Review November 2024 monthly reports and project updates

DATE: December 1, 2024 TO: The Honorable Mayor and Members of the Village Council FROM: Yocelyn Galiano, ICMA-CM, Village Manager RE: November Monthly Report During the annual strategic planning process, the Village Council identifies various large-scale projects it wishes to monitor from inception through completion. The timeline table below contains a synopsis of the projects including noteworthy milestones and updates. Future anticipated project happenings are presented in blue. Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 1 1/9/2018 Village Council SW 136 Street Bridge Project Public Works Department Status ON HOLD June 27, 2024: Village was advised the entire project was placed on hold. No information on when the project might commence again was provided. January 2, 2024: Notice to Proceed was issued. November 28, 2023: PW Director attended the pre-construction meeting. The NTP will be issued January 2, 2024, however no work on site will begin until after school ends in June. Though the project duration is over 600 days the contractor expects to be completed much sooner (no estimate provided). The MOU between the Village and the County for hand-rail lighting and decorative “urns” is still pending. MOT was discussed with the contractor and was made clear to them that all detours will be via a section line road only. November 13, 2023: The County notified the Village about a mandatory Pre- Construction Conference on November 28, 2023. October 4, 2023: County advised that the Howard Drive Bridge Project (20230013) has been awarded. DTPW is coordinating with the Contractor with relation to insurance Office of the Village Manager 2 | P a g e and to issue notice to proceed with construction activities prior to the end of October. The project duration is 695 days, we anticipate being completed by September of 2025. September 4, 2023: Received an update about the bridge project from a county representative who advised the project is in process of being awarded to a contractor. County will advise when the Noticed to Proceed is issued. March 2022: According to email communications with the County, nothing new to report about the Bridge Project. September 20, 2021: County advised the project plans are at 90%, and County is working out utility relocations and finalizing right of way issues. September 15, 2021: Village was notified that the bridge project would be delayed for 8 to 12 months from September 15, 2021, due to a conflict with the utility company. June 23, 2020: Public Works Director attended a virtual meeting regarding the bridge replacement. County advised the construction plans for the bridge would be completed in July. Construction is scheduled to commence in the Summer of 2021 and be completed by Spring 2022 (8 months). June 6, 2019: The Village Manager met with representatives from Miami-Dade County to review the details of the SW 136 Street Project, and particularly the bridge replacement. Based on discussions, with Palmetto Bay representatives and the County, project engineers will add lighting elements to the structure with smart technology. 2 5/1/2021 Village Council Gary Matzner Park Office of the Village Manager and Parks and Recreation Status December 2025: Anticipate project completion. March 2025: Anticipate construction commencement. February 2025: Anticipate award of construction bid. Notice of Commencement would be issued after contract signing in late February. November 22, 2024: 100% plans have been completed. Bid documents are being prepared to let the project in December with a deadline in early February for bid responses. While bid documents are being prepared, the Building and Planning Department will have one last review of all the construction documents. September 3, 2024: Submitted responses to the permit comments 60% plans to the B&P Department for review. July 2024: Provided responses of initial permit review to the consultant. June 2024: Initial review of construction permit plans is ongoing. April 19, 2024: Village Manager met with the consultants and provided an update. April 18, 2024: Presentation regarding options for the entry feature of the future park was given to Village Council. The Village Council chose option 3A and directed the undergrounding of all the FPL overhead wires. Office of the Village Manager 3 | P a g e April 9, 2024: Village Manager and Parks and Recreation Director met with design consultants to go over the final gateway renderings, prior to presentation at April Council meeting. March 13, 2024: Village Manager and Parks and Recreation Director met with design consultants. February 29, 2024: Village Manager reached out to FPL Intergovernmental Liaison to seek assistance in obtaining a “ballpark” estimate for the undergrounding of utilities adjacent to the future park. February 28, 2024: The Village Manager and Park and Recreations Director met with the design consultants to review revised entry feature concepts. January 24, 2024: The Village Manager and Parks and Recreations Director met with the design consultants to review revised entry feature concepts. Contact information for FPL representative to price out undergrounding of electrical lines adjacent to the property was forwarded to the design consultant to include in the construction cost estimate. Entry feature options with different price points will be provided to the Village Council soon. December 13, 2023: The Village Manager met with representatives from the Miami- Dade Fire Rescue Department and design consultant to review fire rescue requirements for the property and specifically address the final location of structures on the property. October 10, 2023: The contract for landscape architect for the development of construction plans was awarded by the Village Council to Keith. September 13, 2023: The Village Council authorized the Village Manager to negotiate with the number one ranked firm for the completion of the construction plans for development of Gary Matzner Park. August 24, 2023: Village Manager authorized a partnership with Fairchild Botanical Gardens to begin cultivation of native orchids to be added to Gary Matzner Park landscape next year. July 2023: The Village will issue a Request for Qualification of Landscape Architects for the completion of the construction plans for the development of Gary Matzner Park in the form of Concept A. May 9, 2023: Four revised concepts were presented to the Village Council for consideration at the regular Council meeting. The Village Council approved Concept A. April 2023: Parking study was completed, and information will be incorporated into the new conceptual plans which will be presented to Village Council at the May 2023 meeting. March 8, 2023: Parking study will be completed and submitted to project engineers for development to final parking needs for the conceptual drawings. February 28, 2023: The Village commenced a parking study of Evelyn Greer Park and Suniland Park to establish a baseline for pickleball court and playground parking needs. Office of the Village Manager 4 | P a g e February 16, 2023: Parks and Recreation Director met with the Swan Lake Homeowners Association. January 31, 2023: Parks and Recreation Director Robert Mattes met with adjacent homeowners to present the latest design concepts. December 13, 2022: Additional designs were submitted to the Village Council for its consideration. Council directed that staff provide design options that looked at possible placement of the parking lot off SW 65 Ct. Council also directed staff meet with adjacent residents for additional input on the final project. November 8, 2022: The conceptual designs were presented to the Village Council during its regular meeting for its consideration. Council directed that additional designs be developed that were more natural and passive. September 7, 2022: The Village is hosting a community meeting to present the results of the Gary Matzner Park survey at Evelyn Greer Park. Residents will be afforded the opportunity to provide additional input to the design team. August 24, 2022: The Village initiated a community survey to obtain input regarding the elements that would be included in the conceptual design of the park. The deadline for submittal of the survey responses was on this date. 956 survey responses were received and are being analyzed by the design team. July 11, 2022: Award of the contract for development of the conceptual design of the park. April 2022: The Village will advertise request for qualifications for the development of a conceptual design for the park. February 8, 2022: Village Council approved the Parks and Recreation Master Plan. January 2022: Parks and Recreation Master Plan on Village Council agenda for consideration, but further information was requested. November 2021: Anticipate putting out a request for qualifications to pick a consultant to develop a conceptual design for the Gary Matzner Park. October 15, 2021: Commencement of final landscaping improvements to the site. The site will be used for potable water project staging. October 4, 2021: Director Mattes met with landscaping company to walk the property to review landscaping needs and receive a quote to provide safe open space and remove any dead trees and vines. September 1, 2021: Demolition of all the structures on the property have been completed. One electric service pole remains on the property. May 6, 2021: Asbestos inspection was conducted ahead of demolition. May 5, 2021: Contract for demolition has been awarded. Awaiting FPL disconnection of utilities and asbestos survey. April 28, 2021: The Village received proposals for demolition of the structures on the park property. Office of the Village Manager 5 | P a g e 3 11/9/2021 Village Council Kendall Drive Shared Use Path Public Works Department Status June 2025: Anticipate 100% completion of project. February 2025: Anticipate commencement of construction. January 14, 2025: Anticipate Village Council award of construction contract to lowest bidder. December 20, 2024: Invitation to Bid deadline. November 22, 2024: Mandatory pre-bid meeting was held. August 2024: 100% approval of plans by FDOT. Project will be put out to bid in November. March 19, 2024: Council accepted maintenance map addressing the area in front of Temple Beth Am. February 2, 2024: Consulting engineers will submit 100% plans to FDOT for review once the environmental study is completed by February 15th. PW Director has met personally with all residents that requested a meeting following a letter from PW inviting to meet with the director. January 2023: Design plans are 100% completed. Environmental Study is underway. December 2023: A Bonnier Bat study was requested by FDOT as part of the permit review process. The study is underway. November 2023: Public Works Director commenced appointments with immediately adjacent homeowners to review the final draft of the landscape plan for the project. Final plans will be submitted to the Florida Department of Transportation. September 15, 2023: Public Works Director Mendez submitted 90% plans to FDOT for comments. August 2023: If any changes are necessary to finalize the landscape plans after the resident meetings, Florida Department of Transportation will need to review the final draft before submittal of those documents to Miami-Dade County Public Works for final permit approval. June 12, 2023: Village receives comments from the Florida Department of Transportation. April 2023: Plans have been submitted to Miami-Dade County Public Works and FDOT for review and comments. March 30, 2023: Anticipate completion of the construction documents. Once plans are completed, they will be submitted to Miami-Dade County Public Works and Florida Department of Transportation for review and comments. March 15, 2023: Public Works Director Mendez will commence appointments with individual homeowners to review the landscape plan for the project to make final adjustments as requested. Office of the Village Manager 6 | P a g e November 15, 2022: Community meeting was be held to provide residents with a second opportunity to provide input on the project design. October 28, 2022: The Village Manager sent letters out to affected residents and petitioners providing a project update with facts about latest draft plans and providing a date for review of the 60% plans in a community meeting. October 25, 2022: The Public Works Director received the draft final project plans. October 11, 2022: The Office of the Village Clerk received a petition opposing the project. September 25, 2022: Public Works Director will coordinate a meeting with the affected residents to review the 60% plans. Letter will be sent out to residents advising of the actual impact of the project including number of trees to be removed, relocated and replaced. September 7, 2022: Public Works Director received revised plans. Plans will be forwarded to the Parks and Recreation Department for coordination with the Gary Matzner Park conceptual design consultant. June 22, 2022: Affected resident meeting to review preliminary design will be held in mid-June. June 2, 2022: Public Works Director will be meeting with the design consultants. February 1, 2022: Agreement was executed, and work has begun. Process, including public meetings, is expected to take approximately 12 months. January 2022: Attorneys on both sides are reviewing the agreement. December 6, 2021: The Village Attorney is currently reviewing the contract document. November 9, 2021: The Village Council authorized the Village Manager to enter into an agreement with Kimley Horn Associates, Inc. for the design of the Kendall Drive Shared Use Path. 5 1/11/2022 Village Council Coral Pine Park Phase 2 Parks and Recreation Department Status October 2025: Anticipate construction completion. January 2025: Anticipate commencement of the construction project. December 2024: Miami-Dade County review by Department of Health, Water and Sewer Department and Department of Environmental resources is expected to be completed. Demolition will commence. November 22, 2024: Demolition permits are in process. September 26, 2024: Village Manager held the pre-construction meeting and the Notice to proceed will be issued within the week. August 27, 2024: Construction of the project was awarded to Waypoint Contracting by the Village Council. May 23, 2004: Bid proposal was received by the Village. A budget shortfall of $2.2 Million to complete the project will require reassessment of the project. Office of the Village Manager 7 | P a g e April 22, 2024: Project out to bid. March 8, 2024: Building and Planning Department provided final comments for the permit. February 2024: Expect permit review process will be completed and the project will be put out to bid. January 2023: Permit review process is still ongoing. December 2023: The project has been submitted to the Building and Planning Department for permit review prior to issuance of the final Invitation to Bid. November 1, 2023: Consultant advised permitting comments are in the process of being addressed on the plans. Anticipate having the final set of plans for permit submittal on December 1. September 20, 2023: Submitted plans for permitting review. Once permits are pulled, the project will be put out to bid. August 30, 2023: 100% completion of construction design plans. Bid will be let for construction of the project. June 2023: Received 60% Plans for the construction design. Consultant advised to complete the last phase of design work. May 9, 2023: Council approved bond/bank loan to pay for construction of project. Council approved the change order for the design of the Coral Pine Park to accommodate additional services including the addition of drawing for optional pickleball courts and parking lot improvements. March 2023: Expect completion of the 30% design documents and schedule a meeting with the community to review the 30 % draft document. November 30, 2022: In 2014, Village Council adopted the Coral Pine Park Master Plan and divided the construction of the approved improvements into two phases. Phase 1, which included a new tennis center and playground, was completed in 2016. This project is for the design of Phase 2 which includes a new 900 square foot multi-purpose room. The design and construction documents are in its final stages and are expected to be completed in early December. April 12, 2022: The Village Council approved execution of the contract with AECOM. January 11, 2022: The Village Council authorized the Manager to negotiate with #2 ranked firm AECOM for development of construction design plans for phase 2 of Coral Pine Park improvements. 6 4/2023 Village Council Sidewalk Installation Projects Public Works Department Status December 7, 2024: Anticipate completion of the sidewalk installation project. December 2, 2024: Commencement of installation of 57 Avenue missing sidewalk from Kendall to 94 Street. Office of the Village Manager 8 | P a g e August 27, 2024: Village Council discussed the resident petition requesting the 57 Avenue Sidewalk project be stopped. It was decided the project would proceed. March 12, 2024: Construction is underway for sidewalk on SW 102 Street from US 1 to 73 Court. February 21, 2024: Village Manager executed agreement. February 13, 2024: Council to consider award of piggyback contract with Florida Sidewalk Solutions for a Village-wide evaluation of sidewalks and repairs. Mid-October 2023: Sidewalk on SW 100 Street from 73 Court to 72 Avenue completed. September 2023: Design will commence for missing sidewalks on SW 57 Avenue and new sidewalk on SW 102 Street from US 1 to 73 Court. August 31, 2023: Completion of the sidewalk on SW 132 Street from US 1 to 82 Avenue. July 11, 2023: The Village has entered a contract to install a sidewalk on SW 132 Street from US 1 to 82 Avenue. It is expected that this project will be completed by mid- August. The Village has entered a contract to install a sidewalk on SW 104 Street from US 1 to 77 Avenue. It is expected to be complete by end of July. The Village has completed design for the sidewalk on SW 100 Street from 73 Court to 72 Avenue. A request for quotes has been issued for this project. 7 9/1/2023 Village Council Veterans Wayside Park Improvements Parks and Recreation Department Status August 2025: Anticipate project completion. February 2025: Anticipate construction commencement of park improvements. January 14, 2025: Anticipate Council award of construction bid. December 19, 2024: Deadline for the Invitation to Bid. October 17, 2024: Construction project was put out to bid. September 17, 2024: Council discussed the project design and estimated costs. February 29, 2024: Contract was executed. February 13, 2024: Council awarded the contract for design of construction plans. November 14, 2023: Council authorized for Village Manager to negotiate a price for the development of construction plans for improvements to Veteran’s Wayside Park. October 27, 2023: Received responses to RFQ. October 2, 2023: New RFQ for Landscape Architect was issued. September 27, 2023: Received one response for the Request for Qualification for a landscape architect. Will issue a new RFQ. September 7, 2023: Issued a Request for Qualifications for a landscape architect to develop the construction documents for improvements to Veteran’s Wayside Park. Office of the Village Manager 9 | P a g e 8 1/25/2024 Village Council Aleyda Mas Park Parks and Recreation Department Status January 2026: Anticipate commencement of construction. December 9, 2025: Anticipate Village Council award of construction bid. October 2025: Anticipate putting out the Invitation to Bid. September 2025: Anticipate completion of the construction plans. April 8, 2025: Anticipate presentation of design concepts to the Village Council and selection of final plan. February 2025: Consultants to develop the design concepts to be presented at a future date to the Village Council. January 2025: Anticipate hosting a community meeting to present the results of the Aleyda Mas Park survey. Residents will be afforded the opportunity to provide additional input to the design team. Site analysis and feasibility studies to be completed. December 20, 2024: The Community Survey will be completed. November 17, 2024: The Village initiated a community survey to obtain input regarding the elements that would be included in the conceptual design of the park. October 31, 2024: Village Manager and Parks and Recreation Director held a Master Plan Kick-Off Meeting with the consultant team. September 26, 2024: Awaiting return of executed contract and acceptance of Notice to Proceed. September 10, 2024: Council awarded contract for development of the Master Plan. June 11, 2024: Council authorized the Village Manager to negotiate a contract with Urban Robot Associates. March 12, 2024: A Request for Qualification was posted to develop the Master Plan for the park. February 2024: Physical evaluation of the existing buildings and recommendations for immediate repairs on property are being analyzed. January 24, 2024: The Village closed on the property. Office of the Village Manager 10 | P a g e Below is a status update on lien mitigation request cases that have been adjudicated by the Village Council but have not been released. Case Name and Information Council Mitigated Amount Deadline Mitigation Paid Lien Released Pinecrest 6305, LLC 6305 SW 128 Street Village Council did not mitigate the fine amount (2/13/24). Applicant was to reach out to staff to develop a two-year payment plan. Multiple efforts to coordinate with the applicant have gone unanswered. Owed fines continue to accrue. Currently, $216,058.67* *Corrected amount. DATE: December 3, 2024 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Michelle Hammontree, CPC, Communications Manager RE: November 2024 Monthly Report Attached for your information please find the monthly report for the Communications Division. This report provides information about noteworthy department achievements, as well as performance metrics data for the prior month or fiscal year. The division measures performance against national communication standards for government (in relation to Village activity) and for the travel and leisure industry (in relation to Pinecrest Gardens). PERFORMANCE METRICS The following table provides the prior month’s engagement rate for the different social media platforms the Village utilizes and for its email campaigns. The Village accounts that are included in the below chart are Pinecrest, Pinecrest Police and Pinecrest Parks and Recreation. Aside from quantitative information on the number of emails sent, the table provides email open rates and click-thru rates. Open rates refer to the function of opening an email and the click rate refers to the function of clicking on a link within an email. PINECREST AVERAGE ENGAGEMENT RATES - GOVERNMENT Social Media Platform National Standard Pinecrest Difference Facebook 4.2% 6.97% +2.77% Instagram 3.2% 4.23% +1.03% Twitter (X) 2.4% 2.46% +.06% Open Rate 46.94% 45% -1.94% Click Rate 2.8% 1.5% +1.3% Quantity Sent for Month 13 Communications Division 2 | P a g e The following table provides the prior month’s engagement rate for the different social media platforms Pinecrest Gardens utilizes and for its email campaigns, as well as quantity of emails, email open rates and click rates. PINECREST GARDENS AVERAGE ENGAGEMENT RATES – TRAVEL & LEISURE Social Media Platform National Standard Pinecrest Gardens Difference Facebook 1.7% 3.16% +1.46% Instagram .08% 3.72% +3.64% Email Open Rate 15.7% 45.5% +29.8% Click Rate 1.6% 3.3% +1.7% Quantity Sent for Month 7 COMPLETED AND ONGOING CAMPAIGNS The following list provides the more noteworthy information campaigns that were managed by the Communications Division for October. OCTOBER COMPLETED CAMPAIGNS/PROJECTS 1 Get to the Bottom of the Ballot 2 Rocky Horror Picture Show – Pinecrest Gardens 3 Zombie Run + Track or Treat – Parks and Recreation ONGOING CAMPAIGNS 1 Village Council Meeting Advance and Summaries 2 Tropical Nights/Celia Cruz Centennial Exhibition/Jazz 3 Police Services Education Campaign 4 Composting Campaign 5 Native Plants 6 Recycling EMAIL SUBSCRIPTIONS The following table provides month over month email subscriptions for the Village, Police, Parks and Recreation, Public Works and Building and Planning. VILLAGE Month New Subscriptions Total Subscriptions January 14,743 February 19 14,762 Communications Division 3 | P a g e March 3,234 17,996 April 551 18,547 May 117 18,664 June 815 19,479 July 304 19,783 August 606 20,389 September 957 21,346 October 293 21,639 November December The following table provides month over month email subscriptions for Pinecrest Gardens subscription lists. PINECREST GARDENS Month New Subscriptions Total Subscriptions January 9,004 February 613 9,617 March 204 9,821 April 735 10,556 May 80 10,636 June 261 10,897 July 163 11,060 August 142 11,202 September 688 11,890 October 79 11,969 November December WEBSITE METRICS The following section provides information on website metrics based on Google Analytics data that provides a view to how web traffic is acquired. There are primarily eight categories of user acquisition tracks in the Google Analytics platform. Below is a breakdown of the four categories that had the most traffic in October. The term “organic search traffic” refers to website visits that come from unpaid search engine results pages. When users search for something on a search engine like Google, Bing, or Yahoo and click on a non-sponsored link to a website, it counts as organic search traffic. “Direct Traffic” refers to website visits where the source of the traffic cannot be definitively identified or tracked. This occurs when a user arrives at a website without clicking a link from another site, or when Google Communications Division 4 | P a g e Analytics is unable to determine the traffic's source. “Referral Traffic” refers to visitors who arrive at a website by clicking on links from other websites, excluding search engines and paid advertisements. And finally, “Paid Social” refers to a specific channel that captures traffic from paid advertisements on social media platforms. Village The top three pages in terms of traffic on the Village’s website for October were the Parks and Recreation Track or Treat landing page, the Building Division landing page and Coral Pine Park landing page. For October, the top three sources of traffic to the Village’s website were organic search, direct and referral. Pinecrest Gardens The top three pages in terms of traffic on the Pinecrest Gardens website for October were the Rocky Horror Show landing page, the Markets (Farmers Market, HerMarket and Design Market by hARTvest) landing page and the calendar landing page. For October, the top three sources of traffic to the Village’s website were organic search, direct and paid social. BROADCAST MEDIA MENTIONS Between September 22 and October 23, 2024, there were 24 media mentions, generating an estimated 2.31 billion views. Major placements included Bravo TV, 14 segments on Zombie Run, including CBS4, WPLG10, NBC6 and Telemundo51, Miami Herald, Local10.com, Miami New Times, Ocean Drive Magazine, Yahoo Style Canada, El Nuevo Herald, Miami Diario, and more. Significant stories included Pinecrest Gardens gaining arboretum recognition, Halloween Celebrations in Pinecrest, and the Zombie Run. INFLUENCER MENTIONS Influencers mentioning Pinecrest in October included @oceandrivemag, @miamidiario, @allkidsincludedmiami, @tplords, @djrobertmusicinc, @evelyn_lifestyles, @jazzbluesflorida, @citytheatremia, @ikebanainternationalmiami, @laurengallan, @ashleysondon, @gmfea_miami, @hartvestproject, @themiamimoms SENTIMENT Sentiment in marketing refers to the emotional tone or attitude expressed by customers toward a brand, product, or service. It is a crucial metric that helps marketers understand how their audience perceives their offerings and can significantly influence marketing strategies. Sentiment is typically categorized into three main types: “Positive” Indicates favorable feelings toward a brand (e.g., "I love this product!"). “Negative” reflects dissatisfaction or adverse experiences (e.g., "I had a terrible experience."). “Neutral” represents a lack of strong feelings either Communications Division 5 | P a g e way (e.g., "The service was okay."). This classification helps the Communications Division gauge resident and visitor opinions and tailor marketing efforts accordingly. The negative sentiment came from a Miami New Times story about the new Chick-fil-A in Pinecrest, a Nextdoor post about illegally placed candidate signs and an NBC story where Pinecrest Police asked for the public’s help to find a man who stole a jet ski from a Pinecrest resident. On a positive note, the men involved in the crime to a Pinecrest resident were caught and charged. DATE: November 21, 2024 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Marie Arteaga-Nariño, Finance Director RE: November 2024 Monthly Report Attached for your information please find the monthly report for the Finance Department. This report provides a list of noteworthy budgetary information as well as financial data for each department. BUDGET HIGHLIGHTS The following table highlights significant deviations from anticipated revenue trends affecting the Fiscal Year 2024-25 General Fund budget. BUDGET DEVIATIONS - REVENUE DEPARTMENT/DIVISION 10/1/2024 – 10/31/2024 YTD TOTAL DIFFERENCE +/- FROM BUDGET PERCENT DIFFERENCE DEPARTMENT/DIVISION Building $282,016.68 $1,516.27 .5% Community Center $121,028.17 $8,636.85 6.7% Pinecrest Gardens $100,602.90 $119,548.15 54.3% ACCOUNT BALANCE 11/1/2024 – 11/30/2024 RECEIPTS YTD RECEIVABLE TOTAL Tree Fund $214,119.99 FEMA – Hurricane Irma $3,115,721.49 $22,744.80 $3,138,466.29 FEMA – COVID 19 Pandemic $146,258.49* $19,808.28 $166,066.77 * Note: Additional $33,471.77 expenditure reimbursement denied by FEMA. All appeals exhausted. PAGE 2 Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov 2023 2024 2024 2024 2024 2024 2024 2024 2024 2024 2024 2024 STATE POOL 5.39% 5.39% 5.36% 5.48% 5.39% 5.50% 5.51% 5.50% 5.50% 5.12% 5.12% 4.83% INVESTMENT SOURCE COMPARISON - NON-VILLAGE 6 Months 5.06% 5.00% 5.32% 5.29% 5.18% 5.17% 5.12% 5.15% 4.67% 4.24% 4.24% 4.44% 3 Months 5.25% 5.22% 5.25% 5.37% 5.26% 5.26% 5.23% 4.91% 4.98% 4.51% 4.51% 4.62% One Year 1.75% 1.75% 1.72% 1.74% 1.74% 1.86% 1.81% 1.81% 1.80% 1.75% 1.75% 1.79% 8.50% 8.50% 8.50% 8.50% 8.50% 8.50% 8.50% 8.50% 8.50% 8.00% 8.00% 8.00% 306.7 308.4 310.3 312.3 313.5 314.1 314.2 314.5 314.8 315.3 315.7 +/- Year Ago 3.4% 3.1% 3.2% 3.5% 3.4% 3.3% 3.0% 2.9% 2.5% 2.4% 2.6% Fannie Mae (FNMA) 30 yrs 5.94% 5.98% 6.52% 6.23% 6.82% 6.53% NAPM ***/ ISM 47.4 49.1 47.8 50.3 49.2 48.7 48.5 46.8 Notes: MORTGAGE/SECURITIES ** * Only the investments with the notation "Village" are currently in place, the others are presented for comparison purposes. ** Mortgage/Securities Return Principal and Interest on a Monthly Basis. *** Institute for Supply Management, less than 50 denotes contraction and more than 50 denotes expansion in the manufacturing sector of the economy. INVESTMENT RETURN INVESTMENT SOURCE - VILLAGE T-BILLS NATIONAL RATE PRIME RATE CONSUMER PRICE INDEX ACCOUNT BALANCE REVENUE YTD 11/30/2024 PAID YTD 11/30/2024 NET Red-light Camera $196,412.96 $73,372.00 $123,040.96 Red-light Camera Schools $74,687.00 $21,919.00 $52,768.00 Page 3 Total City National Bank State of Florida Investment Pool 001 General Fund 12,017,203 $ 1,286,790 $ $ 10,730,413 101 Stormwater Fund 3,027,639 $ $ 2,465,571 $ 562,067 102 Transportation Fund 284,842 $ $ 284,842 103 Police Education Fund 28,667 $ $ 28,667 104 Forfeiture Fund - $ $ - 105 Hardwire Fund 4,393 $ $ 4,393 106 Wireless Fund - $ $ - 107 CITT Public Transit Fund 1,701,782 $ $ 1,701,782 108 Prepaid Wireless 911 - $ $ - 109 Police Impact Fee Fund 31,093 $ $ 31,093 110 Parks Impact Fee Fund 221,078 $ $ 221,078 111 Municipal Services Impact Fee 120,075 $ $ 120,075 112 Stormwater Impact Fee Fund 522,727 $ $ 522,727 201 Debt Service Fund 736,207 $ $ 736,207 301 Capital Projects Fund 7,382,006 $ $ 5,933,785 $ 1,448,221 All Funds Total 26,077,711 $ 13,337,010 $ 12,740,701 $ CASH SUMMARY - NOVEMBER 2024 Description of Fund 51% 49% All Funds Cash Summary - $26,077,711 City National Bank State of Florida Investment Pool Page 4 FY2021 FY2022 FY2023 FY2024 FY2025 October 183,745.84 $ 284,196.07 $ 382,364.60 $ 280,500.41 $ 282,016.68 $ November 137,541.94 $ 333,988.54 $ 120,324.38 $ 186,991.79 $ December 214,051.63 $ 229,621.59 $ 212,730.80 $ 312,702.34 $ January 173,247.94 $ 297,805.14 $ 442,510.95 $ 209,494.32 $ February 206,303.66 $ 464,680.57 $ 299,959.30 $ 353,780.81 $ March 251,999.44 $ 263,899.70 $ 518,823.48 $ 314,993.55 $ April 208,688.52 $ 472,184.53 $ 222,212.25 $ 180,983.21 $ May 228,701.59 $ 383,297.87 $ 306,321.47 $ 301,904.98 $ June 407,437.73 $ 454,839.34 $ 179,687.28 $ 205,298.82 $ July $ 254,125.18 $ 237,354.79 $ 344,859.94 $ 213,683.46 August 265,216.93 $ 351,555.30 $ 305,744.03 $ 237,607.34 $ September 324,573.94 $ 473,249.93 $ 207,262.69 $ 237,263.89 $ Totals 2,855,634.34 $ 4,246,673.37 $ 3,542,801.17 $ 3,035,204.92 $ 282,016.68 $ BUILDING PERMIT REVENUES $- $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 October Building Permit Revenues BUILDING PERMIT REVENUES FY 2021 BUILDING PERMIT REVENUES FY 2022 BUILDING PERMIT REVENUES FY 2023 BUILDING PERMIT REVENUES FY 2024 BUILDING PERMIT REVENUES FY 2025 Page 5 FY2021 FY2022 FY2023 FY2024 FY2025 October 50,305.88 $ 92,005.68 $ 120,784.72 $ 129,665.02 $ 121,028.17 $ November 44,526.26 $ 105,980.97 $ 107,995.43 $ 121,260.19 $ December 56,820.26 $ 107,452.93 $ 118,526.97 $ 134,609.20 $ January 55,454.55 $ 104,153.19 $ 148,203.28 $ 160,130.17 $ February 72,340.82 $ 127,123.34 $ 159,765.37 $ 166,317.14 $ March 89,176.62 $ 153,757.93 $ 190,163.87 $ 179,115.47 $ April 134,824.66 $ 138,821.75 $ 162,975.24 $ 167,380.68 $ May 110,531.84 $ 143,518.09 $ 161,053.70 $ 156,186.20 $ June 111,045.09 $ 82,889.54 $ 81,206.55 $ 106,961.02 $ July 102,080.95 $ 80,290.33 $ 84,214.98 $ 84,470.04 $ August 108,611.52 $ 112,647.65 $ 132,539.40 $ 123,502.25 $ September 76,065.16 $ 136,479.87 $ 144,977.49 $ 151,916.63 $ Totals 1,011,783.61 $ 1,385,121.27 $ 1,612,407.00 $ 1,681,514.01 $ 121,028.17 $ COMMUNITY CENTER REVENUES BY FISCAL YEAR $- $100,000.00 $200,000.00 $300,000.00 October Community Center Revenues COMMUNITY CENTER REVENUES BY FY 2021 COMMUNITY CENTER REVENUES BY FY 2022 COMMUNITY CENTER REVENUES BY FY 2023 COMMUNITY CENTER REVENUES BY FY 2024 COMMUNITY CENTER REVENUES BY FY 2025 Page 6 FY2021 FY2022 FY2023 FY2024 FY2025 October 35,413.56 $ 120,551.14 $ 89,588.77 $ 220,151.05 $ 100,602.90 $ November 33,563.16 $ 154,247.36 $ 172,298.22 $ 93,919.96 $ December 146,743.69 $ 228,960.70 $ 223,364.41 $ 213,095.90 $ January 65,023.82 $ 93,963.02 $ 163,659.44 $ 204,646.78 $ February 45,724.98 $ 62,258.25 $ 175,015.98 $ 177,124.89 $ March 61,847.88 $ 147,394.91 $ 239,995.49 $ 210,308.28 $ April 71,173.37 $ 161,418.96 $ 152,001.67 $ 180,411.11 $ May 68,457.73 $ 92,822.09 $ 129,402.19 $ 154,140.21 $ June $ 59,478.76 $ 91,335.08 93,099.18 $ 87,885.63 $ July 50,123.66 $ 116,502.86 $ 94,682.00 $ 90,385.99 $ August 30,832.49 $ 74,666.62 $ 76,148.98 $ 59,190.76 $ September 39,341.74 $ 50,437.45 $ 87,521.61 $ 64,167.96 $ Subtotal 707,724.84 $ 1,394,558.44 $ 1,696,777.94 $ 1,755,428.52 $ 100,602.90 $ Grants YTD 394,462.95 $ 131,698.50 $ 212,918.00 $ 195,985.00 $ - $ Donations YTD 5,000.00 $ 10,313.00 $ - $ - $ - $ Total Revenues 1,107,187.79 $ 1,536,569.94 $ 1,909,695.94 $ 1,951,413.52 $ 100,602.90 $ PINECREST GARDENS REVENUES $- $100,000.00 $200,000.00 $300,000.00 October Pinecrest Gardens Revenues PINECREST GARDENS REVENUES BY FY 2021 PINECREST GARDENS REVENUES BY FY 2022 PINECREST GARDENS REVENUES BY FY 2023 PINECREST GARDENS REVENUES BY FY 2024 PINECREST GARDENS REVENUES BY FY 2025 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . 37,886,927.00 .00 37,886,927.00 733,704.81 .00 1,780,635.76 36,106,291.24 5 36,586,665.30 REVENUE TOTALS $37,886,927.00 $0.00 $37,886,927.00 $733,704.81 $0.00 $1,780,635.76 $36,106,291.24 5% $36,586,665.30 EXPENSE Department 000 - . 7,109,920.00 .00 7,109,920.00 .00 .00 .00 7,109,920.00 0 5,168,409.44 Department 511 - Village Council 234,200.00 .00 234,200.00 5,622.82 .00 9,778.75 224,421.25 4 227,878.51 Department 512 - Administrative 1,534,725.00 .00 1,534,725.00 104,275.35 40,000.00 152,140.89 1,342,584.11 13 1,422,656.75 Department 513 - Finance Department 548,585.00 .00 548,585.00 34,549.87 .00 50,143.59 498,441.41 9 480,044.47 Department 514 - Village Attorney 720,000.00 .00 720,000.00 (1,063.65) .00 (871.05) 720,871.05 0 586,689.89 Department 519 - General Government 3,519,267.00 .00 3,519,267.00 245,949.20 257,771.43 605,038.57 2,656,457.00 25 3,081,939.64 Department 521 - Police Department 13,587,431.00 .00 13,587,431.00 1,196,295.04 43,982.00 1,657,577.68 11,885,871.32 13 12,452,559.15 Department 524 - Building, Planning & Zoning -BPZ 3,915,807.00 .00 3,915,807.00 238,279.88 15,500.92 368,388.36 3,531,917.72 10 3,589,516.92 Department 525 - Emergency and Disaster Relief .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 539 - Public Works 1,131,062.00 .00 1,131,062.00 76,613.10 .00 137,665.72 993,396.28 12 1,041,793.83 Department 572 - Parks and Recreation 4,484,625.00 .00 4,484,625.00 244,413.74 .00 392,933.74 4,091,691.26 9 4,025,663.19 Department 575 - Pinecrest Gardens 3,820,225.00 .00 3,820,225.00 206,321.69 66,731.25 482,460.84 3,271,032.91 14 3,534,148.75 EXPENSE TOTALS $40,605,847.00 $0.00 $40,605,847.00 $2,351,257.04 $423,985.60 $3,855,257.09 $36,326,604.31 11% $35,611,300.54 Fund 001 - General Fund Totals REVENUE TOTALS 37,886,927.00 .00 37,886,927.00 733,704.81 .00 1,780,635.76 36,106,291.24 5% 36,586,665.30 EXPENSE TOTALS 40,605,847.00 .00 40,605,847.00 2,351,257.04 423,985.60 3,855,257.09 36,326,604.31 11% 35,611,300.54 Fund 001 - General Fund Totals ($2,718,920.00) $0.00 ($2,718,920.00) ($1,617,552.23) ($423,985.60) ($2,074,621.33) ($220,313.07) $975,364.76 Run by Eileen Coto on 11/21/2024 12:09:45 PM Page 1 of 15 Budget by Organization Report Through 11/30/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 101 - Stormwater Utility Fund REVENUE Department 000 - . 1,410,000.00 .00 1,410,000.00 .00 .00 332,878.50 1,077,121.50 24 2,450,925.62 REVENUE TOTALS $1,410,000.00 $0.00 $1,410,000.00 $0.00 $0.00 $332,878.50 $1,077,121.50 24% $2,450,925.62 EXPENSE Department 538 - Stormwater 8,196,625.00 .00 8,196,625.00 56,593.41 340,269.91 57,366.83 7,798,988.26 5 2,390,404.57 EXPENSE TOTALS $8,196,625.00 $0.00 $8,196,625.00 $56,593.41 $340,269.91 $57,366.83 $7,798,988.26 5% $2,390,404.57 Fund 101 - Stormwater Utility Fund Totals REVENUE TOTALS 1,410,000.00 .00 1,410,000.00 .00 .00 332,878.50 1,077,121.50 24% 2,450,925.62 EXPENSE TOTALS 8,196,625.00 .00 8,196,625.00 56,593.41 340,269.91 57,366.83 7,798,988.26 5% 2,390,404.57 Fund 101 - Stormwater Utility Fund Totals ($6,786,625.00) $0.00 ($6,786,625.00) ($56,593.41) ($340,269.91) $275,511.67 ($6,721,866.76) $60,521.05 Run by Eileen Coto on 11/21/2024 12:09:45 PM Page 2 of 15 Budget by Organization Report Through 11/30/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 102 - Transportation Fund REVENUE Department 000 - . 1,850,410.00 .00 1,850,410.00 .00 .00 1,176.53 1,849,233.47 0 1,077,120.83 REVENUE TOTALS $1,850,410.00 $0.00 $1,850,410.00 $0.00 $0.00 $1,176.53 $1,849,233.47 0% $1,077,120.83 EXPENSE Department 000 - . .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 541 - Transportation 1,968,995.00 .00 1,968,995.00 28,066.45 .00 48,051.56 1,920,943.44 2 1,037,706.63 EXPENSE TOTALS $1,968,995.00 $0.00 $1,968,995.00 $28,066.45 $0.00 $48,051.56 $1,920,943.44 2% $1,037,706.63 Fund 102 - Transportation Fund Totals REVENUE TOTALS 1,850,410.00 .00 1,850,410.00 .00 .00 1,176.53 1,849,233.47 0% 1,077,120.83 EXPENSE TOTALS 1,968,995.00 .00 1,968,995.00 28,066.45 .00 48,051.56 1,920,943.44 2% 1,037,706.63 Fund 102 - Transportation Fund Totals ($118,585.00) $0.00 ($118,585.00) ($28,066.45) $0.00 ($46,875.03) ($71,709.97) $39,414.20 Run by Eileen Coto on 11/21/2024 12:09:45 PM Page 3 of 15 Budget by Organization Report Through 11/30/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 103 - Police Education Fund REVENUE Department 000 - . 4,200.00 .00 4,200.00 .00 .00 108.01 4,091.99 3 7,714.49 REVENUE TOTALS $4,200.00 $0.00 $4,200.00 $0.00 $0.00 $108.01 $4,091.99 3% $7,714.49 EXPENSE Department 521 - Police Department 17,925.00 .00 17,925.00 .00 .00 .00 17,925.00 0 (721.00) EXPENSE TOTALS $17,925.00 $0.00 $17,925.00 $0.00 $0.00 $0.00 $17,925.00 0% ($721.00) Fund 103 - Police Education Fund Totals REVENUE TOTALS 4,200.00 .00 4,200.00 .00 .00 108.01 4,091.99 3% 7,714.49 EXPENSE TOTALS 17,925.00 .00 17,925.00 .00 .00 .00 17,925.00 0% (721.00) Fund 103 - Police Education Fund Totals ($13,725.00) $0.00 ($13,725.00) $0.00 $0.00 $108.01 ($13,833.01) $8,435.49 Run by Eileen Coto on 11/21/2024 12:09:45 PM Page 4 of 15 Budget by Organization Report Through 11/30/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 104 - Police Forfeiture Fund REVENUE Department 000 - . .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $0.00 EXPENSE Department 521 - Police Department .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $0.00 Fund 104 - Police Forfeiture Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 104 - Police Forfeiture Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Run by Eileen Coto on 11/21/2024 12:09:45 PM Page 5 of 15 Budget by Organization Report Through 11/30/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 105 - Hardwire, 911 Fund REVENUE Department 000 - . 47,825.00 .00 47,825.00 .00 .00 16.89 47,808.11 0 30,745.94 REVENUE TOTALS $47,825.00 $0.00 $47,825.00 $0.00 $0.00 $16.89 $47,808.11 0% $30,745.94 EXPENSE Department 521 - Police Department 54,265.00 .00 54,265.00 105.36 .00 4,436.84 49,828.16 8 35,993.86 EXPENSE TOTALS $54,265.00 $0.00 $54,265.00 $105.36 $0.00 $4,436.84 $49,828.16 8% $35,993.86 Fund 105 - Hardwire, 911 Fund Totals REVENUE TOTALS 47,825.00 .00 47,825.00 .00 .00 16.89 47,808.11 0% 30,745.94 EXPENSE TOTALS 54,265.00 .00 54,265.00 105.36 .00 4,436.84 49,828.16 8% 35,993.86 Fund 105 - Hardwire, 911 Fund Totals ($6,440.00) $0.00 ($6,440.00) ($105.36) $0.00 ($4,419.95) ($2,020.05) ($5,247.92) Run by Eileen Coto on 11/21/2024 12:09:45 PM Page 6 of 15 Budget by Organization Report Through 11/30/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 106 - Wireless, 911 Fund REVENUE Department 000 - . 89,945.00 .00 89,945.00 .00 .00 .00 89,945.00 0 74,780.81 REVENUE TOTALS $89,945.00 $0.00 $89,945.00 $0.00 $0.00 $0.00 $89,945.00 0% $74,780.81 EXPENSE Department 521 - Police Department 92,760.00 .00 92,760.00 179.96 .00 7,579.44 85,180.56 8 99,696.88 EXPENSE TOTALS $92,760.00 $0.00 $92,760.00 $179.96 $0.00 $7,579.44 $85,180.56 8% $99,696.88 Fund 106 - Wireless, 911 Fund Totals REVENUE TOTALS 89,945.00 .00 89,945.00 .00 .00 .00 89,945.00 0% 74,780.81 EXPENSE TOTALS 92,760.00 .00 92,760.00 179.96 .00 7,579.44 85,180.56 8% 99,696.88 Fund 106 - Wireless, 911 Fund Totals ($2,815.00) $0.00 ($2,815.00) ($179.96) $0.00 ($7,579.44) $4,764.44 ($24,916.07) Run by Eileen Coto on 11/21/2024 12:09:45 PM Page 7 of 15 Budget by Organization Report Through 11/30/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 107 - CITT Public Transit Fund REVENUE Department 000 - . 1,259,295.00 .00 1,259,295.00 .00 .00 6,255.43 1,253,039.57 0 1,334,384.11 REVENUE TOTALS $1,259,295.00 $0.00 $1,259,295.00 $0.00 $0.00 $6,255.43 $1,253,039.57 0% $1,334,384.11 EXPENSE Department 541 - Transportation 2,659,445.00 .00 2,659,445.00 30,397.17 299,309.43 87,964.98 2,272,170.59 15 869,699.61 EXPENSE TOTALS $2,659,445.00 $0.00 $2,659,445.00 $30,397.17 $299,309.43 $87,964.98 $2,272,170.59 15% $869,699.61 Fund 107 - CITT Public Transit Fund Totals REVENUE TOTALS 1,259,295.00 .00 1,259,295.00 .00 .00 6,255.43 1,253,039.57 0% 1,334,384.11 EXPENSE TOTALS 2,659,445.00 .00 2,659,445.00 30,397.17 299,309.43 87,964.98 2,272,170.59 15% 869,699.61 Fund 107 - CITT Public Transit Fund Totals ($1,400,150.00) $0.00 ($1,400,150.00) ($30,397.17) ($299,309.43) ($81,709.55) ($1,019,131.02) $464,684.50 Run by Eileen Coto on 11/21/2024 12:09:45 PM Page 8 of 15 Budget by Organization Report Through 11/30/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 108 - Prepaid Phone 911 Fund REVENUE Department 000 - . 74,480.00 .00 74,480.00 .00 .00 .00 74,480.00 0 30,181.57 REVENUE TOTALS $74,480.00 $0.00 $74,480.00 $0.00 $0.00 $0.00 $74,480.00 0% $30,181.57 EXPENSE Department 521 - Police Department 76,764.00 .00 76,764.00 149.03 .00 6,276.52 70,487.48 8 36,167.91 EXPENSE TOTALS $76,764.00 $0.00 $76,764.00 $149.03 $0.00 $6,276.52 $70,487.48 8% $36,167.91 Fund 108 - Prepaid Phone 911 Fund Totals REVENUE TOTALS 74,480.00 .00 74,480.00 .00 .00 .00 74,480.00 0% 30,181.57 EXPENSE TOTALS 76,764.00 .00 76,764.00 149.03 .00 6,276.52 70,487.48 8% 36,167.91 Fund 108 - Prepaid Phone 911 Fund Totals ($2,284.00) $0.00 ($2,284.00) ($149.03) $0.00 ($6,276.52) $3,992.52 ($5,986.34) Run by Eileen Coto on 11/21/2024 12:09:45 PM Page 9 of 15 Budget by Organization Report Through 11/30/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 109 - Police Impact Fee Fund REVENUE Department 000 - . 15,100.00 .00 15,100.00 4,176.00 .00 4,460.82 10,639.18 30 22,992.39 REVENUE TOTALS $15,100.00 $0.00 $15,100.00 $4,176.00 $0.00 $4,460.82 $10,639.18 30% $22,992.39 EXPENSE Department 521 - Police Department 34,245.00 .00 34,245.00 .00 .00 .00 34,245.00 0 2,460.90 EXPENSE TOTALS $34,245.00 $0.00 $34,245.00 $0.00 $0.00 $0.00 $34,245.00 0% $2,460.90 Fund 109 - Police Impact Fee Fund Totals REVENUE TOTALS 15,100.00 .00 15,100.00 4,176.00 .00 4,460.82 10,639.18 30% 22,992.39 EXPENSE TOTALS 34,245.00 .00 34,245.00 .00 .00 .00 34,245.00 0% 2,460.90 Fund 109 - Police Impact Fee Fund Totals ($19,145.00) $0.00 ($19,145.00) $4,176.00 $0.00 $4,460.82 ($23,605.82) $20,531.49 Run by Eileen Coto on 11/21/2024 12:09:45 PM Page 10 of 15 Budget by Organization Report Through 11/30/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 110 - Parks Impact Fee Fund REVENUE Department 000 - . 125,300.00 .00 125,300.00 21,927.00 .00 59,222.95 66,077.05 47 180,145.20 REVENUE TOTALS $125,300.00 $0.00 $125,300.00 $21,927.00 $0.00 $59,222.95 $66,077.05 47% $180,145.20 EXPENSE Department 572 - Parks and Recreation 271,000.00 .00 271,000.00 .00 160,000.00 .00 111,000.00 59 41,118.97 Department 575 - Pinecrest Gardens .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $271,000.00 $0.00 $271,000.00 $0.00 $160,000.00 $0.00 $111,000.00 59% $41,118.97 Fund 110 - Parks Impact Fee Fund Totals REVENUE TOTALS 125,300.00 .00 125,300.00 21,927.00 .00 59,222.95 66,077.05 47% 180,145.20 EXPENSE TOTALS 271,000.00 .00 271,000.00 .00 160,000.00 .00 111,000.00 59% 41,118.97 Fund 110 - Parks Impact Fee Fund Totals ($145,700.00) $0.00 ($145,700.00) $21,927.00 ($160,000.00) $59,222.95 ($44,922.95) $139,026.23 Run by Eileen Coto on 11/21/2024 12:09:45 PM Page 11 of 15 Budget by Organization Report Through 11/30/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 111 - Municipal Services Impact Fee REVENUE Department 000 - . 35,500.00 .00 35,500.00 1,884.00 .00 7,981.41 27,518.59 22 37,322.63 REVENUE TOTALS $35,500.00 $0.00 $35,500.00 $1,884.00 $0.00 $7,981.41 $27,518.59 22% $37,322.63 EXPENSE Department 519 - General Government 21,030.00 .00 21,030.00 .00 .00 .00 21,030.00 0 27,492.77 EXPENSE TOTALS $21,030.00 $0.00 $21,030.00 $0.00 $0.00 $0.00 $21,030.00 0% $27,492.77 Fund 111 - Municipal Services Impact Fee Totals REVENUE TOTALS 35,500.00 .00 35,500.00 1,884.00 .00 7,981.41 27,518.59 22% 37,322.63 EXPENSE TOTALS 21,030.00 .00 21,030.00 .00 .00 .00 21,030.00 0% 27,492.77 Fund 111 - Municipal Services Impact Fee Totals $14,470.00 $0.00 $14,470.00 $1,884.00 $0.00 $7,981.41 $6,488.59 $9,829.86 Run by Eileen Coto on 11/21/2024 12:09:45 PM Page 12 of 15 Budget by Organization Report Through 11/30/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 112 - Stormwater Impact Fee Fund REVENUE Department 000 - . 115,000.00 .00 115,000.00 4,878.06 .00 21,176.97 93,823.03 18 118,234.03 REVENUE TOTALS $115,000.00 $0.00 $115,000.00 $4,878.06 $0.00 $21,176.97 $93,823.03 18% $118,234.03 EXPENSE Department 538 - Stormwater 115,000.00 .00 115,000.00 .00 .00 .00 115,000.00 0 .00 EXPENSE TOTALS $115,000.00 $0.00 $115,000.00 $0.00 $0.00 $0.00 $115,000.00 0% $0.00 Fund 112 - Stormwater Impact Fee Fund Totals REVENUE TOTALS 115,000.00 .00 115,000.00 4,878.06 .00 21,176.97 93,823.03 18% 118,234.03 EXPENSE TOTALS 115,000.00 .00 115,000.00 .00 .00 .00 115,000.00 0% .00 Fund 112 - Stormwater Impact Fee Fund Totals $0.00 $0.00 $0.00 $4,878.06 $0.00 $21,176.97 ($21,176.97) $118,234.03 Run by Eileen Coto on 11/21/2024 12:09:45 PM Page 13 of 15 Budget by Organization Report Through 11/30/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 201 - Debt Service Fund REVENUE Department 000 - . 4,032,350.00 .00 4,032,350.00 .00 .00 4,142.85 4,028,207.15 0 3,485,241.38 REVENUE TOTALS $4,032,350.00 $0.00 $4,032,350.00 $0.00 $0.00 $4,142.85 $4,028,207.15 0% $3,485,241.38 EXPENSE Department 000 - . 4,015,210.00 .00 4,015,210.00 .00 .00 .00 4,015,210.00 0 3,214,551.69 EXPENSE TOTALS $4,015,210.00 $0.00 $4,015,210.00 $0.00 $0.00 $0.00 $4,015,210.00 0% $3,214,551.69 Fund 201 - Debt Service Fund Totals REVENUE TOTALS 4,032,350.00 .00 4,032,350.00 .00 .00 4,142.85 4,028,207.15 0% 3,485,241.38 EXPENSE TOTALS 4,015,210.00 .00 4,015,210.00 .00 .00 .00 4,015,210.00 0% 3,214,551.69 Fund 201 - Debt Service Fund Totals $17,140.00 $0.00 $17,140.00 $0.00 $0.00 $4,142.85 $12,997.15 $270,689.69 Run by Eileen Coto on 11/21/2024 12:09:45 PM Page 14 of 15 Budget by Organization Report Through 11/30/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 301 - Capital Projects Fund REVENUE Department 000 - . 17,541,530.00 .00 17,541,530.00 .00 .00 27,375.45 17,514,154.55 0 16,915,606.69 REVENUE TOTALS $17,541,530.00 $0.00 $17,541,530.00 $0.00 $0.00 $27,375.45 $17,514,154.55 0% $16,915,606.69 EXPENSE Department 000 - . 150,000.00 .00 150,000.00 .00 .00 .00 150,000.00 0 180,543.05 Department 511 - Village Council .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 519 - General Government 171,655.00 .00 171,655.00 38,315.27 39,375.00 38,315.27 93,964.73 45 (255,359.72) Department 521 - Police Department 525,590.00 .00 525,590.00 429.57 513,300.85 429.57 11,859.58 98 742,292.81 Department 524 - Building, Planning & Zoning -BPZ .00 .00 .00 .00 .00 .00 .00 +++ 11,889.45 Department 539 - Public Works 125,000.00 .00 125,000.00 13,400.00 265,707.20 13,400.00 (154,107.20) 223 606,592.59 Department 572 - Parks and Recreation 5,109,755.00 .00 5,109,755.00 70,820.14 285,318.79 82,992.14 4,741,444.07 7 11,324,608.83 Department 575 - Pinecrest Gardens 1,455,935.00 .00 1,455,935.00 6,575.56 1,149,477.33 151,302.28 155,155.39 89 1,121,949.32 EXPENSE TOTALS $7,537,935.00 $0.00 $7,537,935.00 $129,540.54 $2,253,179.17 $286,439.26 $4,998,316.57 34% $13,732,516.33 Fund 301 - Capital Projects Fund Totals REVENUE TOTALS 17,541,530.00 .00 17,541,530.00 .00 .00 27,375.45 17,514,154.55 0% 16,915,606.69 EXPENSE TOTALS 7,537,935.00 .00 7,537,935.00 129,540.54 2,253,179.17 286,439.26 4,998,316.57 34% 13,732,516.33 Fund 301 - Capital Projects Fund Totals $10,003,595.00 $0.00 $10,003,595.00 ($129,540.54) ($2,253,179.17) ($259,063.81) $12,515,837.98 $3,183,090.36 Grand Totals REVENUE TOTALS 64,487,862.00 .00 64,487,862.00 766,569.87 .00 2,245,431.57 62,242,430.43 3% 62,352,060.99 EXPENSE TOTALS 65,667,046.00 .00 65,667,046.00 2,596,288.96 3,476,744.11 4,353,372.52 57,836,929.37 12% 57,098,389.66 Grand Totals ($1,179,184.00) $0.00 ($1,179,184.00) ($1,829,719.09) ($3,476,744.11) ($2,107,940.95) $4,405,501.06 $5,253,671.33 Run by Eileen Coto on 11/21/2024 12:09:45 PM Page 15 of 15 Budget by Organization Report Through 11/30/24 Prior Fiscal Year Activity Excluded Summary Listing DATE: November 20, 2024 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Stephen R. Olmsted, AICP, LEED-GA, Planning Director RE: November 2024 Monthly Report Attached for your information please find the monthly report for the Planning Division of the Building and Planning Department. This report provides data regarding the zoning activities and code compliance activities for the prior month as well as a list of noteworthy development projects. ACTIVITY NOVEMBER 2024 10/1/2023 - 11/20/2023 YTD 10/1/2024 - 11/20/2024 YTD PLANNING Zoning Compliance – Plans Review 189 506 466 Zoning Letters/Code Interpretations 19 58 45 Zoning Permits 14 28 33 CODE COMPLIANCE Code Cases Opened 209 (174 Proactive) 397 475 Code Compliance Reminders 117 244 212 Notices to Appear Issued 16 39 32 Zoning, Landscaping, Local Business Tax, and Foreclosure Inspections 189 455 509 Civil Violations 29 27 38 Special Magistrate Cases 34 52 60 Total Open Cases: 579 N/A N/A N/A Planning Division 2 | P a g e ACTIVITY NOVEMBER 2024 10/1/2023 - 11/20/2023 YTD 10/1/2024 - 11/20/2024 YTD LICENSES Business Tax – New 5 19 24 Business Tax – Renewal 16 3 268 Total licenses Issued & Renewed 21 22 292 Total Active Licenses: 1200 N/A N/A N/A 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 Total Activity by Fiscal Year Code Cases Business Tax Receipts Plan Reviews Zoning Permits 198 189 184 186 188 190 192 194 196 198 200 Plan Review Zoning Plans Reviewed - November Nov 2023 Nov 2024 15 14 13.4 13.6 13.8 14 14.2 14.4 14.6 14.8 15 15.2 Zoning Permits Zoning Permits Issued November Nov 2023 Nov 2024 Planning Division 3 | P a g e The following chart provides details regarding noteworthy commercial and residential development and redevelopment that have been approved and are under construction. Large Development Projects Name and Address Project Description 1 Pine Park Villas Construction of 18 new townhomes at 7520 SW 100 St is nearing completion. 2 Chick-Fil-A Restaurant The new restaurant is under construction. Completion is expected in mid December. 3 Suniland Shopping Center This shopping center is in the process of completing several architectural improvements and updates to its exterior façade and signage. 170 175 180 185 190 195 200 205 210 215 Code Compliance Cases Code Compliance Cases Nov 2023 Nov 2024 0 1 2 3 4 5 6 Business Tax Receipts Business Tax Receipts Issued Nov 2023 Nov 2024 DATE: November 22, 2024 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Robert C. Mattes, CPRE, CPSI, Parks and Recreation Director RE: November 2024 Monthly Report Attached for your information please find the monthly report for the Parks and Recreation Department. This report provides information about noteworthy department happenings, as well as data for the prior month or fiscal year regarding departmental cost recovery, revenues and expenditures, program participation, program target audience, and rentals. November was a month filled with celebration, community engagement, and planning for the future. The department kicked off the month with the third annual Pinecrest Senior Games, a week-long Olympic-style event that showcased the talent and spirit of 89 athletes over the age of 50. Participants competed in a variety of sports, including pickleball, bowling, basketball, and cornhole, fostering camaraderie and healthy competition among our adult community members. On Veterans Day, we were honored to welcome approximately 70 attendees to our annual celebration, where we paid tribute to the men and women who have served our country. This heartfelt event was made possible by our dedicated volunteers and community members who came together to ensure the day was special. We extend our deepest gratitude to our Veterans for their service and sacrifice. Additionally, the department was proud to host the Miami-Dade County League of Cities for their annual Turkey Drive at Flagler Grove Park, further strengthening our community partnerships and commitment to service. Looking ahead, the department has initiated the community survey phase of the Aleyda Mas Park Master Planning process. This survey, available on the Village website through December 20, invites residents to share their input and vision for the park’s future. The feedback collected will play a vital role in shaping the park's master plan and conceptual design, ensuring it meets the needs and desires of the community. We encourage all residents to participate and help us create a vibrant and inclusive space for everyone to enjoy. Parks and Recreation Department 2 | P a g e PERFORMANCE METRICS The following graphics represent general performance metrics for the Parks and Recreation Department and Pinecrest Community Center. The Village Council has established a strategic goal of 80% cost recovery for the Parks and Recreation Department. The Parks and Recreation Department is currently operating at a 145.09% Fiscal Year cost recovery rate through the month of October. *Note: The above graphic does not represent the final Community Center revenue or expenses for November. Updated November revenue and expenses will be reported in the December report. $0.00 $50,000.00 $100,000.00 $150,000.00 Oct-23 Oct-24 2023 YTD Total 2024 YTD Total Community Center Financials October 2024 Community Center Expenses Community Center Revenue $0.00 $100,000.00 $200,000.00 $300,000.00 Nov-23 Nov-24 2023 YTD Total 2024 YTD Total Community Center Financials through November 18, 2024* Community Center Expenses Community Center Revenue $- $50,000.00 $100,000.00 $150,000.00 $200,000.00 $250,000.00 $300,000.00 Park Revenue Community Center Revenue YTD Revenue YTD Expenditures Combined Parks and Community Center Revenue and Expenses through October 2024 2023 2024 Parks and Recreation Department 3 | P a g e 200 550 900 1250 1600 1950 Non Fitness Program Participants Fitness Program Participants Senior Program Participants Total Participants Total Program Participants November 18, 2024 2023 2024 0 50 100 150 200 Senior Programs Offered Fitness Programs Offered General Programs Offered Total Programs Offered Total Programs Offered November 18, 2024 2023 2024 1200 1700 2200 2023 2024 Total Fitness Center Memberships through November 18, 2024 1684, 87% 251, 13% Fitness Center Patron Participation through November 18, 2024 Resident Non-Resident Fitness Center Membership Breakdown through November 18, 2024 90 Day Non-Resident Gym Membership 90 Day Resident Gym Membership Daily Gym Membership Family Non-Resident Gym Membership Family Resident Gym Membership FitCrest Friday Monthly Non-Resident Gym Membership Monthly Resident Gym Membership One Week Gym Membership Senior Non-Resident Gym Membership Senior Resident Gym Membership Student Special Gym Membership Yearly Non-Resident Gym Membership Yearly Resident Gym Membership Parks and Recreation Department 4 | P a g e The Pinecrest Parks and Recreation Department is proud to partner with various youth sports associations to offer opportunities for young people to learn new skills and develop their athletic proficiencies. The field rental chart below represents the ratio of athletic field rentals outside of regular league play. 0 5 10 15 20 25 30 Suniland Park Coral Pine Park Evelyn Greer Park Community Center Total Facility Rentals Facility Rentals through November 18, 2024 2023 2024 7% 1% 7% 85% Athletic Field Rentals through November 18, 2024 Evelyn Greer Park Athletic Fields Suniland Park Athletic Fields Coral Pine Park Multipurpose Field Village Green Flagler Grove Park DATE: November 22, 2024 TO: Yocelyn Galiano, Village Manager FROM: Cristina Blanco, Pinecrest Gardens Director RE: Pinecrest Gardens 2024 October Monthly Report Enclosed is the monthly report for Pinecrest Gardens. The narrative highlights key departmental activities since the start of the fiscal year, while the accompanying charts provide a summary of October's metrics. Pinecrest Gardens is excited to announce the successful launch of Virtual Box Office (VBO), a new CRM ticketing system that consolidates multiple platforms into one. VBO streamlines episodic program registrations, single-event ticketing, assigned seating, and subscription functions. Phase two, underway, will add garden memberships, garden admission, and donation processing, with full implementation expected by Summer 2025. This initiative will centralize participant data, enhance our customer insights, and elevate the patron experience with features like 100% electronic ticketing, QR code scanning, and self-servicing through patron account access. These advancements will help us analyze attendee behavior, optimize programming, and strengthen funding applications with data-driven insights and will improve required reporting to our funders about participants – an increasingly important expectation when we compete for grants and other funding opportunities. October marked key milestones in our VBO Implementation: 1. Completed import of 1,200+ customer data records. 2. Created and published fall/winter event price groups and promotional marketing content. 3. Enabled over eighty (80) one-time and episodic event registrations with online payment. 4. Delivered over 360 digital season subscriptions to Jazz at Pinecrest Gardens subscribers. 5. Activated online consumer direct purchasing for Tropical Nights subscriptions and single tickets. VBO’s implementation ensures more efficient operations, enhances customer service, and supports strategic decision-making, paving the way for an even better grasp of actual attendee counts and data that will help us plan future programming and marketing investments. Two grant applications were completed and submitted to the Miami-Dade Cultural Affairs for their Community Arts and Tourist Development Council (TDC) programs and a third grant was submitted to The Villagers. Pinecrest Gardens was among the grant winners for the Community Arts grant and was recommended for funding. The TDC and Villager grant results will be announced later this year. Pinecrest Gardens | Page 2 October 2024 Monthly Report Pinecrest Gardens kicked off its annual season of community building through Botanical and Educational programming, Performing & Visual Arts, Markets, and other Special Events. Over 10,000 patrons visited the gardens and participated in 80 events since October 1. View our fall/winter guide to Pinecrest Gardens Happenings and the diverse talent line-up for our Jazz and Tropical Nights music series. The garden care season has begun as well, the Horticulture team hosted several groups of volunteers including a special needs group of young adults from Atlantis Academy that spent a morning working with the gardeners. They plan on making it a monthly occurrence. The Gardens received and planted 7 new species of threatened or endangered native ferns. These habitat-dependent plants require the sort of environmental conditions found at Pinecrest Gardens to survive. To learn more, view our article in News & Updates. Lastly, following the County’s safety directives, Pinecrest Gardens closed the gardens for two days and canceled or rescheduled some of its events following the potential threat of Hurricanes Helene and Milton. There was no material damage or tree loss during the inclement weather events, but the gardens did cancel or postpone programming which impacted attendance and income. Pinecrest Gardens – By the Numbers Below the charts demonstrate performance metrics for the period of October 2024 compared to October 2023. FY Oct’23 – Revenue Notes • Oct’23 included ticket revenues from a community special event. FY Oct’24 – Revenue Notes • Venue rental income was impacted by the closure of top rental areas Picnic Tables/Cypress Hall/Lakeview Terrace & Patio due to construction. • Bar/Concession income impacted by the closure of Café and Tower concession due to construction. • Delay in Cypress Hall concessionaire onboarding. 0 200000 400000 Oct. 2024 Oct. 2023 Oct. 24 vs Oct. 23 Rev vs Exp Rev Exp 80 77 74 76 78 80 82 Oct Total Programs Offered 2024 2023 31 7 9 52 31 3 12 53 0 20 40 60 Botanical Garden Festivals, Markets & Special Events Performing & Visual Arts Education Programs By Type Oct. 2024 Oct. 2023 Pinecrest Gardens | Page 3 October 2024 Monthly Report Oct’23 included school field trips and the Howl-O-Ween community event. This Oct’24 field trips were deferred to resume in 2025 due to construction and staff maternity leave. The gardens temporarily closed, rescheduled or postponed events and general admission due to the potential threat of two hurricanes in Oct ‘24. Rentals are low due to the historic construction project in the Lakeview/Patio and Picnic Tables areas and Cypress Hall being closed for concessionaire onboarding. Capital Improvement / Botanical Master Plan Projects CAPITAL / BOTANICAL PROJECTS PHASE / PERCENT COMPLETION PROJECT TITLE DESIGN PERMIT BID CONSTRUCTION Horticulture Master Plan In Process NA In Process Garden-Wide Electrical Upgrade Complete NA Complete Start date Acoustic Installation: 3 Venues Complete NA In Process Not started Lakeview/Patio – Historic Renovation Complete Complete Complete In Process / 40% Horticulture Nursery Construction In Process NA Not Started 3245 4686 2101 177 10,179 5790 2747 2747 421 11,632 0 2000 4000 6000 8000 10000 12000 14000 Botanical Garden Festivals, Markets & Special Events Performing & Visual Arts Education Total Particpants By Program Area Oct. 2024 Oct. 2023 562 79 459 1100 673 94 421 1188 0 500 1000 1500 Garden Membership Education Music Series Subscriptions Total Memberships & Subscriptions Oct. 2024 Oct. 2023 7 6 6 19 13 15 5 33 0 10 20 30 40 Indoor Outdoor Ampitheater Total Venue Rentals Oct. 2024 Oct. 2023 DATE: December 10, 2024 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: David Mendez, PE, Public Works Director David J. Mendez RE: November 2024 Monthly Report Attached for your information please find the monthly report for the Public Works Department. This report provides a synopsis of the larger projects that are currently underway or completed in the prior month, as well as data regarding the number of permits reviewed, inspections completed, and work orders completed during the prior month. STREET TREES PLANTED Year Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total FY 23 160 FY 24 36 25 4 65 FY 25 13 36 DRAINAGE PROJECT PHASE PERCENT COMPLETED DESIGN PERMIT BID CONSTRUCTION SMP – Basin 1 100% 50% SMP – Basin 2 100% 50% SMP – Basin 3 100% 50% SMP – Basin 4 100% 50% SMP – Basin 6 100% 50% 72 Avenue Drainage 100% 100% 135 Terrace Drainage 100% 100% 50% 69 Court Drainage 100% 100% 50% Note: SMP=Stormwater Master Plan Public Works Department 2 | P a g e TRAFFIC STUDIES UNDERWAY 1 Task 7 SW 117th St and SW 77th Ave 2 Task 8 SW 77th Ave from C-100 canal to SW 104th St 3 Task 10 SW 88th St/Kendall Drive at SW 67th Ave/Ludlam 4 Task 12 Wayside Market 5 Task 13 SW 98th St at SW 67th Ave 6 Task 14 SW 92nd St at SW 67th Ave 7 Task 15 SW 98th St at SW 72nd Ave 8 Task 16 SW 65th Ave at SW 123rd St, SW 123rd Ter, SW 126th St Rd 9 Task 17 3rd Review 7500 SW 120th St North Academy COMPLETED PROJECTS – NOVEMBER 1 Decorative Street Name Signage Replacement 2 Signal Warrant Analysis for 67th Ave and 92 St 3 Traffic Calming Speed Hump Installation – Pinecrest-by-the-Sea 4 Vulnerability Assessment Study 5 Milling and Paving Linear Park 6 Swale Grading & Sodding 128th St and SW 82nd Ave 7 442 Flags of Sidewalk installed INTERGOVERNMENTAL PROJECTS - ONGOING Miami-Dade County TRANSPORTATION PROJECTS PHASE PERCENT COMPLETION DESIGN PERMIT BID CONSTRUCTION 136 St Roundabout Sculptures 30% 82 Ave Complete Street Project Chapman Field Dr/60 Ave Crosswalk 100% NA NA 25% Green Mast Wrapping Project 100% 100% 100% 5% Intersection Project 77 Ave & 104 St 75% Kendall & Ludlam Intersection Roadway Project 85% Kendall Drive SUP 100% 100% 50% Ludlam Rd Bridge Pedestrian Project 10% Ludlam Road and SUP Project Sidewalk Installation – 94 St to Kendall Dr along Red Road 100% 100% 100% 25% Suniland Annex Repaving Project NA NA 100% Wayside Market Crosswalk 100% 50% Public Works Department 3 | P a g e INTERGOVERNMENTAL PROJECTS - ONGOING 118 St & 77 Ave Traffic Study Completed study recommends moving school speed zone signage and signals to be relocated. Request submitted to MDC. 136 St and 67 Ave Roundabout 90% completed and operational. 136 St and Old Cutler Rd Roundabout Under construction. Kendall Dr and Red Rd Crosswalk Project on-hold pending Red Road Bridge Repair project commencement. Red Road Bridge Repair Non-responsive winning bidder. County in the process of either contracting the second bidder or bidding out the entire project again. Florida Department of Transportation Sidewalk Connection at 826 Ramp FDOT studied and determined sidewalk connection was not feasible. After follow-up meeting, FDOT agreed to revisit the study. Advised, this area is part of an PD&E study which may recommend closure of 100 St ramp. PLAN REVIEWS COMPLETED Year Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 23 135 132 127 70 74 74 77 95 120 129 99 114 FY 24 116 108 112 87 96 73 121 93 79 91 74 79 FY 25 92 36 INSPECTIONS COMPLETED Year Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 23 23 21 32 35 31 23 24 20 36 27 57 30 FY 24 27 35 29 29 23 26 26 38 45 36 35 40 FY 25 47 33 WORK ORDERS COMPLETED Year Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 23 52 53 59 77 69 103 117 111 74 108 136 165 FY 24 102 142 94 103 155 105 94 100 120 159 118 99 FY 25 80 66 DATE: November 18, 2024 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Jason Cohen, Police Chief RE: October 2024 Monthly Report Attached for your information please find the monthly report for the Police Department. This report provides data regarding crime in Pinecrest, as well as a synopsis of noteworthy activity for the prior month. Following investigations by the Detective Bureau, the reported data is subject to possible reclassification in subsequent months. CATEGORY Oct-23 Oct-24 Jan - Oct 2023 Jan - Oct 2024 BAKER ACT-MENTAL 3 7 32 37 DECEASED PERSON 0 1 15 13 DISTURBANCE 53 22 447 370 DOMESTIC VIOLENCE 1 1 25 12 FALSE ALARMS 96 85 1067 1070 FRAUD/ECONOMIC CRIMES 12 11 116 97 FIELD INTERVIEWS 4 0 30 15 FOUND PROPERTY 2 3 32 19 MISSING PERSONS 0 0 4 1 NARCOTIC VIOLATIONS 0 1 9 4 INDECENT EXPOSURES 0 0 1 0 LEWD & LASCIVIOUS ACT 0 0 0 2 SIMPLE ASSAULT 1 2 33 34 SUSPICIOUS PERSON-VEHICLE 14 9 97 99 THEFT* 34 17 331 248 VANDALISM 1 5 18 26 VEHICLE RECOVERY 1 0 6 4 WARRANT ARRESTS 1 1 22 21 WEAPONS VIOLATION 0 0 0 0 Police Department 2 | P a g e PART 1 CRIME DURING PRIOR 12 MONTHS CRIME TYPE Nov 2023 Dec 2023 Jan 2024 Feb 2024 Mar 2024 Apr 2024 May 2024 June 2024 July 2024 Aug 2024 Sept 2024 Oct 2024 Homicide 0 0 0 0 0 0 0 0 0 0 0 0 Forcible Rape 0 0 0 0 0 0 0 0 0 0 0 0 Robbery 1 0 0 0 0 0 0 0 1 0 2 0 Agg. Assault 2 2 0 1 1 2 0 2 1 0 0 1 Burglary 6 6 8 2 1 1 6 1 1 3 0 1 Larceny* 29 38 26 35 21 12 24 29 22 38 24 17 Arson 0 0 0 0 0 0 0 0 0 0 0 0 Auto Theft 4 2 1 3 0 3 0 1 1 2 0 0 Total Part 1 42 48 35 41 23 18 30 33 26 43 26 19 Note: *Includes vehicle burglary PART 1 CRIME - COMMERCIAL DISTRICTS 2024 CRIME TYPE Jan 2024 Feb 2024 Mar 2024 Apr 2024 May 2024 Jun 2024 July 2024 Aug 2024 Sept 2024 Oct 2024 Nov 2024 Dec 2024 Homicide 0 0 0 0 0 0 0 0 0 0 Forcible Rape 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 1 0 Agg. Assault 0 0 1 0 0 1 1 0 0 0 Burglary 0 0 1 0 0 0 0 0 0 1 Larceny* 9 15 8 9 14 17 16 15 15 11 Arson 0 0 0 0 0 0 0 0 0 0 Auto Theft 0 0 0 1 0 0 0 0 0 0 Total Part 1 9 15 10 10 14 18 17 15 16 12 Note: *Includes vehicle burglary PART 1 CRIME - RESIDENTIAL DISTRICTS 2024 CRIME TYPE Jan 2024 Feb 2024 Mar 2024 Apr 2024 May 2024 Jun 2024 July 2024 Aug 2024 Sept 2024 Oct 2024 Nov 2024 Dec 2024 Homicide 0 0 0 0 0 0 0 0 0 0 Forcible Rape 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 1 0 1 0 Agg. Assault 0 1 0 2 0 1 0 0 0 1 Burglary 8 2 0 1 6 1 1 3 0 0 Larceny* 17 20 13 3 10 12 6 23 9 6 Arson 0 0 0 0 0 0 0 0 0 0 Auto Theft 1 3 0 2 0 1 1 2 0 0 Total Part 1 26 26 13 8 16 15 9 28 10 7 Note: *Includes vehicle burglary Police Department 3 | P a g e DETECTIVE BUREAU The Criminal Investigation Section received a total of 17 cases for the month of October 2024. All were assigned to a member of the Investigations Section for follow-up. Five cases were reclassified as inactive due to insufficient investigative leads, or no further police action required, two exceptionally cleared, and six cleared by arrest. The bar charts below provide residential and vehicle burglaries data for the prior 12 months. The maps below provide the locations of the residential and vehicle burglaries for the month of October 2024. Residential Burglary Location(s) Vehicle Burglary Location(s) VICTIM SERVICES During the month of October 2024, the Victim Services Coordinator contacted 30 victims. All victims were provided with intervention services and support at some level. Contact is not initiated in commercial cases where the victim is a business entity. 3 6 8 2 0 1 6 1 1 3 0 0 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Residential Burglary 16 6 12 9 10 4 10 12 2 8 7 1 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Vehicle Burglary Police Department 4 | P a g e PATROL ACTIVITY AND TRAFFIC ENFORCEMENT DATA MILES PATROLED – PRIOR 3 MONTHS August 27,150 September 29,259 October 27,244 26 16 283 377 58 30 41 31 68 56 50 63 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Verbal Warnings 257 128 289 333 432 341 421 313 529 400 360 395 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Written Warnings 86 22 43 69 106 78 74 90 116 58 59 109 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Non Moving Citations 166 213 159 215 282 217 214 213 286 162 202 179 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Moving Citations 694 545 680 908 1111 850 1084 890 1406 109411461093 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Total Traffic Stops Police Department 5 | P a g e TRAFFIC CRASH INVESTIGATIONS CRIME PREVENTION Area Nov 2023 Dec 2023 Jan 2024 Feb 2024 Mar 2024 Apr 2024 May 2024 Jun2 024 Jul 2024 Aug 2024 Sep 2024 Oct 2024 Total Interior 34 38 27 37 45 45 48 40 33 34 37 44 462 US 1 23 23 32 21 27 29 26 22 23 16 21 18 281 ACTIVITY Jan 2024 Feb 2024 Mar 2024 Apr 2024 May 2024 Jun 2024 July 2024 Aug 2024 Sept 2024 Oct 2024 Nov 2024 Dec 2024 Crime Tips Distributed 538 610 685 625 521 375 519 516 442 479 Watch Orders Conducted 1478 1348 1701 1381 1303 1682 2236 1954 1761 1987 Pinecrest 11-01-2024 - 11-30-2024 Zone Summary COMPLETED RIDES 2,764 AVG DRIVER RATING 4.88 TOTAL PASSENGERS 3,090 AVG AGE Under 20 21-34 35-50 51-Over AVERAGE TIME Ride request to selected 1.19m Ride request to pickup 17.46m RIDES BY WAITING TIMES 0-10 Min 823 10-15 Min 493 15-20 Min 482 20-30 Min 550 30+ Min 416 APP RIDES 2,641 FLAG DOWN RIDES 7 MEN DRIVEN 560 FEMALE DRIVEN 2,530 PASSENGERS AND RIDES BY MONTH (YTD) PASSENGERS AND RIDES BY WEEK (YTD) CITT Report TOTAL BOARDINGS 3,090 AVERAGE WEEKDAY BOARDINGS 143.25 AVERAGE WEEKEND BOARDINGS 48.2 AVERAGE MILES PER DAY WEEKDAY 471.78 AVERAGE MILES PER DAY WEEKEND 129.54 PASSENGERS AND RIDES - JANUARY PASSENGERS AND RIDES - FEBRUARY PASSENGERS AND RIDES - MARCH PASSENGERS AND RIDES - APRIL PASSENGERS AND RIDES - MAY PASSENGERS AND RIDES - JUNE PASSENGERS AND RIDES - JULY PASSENGERS AND RIDES - AUGUST PASSENGERS AND RIDES - SEPTEMBER PASSENGERS AND RIDES - OCTOBER PASSENGERS AND RIDES - NOVEMBER RIDE REQUEST MONDAY RIDE REQUEST TUESDAY RIDE REQUEST WEDNESDAY RIDE REQUEST THURSDAY RIDE REQUEST FRIDAY RIDE REQUEST SATURDAY RIDE REQUEST SUNDAY TOTAL PASSENGERS MONDAY TOTAL PASSENGERS TUESDAY TOTAL PASSENGERS WEDNESDAY TOTAL PASSENGERS THURSDAY TOTAL PASSENGERS FRIDAY TOTAL PASSENGERS SATURDAY TOTAL PASSENGERS SUNDAY DATE: TO: FROM: RE: November 30, 2024 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Peacock Mitigation Program November 2024 The Village Council of Pinecrest directed Village Staff to engage in an agreement with Dr. Don J. Harris and the company Redline Iguana Removal on September 12, 2023 that would set in motion a process for curbing the peafowl population within the Village of Pinecrest. The program was designed to be as humane as possible with the trappers moving the peafowl to a wildlife sanctuary where they would be well cared for until they could be examined under anesthesia, vasectomized (if appropriate), and then tagged before being scheduled for pick up and release to their natural habitat. The program will continue until the population within the Village is sufficiently mitigated or Village Council directs otherwise. As of November 30, 2024, a total of 174 peafowl have been captured and transported to Dr. Don Harris. Of those 174, 93 were males and put through the full procedure before being safely returned. They were tagged with a distinctive blue ankle bracelet. The rest were females and were tagged with a red bracelet around their feet before being released. /yg