Authorize $206,000 Oracle public safety suite contract for police

RESOLUTION NO. 2024- A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, WAIVING THE COMPETITIVE BID REQUIREMENTS AND AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO AN AGREEMENT WITH ORACLE FOR THE PUBLIC SAFETY SUITE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the current public safety suite in use by the Police Department is hosted on premises and was initially implemented in 2001; and WHEREAS, transitioning to a cloud-native system will significantly enhance police operations and security; and WHEREAS, Oracle is the sole source of the in-car camera systems;

BE IT RESOLVED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS: Section 1. That the Village Council hereby waives the procurement code requirements for competitive bidding for expenditures more than $50,000 and authorizes the Village Manager to execute an agreement with Oracle for their Public Safety Software Suite at the initial cost of $206,000 and the first-year subscription, with subsequent years two and three renewing at $86,700 annually, with a price lock for years four through six if renewed by the Village Council in FY2028. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 10th day of September, 2024. Joseph M. Corradino, Mayor Attest: ____________________________ Priscilla Torres, MMC Village Clerk Approved as to Form and Legal Sufficiency: ____________________________ Mitchell Bierman Village Attorney Consent Agenda DATE: August 19, 2024 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Jason Cohen, Chief of Police RE: Oracle Public Safety Suite I recommend that we enter into a contract with Oracle for their Public Safety Software suite. The software-as-a-service (SaaS) includes Computer Aided Dispatch, Records Management, and Mobile Field Reporting. The Oracle platform is the currently the only cloud-based public safety suite where the end-user software, back-end software, and cloud hosting system are all owned and operated by the same company. (Sole source letter provided). The current public safety suite in use by the Police Department is hosted on premises and was initially implemented in 2001. Transitioning to a cloud-native system will significantly enhance police operations and security. The system can be operated anywhere with an internet connection, eliminating the need for or maintenance of backup servers in the event of a municipal center evacuation. The initial cost of $206,440 includes a full historical data migration from our current system to the Oracle platform, Hardware provided by Oracle, and the first year of the software-as-a- service subscription. Subsequent years two and three will renew at $86,700 annually, with a price lock for years four through six should we decide to renew the contract in FY 2028. Funds for the data migration and year 1 subscription fee will come from FY 23-24.