Amend 2022-2023 operating and capital budget fourth quarter

7, Subsection (a) of the Village’s Charter provides the adoption of an ordinance as the mechanism for supplemental appropriations to be made during any fiscal year. Below is a description of each recommended budget amendment for your consideration: The budget amendment requests that pertain to the General Fund total $493,315. However, $208,890 are supported by revenues in excess of budget in Parks, Community Center and Pinecrest Gardens. The remaining amount, $284,425 is covered through unused budget amounts in the Transfers line item. The Fiscal Year 2023 budget included an estimated loan payment for the new loan in fiscal year 2023 that was overstated as the amortization schedule does not require a principal payment until fiscal year 2024. The unused budget amount of $454,965 absorbs the overages in the other departments of $284,425. 1. General Government: Additional funding of $54,400 is required for the insurance line item. The insurance coverage for property and liability premiums came in higher than budgeted. We were given both rate increases as well as coverage increases due to the many improvements at our parks, such as the Pinecrest Upper Gardens project. Revenue Source Amount Expenditure Item Description Transfer Budget Unused $54,400 Insurance Liability and property insurance policy premium increase 2. General Government: The Utilities line item is over budget by $20,845. This line item includes electricity and water and sewer charges. The FPL base rate increased from 28.17 to 29.98 and is causing an over budget situation. There was also an increase of 49,860 Kilowatts usage in fiscal year 2023. Revenue Source Amount Expenditure Item Description Transfer Budget Unused $20,845 Utilities Utilities Increase in Rate and usage 3. Parks & Recreation Department: Additional funding of $20,000 is required to cover the unbudgeted expenditures for contract services offered in the Parks & Recreation Department for increased programming. Increases in revenue due to more programs resulted in $288K more revenues than budgeted to offset the increase in expense. Revenue Source Amount Expenditure Item Description Parks’ Revenue $20,000 Contractual Services Classroom Instructors Increase in contract programs and services 4. Community Center Department: Additional funding of $155,560 is required to cover the unbudgeted Expenditures for contract services offered in the Community Center Department for increased programming. Increases in revenue due to more programs resulted in approximately $450K more revenues than budgeted to offset the increase in expense. Revenue Source Amount Expenditure Item Description Community Center Revenue $18,030 $107,210 $30,320 Contractual Services Contractual Services Classroom Instructors Contractual Services Camp Instructors Increase in contract programs and services provided at the Community Center 5. 911 Police Funds: The County is delayed in plans to take over the 911 maintenance service which resulted in the Village having to absorb these unbudgeted maintenance service costs of $8,615 split up over the three (3) 911 funds. This will also require a transfer from the General Fund to each of the 911 Funds. Revenue Source Amount Expenditure Item Description General Fund Reserve $1,875 $5,500 $1,240 105 Land Line Fund Repairs & Maintenance 106 Cellular Line Fund Repairs & Maintenance 108 Prepaid Line Fund Repairs & Maintenance 911 Maintenance Contract purchased by the Village since the County is delayed in the implantation of the service 6. General Government: Additional funding of $16,565 is required for the operating supplies line item. This account includes cleaning supplies and kitchen supplies. The cost of the items have increased due to supply chain issues caused by the Pandemic as well as an increase in cleaning activity. Revenue Source Amount Expenditure Item Description Transfer Budget Unused $16,565 Operating Supplies Other Increase in Cleaning and Kitchen Supplies 7. Sidewalk Fund Projects: A total of $129,450 revenue source from the Sidewalk Collection Fees Account will be allocated to various sidewalk projects. The full amount will be a transfer from the General Fund to the Capital Fund to budget for sidewalk pathways in the Village. Revenue Source Amount Expenditure Item Description Sidewalk Collection Fees General Fund $129,450 Capital Funds Improvements Other than Building Village Wide Sidewalk projects 8. Pinecrest Gardens Department: Additional funding of $101,000 is required to cover the unbudgeted expenditures for salaries & fringes line in the Pinecrest Gardens Department. The new Director was hired at approximately $22,000 more than budgeted per year including fringes. The retired Director accrued vacation payout was $38,000 including fringes. Furthermore, the sick payout was increased during Union negotiations after the budget was approved. The payout is now for any person with 10 years of service, which resulted in another $41,000 in sick payout including fringes for the retiring director. Revenue Source Amount Expenditure Item Description Transfer Budget Unused $44,000 $28,000 $29,000 Salaries Benefits Sick Pay out Salaries, sick pay and related fringes for the cost related to the retirement of the Pinecrest Gardens Director and their replacement. 9. General Government: Additional funding of $53,055 is required for the repairs & maintenance line item. Several unplanned but required repairs occurred this year, such as the elevator and air conditioner repairs. Revenue Source Amount Expenditure Item Description Transfer Budget Unused $53,055 Repairs & Maintenance- Other Unplanned but required repairs to the municipal building 10. General Government: Additional funding of $21,655 is required for the printing & binding line item. In addition to an unbudgeted price increase, the mailing distribution list was updated to include all townhomes and individual apartment residences in the Village of Pinecrest. Revenue Source Amount Expenditure Item Description Transfer Budget Unused $21,655 Printing & Binding Increase in mailing list for the Pinecrest Sun as well as a price increase for services 11. Pinecrest Gardens: Additional funding of $16,905 is required for the repairs & maintenance line item. Several unplanned but required repairs occurred this year, such as plumbing and electrical repairs in the barn, roof repairs to various buildings and playground and Inspiration room repairs as a result of construction. Revenue Source Amount Expenditure Item Description Transfer Budget Unused $16,905 Repairs & Maintenance- Other Unplanned but required electrical and plumbing repairs to the Upper Garden area and roof repairs to several buildings in the Gardens. 12. Pinecrest Gardens: Additional funding of $33,330 is required for the contractual services line item due to increased attendance in two providers (Discovery Lab & Pinecrest Dance Project). This resulted in Revenue Source Amount Expenditure Item Description Pinecrest Gardens’ Revenue $33,330 Contractual Services Increase in contract programs and services provided at Pinecrest Gardens. 13. Police Impact Fee Fund: Additional funding of $13,205 is required for the machinery and equipment line item. Several equipment purchases were identified that were eligible for this fund. . Revenue Source Amount Expenditure Item Description Police Impact Fee Fund Reserve $13,205 Machinery & Equipment Police equipment purchases 14. Parks Impact Fee Fund: Additional funding of $207,500 is required for the improvements other than building line item. Several improvements made for the Pinecrest Gardens Upper Garden project were eligible for this fund. Revenue Source Amount Expenditure Item Description Parks Impact Fee Fund Reserve $207,500 Machinery & Equipment Various Improvements to the Pinecrest Gardens Upper Garden project