens senior staff, met with representatives from Lunacon (contractor) and design team representatives for a kick-off meeting. January 27, 2021: Contract for construction was awarded by the Village Council at a special meeting. January 11, 2021: Demolition of the existing playground and restroom facility commenced. Demolition is expected to take approximately 2 weeks to complete. January 7, 2021: Bid responses were received. A total of for proposals were received. December 28, 2020: Landscape relocation and removal commenced. December 2020: Construction bid was advertised. Pre-bid conference was held on December 7, 2020 and a total of 11 companies attended the meeting. December 1, 2020: Demolition plans have been approved and permitted. Demolition is expected to take place beginning Mid-December. Construction plans for project have been submitted to the Village’s Building and Planning Department for permit review. October 14, 2020: Council approved the purchase of the playground equipment for the Upper Garden Project. September 22, 2020: Council discussed funding for the project during budget hearing. September 8, 2020: Council discussed funding for the construction of the project during budget hearing. September 1, 2020: Received final construction drawings for the building structures. Building plans are undergoing review by the Building and Planning Department. July 2, 2020: Village Manager, Public Works Director, Assistant Village Manager, Pinecrest Gardens Director and Assistant Building Official met with landscape architect to review 50% completed construction plans and provide input. 4 | P a g e April 30, 2020: Village Manager authorized borings and survey work necessary or the development of the construction plans. March 10, 2020: The Village Manager and Assistant Village Manager had a phone conference with Douglas Thompson, Project consultant and provided input on the petting zoo buildings based on the discussions the Council had during its workshop. March 6, 2020: The Village Council discussed the project during the Strategic Planning Workshop and agreed on preliminary concepts for the improvements. Construction documents phase implementation will commence. February 11, 2020: The Village Council will consider the financing plan and discuss how to proceed with the project. January 2020: Village Manager presented the Village Council with a Project Financing Plan during Strategic Plan workshop. November 27, 2019: Village Manager, Assistant Village Manager and Pinecrest Gardens Director met with the consultant to provide direction with regard to the development of bid-ready, construction plans for the phased implementation of the improvements with a priority given to the playground and restroom construction. November 12, 2019: Master Plan was presented to the Village Council. October 31, 2019: Master Plan will be finalized and readied for presentation to the Village Council. October 22, 2019: Consultant team will meet with Village Manager, Assistant Village Manager and Pinecrest Gardens Director regarding ongoing development of the Master Plan. October 8, 2019: Consultant team met with Village Manager, Assistant Village Manager, Pinecrest Gardens Director and Environmental Education Coordinator to review the preliminary site layout and Master Plan concepts. September 18 and 19, 2019: Consultant team met with Village staff to review programming needs for the space and to brainstorm about concepts and vision for the Master Plan that will inform the construction documents. September 11, 2019: Consultant did an onsite evaluation of the facility. August 30, 2019: The Village Manager held the contract signing meeting and preliminary discussions on next steps for commencement of the project. August 24, 2019: The Village Manager received authorization to execute an agreement with Landscape DE for an amount not to exceed $300,000 to complete the Master Plan ($50,000) and construction documents ($250,000) for the ADA improvements to the upper garden, including new petting zoo, new Inspiration Center, new playground and new restrooms. Funding for this project has been spread over two years. The Village has also received $250,000 from the State and has committed a $200,000 Match for the construction of some of the improvements. June 2019: The Village Manager received authorization to negotiate a price with the top ranked architectural firm – Landscape DE. March 18, 2019: The Village received 5 responses to the Request for Qualification. Staff committee is in the process of reviewing the submittals. February 20, 2019: A request for qualification for architects was issued for the design of the Upper Garden Playground and Petting Zoo Area. February 12, 2019: The Village Council approved the issuance of a bond Resolution 2019-13 that will in part fund the improvements. 3 2/12/2019 Village Council Pour and Play Resurface at EGP Playground Parks and Recreation Department Status Project Completed October 2022: Project complete. October 4, 2022: The playground and pour and play surface have been completed. The only element of the playground that remains to be installed is the shade structure. September 21, 2022: The pour and play surface was installed. September 7, 2022: Play structures have been installed. Posts for the shade structure are currently being installed. The surface area will be 5 | P a g e prepped in anticipation of pouring the pour and play surface. July 11, 2022: Ground breaking ceremony. February 2022: Playground equipment will be delivered in 16-18 weeks and then work will commence. This project is estimated to be completed in 32 weeks. January 2022: Contract was approved by Village Council. October 11, 2021: Request for proposals will be advertised this week. August 2021: The Village did not receive grant funding through the FRDAP grant. Construction will proceed with bond funding. July 1, 2021: The Village is awaiting signature of the State budget by Governor DeSantis. March 2021: The Village scored 16th in the rankings for the FRDAP in the amount of $200,000 prior to commencing construction. Typically, grant awards are submitted through the legislature and then require the Governor’s signature in June. February 9, 2021: Bond to fund the balance of the project was issued. October 14, 2020: The Village applied for a $200,000 grant from the Florida Recreation Development Assistance Program to fund the new playground improvements. March 2020: Project was put on hold until the Council reconsidered the increase in budget appropriation during the FY 2020-21 Budget process. February 3, 2020: Park and Recreation Director received a project estimate of $360,000 to redo the entire playground. November 26, 2019: Playground contractor advised the Parks and Recreation Director of concerns regarding difference in elevation between the playground and swing structures and issues of safety zone code compliance with regard to the shade structure poles. The Parks and Recreation Director instructed the playground vendor to look at the space and provide a cost estimate for the replacement of the entire playground structure. October 2019: Parks and Recreation Director will be issuing contracts to purchase and update the playground structure prior to completing the playground surface. July 2019: Parks and Recreation Director Mattes has recommended the Village consider improvements and upgrades to the playground structure at EGP prior to commencing with the improvements to the pour and play surface. FY 2020 budget has a recommended appropriation for the improvements to the playground structure. June 2019: Looking for additional quotes off co-operative procurement contracts in order to bring the cost in at the anticipated bond amount. April 2019: State contract will be identified for installation of the improvement by the Administrative Services Director. March 2019: Parks and Recreation Director has met with representatives from resurfacing company to obtain measurements. February 12, 2019: The Village Council approved the issuance of a bond Resolution 2019-13 that will in part fund playground resurfacing. 4 5/1/2021 Village Council Gary Matzner Park Office of the Village Manager and Parks and Recreation Status November 1, 2022: The conceptual design being presented to the Village Council during its regular meeting for its consideration. September 7, 2022: The Village is hosting a community meeting to present the results of the Gary Matzner Park survey at Evelyn Greer Park. Residents will be afforded the opportunity to provide additional input to the design team. August 24, 2022: The Village initiated a community survey to obtain input regarding the elements that would be included in the conceptual design of the park. The deadline for submittal of the survey responses was on this date. 956 survey responses were received and are being analyzed by the design team. July 11, 2022: Award of the contract for development of the conceptual design of the park. 6 | P a g e April 2022: The Village will advertise request for qualifications for the development of a conceptual design for the park. February 8, 2022: Village Council approved the Parks and Recreation Master Plan. January 2022: Parks and Recreation Master Plan on Village Council agenda for consideration, but further information was requested. November 2021: Anticipate putting out a request for qualifications to pick a consultant to develop a conceptual design for the Gary Matzner Park. October 15, 2021: Commencement of final landscaping improvements to the site. The site will be used for potable water project staging. October 4, 2021: Director Mattes met with landscaping company to walk the property to review landscaping needs and receive a quote to provide safe open space and remove any dead trees and vines. September 1, 2021: Demolition of all the structures on the property have been completed. One electric service pole remains on the property. May 6, 2021: Asbestos inspection was conducted ahead of demolition. May 5, 2021: Contract for demolition has been awarded. Awaiting FPL disconnection of utilities and asbestos survey. April 28, 2021: The Village received proposals for demolition of the structures on the park property. 5 11/9/2021 Village Council Kendall Drive Shared Use Path Public Works Department Status December 2022: Anticipate completion of the construction documents. November 2022: Community meeting will be held to provide residents with a second opportunity to provide input on the project design. October 28, 2022: The Village Manager will send letters out to affected residents and petitioners providing a project update with facts about latest draft plans and providing a date for review of the 60% plans in a community meeting. October 25, 2022: The Public Works Director received the draft final project plans. October 11, 2022: The Office of the Village Clerk received a petition opposing the project. September 25, 2022: Public Works Director will coordinate a meeting with the affected residents to review the 60% plans. Letter will be sent out to residents advising of the actual impact of the project including number of trees to be removed, relocated and replaced. September 7, 2022: Public Works Director received revised plans. Plans will be forwarded to the Parks and Recreation Department for coordination with the Gary Matzner Park conceptual design consultant. June 22, 2022: Affected resident meeting to review preliminary design will be held in mid-June. June 2, 2022: Public Works Director will be meeting with the design consultants. February 1, 2022: Agreement was executed and work has begun. Process, including public meetings, is expected to take approximately 12 months. January 2022: Attorneys on both sides are reviewing the agreement. December 6, 2021: The Village Attorney is currently reviewing the contract document. November 9, 2021: The Village Council authorized the Village Manager to enter into an agreement with Kimley Horn Associates, Inc. for the design of the Kendall Drive Shared Use Path. DATE: TO: FROM: RE: October 24, 2022 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager October Budget Highlights Below are noteworthy items for the months of September 2022 and October 2022: • The Building permit revenue through September was $4,246,673.37 an increase of $1,391,039.03 or 48.7% from the previous year. • Community Center revenue through September was $1,385,121.27 an increase of $373,337.66 or 36.9% from the previous year. • Pinecrest Garden revenue through September was $1,394,558.44 an increase of $686,833.60 or 97.0% from the previous year. Grants received thus far in the fiscal year were $131,698.50. • The tree account has a balance of $66,689.99 as of October 31, 2022. • The red light camera revenue through October was $29,725.62 and invoices through September is $400,992.15. • The Village received $1,656,487.74 for Hurricane Irma claim with FEMA. The amount of $53,676.45 has been obligated and is under review by the state for remittance • The Village won the arbitration hearing concerning the Hurricane Irma Debris pick for $1,509,716.82 and an additional $9,871.69 for the personnel time. • Due to the Covid 19 Pandemic, $199,538.55 has been spent, $35,134.67 has been reimbursed and $111,343.86 is receivable. The remaining amount of $19,460.95 is under review while $33,599.07 has been denied. • The Village received the second half of the American Rescue Plan Act, $4,796,926, for a total of $9,593,852. Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . 31,332,860.00 .00 31,332,860.00 514,714.96 .00 514,714.96 30,818,145.04 2 31,443,944.17 REVENUE TOTALS $31,332,860.00 $0.00 $31,332,860.00 $514,714.96 $0.00 $514,714.96 $30,818,145.04 2% $31,443,944.17 EXPENSE Department 000 - . 3,003,090.00 .00 3,003,090.00 .00 .00 .00 3,003,090.00 0 3,785,467.21 Department 511 - Village Council 137,845.00 .00 137,845.00 .00 .00 .00 137,845.00 0 135,144.52 Department 512 - Administrative 1,398,875.00 .00 1,398,875.00 50,800.91 44,995.00 50,800.91 1,303,079.09 7 1,234,255.08 Department 513 - Finance Department 452,540.00 .00 452,540.00 17,164.18 .00 17,164.18 435,375.82 4 414,179.89 Department 514 - Village Attorney 660,000.00 .00 660,000.00 .00 .00 .00 660,000.00 0 711,697.80 Department 519 - General Government 2,375,655.00 .00 2,375,655.00 67,930.81 .00 67,930.81 2,307,724.19 3 2,221,827.76 Department 521 - Police Department 11,712,285.00 .00 11,712,285.00 435,731.80 259,641.00 435,731.80 11,016,912.20 6 10,946,981.05 Department 524 - Building, Planning & Zoning -BPZ 3,500,975.00 .00 3,500,975.00 119,599.44 .00 119,599.44 3,381,375.56 3 3,046,852.56 Department 525 - Emergency and Disaster Relief .00 .00 .00 .00 .00 .00 .00 +++ 7,009.52 Department 539 - Public Works 1,037,185.00 .00 1,037,185.00 34,232.12 .00 34,232.12 1,002,952.88 3 755,852.96 Department 572 - Parks and Recreation 3,625,605.00 .00 3,625,605.00 71,494.53 .00 71,494.53 3,554,110.47 2 3,438,415.64 Department 575 - Pinecrest Gardens 3,230,600.00 .00 3,230,600.00 161,601.39 .00 161,601.39 3,068,998.61 5 3,199,364.34 EXPENSE TOTALS $31,134,655.00 $0.00 $31,134,655.00 $958,555.18 $304,636.00 $958,555.18 $29,871,463.82 4% $29,897,048.33 Fund 001 - General Fund Totals REVENUE TOTALS 31,332,860.00 .00 31,332,860.00 514,714.96 .00 514,714.96 30,818,145.04 2% 31,443,944.17 EXPENSE TOTALS 31,134,655.00 .00 31,134,655.00 958,555.18 304,636.00 958,555.18 29,871,463.82 4% 29,897,048.33 Fund 001 - General Fund Totals $198,205.00 $0.00 $198,205.00 ($443,840.22) ($304,636.00) ($443,840.22) $946,681.22 $1,546,895.84 Run by Eileen Coto on 10/21/2022 02:20:58 PM Page 1 of 15 Budget by Organization Report Through 10/31/22 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 101 - Stormwater Utility Fund REVENUE Department 000 - . 1,233,000.00 .00 1,233,000.00 314,694.87 .00 314,694.87 918,305.13 26 1,274,415.31 REVENUE TOTALS $1,233,000.00 $0.00 $1,233,000.00 $314,694.87 $0.00 $314,694.87 $918,305.13 26% $1,274,415.31 EXPENSE Department 538 - Stormwater 6,001,080.00 .00 6,001,080.00 106.68 .00 106.68 6,000,973.32 0 734,644.99 EXPENSE TOTALS $6,001,080.00 $0.00 $6,001,080.00 $106.68 $0.00 $106.68 $6,000,973.32 0% $734,644.99 Fund 101 - Stormwater Utility Fund Totals REVENUE TOTALS 1,233,000.00 .00 1,233,000.00 314,694.87 .00 314,694.87 918,305.13 26% 1,274,415.31 EXPENSE TOTALS 6,001,080.00 .00 6,001,080.00 106.68 .00 106.68 6,000,973.32 0% 734,644.99 Fund 101 - Stormwater Utility Fund Totals ($4,768,080.00) $0.00 ($4,768,080.00) $314,588.19 $0.00 $314,588.19 ($5,082,668.19) $539,770.32 Run by Eileen Coto on 10/21/2022 02:20:58 PM Page 2 of 15 Budget by Organization Report Through 10/31/22 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 102 - Transportation Fund REVENUE Department 000 - . 469,620.00 .00 469,620.00 .00 .00 .00 469,620.00 0 421,774.05 REVENUE TOTALS $469,620.00 $0.00 $469,620.00 $0.00 $0.00 $0.00 $469,620.00 0% $421,774.05 EXPENSE Department 000 - . .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 541 - Transportation 643,730.00 .00 643,730.00 2,980.00 .00 2,980.00 640,750.00 0 443,732.05 EXPENSE TOTALS $643,730.00 $0.00 $643,730.00 $2,980.00 $0.00 $2,980.00 $640,750.00 0% $443,732.05 Fund 102 - Transportation Fund Totals REVENUE TOTALS 469,620.00 .00 469,620.00 .00 .00 .00 469,620.00 0% 421,774.05 EXPENSE TOTALS 643,730.00 .00 643,730.00 2,980.00 .00 2,980.00 640,750.00 0% 443,732.05 Fund 102 - Transportation Fund Totals ($174,110.00) $0.00 ($174,110.00) ($2,980.00) $0.00 ($2,980.00) ($171,130.00) ($21,958.00) Run by Eileen Coto on 10/21/2022 02:20:58 PM Page 3 of 15 Budget by Organization Report Through 10/31/22 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 103 - Police Education Fund REVENUE Department 000 - . 9,000.00 .00 9,000.00 .00 .00 .00 9,000.00 0 6,282.80 REVENUE TOTALS $9,000.00 $0.00 $9,000.00 $0.00 $0.00 $0.00 $9,000.00 0% $6,282.80 EXPENSE Department 521 - Police Department 14,175.00 .00 14,175.00 .00 .00 .00 14,175.00 0 1,854.00 EXPENSE TOTALS $14,175.00 $0.00 $14,175.00 $0.00 $0.00 $0.00 $14,175.00 0% $1,854.00 Fund 103 - Police Education Fund Totals REVENUE TOTALS 9,000.00 .00 9,000.00 .00 .00 .00 9,000.00 0% 6,282.80 EXPENSE TOTALS 14,175.00 .00 14,175.00 .00 .00 .00 14,175.00 0% 1,854.00 Fund 103 - Police Education Fund Totals ($5,175.00) $0.00 ($5,175.00) $0.00 $0.00 $0.00 ($5,175.00) $4,428.80 Run by Eileen Coto on 10/21/2022 02:20:58 PM Page 4 of 15 Budget by Organization Report Through 10/31/22 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 104 - Police Forfeiture Fund REVENUE Department 000 - . .00 .00 .00 .00 .00 .00 .00 +++ 30.94 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $30.94 EXPENSE Department 521 - Police Department .00 .00 .00 .00 .00 .00 .00 +++ 5,600.29 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $5,600.29 Fund 104 - Police Forfeiture Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 30.94 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 5,600.29 Fund 104 - Police Forfeiture Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($5,569.35) Run by Eileen Coto on 10/21/2022 02:20:58 PM Page 5 of 15 Budget by Organization Report Through 10/31/22 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 105 - Hardwire, 911 Fund REVENUE Department 000 - . 13,500.00 .00 13,500.00 .00 .00 .00 13,500.00 0 69,730.61 REVENUE TOTALS $13,500.00 $0.00 $13,500.00 $0.00 $0.00 $0.00 $13,500.00 0% $69,730.61 EXPENSE Department 521 - Police Department 30,380.00 .00 30,380.00 .00 2,374.55 .00 28,005.45 8 68,625.74 EXPENSE TOTALS $30,380.00 $0.00 $30,380.00 $0.00 $2,374.55 $0.00 $28,005.45 8% $68,625.74 Fund 105 - Hardwire, 911 Fund Totals REVENUE TOTALS 13,500.00 .00 13,500.00 .00 .00 .00 13,500.00 0% 69,730.61 EXPENSE TOTALS 30,380.00 .00 30,380.00 .00 2,374.55 .00 28,005.45 8% 68,625.74 Fund 105 - Hardwire, 911 Fund Totals ($16,880.00) $0.00 ($16,880.00) $0.00 ($2,374.55) $0.00 ($14,505.45) $1,104.87 Run by Eileen Coto on 10/21/2022 02:20:58 PM Page 6 of 15 Budget by Organization Report Through 10/31/22 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 106 - Wireless, 911 Fund REVENUE Department 000 - . 80,000.00 .00 80,000.00 .00 .00 .00 80,000.00 0 83,093.61 REVENUE TOTALS $80,000.00 $0.00 $80,000.00 $0.00 $0.00 $0.00 $80,000.00 0% $83,093.61 EXPENSE Department 521 - Police Department 117,255.00 .00 117,255.00 .00 9,164.06 .00 108,090.94 8 66,373.17 EXPENSE TOTALS $117,255.00 $0.00 $117,255.00 $0.00 $9,164.06 $0.00 $108,090.94 8% $66,373.17 Fund 106 - Wireless, 911 Fund Totals REVENUE TOTALS 80,000.00 .00 80,000.00 .00 .00 .00 80,000.00 0% 83,093.61 EXPENSE TOTALS 117,255.00 .00 117,255.00 .00 9,164.06 .00 108,090.94 8% 66,373.17 Fund 106 - Wireless, 911 Fund Totals ($37,255.00) $0.00 ($37,255.00) $0.00 ($9,164.06) $0.00 ($28,090.94) $16,720.44 Run by Eileen Coto on 10/21/2022 02:20:58 PM Page 7 of 15 Budget by Organization Report Through 10/31/22 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 107 - CITT Public Transit Fund REVENUE Department 000 - . 1,278,080.00 .00 1,278,080.00 12,027.57 .00 12,027.57 1,266,052.43 1 1,150,846.55 REVENUE TOTALS $1,278,080.00 $0.00 $1,278,080.00 $12,027.57 $0.00 $12,027.57 $1,266,052.43 1% $1,150,846.55 EXPENSE Department 541 - Transportation 1,409,870.00 .00 1,409,870.00 249.95 .00 249.95 1,409,620.05 0 677,148.61 EXPENSE TOTALS $1,409,870.00 $0.00 $1,409,870.00 $249.95 $0.00 $249.95 $1,409,620.05 0% $677,148.61 Fund 107 - CITT Public Transit Fund Totals REVENUE TOTALS 1,278,080.00 .00 1,278,080.00 12,027.57 .00 12,027.57 1,266,052.43 1% 1,150,846.55 EXPENSE TOTALS 1,409,870.00 .00 1,409,870.00 249.95 .00 249.95 1,409,620.05 0% 677,148.61 Fund 107 - CITT Public Transit Fund Totals ($131,790.00) $0.00 ($131,790.00) $11,777.62 $0.00 $11,777.62 ($143,567.62) $473,697.94 Run by Eileen Coto on 10/21/2022 02:20:58 PM Page 8 of 15 Budget by Organization Report Through 10/31/22 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 108 - Prepaid Phone 911 Fund REVENUE Department 000 - . 16,510.00 .00 16,510.00 .00 .00 .00 16,510.00 0 21,976.55 REVENUE TOTALS $16,510.00 $0.00 $16,510.00 $0.00 $0.00 $0.00 $16,510.00 0% $21,976.55 EXPENSE Department 521 - Police Department 26,175.00 .00 26,175.00 .00 2,045.81 .00 24,129.19 8 17,569.90 EXPENSE TOTALS $26,175.00 $0.00 $26,175.00 $0.00 $2,045.81 $0.00 $24,129.19 8% $17,569.90 Fund 108 - Prepaid Phone 911 Fund Totals REVENUE TOTALS 16,510.00 .00 16,510.00 .00 .00 .00 16,510.00 0% 21,976.55 EXPENSE TOTALS 26,175.00 .00 26,175.00 .00 2,045.81 .00 24,129.19 8% 17,569.90 Fund 108 - Prepaid Phone 911 Fund Totals ($9,665.00) $0.00 ($9,665.00) $0.00 ($2,045.81) $0.00 ($7,619.19) $4,406.65 Run by Eileen Coto on 10/21/2022 02:20:58 PM Page 9 of 15 Budget by Organization Report Through 10/31/22 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 109 - Police Impact Fee Fund REVENUE Department 000 - . 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 27,781.63 REVENUE TOTALS $10,000.00 $0.00 $10,000.00 $0.00 $0.00 $0.00 $10,000.00 0% $27,781.63 EXPENSE Department 521 - Police Department 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 16,619.95 EXPENSE TOTALS $10,000.00 $0.00 $10,000.00 $0.00 $0.00 $0.00 $10,000.00 0% $16,619.95 Fund 109 - Police Impact Fee Fund Totals REVENUE TOTALS 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0% 27,781.63 EXPENSE TOTALS 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0% 16,619.95 Fund 109 - Police Impact Fee Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $11,161.68 Run by Eileen Coto on 10/21/2022 02:20:58 PM Page 10 of 15 Budget by Organization Report Through 10/31/22 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 110 - Parks Impact Fee Fund REVENUE Department 000 - . 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0 144,454.32 REVENUE TOTALS $40,000.00 $0.00 $40,000.00 $0.00 $0.00 $0.00 $40,000.00 0% $144,454.32 EXPENSE Department 572 - Parks and Recreation 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0 .00 Department 575 - Pinecrest Gardens .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $40,000.00 $0.00 $40,000.00 $0.00 $0.00 $0.00 $40,000.00 0% $0.00 Fund 110 - Parks Impact Fee Fund Totals REVENUE TOTALS 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0% 144,454.32 EXPENSE TOTALS 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0% .00 Fund 110 - Parks Impact Fee Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $144,454.32 Run by Eileen Coto on 10/21/2022 02:20:58 PM Page 11 of 15 Budget by Organization Report Through 10/31/22 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 111 - Municipal Services Impact Fee REVENUE Department 000 - . 45,000.00 .00 45,000.00 1,700.98 .00 1,700.98 43,299.02 4 69,968.33 REVENUE TOTALS $45,000.00 $0.00 $45,000.00 $1,700.98 $0.00 $1,700.98 $43,299.02 4% $69,968.33 EXPENSE Department 519 - General Government 45,000.00 .00 45,000.00 .00 14,867.55 .00 30,132.45 33 12,615.92 EXPENSE TOTALS $45,000.00 $0.00 $45,000.00 $0.00 $14,867.55 $0.00 $30,132.45 33% $12,615.92 Fund 111 - Municipal Services Impact Fee Totals REVENUE TOTALS 45,000.00 .00 45,000.00 1,700.98 .00 1,700.98 43,299.02 4% 69,968.33 EXPENSE TOTALS 45,000.00 .00 45,000.00 .00 14,867.55 .00 30,132.45 33% 12,615.92 Fund 111 - Municipal Services Impact Fee Totals $0.00 $0.00 $0.00 $1,700.98 ($14,867.55) $1,700.98 $13,166.57 $57,352.41 Run by Eileen Coto on 10/21/2022 02:20:58 PM Page 12 of 15 Budget by Organization Report Through 10/31/22 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 112 - Stormwater Impact Fee Fund REVENUE Department 000 - . 125,200.00 .00 125,200.00 6,395.63 .00 6,395.63 118,804.37 5 169,703.99 REVENUE TOTALS $125,200.00 $0.00 $125,200.00 $6,395.63 $0.00 $6,395.63 $118,804.37 5% $169,703.99 EXPENSE Department 538 - Stormwater 125,000.00 .00 125,000.00 .00 .00 .00 125,000.00 0 .00 EXPENSE TOTALS $125,000.00 $0.00 $125,000.00 $0.00 $0.00 $0.00 $125,000.00 0% $0.00 Fund 112 - Stormwater Impact Fee Fund Totals REVENUE TOTALS 125,200.00 .00 125,200.00 6,395.63 .00 6,395.63 118,804.37 5% 169,703.99 EXPENSE TOTALS 125,000.00 .00 125,000.00 .00 .00 .00 125,000.00 0% .00 Fund 112 - Stormwater Impact Fee Fund Totals $200.00 $0.00 $200.00 $6,395.63 $0.00 $6,395.63 ($6,195.63) $169,703.99 Run by Eileen Coto on 10/21/2022 02:20:58 PM Page 13 of 15 Budget by Organization Report Through 10/31/22 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 201 - Debt Service Fund REVENUE Department 000 - . 2,462,600.00 .00 2,462,600.00 .00 .00 .00 2,462,600.00 0 2,418,634.21 REVENUE TOTALS $2,462,600.00 $0.00 $2,462,600.00 $0.00 $0.00 $0.00 $2,462,600.00 0% $2,418,634.21 EXPENSE Department 000 - . 2,462,600.00 .00 2,462,600.00 .00 .00 .00 2,462,600.00 0 2,418,634.21 EXPENSE TOTALS $2,462,600.00 $0.00 $2,462,600.00 $0.00 $0.00 $0.00 $2,462,600.00 0% $2,418,634.21 Fund 201 - Debt Service Fund Totals REVENUE TOTALS 2,462,600.00 .00 2,462,600.00 .00 .00 .00 2,462,600.00 0% 2,418,634.21 EXPENSE TOTALS 2,462,600.00 .00 2,462,600.00 .00 .00 .00 2,462,600.00 0% 2,418,634.21 Fund 201 - Debt Service Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Run by Eileen Coto on 10/21/2022 02:20:58 PM Page 14 of 15 Budget by Organization Report Through 10/31/22 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 301 - Capital Projects Fund REVENUE Department 000 - . 6,780,990.00 .00 6,780,990.00 15,543.00 .00 15,543.00 6,765,447.00 0 10,926,006.06 REVENUE TOTALS $6,780,990.00 $0.00 $6,780,990.00 $15,543.00 $0.00 $15,543.00 $6,765,447.00 0% $10,926,006.06 EXPENSE Department 000 - . 42,000.00 .00 42,000.00 .00 .00 .00 42,000.00 0 38,525.00 Department 511 - Village Council .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 519 - General Government 65,040.00 .00 65,040.00 .00 .00 .00 65,040.00 0 4,497,790.25 Department 521 - Police Department .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 524 - Building, Planning & Zoning -BPZ .00 .00 .00 .00 .00 .00 .00 +++ 25,517.00 Department 539 - Public Works 1,000,000.00 .00 1,000,000.00 .00 .00 .00 1,000,000.00 0 284,948.23 Department 572 - Parks and Recreation 5,191,520.00 .00 5,191,520.00 .00 18,600.00 .00 5,172,920.00 0 1,213,628.14 Department 575 - Pinecrest Gardens 964,530.00 .00 964,530.00 30,520.49 24,146.20 30,520.49 909,863.31 6 3,769,229.19 EXPENSE TOTALS $7,263,090.00 $0.00 $7,263,090.00 $30,520.49 $42,746.20 $30,520.49 $7,189,823.31 1% $9,829,637.81 Fund 301 - Capital Projects Fund Totals REVENUE TOTALS 6,780,990.00 .00 6,780,990.00 15,543.00 .00 15,543.00 6,765,447.00 0% 10,926,006.06 EXPENSE TOTALS 7,263,090.00 .00 7,263,090.00 30,520.49 42,746.20 30,520.49 7,189,823.31 1% 9,829,637.81 Fund 301 - Capital Projects Fund Totals ($482,100.00) $0.00 ($482,100.00) ($14,977.49) ($42,746.20) ($14,977.49) ($424,376.31) $1,096,368.25 Grand Totals REVENUE TOTALS 43,896,360.00 .00 43,896,360.00 865,077.01 .00 865,077.01 43,031,282.99 2% 48,228,643.13 EXPENSE TOTALS 49,323,010.00 .00 49,323,010.00 992,412.30 375,834.17 992,412.30 47,954,763.53 3% 44,190,104.97 Grand Totals ($5,426,650.00) $0.00 ($5,426,650.00) ($127,335.29) ($375,834.17) ($127,335.29) ($4,923,480.54) $4,038,538.16 Run by Eileen Coto on 10/21/2022 02:20:58 PM Page 15 of 15 Budget by Organization Report Through 10/31/22 Prior Fiscal Year Activity Excluded Summary Listing Page 16 INVESTMENT RETURNS SOURCE 21-Nov 21-Dec 22-Jan 22-Feb 22-Mar 22-Apr 22-May 22-Jun 22-Jul 22-Aug 22-Sep 20-Oct Investment*** STATE POOL 0.11% 0.13% 0.13% 0.15% 0.40% 0.45% 0.92% 1.56% 1.89% 2.43% 3.07% 3.22% VILLAGE T-BILLS 6 Months 0.09% 0.19% 0.43% 0.65% 1.02% 1.35% 1.48% 2.44% 2.90% 3.25% 3.82% 4.34% NA 3 Months 0.05% 0.05% 0.20% 0.32% 0.51% 0.81% 1.05% 1.66% 2.42% 2.87% 3.22% 3.91% NA National Rates One Year 0.14% 0.14% 0.14% 0.19% 0.19% 0.22% 0.24% 0.33% 0.52% 0.65% 0.76% 0.98% NA PRIME RATE 3.25% 3.25% 3.25% 3.25% 3.50% 3.50% 4.00% 4.75% 5.50% 5.50% 6.25% 6.25% NA CONSUMER PRICE IN 277.9 278.8 281.1 283.7 287.5 289.1 292.3 296.3 296.3 296.2 296.8 NA Plus/Minus Year Ago 6.8% 7.0% 7.5% 7.9% 8.5% 8.3% 8.6% 9.1% 8.5% 8.3% 8.2% NA MORTGAGE/SECURITIES * 30 Years - Fannie Mae (FNMA) 2.50% 2.63% 3.09% 3.58% 4.43% 4.66% 4.65% 5.30% 4.75% 5.18% 6.41% 6.55% NA NAPM ** / ISM 61.1 58.7 57.6 58.6 57.1 55.4 56.1 53.0 52.8 52.8 50.9 NA * Mortgage/Securities Return Principal and Interest on a Monthly Basis june ** Institute for Supply Management, a reading of under 50 denotes contraction and a reading of above 50 denotes expansion in the manufacturing sector of the economy. *** Only the investments with the notation "Village" are currently in place, the others are presented for comparison purposes. Cash Summary Page 17 FY 2023 October 31, 2022 Fund # Description of Fund Total City National State Investment Pool 001 General Fund 10,466,827 $                       - $ $ 10,466,827 101 Stormwater Fund 3,059,462 $                         $ 2,555,635 $ 503,827 102 Transportation Fund 151,408 $                             $ 151,408 $ - 103 Police Education Fund 21,754 $                               $ 21,754 104 Forfeiture Fund 4,937 $                                 $ 4,937 105 Hardwire Fund 15,970 $                               $ 15,970 106 Wireless Fund 33,936 $                               $ 33,936 107 CITT Public Transit Fund 919,380 $                             $ 919,380 108 Prepaid Wireless 911 8,666 $                                 $ 8,666 109 Police Impact Fee Fund 21,753 $                               $ 21,753 110 Parks Impact Fee Fund 211,506 $                             $ 211,506 111 Municipal Services Impact Fee 101,978 $                             $ 101,978 112 Stormwater Impact Fee Fund 278,514 $                             $ 278,514 301 Capital Projects Fund 6,078,092 $                         $ 5,628,217 $ 449,875 Totals 21,374,182 $ 9,953,653 $ 11,420,529 $ General Fund Stormwater Fund Transportation Fund Police Education Fund Forfeiture Fund Hardwire Fund Wireless Fund CITT Public Transit Fund Prepaid Wireless 911 Parks Impact Fee Fund Municipal Services Impact Fee Stormwater Impact Fee Fund Capital Projects Fund General Fund Stormwater Fund Transportation Fund Police Education Fund Forfeiture Fund Hardwire Fund Wireless Fund CITT Public Transit Fund Prepaid Wireless 911 Police Impact Fee Fund Parks Impact Fee Fund Municipal Services Impact Fee Stormwater Impact Fee Fund Capital Projects Fund Page 18 322.000 FY2018 FY2019 FY2020 FY2021 FY2022 October 160,079.56 $                   260,228.01 $       372,905.11 $                     183,745.84 $                 284,196.07 $       November 172,478.85 $                   171,992.67 $       121,838.69 $                     137,541.94 $                 333,988.54 $       December 180,327.18 $                   172,631.89 $       111,233.71 $                     214,051.63 $                 229,621.59 $       January 119,181.73 $                   343,754.99 $       189,876.84 $                     173,247.94 $                 297,805.14 $       February 239,307.30 $                   233,351.51 $       223,076.90 $                     206,303.66 $                 464,680.57 $       March 207,766.13 $                   231,184.60 $       118,754.22 $                     251,999.44 $                 263,899.70 $       April 203,728.53 $                   216,360.49 $       103,684.34 $                     208,688.52 $                 472,184.53 $       May 164,379.19 $                   382,465.57 $       108,891.20 $                     228,701.59 $                 383,297.87 $       June 112,092.97 $                   142,230.75 $       134,816.40 $                     407,437.73 $                 454,839.34 $       July 272,520.36 $                   200,337.50 $        $                   141,905.11   $                254,125.18   $      237,354.79  August 199,734.32 $                   176,293.69 $       158,188.50 $                     265,216.93 $                 351,555.30 $       September 153,467.59 $                   191,970.02 $       152,367.77 $                     324,573.94 $                 473,249.93 $       Totals 2,185,063.71 $                2,722,801.69 $    1,937,538.79 $                 2,855,634.34 $             4,246,673.37 $    Building Permit Revenues FY 2018-Present  $‐  $50,000.00  $100,000.00  $150,000.00  $200,000.00  $250,000.00  $300,000.00  $350,000.00  $400,000.00  $450,000.00  $500,000.00 FY2018 FY2019 FY2020 FY2021 FY2022 Community Center Revenues Page 19 FY 2018-Present 347.100 FY2018 FY2019 FY2020 FY2021 FY2022 October 80,203.52 $ 85,354.17 $ 118,686.24 $ 50,305.88 $ 92,005.68 $ November 56,555.52 $ 89,209.37 $ 87,585.40 $ 44,526.26 $ 105,980.97 $ December 57,898.32 $ 73,000.18 $ 85,345.55 $ 56,820.26 $ 107,452.93 $ January 83,973.40 $ 99,024.14 $ 112,784.32 $ 55,454.55 $ 104,153.19 $ February 82,747.84 $ 103,510.00 $ 117,581.09 $ 72,340.82 $ 127,123.34 $ March 83,968.31 $ 96,838.88 $ 60,377.21 $ 89,176.62 $ 153,757.93 $ April 85,354.57 $ 97,297.48 $ 26,687.09 $ 134,824.66 $ 138,821.75 $ May 62,548.76 $ 98,926.81 $ 25,645.99 $ 110,531.84 $ 143,518.09 $ June 89,837.20 $ 73,755.95 $ 34,438.85 $ 111,045.09 $ 82,889.54 $ July 66,904.81 $ 97,949.10 $ 29,373.95 $ 102,080.95 $ 80,290.33 $ August 72,240.40 $ 116,175.85 $ 20,412.81 $ 108,611.52 $ 112,647.65 $ September 104,419.92 $ 134,937.58 $ 42,046.88 $ 76,065.16 $ 136,479.87 $ Totals 926,652.57 $ 1,165,979.51 $ 760,965.38 $ 1,011,783.61 $ 1,385,121.27 $  $‐  $20,000.00  $40,000.00  $60,000.00  $80,000.00  $100,000.00  $120,000.00  $140,000.00  $160,000.00  $180,000.00 FY2018 FY2019 FY2020 FY2021 FY2022 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.100 Culture Community Center, Control 1,142,425.00 .00 1,142,425.00 .00 .00 .00 1,142,425.00 0 .00 347.101 Culture CC Building Rentals .00 .00 .00 6,350.00 .00 44,217.17 (44,217.17) +++ 22,454.88 347.102 Culture CC Field Rentals .00 .00 .00 400.00 .00 6,365.50 (6,365.50) +++ 11,320.50 347.103 Culture CC User League Fees .00 .00 .00 690.00 .00 16,398.75 (16,398.75) +++ 8,816.00 347.104 Culture CC Camps .00 .00 .00 37,647.50 .00 244,962.35 (244,962.35) +++ 281,785.75 347.105 Culture CC Concession Sales .00 .00 .00 70.00 .00 635.25 (635.25) +++ 395.00 347.107 Culture CC Classes, Member .00 .00 .00 50,981.65 .00 641,531.58 (641,531.58) +++ 345,680.68 347.108 Culture CC Trainer Fees .00 .00 .00 1,600.00 .00 12,000.00 (12,000.00) +++ 9,200.00 347.109 Culture CC Day Passes .00 .00 .00 840.00 .00 10,760.30 (10,760.30) +++ 6,600.90 347.113 Culture CC Memberships, One Week .00 .00 .00 380.00 .00 8,610.00 (8,610.00) +++ 6,447.10 347.116 Culture CC, Special Events .00 .00 .00 .00 .00 1,892.45 (1,892.45) +++ 7,193.93 347.123 Culture CC Senior Trips/Tours .00 .00 .00 780.00 .00 4,945.00 (4,945.00) +++ 98.50 347.125 Culture CC Booth Fee .00 .00 .00 .00 .00 .00 .00 +++ 500.00 347.126 Culture CC Mind & Body Classes .00 .00 .00 4,400.00 .00 52,669.00 (52,669.00) +++ 52,151.00 347.127 Culture CC Non- Resident Membership .00 .00 .00 4,409.20 .00 49,018.90 (49,018.90) +++ 46,212.74 347.128 Culture CC Resident Memberships .00 .00 .00 30,755.60 .00 318,357.40 (318,357.40) +++ 228,832.80 347.129 Culture CC Coach Permits .00 .00 .00 .00 .00 .00 .00 +++ 1,220.00 347.130 Culture CC Vending Machines .00 .00 .00 24.88 .00 36.94 (36.94) +++ .00 347.180 Culture Office Supplies .00 .00 .00 .00 .00 .00 .00 +++ 161.60 347.199 Culture CC Credit Card Fees .00 .00 .00 (2,848.96) .00 (27,279.32) 27,279.32 +++ (17,287.77) 347 - Culture Totals $1,142,425.00 $0.00 $1,142,425.00 $136,479.87 $0.00 $1,385,121.27 ($242,696.27) 121% $1,011,783.61 Division 00 - . Totals $1,142,425.00 $0.00 $1,142,425.00 $136,479.87 $0.00 $1,385,121.27 ($242,696.27) 121% $1,011,783.61 Department 000 - . Totals $1,142,425.00 $0.00 $1,142,425.00 $136,479.87 $0.00 $1,385,121.27 ($242,696.27) 121% $1,011,783.61 REVENUE TOTALS $1,142,425.00 $0.00 $1,142,425.00 $136,479.87 $0.00 $1,385,121.27 ($242,696.27) 121% $1,011,783.61 Fund 001 - General Fund Totals REVENUE TOTALS 1,142,425.00 .00 1,142,425.00 136,479.87 .00 1,385,121.27 (242,696.27) 121% 1,011,783.61 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 001 - General Fund Totals $1,142,425.00 $0.00 $1,142,425.00 $136,479.87 $0.00 $1,385,121.27 ($242,696.27) $1,011,783.61 Grand Totals REVENUE TOTALS 1,142,425.00 .00 1,142,425.00 136,479.87 .00 1,385,121.27 (242,696.27) 121% 1,011,783.61 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Grand Totals $1,142,425.00 $0.00 $1,142,425.00 $136,479.87 $0.00 $1,385,121.27 ($242,696.27) $1,011,783.61 Run by Eileen Coto on 10/21/2022 03:06:55 PM Page 1 of 1 Budget Performance Report Fiscal Year to Date 09/30/22 Include Rollup Account and Rollup to Object Page 21 347.300 FY2018 FY2019 FY2020 FY2021 FY2022 October 87,443.94 $ 159,277.30 $ 51,674.33 $ 35,413.56 $ 120,551.14 $ November 67,618.75 $ 32,203.39 $ 112,668.57 $ 33,563.16 $ 154,247.36 $ December 65,955.15 $ 109,984.35 $ 136,215.50 $ 146,743.69 $ 228,960.70 $ January 40,591.94 $ 57,626.46 $ 109,193.23 $ 65,023.82 $ 93,963.02 $ February 38,735.91 $ 56,961.89 $ 43,630.72 $ 45,724.98 $ 62,258.25 $ March 80,607.97 $ 69,960.32 $ 47,487.74 $ 61,847.88 $ 147,394.91 $ April 53,043.40 $ 52,603.25 $ (3,996.21) $ 71,173.37 $ 161,418.96 $ May 32,642.15 $ 49,966.05 $ (8,785.23) $ 68,457.73 $ 92,822.09 $ June 28,448.54 $ 30,720.29 $ $ 31,386.92 $ 59,478.76 $ 91,335.08 July 56,053.59 $ 69,628.97 $ 14,999.48 $ 50,123.66 $ 116,502.86 $ August 61,331.14 $ 32,746.80 $ 13,552.96 $ 30,832.49 $ 74,666.62 $ September 28,142.77 $ 26,443.55 $ 22,636.10 $ 39,341.74 $ 50,437.45 $ Totals Without  Grants 640,615.25 $ 748,122.62 $ 570,664.11 $ 707,724.84 $ 1,394,558.44 $ Grants YTD 80,421.00 $ 30,853.10 $ 74,564.00 $ 394,462.95 $ 131,698.50 $ Donations YTD 1,700.00 $ 35,900.00 $ - $ 5,000.00 $ 10,313.00 $ Total Revenues  incl Grants 722,736.25 $ 814,875.72 $ 645,228.11 $ 1,107,187.79 $ 1,536,569.94 $ Pinecrest Gardens Revenues FY 2018-Present  $(50,000.00)  $‐  $50,000.00  $100,000.00  $150,000.00  $200,000.00  $250,000.00 FY2018 FY2019 FY2020 FY2021 FY2022 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.300 Culture Pinecrest Gardens, Control 1,150,000.00 .00 1,150,000.00 .00 .00 .00 1,150,000.00 0 .00 347.301 Culture PG Corporate Sponsporship .00 .00 .00 .00 .00 108,000.00 (108,000.00) +++ 66,100.00 347.302 Culture PG Farmers Market .00 .00 .00 6,400.00 .00 40,800.00 (40,800.00) +++ 20,462.40 347.308 Culture PG Memberships, Annual Passes .00 .00 .00 4,295.00 .00 41,401.00 (41,401.00) +++ 15,925.00 347.309 Culture PG Concessions, Iguana Bite .00 .00 .00 2,174.71 .00 3,244.76 (3,244.76) +++ 20.10 347.310 Culture PG Concessions, Events .00 .00 .00 .00 .00 44,323.57 (44,323.57) +++ 49,043.05 347.312 Culture PG Banyan Bowl Ticket Sales .00 .00 .00 .00 .00 163,965.23 (163,965.23) +++ 23,612.34 347.313 Culture PG Fine Arts Festival, Booths .00 .00 .00 .00 .00 11,344.29 (11,344.29) +++ 35.39 347.315 Culture PG Eggstravaganza, Tickets .00 .00 .00 .00 .00 24,780.48 (24,780.48) +++ .00 347.316 Culture PG Eggstravaganza, Baskets .00 .00 .00 .00 .00 (900.00) 900.00 +++ .00 347.317 Culture PG Eggstravaganza Booths .00 .00 .00 .00 .00 1,360.00 (1,360.00) +++ 75.00 347.318 Culture PG Howl-O-Ween Parade Tickets .00 .00 .00 .00 .00 9,171.50 (9,171.50) +++ .00 347.319 Culture PG General Admissions .00 .00 .00 19,525.00 .00 215,368.06 (215,368.06) +++ 164,382.38 347.320 Culture PG Senior Admissions .00 .00 .00 901.00 .00 14,144.63 (14,144.63) +++ 8,159.00 347.325 Culture PG Movie Tickets .00 .00 .00 .00 .00 3,977.37 (3,977.37) +++ 2,232.40 347.326 Culture PG Movie Concession .00 .00 .00 .00 .00 608.42 (608.42) +++ 544.87 347.327 Culture PG Vending Machine Sales .00 .00 .00 313.01 .00 923.03 (923.03) +++ 469.54 347.328 Culture PG Venue, Patio Rental .00 .00 .00 1,799.00 .00 10,825.00 (10,825.00) +++ 9,089.50 347.330 Culture PG. Venue, Lakeview Rental .00 .00 .00 250.00 .00 18,400.00 (18,400.00) +++ 12,150.00 347.331 Culture PG Venue, Meadows Rental .00 .00 .00 .00 .00 11,892.00 (11,892.00) +++ .00 347.333 Culture PG Venue Rental, Hibiscus Rental .00 .00 .00 1,200.00 .00 15,462.00 (15,462.00) +++ 7,410.00 347.334 Culture PG Venue Rental, Plant Societie .00 .00 .00 4,940.00 .00 10,565.00 (10,565.00) +++ 9,050.00 347.335 Culture PG Banyan Bowl Rental .00 .00 .00 350.00 .00 49,305.61 (49,305.61) +++ 57,316.00 347.336 Culture PG Original Entrance Rental .00 .00 .00 1,962.50 .00 9,024.50 (9,024.50) +++ 5,775.00 347.337 Culture PG Parking Lot Rental .00 .00 .00 480.00 .00 4,716.00 (4,716.00) +++ 8,014.00 347.338 Culture PG Commercial Video - Photo .00 .00 .00 .00 .00 6,100.00 (6,100.00) +++ 6,100.00 347.339 Culture PG Girl Scouts Programs .00 .00 .00 15.00 .00 1,285.00 (1,285.00) +++ 732.00 347.341 Culture PG Furniture Rental .00 .00 .00 .00 .00 2,186.80 (2,186.80) +++ 300.00 347.342 Culture PG Donations .00 .00 .00 .00 .00 12,089.64 (12,089.64) +++ 300.00 347.343 Culture PG Fish Food .00 .00 .00 .00 .00 6.00 (6.00) +++ 20.00 347.344 Culture PG Merchandise .00 .00 .00 .00 .00 .00 .00 +++ 693.95 347.345 Culture PG Field Trips .00 .00 .00 .00 .00 3,381.00 (3,381.00) +++ 196.75 347.347 Culture PG Classes and Programs .00 .00 .00 3,479.80 .00 78,423.07 (78,423.07) +++ 41,794.54 347.350 Culture PG Chili Cook-off Booths .00 .00 .00 .00 .00 .00 .00 +++ 125.00 347.351 Culture PG Chili Cook-off Admission .00 .00 .00 .00 .00 .00 .00 +++ 12.15 347.352 Culture PG Holiday Festival Booths .00 .00 .00 .00 .00 5,410.00 (5,410.00) +++ 1,425.00 Run by Eileen Coto on 10/21/2022 03:14:12 PM Page 1 of 2 Budget Performance Report Fiscal Year to Date 09/30/22 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.354 Culture PG Nights of Lights Admission .00 .00 .00 .00 .00 253,954.18 (253,954.18) +++ 79,158.34 347.356 Culture PG Hammock Pavilion .00 .00 .00 (350.00) .00 17,400.00 (17,400.00) +++ 11,800.00 347.357 Culture PG Summer Camps .00 .00 .00 .00 .00 153,066.00 (153,066.00) +++ 62,107.00 347.358 Culture Secret Garden .00 .00 .00 .00 .00 1,411.00 (1,411.00) +++ 612.00 347.359 Culture PG Cypress Hall Rental .00 .00 .00 4,500.00 .00 61,787.50 (61,787.50) +++ 39,813.50 347.360 Culture PG Cafe Sales .00 .00 .00 1,379.91 .00 7,407.46 (7,407.46) +++ 15,312.03 347.361 Culture PG Star Wars Ticket Sales .00 .00 .00 .00 .00 9,273.84 (9,273.84) +++ 8,332.68 347.362 Culture PG Star Wars Booth Sales .00 .00 .00 .00 .00 140.00 (140.00) +++ .00 347.363 Culture PG Cottage Rental .00 .00 .00 .00 .00 1.00 (1.00) +++ .00 347.399 Culture PG Credit card fees .00 .00 .00 (3,177.48) .00 (31,466.50) 31,466.50 +++ (20,976.07) 347 - Culture Totals $1,150,000.00 $0.00 $1,150,000.00 $50,437.45 $0.00 $1,394,558.44 ($244,558.44) 121% $707,724.84 Division 00 - . Totals $1,150,000.00 $0.00 $1,150,000.00 $50,437.45 $0.00 $1,394,558.44 ($244,558.44) 121% $707,724.84 Department 000 - . Totals $1,150,000.00 $0.00 $1,150,000.00 $50,437.45 $0.00 $1,394,558.44 ($244,558.44) 121% $707,724.84 REVENUE TOTALS $1,150,000.00 $0.00 $1,150,000.00 $50,437.45 $0.00 $1,394,558.44 ($244,558.44) 121% $707,724.84 Fund 001 - General Fund Totals REVENUE TOTALS 1,150,000.00 .00 1,150,000.00 50,437.45 .00 1,394,558.44 (244,558.44) 121% 707,724.84 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 001 - General Fund Totals $1,150,000.00 $0.00 $1,150,000.00 $50,437.45 $0.00 $1,394,558.44 ($244,558.44) $707,724.84 Grand Totals REVENUE TOTALS 1,150,000.00 .00 1,150,000.00 50,437.45 .00 1,394,558.44 (244,558.44) 121% 707,724.84 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Grand Totals $1,150,000.00 $0.00 $1,150,000.00 $50,437.45 $0.00 $1,394,558.44 ($244,558.44) $707,724.84 Run by Eileen Coto on 10/21/2022 03:14:12 PM Page 2 of 2 Budget Performance Report Fiscal Year to Date 09/30/22 Include Rollup Account and Rollup to Object Village Council Page 24 Expense Log FY 2023 Budget 5,000 $ 001.511.00.440.000 Date Check # Expenditure Total - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Expenditures to date - $ Balance Available in Budget 5,000.00 $ DATE: TO: FROM: RE: October 25, 2022 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager October 2022 Monthly Report October proved to be a time for new programs and events for the Parks and Recreation Department. The department hosted its first beer festival on October 1 at Evelyn Greer Park with approximately 650 participants who enjoyed beer, food, music, and games. The event was in response to the Parks and Recreation Master Plan that indicated residents are interested in participating in more community festivals and events. The feedback from participants was overwhelmingly positive and the department looks forward to hosting additional festivals in the future. The department also hosted the Village’s first-ever Senior Games. Nearly sixty athletes over the age of 50 participated in eleven events throughout the week. Events ranged from basketball and pickleball competitions to race-walking and bowling. Next year will be a qualifying year for the Florida Senior Games. The department will plan on hosting the games again and qualify athletes to represent Pinecrest in the State Senior Games and hopefully the National Senior Games. Pine-Toberfest Beer Festival Pinecrest Senior Games The following graphics represent general performance metrics for the Parks and Recreation Department and Pinecrest Community Center. As of September 30, the Parks and Recreation Department was operating at 74.51% cost recovery. 2022 Park expenses include the one-time fee of $90,000 for the Parks and Recreation Master Plan expense. *Please note, the above graphic does not represent the final Community Center revenue or expenses for the month of October. Updated October revenue and expenses will be reported in the November report. General Parks and Recreation Data October 2022 86.5% of gym members are Pinecrest Residents. The Pinecrest Parks and Recreation Department is proud to partner with various youth sports associations to offer a variety of opportunities for young people to learn new skills and develop their athletic proficiencies. The above field rental chart represents athletic field rentals outside of regular league play.