Accept Village Manager follow-up report and departmental updates

Village Manager’s Follow-up Report June 2024 Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 1 1/9/2018 Village Council SW 136 Street Bridge Project Public Works Department Status November 2024: Anticipate project completion. June 11, 2024: Anticipate construction commencement. January 2, 2024: Notice to Proceed was issued. November 28, 2023: PW Director attended the pre-construction meeting. The NTP will be 1/2/24, however no work on site will begin until after school ends in June. Though the project duration is over 600 days the contractor expects to be completed much sooner (no estimate provided). The MOU between the Village and the County for hand rail lighting and decorative “urns” is still pending. MOT was discussed with the contractor and was made clear to them that all detours will be via a section line road only. November 13, 2023: The County notified the Village about a mandatory Pre-Construction Conference on November 28, 2023. October 4, 2023: County advised that the Howard Drive Bridge Project (20230013) has been awarded. DTPW is coordinating with the Contractor with relation to insurance and to issue notice to proceed with construction activities prior to the end of October. The project duration is 695 days, we anticipate to be completed by September of 2025. September 4, 2023: Received an update about the bridge project from a County representative who advised the project is in process of being awarded to a contractor. County will advise when the Noticed to Proceed is issued. March 2022: According to email communications with the County, nothing new to report with regard to the Bridge Project. February 2022: 136 ST Bike Lane is 80% complete. They are working on area around Home Depot/US1. Bridge Project is on hold until FPL issue is resolved. September 20, 2021: County advised the project plans are at 90%, and County is working out utility relocations and finalizing right of way issues. September 15, 2021: Village was notified that the bridge project would be delayed for 8 to 12 months from September 15, 2021, due to a conflict with the utility company. June 23, 2020: Public Works Director attended a virtual meeting regarding the bridge replacement. County advised the construction plans for the bridge would be completed in July. Construction is scheduled to commence in the Summer of 2021 and be completed by Spring 2022 (8 months). June 6, 2019: The Village Manager met with representatives from Miami-Dade County to review the details of the SW 136 Street Project and in particular the bridge replacement. Based on discussions, with Palmetto Bay representatives and the County, project engineers will add lighting elements to the structure with smart technology. 2 5/1/2021 Village Council Gary Matzner Park Office of the Village Manager and Parks and Recreation Status June 2024: Anticipate initial review of construction permit plans. April 19, 2024: Village Manager met with the consultants and provided an update. April 18, 2024: Presentation regarding options for the entry feature of the future park was given to Village Council. The Village Council chose option 3A and directed the undergrounding of all the FPL overhead wires. April 9, 2024: Village Manager and Parks and Recreation Director met with design consultants to go over the final gateway renderings, prior to presentation at April Council meeting. March 13, 2024: Village Manager and Parks and Recreation Director met with design consultants. February 29, 2024: Village Manager reached out to FPL Intergovernmental Liaison to seek assistance in obtaining a “ball park” estimate for the 2 | P a g e undergrounding of utilities adjacent to the future park. February 28, 2024: The Village Manager and Park and Recreations Director met with the design consultants to review revised entry feature concepts. January 24, 2024: The Village Manager and Parks and Recreations Director met with the design consultants to review revised entry feature concepts. Contact information for FPL representative to price out undergrounding of electrical lines adjacent to the property was forwarded to the design consultant to include in the construction cost estimate. Entry feature options with different price points will be provided to the Village Council in the near future. December 13, 2023: The Village Manager met with representatives from the Miami-Dade Fire Rescue Department and design consultant to review fire rescue requirements for the property and specifically address the final location of structures on the property. October 10, 2023: The contract for landscape architect for the development of construction plans was awarded by the Village Council to Keith. September 13, 2023: The Village Council authorize the Village Manager to negotiate with the number one rank firm for the completion of the construction plans for development of Gary Matzner Park. August 24, 2023: Village Manager authorized a partnership with Fairchild Botanical Gardens to begin cultivation of native orchids to be added to Gary Matzner Park landscape next year. July 2023: The Village will issue a Request for Qualification of Landscape Architects for the completion of the construction plans for the development of Gary Maztner Park in the form of Concept A. May 9, 2023: Four revised concepts were presented to the Village Council for consideration at the regular Council meeting. The Village Council approved Concept A. April 2023: Parking study was completed and information will be incorporated into the new conceptual plans which will be presented to Village Council at the May 2023 meeting. March 8, 2023: Parking study will be completed and submitted to project engineers for development to final parking needs for the conceptual drawings. February 28, 2023: The Village commenced a parking study of Evelyn Greer Park and Suniland Park to establish a baseline for pickleball court and playground parking needs. February 16, 2023: Parks and Recreation Director met with the Swan Lake Homeowners Association. January 31, 2023: Parks and Recreation Director Robert Mattes met with adjacent homeowners to present the latest design concepts. December 13, 2022: Additional designs were submitted to the Village Council for its consideration. Council directed that staff provide design options that looked at possible placement of the parking lot off SW 65 Ct. Council also directed staff meet with adjacent residents for additional input on the final project. November 8, 2022: The conceptual designs were presented to the Village Council during its regular meeting for its consideration. Council directed that additional designs be developed that were more natural and passive. September 7, 2022: The Village is hosting a community meeting to present the results of the Gary Matzner Park survey at Evelyn Greer Park. Residents will be afforded the opportunity to provide additional input to the design team. August 24, 2022: The Village initiated a community survey to obtain input regarding the elements that would be included in the conceptual design of the park. The deadline for submittal of the survey responses was on this date. 956 survey responses were received and are being analyzed by the design team. July 11, 2022: Award of the contract for development of the conceptual design of the park. April 2022: The Village will advertise request for qualifications for the development of a conceptual design for the park. 3 | P a g e February 8, 2022: Village Council approved the Parks and Recreation Master Plan. January 2022: Parks and Recreation Master Plan on Village Council agenda for consideration, but further information was requested. November 2021: Anticipate putting out a request for qualifications to pick a consultant to develop a conceptual design for the Gary Matzner Park. October 15, 2021: Commencement of final landscaping improvements to the site. The site will be used for potable water project staging. October 4, 2021: Director Mattes met with landscaping company to walk the property to review landscaping needs and receive a quote to provide safe open space and remove any dead trees and vines. September 1, 2021: Demolition of all the structures on the property have been completed. One electric service pole remains on the property. May 6, 2021: Asbestos inspection was conducted ahead of demolition. May 5, 2021: Contract for demolition has been awarded. Awaiting FPL disconnection of utilities and asbestos survey. April 28, 2021: The Village received proposals for demolition of the structures on the park property. 3 11/9/2021 Village Council Kendall Drive Shared Use Path Public Works Department Status Summer 2024: Anticipate construction of project. June - July 2024: Anticipate award of construction contract. April 2024: Anticipate 100% approval of plans by FDOT. Project will be put out to bid. March 19, 2024: Council accepted maintenance map addressing the area in front of Temple Beth Am. February 2, 2024: Consulting engineers will submit 100% plans to FDOT for review once the environmental study is completed by February 15th. PW Director has met personally with all residents that requested a meeting following a letter from PW inviting to meet with the director. January 2023: Design plans are 100% completed. Environmental Study is underway. December 2023: A Bonnier Bat study was requested by FDOT as part of the permit review process. The study is underway. November 2023: Public Works Director commenced appointments with immediately adjacent homeowners to review the final draft of the landscape plan for the project. Final plans will be submitted to the Florida Department of Transportation. September 15, 2023: Public Works Director Mendez submitted 90% plans to FDOT for comments. August 2023: If any changes are necessary to finalize the landscape plans after the resident meetings, Florida Department of Transportation will need to review the final draft before submittal of those documents to Miami-Dade County Public Works for final permit approval. June 12, 2023: Village receives comments from the Florida Department of Transportation. April 2023: Plans have been submitted to Miami-Dade County Public Works and FDOT for review and comments. March 30, 2023: Anticipate completion of the construction documents. Once plans are completed, they will be submitted to Miami-Dade County Public Works and Florida Department of Transportation for review and comments. March 15, 2023: Public Works Director Mendez will commence appointments with individual homeowners to review the landscape plan for the project to make final adjustments as requested. November 15, 2022: Community meeting was be held to provide residents with a second opportunity to provide input on the project design. October 28, 2022: The Village Manager sent letters out to affected residents and petitioners providing a project update with facts about latest draft plans and providing a date for review of the 60% plans in a community meeting. October 25, 2022: The Public Works Director received the draft final project plans. October 11, 2022: The Office of the Village Clerk received a petition opposing the project. September 25, 2022: Public Works Director will coordinate a meeting with the affected residents to review the 60% plans. Letter will be sent out to residents advising of the actual impact of the project including number of trees to be removed, relocated and replaced. 4 | P a g e September 7, 2022: Public Works Director received revised plans. Plans will be forwarded to the Parks and Recreation Department for coordination with the Gary Matzner Park conceptual design consultant. June 22, 2022: Affected resident meeting to review preliminary design will be held in mid-June. June 2, 2022: Public Works Director will be meeting with the design consultants. February 1, 2022: Agreement was executed and work has begun. Process, including public meetings, is expected to take approximately 12 months. January 2022: Attorneys on both sides are reviewing the agreement. December 6, 2021: The Village Attorney is currently reviewing the contract document. November 9, 2021: The Village Council authorized the Village Manager to enter into an agreement with Kimley Horn Associates, Inc. for the design of the Kendall Drive Shared Use Path. 5 1/11/2022 Village Council Coral Pine Park Phase 2 Parks and Recreation Department July 2024: Expect construction of the project to be awarded by the Village Council. May 23, 2004: Bid proposal was received by the Village. A budget shortfall of $2.2 Million to complete the project will require reassessment of the project. April 22, 2024: Project out to bid. March 8, 2024: Building and Planning Department provided final comments for the permit. February 2024: Expect permit review process will be completed and the project will be put out to bid. January 2023: Permit review process is still ongoing. December 2023: The project has been submitted to the Building and Planning Department for permit review prior to issuance of the final Invitation to Bid. November 1, 2023: Consultant advised permitting comments are in the process of being addressed on the plans. Anticipate having the final set of plans for permit submittal on December 1. September 20, 2023: Submitted plans for permitting review. Once permits are pulled, the project will be put out to bid. August 30, 2023: 100% completion of construction design plans. Bid will be let for construction of the project. June 2023: Received 60% Plans for the construction design. Consultant advised to complete the last phase of design work. May 9, 2023: Council approved bond/bank loan to pay for construction of project. Council approved the change order for the design of the Coral Pine Park to accommodate additional services including the addition of drawing for optional pickleball courts and parking lot improvements. March 2023: Expect completion of the 30% design documents and schedule a meeting with the community to review the 30 % draft document. November 30, 2022: In 2014, Village Council adopted the Coral Pine Park Master Plan and divided the construction of the approved improvements into two phases. Phase 1, which included a new tennis center and playground, was completed in 2016. This project is for the design of Phase 2 which includes a new 900 square foot multi-purpose room. The design and construction documents are in its final stages and are expected to be completed in early December. April 12, 2022: The Village Council approved execution of the contract with AECOM. January 11, 2022: The Village Council authorized the Manager to negotiate with #2 ranked firm AECOM for development of construction design plans for phase 2 of Coral Pine Park improvements. 6 4/2023 Village Council Sidewalk Installation Projects Public Works Department 5 | P a g e July 2024: Anticipate completion of the sidewalk installation projects. June 2024: Anticipate commencement of installation of 57 Avenue missing sidewalk from Kendall to 96 Street. March 12, 2024: Construction is underway for sidewalk on SW 102 Street from US 1 to 73 Court. February 21, 2024: Village Manager executed agreement. February 13, 2024: Council to consider award of piggyback contract with Florida Sidewalk Solutions for a Village-wide evaluation of sidewalks and repairs. Mid-October 2023: Sidewalk on SW 100 Street from 73 Court to 72 Avenue completed. September 2023: Design will commence for missing sidewalks on SW 57 Avenue and new sidewalk on SW 102 Street from US 1 to 73 Court. August 31, 2023: Completion of the sidewalk on SW 132 Street from US 1 to 82 Avenue. July 11, 2023: The Village has entered into a contract to install a sidewalk on SW 132 Street from US 1 to 82 Avenue. It is expected that this project will be completed by mid-August. The Village has entered into a contract to install a sidewalk on SW 104 Street from US 1 to 77 Avenue. It is expected to be complete by end of July. The Village has completed design for the sidewalk on SW 100 Street from 73 Court to 72 Avenue. A request for quotes has been issued for this project. 7 9/1/2023 Village Council Veterans Wayside Park Improvements Parks and Recreation Department November 2024: Anticipate design documents to be 100% completed and ready to be put out to bid. February 29, 2024: Contract was executed. February 13, 2024: Council awarded the contract for design of construction plans. November 14, 2023: Council authorized for Village Manager to negotiate a price for the development of construction plans for improvements to Veteran’s Wayside Park. October 27, 2023: Received responses to RFQ. October 2, 2023: New RFQ for Landscape Architect was issued. September 27, 2023: Received one response for the Request for Qualification for a landscape architect. Will issue a new RFQ. September 7, 2023: Issued a Request for Qualifications for a landscape architect to develop the construction documents for improvements to Veteran’s Wayside Park. 8 1/25/2024 Village Council Aleyda Mas Park Parks and Recreation Department July 2024: Anticipate Council award of a contract for development of a Master Plan. June 2024: Anticipate Council will authorize the Village Manager to negotiate a contract with the number one ranked firm. March 12, 2024: A Request for Qualification was posted to develop the Master Plan for the park. February 2024: Physical evaluation of the existing buildings and recommendations for immediate repairs on property are being analyzed. January 24, 2024: The Village closed on the property. DATE: May 31, 2024 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Michelle Hammontree, CPC, Communications Manager RE: Communications Division June 2024 Monthly Report In June, the division is pushing out the messaging, website updates, and creative developed for educational campaigns about hurricane preparedness, water use, fertilizer use, and the benefits of creating a Florida-friendly Yard (FFY). Additionally, the division is working to keep residents informed about the 136 Street Bridge Project, the Tri-City Emergency Preparedness Fair, and a variety of public service announcements that include the use of golf carts and coexisting with coyotes. The email subscriber campaign continues to grow with 719+ more subscribers (almost 200 more than last month). Increasing awareness about the Village's e-newsletter remains a top priority. We are launching a Ms. Fertilizer animation inspired by the Miami Waterkeeper non- profit organization to educate the community about fertilizers and Biscayne Bay. We launched the benefits of native planting and spotlighting the native plant of the month in the June Pinecrest Sun and will push it out through all media channels throughout the month and into the future. In other news, the communications division was awarded the Florida Municipal Communicators Association (FMCA) Outstanding Award for Best In-House Marketing Campaign for the 2023 Zombie Run. Each project/campaign requires interdepartmental collaboration and a combination of all the following services: creative direction, communications plan, marketing strategy, photography, video, multi-media editing, graphic design, copywriting, copy editing, website updates, organic social media, paid digital ads, email marketing, media outreach, signage, and metrics reporting. Following are website analytics, e-newsletter statistics, and social media metrics. Village of Pinecrest Communications May 2024 Report High-Level Report 1 Digital and PR Performance Summary - Village of Pinecrest, May 2024 In May 2024, the Village of Pinecrest demonstrated good performance in social media engagement, significantly surpassing industry benchmarks across various platforms. Instagram engagement stood at 4.15%, Facebook at 3.47%, Twitter at 3.8%, and LinkedIn at 4%, each exceeding respective government industry standards. While the follower count remained stable at 15k across platforms, the Village experienced a substantial 48.2% rise in page and profile impressions on Facebook and Instagram, climbing from 82k in April to 123k in May. Despite this growth, post reach and impressions experienced a decrease, with post reach dropping to 28k and post impressions to 29k. This is likely due to a change in paid campaigns from April to May coinciding with the end of the busy events season for Pinecrest Gardens Influencer mentions and media coverage included notable mentions from influencers such as @miamibucketlist and @datenightmiamifl, and media placements in outlets like WFOR/CBS News and El Nuevo Herald achieving an estimated collective audience reach of 61.98 million. Across all Pinecrest accounts, including the Village, Parks & Rec, Pinecrest Gardens and Police, the followers total is steady at 87k. Despite an overall 8.2% reduction in combined page and profile impressions and a 38% fall in post-reach, the community's digital engagement remained robust. The number of posts saw a decrease from 275 in April to 193 in May. Again, this may have been due to a change in paid campaigns from April to May coinciding with the end of the busy events season for Pinecrest Gardens. Web visitor numbers for the Village of Pinecrest showed an increase from 12k to 13k in May 2024 while Pinecrest Gardens remained consistent at 16k this month, with the primary sources of visits being organic search, direct entries, and links from other sites. The email subscriber count for the Village increased significantly with 719 new subscribers, bringing the total to 8.8k. A notable peak in engagement was observed with the Pinecrest Newsletter’s e-blast "Protection & Preservation of Pinecrest Trees" achieving a 10.3% click rate. Pinecrest Gardens gained 228 subscribers in May which brings to a total of 20.5k subscribers this May 2024. Pinecrest Gardens sent emails with a 37.1% open rate across all department emails and a 1.6% click rate. One of the highest click rates (2.9%) was for: “ Mark Your Calendars: May Happenings at Pinecrest Gardens” Village of Pinecrest Communications May 2024 Report High-Level Report 2 Digital Performance for Village of Pinecrest, May 2024 Average Social Media Post Engagement for Village of Pinecrest Compared to Benchmarks for Other Governments Instagram - 4.15% (Industry Standard for Government – 2.42%) Facebook - 3.47% (Industry Standard for Government – 1.56%) Twitter - 3.8% (Industry Standard for Government – 1.3%) LinkedIn - 4% (Industry Standard for Government – 2.16%) Social Media-Village of Pinecrest Social media followers remain at 15k from April 2024 to May 2024 across all VOP’s platforms (LinkedIn, Instagram, Facebook, X). 48.2% increase in page & profile impressions on Facebook and Instagram, from 82k in April to 123k in May 2024. Digital Performance for Pinecrest Gardens, April 2024 Average Social Media Post Engagement for February 2024 Compared to Travel/Leisure Industry Benchmark Instagram - 3.5% (Industry Standard for Travel/Leisure – 1.53%) Facebook – 1.67% (Industry Standard for Travel/Leisure – 0.86%) Social media followers remain at 57k from April to May 2024 across all of Pinecrest Gardens platforms (Instagram, Facebook) Social Media-All Accounts (PG, VOP, Parks & Rec and Police) Social media followers remain at 87k from April to May across all of Pinecrest’s platforms (LinkedIn, Instagram, Facebook, X). 8.2% decrease in combined Facebook, Instagram, X, and LinkedIn page and profile impressions from 609k in April to 560k in May likely due to decrease activity at Pinecrest Gardens as it transitions from “season” to slower summer month programming. Village of Pinecrest Communications May 2024 Report High-Level Report 3 VOP Web Traffic Web visitors to Pinecrest website increased from 12k in April 2024 to 13k in May 2024. The top sources of visits are organic search, directly typing the website in a browser, and links from other sites. Pinecrest Gardens Web Traffic May’s web visitors to Pinecrest Gardens’ website remain stable at 16k. The top sources of visits are organic search, directly typing the website in a browser, and links from other sites. E-blasts High-Level Summary – Village of Pinecrest Audiences The Village gained 719 new email subscribers to Meeting Notices, General Info and Monthly E-News, Police, Public Works, or Vote lists since the beginning of May 2024, for a total of 8.8k subscribers. There was an increase in emails sent across all departments from 8 emails in April to 13 emails sent in May. There was a 42.4% open rate across all department emails with a 1.8% click rate. One of the highest click rates (10.3%) was for this month’s e-blast from Pinecrest Newsletter: “ Protection & Preservation of Pinecrest Trees” E-blasts High-Level Summary – Pinecrest Gardens Pinecrest Gardens gained 228 new email subscribers to the email segments named 2024 Members, 23- 24 Jazz Season Subscribers, Friends of Pinecrest Gardens, and Pinecrest Gardens News & Updates lists since the beginning of May 2024, for a total of 20.5k subscribers. Pinecrest Gardens sent 5 emails this month with a 37.1% open rate across all department emails and a 1.6% click rate. One of the highest click rates (2.9%) was for: “ Mark Your Calendars: May Happenings at Pinecrest Gardens” Selection of Influencer Mentions (IG) @pinecrest_gardens @datenightmiamifl @miamibucketlist @jamwithjamie @chicbyv @raquelaregalado @donnadodsonartist @schoolofrockcoralgables @nikkifrommiami Village of Pinecrest Communications May 2024 Report High-Level Report 4 @pinecrestfl @kap_kids_architecture_program @camilamendozaa Media Coverage High-Level Summary May 1-29, 2024 Total media mentions = 24 Total estimated views of media: 61.98M A selection of media placements included: WFOR: CBS News: 7 free things to do in Miami for Memorial Day weekend Hispanic Business TV: 7 free things to do in Miami for Memorial Day weekend El Nuevo Herald: Los 5 mejores lugares para aplacar el calor del verano en Miami Divertidos brunch, yoga, playa y un par de buenos “regalos de último minuto para mamá” Miami's Community Newspapers: Our 2024/2025 Jazz Season and summer fun Positive people in Pinecrest : Samantha Gitlin DAR, Military Museum join to unveil new Chapman Field historic marker South Dade Newsleader: Economic Development Council Looks to New Year Village of Pinecrest Communications May 2024 Report High-Level Report 5 The negative sentiment is attributed to www.nbcmiami.com/news/local/alleged-gunman- accused-of-luring-man-to-pinecrest-shooting-captured/3310628/ The other one is about a construction company that happens to be in Pinecrest that owes money from a website called Troubled Company Reporter. Post performance - Instagram Business Data from 01 May, 2024 to 31 May, 2024 Sources pinecrest_gardens pinecrestfl pinecrestparks P P P pinecrest_gardens May 03, 19:05 Have you heard about the Best of Miami voting? It's now live, and this is your chance to vote for your favorite Miami businesses, people, places, and more! Please show us some love and vote for us! You can vote daily until June 14 by tapping the link in 3,735 reach 4.5 % engagement rate P pinecrest_gardens May 03, 20:25 The Live in Color dance troupe will take you on a journey to the world of funk and fantasy. The dance concert will showcase a modern/urban edge aesthetic to popular fictional characters -giving each one a new groove. Expect magnificent costumes, 2,917 reach 3.5 % engagement rate P pinecrest_gardens May 24, 14:23 Best of Miami is still live, and this is your chance to vote for your favorite Miami businesses, people, places, and more! Please show us some love and vote for us! You can vote daily until June 14 by tapping the link in bio. Let's make it happen! 2,659 reach 2.78 % engagement rate P pinecrestfl May 20, 17:09 The Florida Municipal Communicators Association (FMCA), a professional network of individuals providing communications leadership and support to Florida’s cities, towns, and villages, announced the Village of Pinecrest won the 2024 Outstanding 2,542 reach 2.48 % engagement rate P pinecrestfl May 17, 00:01 Traffic advisement, starting on Friday, May 17, complete closures of eastbound SR 836 will be implemented from NW 17 Avenue to I-95 to safely construct a bridge support structure that will span the entire width of eastbound SR 2,504 reach 5.07 % engagement rate P pinecrestfl May 01, 16:46 Looking for ways to keep your kids engaged and off their digital devices this summer? ☀️Be sure to check out the diverse array of camps offered right here in the Village of Pinecrest. Whether your child is an aspiring artist, a budding scientist, or 2,501 reach 1.12 % engagement rate P pinecrest_gardens May 02, 18:27 Join us for Her Bazaar this Saturday, May 4, from 10 a.m. to 4 p.m. SUPPORT YOUR LOCAL #HERPRENEURS and find the best gifts for MOM. ✨Several businesses will have specials for Mother’s Day gifts. Discover unique offerings from our 2,332 reach 4.33 % engagement rate P pinecrest_gardens May 14, 13:39 Pinecrest Gardens is the perfect mix of indoor and outdoor bliss! Say 'I do' beneath the stars and surrounded by lush greenery. Tag your friends looking for a magical nighttime wedding in 2024. Contact us at info@pinecrestgardens.org for more 2,264 reach 2.39 % engagement rate P pinecrest_gardens May 21, 17:37 Pinecrest Gardens provides various stunning indoor venues ideal for hosting events during the summer season. Whether you're looking for a spacious hall or a cozy and intimate setting, we have the perfect space to suit your needs. Our venues offer 2,240 reach 3.08 % engagement rate P pinecrest_gardens May 30, 15:36 Mark your calendars for Her Bazaar this Saturday, June 1, from 10 a.m. to 4 p.m. It's an event you don't want to miss! SUPPORT YOUR LOCAL #HERPRENEURS and find the best gifts for Dad Several businesses will have sales, specials, Father's Day gifts & 1,959 reach 5 % engagement rate P pinecrestfl May 21, 13:41 Read up on information about the Miami-Dade County Department of Transportation and Public Works Project to replace the bridge over the C-100A Canal on Southwest 136 Street from Southwest 72 Avenue to SW 70 Avenue. ️ Construction 1,855 reach 2.1 % engagement rate P pinecrest_gardens May 10, 12:49 Today kicks off National Public Gardens Week Join us in celebrating all of the things that make Public Gardens great. Public Gardens Week is an initiative with @americanpublicgardens to encourage the public to visit, value and volunteer at public 1,634 reach 3.73 % engagement rate P pinecrest_gardens May 07, 13:57 Join us at Pinecrest Gardens for a special performance during Fleet Week! The Navy Band Southeast’s Fair Winds Woodwind Quintet will captivate you with a variety of musical styles, from traditional brass quintet literature to Broadway hits 1,271 reach 3.15 % engagement rate P pinecrest_gardens May 08, 18:48 Happy World Donkey Day from River & Jake, the most adorable donkey squad! ❤️ 1,254 reach 5.66 % engagement rate P pinecrest_gardens May 24, 17:03 Unleash Your Inner Artist at the Sip & Create Painting Workshop Join us on Thursday, June 20th at 6:30 pm for a fun and relaxing Sip & Create Painting Workshop. Be inspired by the beautiful Birds of Paradise blooms and guided by 1,129 reach 4.07 % engagement rate P pinecrestfl May 24, 17:00 Join the Happy Pinecrest People team for Relay for Life at Fairchild Garden this Saturday, June 1. Join or donate today at link in bio or bit.ly/HPPRelay. Your participation or donation can make a real difference as we strive toward our $5,000 1,126 reach 2.22 % engagement rate P pinecrest_gardens May 09, 16:08 The Live in Color dance troupe will take you on a journey to the world of funk and fantasy. The dance concert will showcase a modern/urban edge aesthetic to popular fictional characters -giving each one a new groove. Expect magnificent costumes, 1,041 reach 2.98 % engagement rate P pinecrestfl May 29, 17:53 ♻️Join us for a FREE Composting 101 workshop with Dr. Lanette Sobel of Fertile Earth Worm Farm. During the workshop, you’ll learn the basics of composting and how to enrich your garden and reduce waste. ♻️This hands-on session is perfect 1,031 reach 2.91 % engagement rate P pinecrestfl May 07, 22:47 The Village Council recognized Pinecrest Public School Teachers and Rookies of the Year at the June Village Council Meeting. ‍ Teachers of the Year - John Hayduk, Miami Palmetto Senior High - Kelly Cabrera, Howard Drive Elementary - 906 reach 7.84 % engagement rate P pinecrestfl May 02, 14:03 Attention parents All cyclists under 16 years of age must wear a helmet that meets federal safety standards. Using bike safety gear is considered the single most effective way to prevent head and brain injuries. Consider these facts when 850 reach 6.35 % engagement rate P pinecrest_gardens May 17, 14:40 A conversation on "The Ellies Creator Awards" Sunday, May 26, from 11:30 a.m. to 12:30 p.m. As part of our continuous effort to strengthen partnerships across sectors, Hartvest Project hosts a conversation between a group of “Ellies 849 reach 1.53 % engagement rate P pinecrest_gardens May 07, 13:56 828 reach 0 % engagement rate P pinecrestfl May 29, 18:02 Weather forecasters are predicting an extremely active hurricane season - June 1 through November 30. Rising ocean temperatures due to climate change are leading to more evaporation and energized weather systems. This is causing the 744 reach 1.21 % engagement rate P pinecrestfl May 21, 19:54 Today, Mayor Joseph M. Corradino, Vice Mayor Anna Hochkammer, and former Mayor Cindy Lerner presented Pinecrest Education Advisory Council (EAC) Chair Nancy Lawther with a thank-you gift for 14 years of service during the last EAC meeting 721 reach 8.04 % engagement rate P pinecrestfl May 07, 23:08 689 reach 0 % engagement rate P pinecrestfl May 16, 18:02 As a friendly reminder, Miami-Dade County's fertilizer ordinance is in effect. No fertilizer, containing nitrogen and phosphorus, can be used during the summer rainy season from May 15 through October 31. The goal of the ordinance is to 567 reach 3.53 % engagement rate P pinecrestfl May 03, 16:59 Casual Fridays are nice, but the casual Friday before May the 4th is intergalactic #Pinecresting #maythe4thbewithyou #TeamPinecrest 561 reach 5.88 % engagement rate P pinecrestfl May 12, 12:02 This Mother's Day, we honor all the extraordinary women who make a difference in our lives. Celebrate, remember, and connect in ways that honor the special women in your life. #MothersDay #Pinecrest 489 reach 7.16 % engagement rate P pinecrest_gardens May 13, 14:00 466 reach 0 % engagement rate P pinecrestfl May 13, 21:02 Join the @pinecrestpolice for a vital workshop on civilian response to active shooter situations. ‍♂️ Learn crucial safety steps from our command staff. Interactive Q&A session. Monday, May 20 | 6:30 pm 12645 Pinecrest Pkwy 465 reach 1.94 % engagement rate P pinecrest_gardens May 13, 19:53 439 reach 0 % engagement rate P pinecrestfl May 09, 18:04 ♻️ Thank you for participating in the Polishing Pinecrest Recycling Drive-thru Event. We look forward to seeing you next year. ️ #Pinecresting 414 reach 3.14 % engagement rate P pinecrest_gardens May 16, 14:00 407 reach 0 % engagement rate P pinecrestfl May 08, 12:04 Did you know our community is fueled by 333 solar panels and provides convenience with 5 EV charging stations? You can learn more on our interactive dashboard, highlighting our commitment to sustainable living with link in Bio. 393 reach 3.31 % engagement rate P pinecrestfl May 22, 18:01 Seat belts save lives. Over 90% of Americans buckle up. Join the #ClickItOrTicket campaign to protect everyone on the road. #SeatBeltSafety #NHTSA #TrafficSafety 390 reach 1.03 % engagement rate P pinecrest_gardens May 06, 14:01 373 reach 0 % engagement rate P pinecrestfl May 06, 13:45 346 reach 0 % engagement rate P pinecrestfl May 06, 23:00 In honor of Teacher Appreciation Week, we extend our heartfelt thanks to all educators for their hard work and dedication. If your child's life has been brightened by a teacher who fosters happiness and a passion for learning, drop their name in the 338 reach 5.33 % engagement rate P pinecrest_gardens May 22, 14:00 331 reach 0 % engagement rate P pinecrest_gardens May 29, 14:00 329 reach 0 % engagement rate P pinecrestfl May 07, 12:02 During National Mental Health Awareness Month, we're reminded that happiness can be a powerful antidote to stress. That's why Pinecrest is proud to partner with the World Happiness Foundation for the Happy Pinecrest People Initiative (HaPPI). We're 320 reach 5 % engagement rate P pinecrest_gardens May 06, 14:01 308 reach 0 % engagement rate P pinecrestfl May 27, 09:00 Today we honor the men and women who gave their lives for our country. Their courage and dedication to protect our freedoms will never be forgotten. In Pinecrest, we stand together as a community in gratitude and respect. Take a 302 reach 4.3 % engagement rate P pinecrest_gardens May 15, 14:31 296 reach 0 % engagement rate P pinecrest_gardens May 22, 14:01 290 reach 0 % engagement rate P pinecrest_gardens May 08, 14:00 281 reach 0 % engagement rate P pinecrestfl May 17, 20:01 In honor of National Police Week, we celebrate the @pinecrestpolice for their commitment to keeping our community safe. Since our founding in 1996, they've achieved a remarkable 66% drop in crime rates with proactive policing and 276 reach 6.52 % engagement rate P pinecrest_gardens May 02, 14:02 276 reach 0 % engagement rate P pinecrest_gardens May 10, 12:50 271 reach 0 % engagement rate P pinecrestparks May 27, 13:04 Summer fun awaits at Pinecrest Parks and Recreation. With diverse camp options, every camper will find something to love. From sports to science, dance to coding, there's an adventure for everyone. ✨ These camps offer a supportive and 257 reach 6.23 % engagement rate P pinecrest_gardens May 24, 14:00 254 reach 0 % engagement rate P pinecrest_gardens May 29, 14:00 252 reach 0 % engagement rate P pinecrest_gardens May 09, 14:00 241 reach 0 % engagement rate P pinecrest_gardens May 10, 14:00 234 reach 0 % engagement rate P pinecrest_gardens May 02, 14:02 230 reach 0 % engagement rate P pinecrest_gardens May 15, 14:31 229 reach 0 % engagement rate P pinecrestfl May 24, 20:01 As we enter Memorial Day weekend, here are some safety tips from our @pinecrestpolice: Always supervise grills and keep them away from flammable materials. Designate a driver if you plan to drink. If you're planning on swimming 226 reach 3.54 % engagement rate P pinecrest_gardens May 08, 14:00 220 reach 0 % engagement rate P pinecrest_gardens May 10, 14:00 214 reach 0 % engagement rate P pinecrestfl May 29, 14:04 ‍♂️ It’s National Bike Month, a perfect time to pedal towards sustainability with us. Pinecrest is proud to offer bike-friendly parks and scenic trails that not only enhance your riding experience but also help in our mission to reduce carbon 211 reach 3.32 % engagement rate P pinecrestfl May 31, 00:01 Join the Happy Pinecrest People team for Relay for Life at Fairchild Garden this Saturday, June 1. Your participation or donation can make a real difference as we strive toward our $5,000 goal. Village staff, residents, and local businesses are all 211 reach 4.74 % engagement rate P pinecrest_gardens May 08, 14:00 206 reach 0 % engagement rate P pinecrest_gardens May 02, 14:03 204 reach 0 % engagement rate P pinecrest_gardens May 10, 14:01 204 reach 0 % engagement rate P pinecrest_gardens May 24, 14:00 199 reach 0 % engagement rate P pinecrestparks May 23, 15:16 199 reach 0 % engagement rate P pinecrest_gardens May 10, 14:01 194 reach 0 % engagement rate P pinecrest_gardens May 09, 14:00 188 reach 0 % engagement rate P pinecrest_gardens May 09, 14:36 183 reach 0 % engagement rate P pinecrest_gardens May 24, 15:50 Beautiful hats made by our partners from @ikebanainternationalmiami 175 reach 0 % engagement rate P pinecrestfl May 24, 17:11 172 reach 0 % engagement rate P pinecrest_gardens May 24, 15:51 161 reach 0 % engagement rate P pinecrestparks May 31, 00:00 Join the Happy Pinecrest People team for Relay for Life at Fairchild Garden this Saturday, June 1. Your participation or donation can make a real difference as we strive toward our $5,000 goal. Village staff, residents, and local businesses are all encouraged to join. Join or donate today: https://bit.ly/HPPRelay 87 reach 3.45 % engagement rate P pinecrestparks May 29, 14:04 ‍♂️ It’s National Bike Month, a perfect time to pedal towards sustainability with us. Pinecrest is proud to offer bike-friendly parks and scenic trails that not only enhance your riding experience but also help in our mission to reduce carbon footprints. Where is your favorite place to cycle in Pinecrest? Share your top 80 reach 5 % engagement rate P DATE: TO: FROM: RE: May 31, 2024 Yocelyn Galiano, ICMA-CM, Village Manager Marie Arteaga-Nariño, Finance Director May 2024 Budget Highlights Below are noteworthy items for the months of April 2024 and May 2024: x The Building permit revenue through April was $1,859,538.93 a decrease of $339,386.83 or -15.4%, from the previous year. x Community Center revenue through April was $1,058,477.87, an increase of $50,062.99 or 5%, from the previous year. x Pinecrest Garden revenue through April was $1,310,972.97 an increase of $95,048.99 or 7.8%, from the previous year. Grants received thus far in the fiscal year were $116,473.00. x The tree account has a balance of $135,319.99 as of May 2024. x The red-light camera revenue through May was $594,527.67 and invoices through February is $166,244.85. x The Village has received $3,115,721.49 for the Hurricane Irma claim with FEMA. The final amount due is $22,744.80 and that amount has been obligated and is under review by the state for remittance. x Due to the Covid 19 Pandemic, $199,538.55 was spent, $146,258.49 has been reimbursed and $19,808.28 is receivable. The amount of $33,471.77 was denied. The appeals have been exhausted on the claims and denials will stand. x Village Council also donated $30,000.00 from Other Grants & Grants & Aide budget line as follows: ƒ Economic Development Council of South Miami-Dade ƒ Palmetto Elementary School PTS ƒ Health Information Project, Inc. (HIP) ƒ Pinecrest City Music Project, Inc. Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . 35,886,957.00 .00 35,886,957.00 1,456,447.34 .00 28,333,646.19 7,553,310.81 79 34,724,561.57 REVENUE TOTALS $35,886,957.00 $0.00 $35,886,957.00 $1,456,447.34 $0.00 $28,333,646.19 $7,553,310.81 79% $34,724,561.57 EXPENSE Department 000 - . 4,873,620.00 .00 4,873,620.00 .00 .00 2,215,740.40 2,657,879.60 45 5,014,980.80 Department 511 - Village Council 189,760.00 .00 189,760.00 5,335.60 1,900.00 136,556.25 51,303.75 73 137,729.77 Department 512 - Administrative 1,397,100.00 17,013.00 1,414,113.00 149,457.37 12,000.00 926,977.19 475,135.81 66 1,421,998.17 Department 513 - Finance Department 473,205.00 .00 473,205.00 46,276.64 .00 323,864.86 149,340.14 68 455,850.03 Department 514 - Village Attorney 695,000.00 .00 695,000.00 425.50 .00 315,502.48 379,497.52 45 621,570.38 Department 519 - General Government 3,280,880.00 8,385.00 3,289,265.00 206,424.43 163,558.00 2,154,650.80 971,056.20 70 2,603,773.45 Department 521 - Police Department 12,645,720.00 168,017.00 12,813,737.00 1,185,604.43 40,404.45 8,081,348.57 4,691,983.98 63 12,774,815.61 Department 524 - Building, Planning & Zoning -BPZ 3,756,610.00 22,486.00 3,779,096.00 325,002.41 31,641.55 2,115,328.40 1,632,126.05 57 3,396,695.10 Department 525 - Emergency and Disaster Relief .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 539 - Public Works 1,101,695.00 .00 1,101,695.00 88,659.77 .00 646,949.55 454,745.45 59 996,382.71 Department 572 - Parks and Recreation 4,001,125.00 .00 4,001,125.00 355,793.13 .00 2,375,837.26 1,625,287.74 59 3,784,127.81 Department 575 - Pinecrest Gardens 3,448,955.00 73,831.00 3,522,786.00 267,910.66 13,336.00 2,391,618.63 1,117,831.37 68 3,314,909.82 EXPENSE TOTALS $35,863,670.00 $289,732.00 $36,153,402.00 $2,630,889.94 $262,840.00 $21,684,374.39 $14,206,187.61 61% $34,522,833.65 Fund 001 - General Fund Totals REVENUE TOTALS 35,886,957.00 .00 35,886,957.00 1,456,447.34 .00 28,333,646.19 7,553,310.81 79% 34,724,561.57 EXPENSE TOTALS 35,863,670.00 289,732.00 36,153,402.00 2,630,889.94 262,840.00 21,684,374.39 14,206,187.61 61% 34,522,833.65 Fund 001 - General Fund Totals $23,287.00 ($289,732.00) ($266,445.00) ($1,174,442.60) ($262,840.00) $6,649,271.80 ($6,652,876.80) $201,727.92 Run by Eileen Coto on 05/30/2024 11:46:31 AM Page 1 of 15 Budget by Organization Report Through 05/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 101 - Stormwater Utility Fund REVENUE Department 000 - . 2,566,000.00 .00 2,566,000.00 99,445.36 .00 2,185,128.69 380,871.31 85 2,084,856.58 REVENUE TOTALS $2,566,000.00 $0.00 $2,566,000.00 $99,445.36 $0.00 $2,185,128.69 $380,871.31 85% $2,084,856.58 EXPENSE Department 538 - Stormwater 5,009,335.00 1,637,447.00 6,646,782.00 66,841.15 1,386,925.50 1,727,236.27 3,532,620.23 47 1,009,731.68 EXPENSE TOTALS $5,009,335.00 $1,637,447.00 $6,646,782.00 $66,841.15 $1,386,925.50 $1,727,236.27 $3,532,620.23 47% $1,009,731.68 Fund 101 - Stormwater Utility Fund Totals REVENUE TOTALS 2,566,000.00 .00 2,566,000.00 99,445.36 .00 2,185,128.69 380,871.31 85% 2,084,856.58 EXPENSE TOTALS 5,009,335.00 1,637,447.00 6,646,782.00 66,841.15 1,386,925.50 1,727,236.27 3,532,620.23 47% 1,009,731.68 Fund 101 - Stormwater Utility Fund Totals ($2,443,335.00) ($1,637,447.00) ($4,080,782.00) $32,604.21 ($1,386,925.50) $457,892.42 ($3,151,748.92) $1,075,124.90 Run by Eileen Coto on 05/30/2024 11:46:31 AM Page 2 of 15 Budget by Organization Report Through 05/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 102 - Transportation Fund REVENUE Department 000 - . 1,138,555.00 .00 1,138,555.00 42,595.92 .00 862,394.93 276,160.07 76 561,063.02 REVENUE TOTALS $1,138,555.00 $0.00 $1,138,555.00 $42,595.92 $0.00 $862,394.93 $276,160.07 76% $561,063.02 EXPENSE Department 000 - . .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 541 - Transportation 1,260,730.00 292,302.00 1,553,032.00 12,214.16 512,053.71 374,734.45 666,243.84 57 467,765.84 EXPENSE TOTALS $1,260,730.00 $292,302.00 $1,553,032.00 $12,214.16 $512,053.71 $374,734.45 $666,243.84 57% $467,765.84 Fund 102 - Transportation Fund Totals REVENUE TOTALS 1,138,555.00 .00 1,138,555.00 42,595.92 .00 862,394.93 276,160.07 76% 561,063.02 EXPENSE TOTALS 1,260,730.00 292,302.00 1,553,032.00 12,214.16 512,053.71 374,734.45 666,243.84 57% 467,765.84 Fund 102 - Transportation Fund Totals ($122,175.00) ($292,302.00) ($414,477.00) $30,381.76 ($512,053.71) $487,660.48 ($390,083.77) $93,297.18 Run by Eileen Coto on 05/30/2024 11:46:31 AM Page 3 of 15 Budget by Organization Report Through 05/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 103 - Police Education Fund REVENUE Department 000 - . 2,050.00 .00 2,050.00 .00 .00 5,924.58 (3,874.58) 289 3,373.42 REVENUE TOTALS $2,050.00 $0.00 $2,050.00 $0.00 $0.00 $5,924.58 ($3,874.58) 289% $3,373.42 EXPENSE Department 521 - Police Department 14,175.00 .00 14,175.00 .00 .00 (1,100.00) 15,275.00 -8 11,349.18 EXPENSE TOTALS $14,175.00 $0.00 $14,175.00 $0.00 $0.00 ($1,100.00) $15,275.00 -8% $11,349.18 Fund 103 - Police Education Fund Totals REVENUE TOTALS 2,050.00 .00 2,050.00 .00 .00 5,924.58 (3,874.58) 289% 3,373.42 EXPENSE TOTALS 14,175.00 .00 14,175.00 .00 .00 (1,100.00) 15,275.00 -8% 11,349.18 Fund 103 - Police Education Fund Totals ($12,125.00) $0.00 ($12,125.00) $0.00 $0.00 $7,024.58 ($19,149.58) ($7,975.76) Run by Eileen Coto on 05/30/2024 11:46:31 AM Page 4 of 15 Budget by Organization Report Through 05/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 104 - Police Forfeiture Fund REVENUE Department 000 - . .00 .00 .00 .00 .00 .00 .00 +++ 12.89 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $12.89 EXPENSE Department 521 - Police Department .00 .00 .00 .00 .00 .00 .00 +++ 13.27 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $13.27 Fund 104 - Police Forfeiture Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 12.89 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 13.27 Fund 104 - Police Forfeiture Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($0.38) Run by Eileen Coto on 05/30/2024 11:46:31 AM Page 5 of 15 Budget by Organization Report Through 05/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 105 - Hardwire, 911 Fund REVENUE Department 000 - . 30,304.00 .00 30,304.00 .00 .00 26,658.98 3,645.02 88 22,483.84 REVENUE TOTALS $30,304.00 $0.00 $30,304.00 $0.00 $0.00 $26,658.98 $3,645.02 88% $22,483.84 EXPENSE Department 521 - Police Department 37,340.00 .00 37,340.00 (19.00) .00 21,458.25 15,881.75 57 32,254.38 EXPENSE TOTALS $37,340.00 $0.00 $37,340.00 ($19.00) $0.00 $21,458.25 $15,881.75 57% $32,254.38 Fund 105 - Hardwire, 911 Fund Totals REVENUE TOTALS 30,304.00 .00 30,304.00 .00 .00 26,658.98 3,645.02 88% 22,483.84 EXPENSE TOTALS 37,340.00 .00 37,340.00 (19.00) .00 21,458.25 15,881.75 57% 32,254.38 Fund 105 - Hardwire, 911 Fund Totals ($7,036.00) $0.00 ($7,036.00) $19.00 $0.00 $5,200.73 ($12,236.73) ($9,770.54) Run by Eileen Coto on 05/30/2024 11:46:31 AM Page 6 of 15 Budget by Organization Report Through 05/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 106 - Wireless, 911 Fund REVENUE Department 000 - . 80,375.00 .00 80,375.00 .00 .00 70,075.79 10,299.21 87 101,671.75 REVENUE TOTALS $80,375.00 $0.00 $80,375.00 $0.00 $0.00 $70,075.79 $10,299.21 87% $101,671.75 EXPENSE Department 521 - Police Department 103,445.00 .00 103,445.00 (19.00) .00 59,558.34 43,886.66 58 122,751.52 EXPENSE TOTALS $103,445.00 $0.00 $103,445.00 ($19.00) $0.00 $59,558.34 $43,886.66 58% $122,751.52 Fund 106 - Wireless, 911 Fund Totals REVENUE TOTALS 80,375.00 .00 80,375.00 .00 .00 70,075.79 10,299.21 87% 101,671.75 EXPENSE TOTALS 103,445.00 .00 103,445.00 (19.00) .00 59,558.34 43,886.66 58% 122,751.52 Fund 106 - Wireless, 911 Fund Totals ($23,070.00) $0.00 ($23,070.00) $19.00 $0.00 $10,517.45 ($33,587.45) ($21,079.77) Run by Eileen Coto on 05/30/2024 11:46:31 AM Page 7 of 15 Budget by Organization Report Through 05/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 107 - CITT Public Transit Fund REVENUE Department 000 - . 1,421,328.00 .00 1,421,328.00 81,025.00 .00 715,423.02 705,904.98 50 1,323,108.02 REVENUE TOTALS $1,421,328.00 $0.00 $1,421,328.00 $81,025.00 $0.00 $715,423.02 $705,904.98 50% $1,323,108.02 EXPENSE Department 541 - Transportation 1,434,745.00 .00 1,434,745.00 61,753.44 96,220.52 420,115.86 918,408.62 36 1,034,639.51 EXPENSE TOTALS $1,434,745.00 $0.00 $1,434,745.00 $61,753.44 $96,220.52 $420,115.86 $918,408.62 36% $1,034,639.51 Fund 107 - CITT Public Transit Fund Totals REVENUE TOTALS 1,421,328.00 .00 1,421,328.00 81,025.00 .00 715,423.02 705,904.98 50% 1,323,108.02 EXPENSE TOTALS 1,434,745.00 .00 1,434,745.00 61,753.44 96,220.52 420,115.86 918,408.62 36% 1,034,639.51 Fund 107 - CITT Public Transit Fund Totals ($13,417.00) $0.00 ($13,417.00) $19,271.56 ($96,220.52) $295,307.16 ($212,503.64) $288,468.51 Run by Eileen Coto on 05/30/2024 11:46:31 AM Page 8 of 15 Budget by Organization Report Through 05/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 108 - Prepaid Phone 911 Fund REVENUE Department 000 - . 30,250.00 .00 30,250.00 .00 .00 25,584.11 4,665.89 85 25,119.09 REVENUE TOTALS $30,250.00 $0.00 $30,250.00 $0.00 $0.00 $25,584.11 $4,665.89 85% $25,119.09 EXPENSE Department 521 - Police Department 37,585.00 .00 37,585.00 (19.00) .00 21,588.66 15,996.34 57 27,410.68 EXPENSE TOTALS $37,585.00 $0.00 $37,585.00 ($19.00) $0.00 $21,588.66 $15,996.34 57% $27,410.68 Fund 108 - Prepaid Phone 911 Fund Totals REVENUE TOTALS 30,250.00 .00 30,250.00 .00 .00 25,584.11 4,665.89 85% 25,119.09 EXPENSE TOTALS 37,585.00 .00 37,585.00 (19.00) .00 21,588.66 15,996.34 57% 27,410.68 Fund 108 - Prepaid Phone 911 Fund Totals ($7,335.00) $0.00 ($7,335.00) $19.00 $0.00 $3,995.45 ($11,330.45) ($2,291.59) Run by Eileen Coto on 05/30/2024 11:46:31 AM Page 9 of 15 Budget by Organization Report Through 05/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 109 - Police Impact Fee Fund REVENUE Department 000 - . 12,500.00 .00 12,500.00 2,784.00 .00 19,769.07 (7,269.07) 158 7,501.27 REVENUE TOTALS $12,500.00 $0.00 $12,500.00 $2,784.00 $0.00 $19,769.07 ($7,269.07) 158% $7,501.27 EXPENSE Department 521 - Police Department 12,500.00 .00 12,500.00 .00 .00 2,460.90 10,039.10 20 23,202.90 EXPENSE TOTALS $12,500.00 $0.00 $12,500.00 $0.00 $0.00 $2,460.90 $10,039.10 20% $23,202.90 Fund 109 - Police Impact Fee Fund Totals REVENUE TOTALS 12,500.00 .00 12,500.00 2,784.00 .00 19,769.07 (7,269.07) 158% 7,501.27 EXPENSE TOTALS 12,500.00 .00 12,500.00 .00 .00 2,460.90 10,039.10 20% 23,202.90 Fund 109 - Police Impact Fee Fund Totals $0.00 $0.00 $0.00 $2,784.00 $0.00 $17,308.17 ($17,308.17) ($15,701.63) Run by Eileen Coto on 05/30/2024 11:46:31 AM Page 10 of 15 Budget by Organization Report Through 05/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 110 - Parks Impact Fee Fund REVENUE Department 000 - . 55,000.00 .00 55,000.00 14,618.00 .00 92,770.33 (37,770.33) 169 37,841.22 REVENUE TOTALS $55,000.00 $0.00 $55,000.00 $14,618.00 $0.00 $92,770.33 ($37,770.33) 169% $37,841.22 EXPENSE Department 572 - Parks and Recreation 55,000.00 20,455.00 75,455.00 .00 .00 20,455.00 55,000.00 27 3,568.55 Department 575 - Pinecrest Gardens .00 .00 .00 .00 .00 .00 .00 +++ 223,429.56 EXPENSE TOTALS $55,000.00 $20,455.00 $75,455.00 $0.00 $0.00 $20,455.00 $55,000.00 27% $226,998.11 Fund 110 - Parks Impact Fee Fund Totals REVENUE TOTALS 55,000.00 .00 55,000.00 14,618.00 .00 92,770.33 (37,770.33) 169% 37,841.22 EXPENSE TOTALS 55,000.00 20,455.00 75,455.00 .00 .00 20,455.00 55,000.00 27% 226,998.11 Fund 110 - Parks Impact Fee Fund Totals $0.00 ($20,455.00) ($20,455.00) $14,618.00 $0.00 $72,315.33 ($92,770.33) ($189,156.89) Run by Eileen Coto on 05/30/2024 11:46:31 AM Page 11 of 15 Budget by Organization Report Through 05/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 111 - Municipal Services Impact Fee REVENUE Department 000 - . 45,000.00 .00 45,000.00 1,884.00 .00 23,138.70 21,861.30 51 41,898.16 REVENUE TOTALS $45,000.00 $0.00 $45,000.00 $1,884.00 $0.00 $23,138.70 $21,861.30 51% $41,898.16 EXPENSE Department 519 - General Government 45,000.00 .00 45,000.00 1,490.00 12,923.41 11,046.45 21,030.14 53 40,138.99 EXPENSE TOTALS $45,000.00 $0.00 $45,000.00 $1,490.00 $12,923.41 $11,046.45 $21,030.14 53% $40,138.99 Fund 111 - Municipal Services Impact Fee Totals REVENUE TOTALS 45,000.00 .00 45,000.00 1,884.00 .00 23,138.70 21,861.30 51% 41,898.16 EXPENSE TOTALS 45,000.00 .00 45,000.00 1,490.00 12,923.41 11,046.45 21,030.14 53% 40,138.99 Fund 111 - Municipal Services Impact Fee Totals $0.00 $0.00 $0.00 $394.00 ($12,923.41) $12,092.25 $831.16 $1,759.17 Run by Eileen Coto on 05/30/2024 11:46:31 AM Page 12 of 15 Budget by Organization Report Through 05/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 112 - Stormwater Impact Fee Fund REVENUE Department 000 - . 125,000.00 .00 125,000.00 5,085.54 .00 72,062.93 52,937.07 58 110,580.83 REVENUE TOTALS $125,000.00 $0.00 $125,000.00 $5,085.54 $0.00 $72,062.93 $52,937.07 58% $110,580.83 EXPENSE Department 538 - Stormwater 115,000.00 .00 115,000.00 .00 .00 .00 115,000.00 0 .00 EXPENSE TOTALS $115,000.00 $0.00 $115,000.00 $0.00 $0.00 $0.00 $115,000.00 0% $0.00 Fund 112 - Stormwater Impact Fee Fund Totals REVENUE TOTALS 125,000.00 .00 125,000.00 5,085.54 .00 72,062.93 52,937.07 58% 110,580.83 EXPENSE TOTALS 115,000.00 .00 115,000.00 .00 .00 .00 115,000.00 0% .00 Fund 112 - Stormwater Impact Fee Fund Totals $10,000.00 $0.00 $10,000.00 $5,085.54 $0.00 $72,062.93 ($62,062.93) $110,580.83 Run by Eileen Coto on 05/30/2024 11:46:31 AM Page 13 of 15 Budget by Organization Report Through 05/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 201 - Debt Service Fund REVENUE Department 000 - . 3,615,870.00 .00 3,615,870.00 3,576.26 .00 962,514.62 2,653,355.38 27 2,288,852.21 REVENUE TOTALS $3,615,870.00 $0.00 $3,615,870.00 $3,576.26 $0.00 $962,514.62 $2,653,355.38 27% $2,288,852.21 EXPENSE Department 000 - . 3,597,795.00 .00 3,597,795.00 .00 .00 942,953.94 2,654,841.06 26 2,261,709.14 EXPENSE TOTALS $3,597,795.00 $0.00 $3,597,795.00 $0.00 $0.00 $942,953.94 $2,654,841.06 26% $2,261,709.14 Fund 201 - Debt Service Fund Totals REVENUE TOTALS 3,615,870.00 .00 3,615,870.00 3,576.26 .00 962,514.62 2,653,355.38 27% 2,288,852.21 EXPENSE TOTALS 3,597,795.00 .00 3,597,795.00 .00 .00 942,953.94 2,654,841.06 26% 2,261,709.14 Fund 201 - Debt Service Fund Totals $18,075.00 $0.00 $18,075.00 $3,576.26 $0.00 $19,560.68 ($1,485.68) $27,143.07 Run by Eileen Coto on 05/30/2024 11:46:31 AM Page 14 of 15 Budget by Organization Report Through 05/31/24 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 301 - Capital Projects Fund REVENUE Department 000 - . 16,438,355.00 .00 16,438,355.00 .00 .00 16,319,090.11 119,264.89 99 13,151,325.40 REVENUE TOTALS $16,438,355.00 $0.00 $16,438,355.00 $0.00 $0.00 $16,319,090.11 $119,264.89 99% $13,151,325.40 EXPENSE Department 000 - . 150,000.00 .00 150,000.00 .00 .00 180,543.05 (30,543.05) 120 41,877.38 Department 511 - Village Council .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 519 - General Government 82,500.00 512,717.00 595,217.00 69,122.70 203,310.36 (415,600.41) 807,507.05 -36 8,003,337.84 Department 521 - Police Department 72,905.00 761,464.00 834,369.00 8,750.00 49,159.55 656,069.53 129,139.92 85 102,383.54 Department 524 - Building, Planning & Zoning -BPZ 13,900.00 .00 13,900.00 11,889.45 .00 11,889.45 2,010.55 86 .00 Department 539 - Public Works 2,042,200.00 1,593,170.00 3,635,370.00 5,000.00 674,582.45 446,533.04 2,514,254.51 31 120,129.61 Department 572 - Parks and Recreation 12,441,890.00 7,491,117.00 19,933,007.00 29,998.75 600,563.34 10,983,837.04 8,348,606.62 58 720,444.33 Department 575 - Pinecrest Gardens 1,434,960.00 942,732.00 2,377,692.00 37,608.85 222,461.54 577,883.87 1,577,346.59 34 690,048.25 EXPENSE TOTALS $16,238,355.00 $11,301,200.00 $27,539,555.00 $162,369.75 $1,750,077.24 $12,441,155.57 $13,348,322.19 52% $9,678,220.95 Fund 301 - Capital Projects Fund Totals REVENUE TOTALS 16,438,355.00 .00 16,438,355.00 .00 .00 16,319,090.11 119,264.89 99% 13,151,325.40 EXPENSE TOTALS 16,238,355.00 11,301,200.00 27,539,555.00 162,369.75 1,750,077.24 12,441,155.57 13,348,322.19 52% 9,678,220.95 Fund 301 - Capital Projects Fund Totals $200,000.00 ($11,301,200.00) ($11,101,200.00) ($162,369.75) ($1,750,077.24) $3,877,934.54 ($13,229,057.30) $3,473,104.45 Grand Totals REVENUE TOTALS 61,447,544.00 .00 61,447,544.00 1,707,461.42 .00 49,714,182.05 11,733,361.95 81% 54,484,249.27 EXPENSE TOTALS 63,824,675.00 13,541,136.00 77,365,811.00 2,935,501.44 4,021,040.38 37,726,038.08 35,618,732.54 54% 49,459,019.80 Grand Totals ($2,377,131.00) ($13,541,136.00) ($15,918,267.00) ($1,228,040.02) ($4,021,040.38) $11,988,143.97 ($23,885,370.59) $5,025,229.47 Run by Eileen Coto on 05/30/2024 11:46:31 AM Page 15 of 15 Budget by Organization Report Through 05/31/24 Prior Fiscal Year Activity Excluded Summary Listing Page 16 INVESTMENT RETURNS SOURCE 23-Jun 23-Jul 23-Aug 23-Sep 23-Oct 23-Nov 23-Dec 24-Jan 24-Feb 24-Mar 24-Apr 24-May Investment*** STATE POOL 5.33% 5.39% 5.58% 5.57% 5.57% 5.43% 5.39% 5.39% 5.36% 5.48% 5.39% 5.50% VILLAGE T-BILLS 6 Months 5.24% 5.27% 5.30% 5.33% 5.33% 5.18% 5.06% 5.00% 5.32% 5.29% 5.18% 5.17% NA 3 Months 5.17% 5.27% 5.32% 5.34% 5.33% 5.25% 5.25% 5.22% 5.25% 5.37% 5.26% 5.26% NA National Rates One Year 1.55% 1.55% 1.50% 1.78% 1.74% 1.74% 1.75% 1.75% 1.72% 1.74% 1.74% 1.86% NA PRIME RATE 8.25% 8.50% 8.50% 8.50% 8.50% 8.50% 8.50% 8.50% 8.50% 8.50% 8.50% 8.50% NA CONSUMER PRICE IN 305.1 305.7 307.0 307.8 307.7 307.1 306.7 308.4 310.3 312.3 313.5 NA Plus/Minus Year Ago 2.0% 2.0% 3.7% 3.7% 3.2% 3.1% 3.4% 3.1% 3.2% 3.5% 3.4% NA MORTGAGE/SECURITIES * 30 Years - Fannie Mae (FNMA) 6.40% 6.47% 6.73% 6.90% 7.26% 6.64% 5.94% 5.98% 6.52% 6.23% 6.82% 6.53% NA NAPM ** / ISM 46.0 46.4 47.6 49.0 46.7 46.7 47.4 49.1 47.8 50.3 49.2 NA * Mortgage/Securities Return Principal and Interest on a Monthly Basis ** Institute for Supply Management, a reading of under 50 denotes contraction and a reading of above 50 denotes expansion in the manufacturing sector of the economy. *** Only the investments with the notation "Village" are currently in place, the others are presented for comparison purposes. Cash Summary Page 17 FY 2024 May 31, 2024 Fund # Description of Fund Total City National State Investment Pool 001 General Fund 19,287,158 $ 8,843,537 $ $ 10,443,620 101 Stormwater Fund 2,825,585 $ $ 2,278,541 $ 547,045 102 Transportation Fund 779,963 $ $ 779,963 103 Police Education Fund 27,148 $ $ 27,148 104 Forfeiture Fund Ͳ $ $ - 105 Hardwire Fund 19,262 $ $ 19,262 106 Wireless Fund 35,872 $ $ 35,872 107 CITT Public Transit Fund 1,614,114 $ $ 1,614,114 108 Prepaid Wireless 911 13,612 $ $ 13,612 109 Police Impact Fee Fund 23,408 $ $ 23,408 110 Parks Impact Fee Fund 95,145 $ $ 95,145 111 Municipal Services Impact Fee 114,356 $ $ 114,356 112 Stormwater Impact Fee Fund 455,379 $ $ 455,379 201 Debt Service Fund 480,935 $ $ 480,935 301 Capital Projects Fund 7,947,548 $ $ 6,538,035 $ 1,409,514 Totals 33,719,486 $ 21,319,307 $ 12,400,179 $ General Fund Stormwater Fund Transportation Fund Police Education Fund Forfeiture Fund Hardwire Fund Wireless Fund CITT Public Transit Fund Prepaid Wireless 911 Police Impact Fee Fund Parks Impact Fee Fund Municipal Services Impact Fee Stormwater Impact Fee Fund Debt Service Fund Capital Projects Fund Page 18 322.000 FY2020 FY2021 FY2022 FY2023 FY2024 October 372,905.11 $ 183,745.84 $ 284,196.07 $ 382,364.60 $ 288,349.16 $ November 121,838.69 $ 137,541.94 $ 333,988.54 $ 120,324.38 $ 190,820.54 $ December 111,233.71 $ 214,051.63 $ 229,621.59 $ 212,730.80 $ 313,737.34 $ January 189,876.84 $ 173,247.94 $ 297,805.14 $ 442,510.95 $ 212,779.32 $ February 223,076.90 $ 206,303.66 $ 464,680.57 $ 299,959.30 $ 356,840.81 $ March 118,754.22 $ 251,999.44 $ 263,899.70 $ 518,823.48 $ 315,683.55 $ April 103,684.34 $ 208,688.52 $ 472,184.53 $ 222,212.25 $ 181,328.21 $ May 108,891.20 $ 228,701.59 $ 383,297.87 $ 306,321.47 $ June 134,816.40 $ 407,437.73 $ 454,839.34 $ 179,687.28 $ July $ 141,905.11 $ 254,125.18 $ 237,354.79 $ 344,859.94 August 158,188.50 $ 265,216.93 $ 351,555.30 $ 305,744.03 $ September 152,367.77 $ 324,573.94 $ 473,249.93 $ 207,262.69 $ Totals 1,937,538.79 $ 2,855,634.34 $ 4,246,673.37 $ 3,542,801.17 $ 1,859,538.93 $ Building Permit Revenues FY 2020-Present $Ͳ $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 FY2020 FY2021 FY2022 FY2023 FY2024 Community Center Revenues Page 19 FY 2020-Present 347.100 FY2020 FY2021 FY2022 FY2023 FY2024 October 118,686.24 $ 50,305.88 $ 92,005.68 $ 120,784.72 $ 129,665.02 $ November 87,585.40 $ 44,526.26 $ 105,980.97 $ 107,995.43 $ 121,260.19 $ December 85,345.55 $ 56,820.26 $ 107,452.93 $ 118,526.97 $ 134,609.20 $ January 112,784.32 $ 55,454.55 $ 104,153.19 $ 148,203.28 $ 160,130.17 $ February 117,581.09 $ 72,340.82 $ 127,123.34 $ 159,765.37 $ 166,317.14 $ March 60,377.21 $ 89,176.62 $ 153,757.93 $ 190,163.87 $ 179,115.47 $ April 26,687.09 $ 134,824.66 $ 138,821.75 $ 162,975.24 $ 167,380.68 $ May 25,645.99 $ 110,531.84 $ 143,518.09 $ 161,053.70 $ June 34,438.85 $ 111,045.09 $ 82,889.54 $ 81,206.55 $ July 29,373.95 $ 102,080.95 $ 80,290.33 $ 84,214.98 $ August 20,412.81 $ 108,611.52 $ 112,647.65 $ 132,539.40 $ September 42,046.88 $ 76,065.16 $ 136,479.87 $ 144,977.49 $ Totals 760,965.38 $ 1,011,783.61 $ 1,385,121.27 $ 1,612,407.00 $ 1,058,477.87 $ $Ͳ $20,000.00 $40,000.00 $60,000.00 $80,000.00 $100,000.00 $120,000.00 $140,000.00 $160,000.00 $180,000.00 $200,000.00 FY2020 FY2021 FY2022 FY2023 FY2024 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.100 Culture Community Center, Control 1,356,750.00 .00 1,356,750.00 .00 .00 .00 1,356,750.00 0 .00 347.101 Culture CC Building Rentals .00 .00 .00 3,399.50 .00 23,596.29 (23,596.29) +++ 54,445.50 347.102 Culture CC Field Rentals .00 .00 .00 .00 .00 6,176.00 (6,176.00) +++ 4,775.00 347.103 Culture CC User League Fees .00 .00 .00 .00 .00 18,420.00 (18,420.00) +++ 17,598.63 347.104 Culture CC Camps .00 .00 .00 32,704.75 .00 119,980.59 (119,980.59) +++ 248,848.25 347.105 Culture CC Concession Sales .00 .00 .00 20.00 .00 90.00 (90.00) +++ 385.00 347.107 Culture CC Classes, Member .00 .00 .00 76,812.00 .00 575,202.36 (575,202.36) +++ 739,587.70 347.108 Culture CC Trainer Fees .00 .00 .00 3,200.00 .00 19,600.00 (19,600.00) +++ 20,800.00 347.109 Culture CC Day Passes .00 .00 .00 1,010.00 .00 7,330.00 (7,330.00) +++ 13,000.70 347.113 Culture CC Memberships, One Week .00 .00 .00 629.30 .00 7,700.55 (7,700.55) +++ 10,949.30 347.123 Culture CC Senior Trips/Tours .00 .00 .00 1,057.00 .00 4,918.88 (4,918.88) +++ 2,436.60 347.126 Culture CC Mind & Body Classes .00 .00 .00 6,800.00 .00 42,003.00 (42,003.00) +++ 76,589.50 347.127 Culture CC Non- Resident Membership .00 .00 .00 7,196.50 .00 39,286.80 (39,286.80) +++ 70,975.90 347.128 Culture CC Resident Memberships .00 .00 .00 37,881.70 .00 213,051.20 (213,051.20) +++ 384,022.39 347.130 Culture CC Vending Machines .00 .00 .00 42.59 .00 180.91 (180.91) +++ 415.42 347.180 Culture Office Supplies .00 .00 .00 .00 .00 273.10 (273.10) +++ .00 347.199 Culture CC Credit Card Fees .00 .00 .00 (3,372.66) .00 (19,331.81) 19,331.81 +++ (32,378.85) 347 - Culture Totals $1,356,750.00 $0.00 $1,356,750.00 $167,380.68 $0.00 $1,058,477.87 $298,272.13 78% $1,612,451.04 Division 00 - . Totals $1,356,750.00 $0.00 $1,356,750.00 $167,380.68 $0.00 $1,058,477.87 $298,272.13 78% $1,612,451.04 Department 000 - . Totals $1,356,750.00 $0.00 $1,356,750.00 $167,380.68 $0.00 $1,058,477.87 $298,272.13 78% $1,612,451.04 REVENUE TOTALS $1,356,750.00 $0.00 $1,356,750.00 $167,380.68 $0.00 $1,058,477.87 $298,272.13 78% $1,612,451.04 Fund 001 - General Fund Totals REVENUE TOTALS 1,356,750.00 .00 1,356,750.00 167,380.68 .00 1,058,477.87 298,272.13 78% 1,612,451.04 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 001 - General Fund Totals $1,356,750.00 $0.00 $1,356,750.00 $167,380.68 $0.00 $1,058,477.87 $298,272.13 $1,612,451.04 Grand Totals REVENUE TOTALS 1,356,750.00 .00 1,356,750.00 167,380.68 .00 1,058,477.87 298,272.13 78% 1,612,451.04 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Grand Totals $1,356,750.00 $0.00 $1,356,750.00 $167,380.68 $0.00 $1,058,477.87 $298,272.13 $1,612,451.04 Run by Eileen Coto on 05/30/2024 12:10:02 PM Page 1 of 1 Budget Performance Report Fiscal Year to Date 04/30/24 Include Rollup Account and Rollup to Object Pinecrest Gardens Revenues Page 21 FY 2020-Present 347.300 FY2020 FY2021 FY2022 FY2023 FY2024 October 51,674.33 $ 35,413.56 $ 120,551.14 $ 89,588.77 $ 220,151.05 $ November 112,668.57 $ 33,563.16 $ 154,247.36 $ 172,298.22 $ 93,919.96 $ December 136,215.50 $ 146,743.69 $ 228,960.70 $ 223,364.41 $ 213,095.90 $ January 109,193.23 $ 65,023.82 $ 93,963.02 $ 163,659.44 $ 204,646.78 $ February 43,630.72 $ 45,724.98 $ 62,258.25 $ 175,015.98 $ 177,124.89 $ March 47,487.74 $ 61,847.88 $ 147,394.91 $ 239,995.49 $ 210,308.28 $ April (3,996.21) $ 71,173.37 $ 161,418.96 $ 152,001.67 $ 191,726.11 $ May (8,785.23) $ 68,457.73 $ 92,822.09 $ 129,402.19 $ June $ 31,386.92 $ 59,478.76 $ 91,335.08 93,099.18 $ July 14,999.48 $ 50,123.66 $ 116,502.86 $ 94,682.00 $ August 13,552.96 $ 30,832.49 $ 74,666.62 $ 76,148.98 $ September 22,636.10 $ 39,341.74 $ 50,437.45 $ 87,521.61 $ Totals Without Grants 570,664.11 $ 707,724.84 $ 1,394,558.44 $ 1,696,777.94 $ 1,310,972.97 $ Grants YTD 74,564.00 $ 394,462.95 $ 131,698.50 $ 212,918.00 $ 116,473.00 $ Donations YTD - $ 5,000.00 $ 10,313.00 $ - $ - $ Total Revenues incl Grants 645,228.11 $ 1,107,187.79 $ 1,536,569.94 $ 1,909,695.94 $ 1,427,445.97 $ $Ͳ $50,000.00 $100,000.00 $150,000.00 $200,000.00 $250,000.00 $300,000.00 FY2020 FY2021 FY2022 FY2023 FY2024 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.300 Culture Pinecrest Gardens, Control 1,820,140.00 .00 1,820,140.00 .00 .00 .00 1,820,140.00 0 .00 347.301 Culture PG Corporate Sponsporship .00 .00 .00 1,500.00 .00 79,700.00 (79,700.00) +++ 107,700.00 347.302 Culture PG Farmers Market .00 .00 .00 7,500.00 .00 40,500.00 (40,500.00) +++ 55,500.00 347.308 Culture PG Memberships, Annual Passes .00 .00 .00 6,640.00 .00 40,410.00 (40,410.00) +++ 69,072.22 347.309 Culture PG Concessions, Iguana Bite .00 .00 .00 6,399.98 .00 19,706.71 (19,706.71) +++ 37,181.51 347.310 Culture PG Concessions, Events .00 .00 .00 11,378.99 .00 66,336.71 (66,336.71) +++ 48,978.03 347.312 Culture PG Banyan Bowl Ticket Sales .00 .00 .00 11,315.00 .00 166,835.10 (166,835.10) +++ 198,568.82 347.313 Culture PG Fine Arts Festival, Booths .00 .00 .00 .00 .00 19,823.69 (19,823.69) +++ 12,500.20 347.314 Culture PG Fine Arts Festival .00 .00 .00 .00 .00 22,337.25 (22,337.25) +++ .00 347.318 Culture PG Howl-O-Ween Parade Tickets .00 .00 .00 .00 .00 9,631.71 (9,631.71) +++ 13,319.16 347.319 Culture PG General Admissions .00 .00 .00 47,170.50 .00 202,903.15 (202,903.15) +++ 359,886.50 347.320 Culture PG Senior Admissions .00 .00 .00 1,961.00 .00 17,065.00 (17,065.00) +++ 18,345.00 347.325 Culture PG Movie Tickets .00 .00 .00 .00 .00 2,745.50 (2,745.50) +++ 3,650.00 347.327 Culture PG Vending Machine Sales .00 .00 .00 97.58 .00 535.89 (535.89) +++ 2,612.13 347.328 Culture PG Venue, Patio Rental .00 .00 .00 400.00 .00 11,644.21 (11,644.21) +++ 11,002.50 347.329 Culture PG, Pergola Rental .00 .00 .00 .00 .00 .00 .00 +++ 150.00 347.330 Culture PG. Venue, Lakeview Rental .00 .00 .00 (1,100.00) .00 6,087.50 (6,087.50) +++ 20,970.00 347.331 Culture PG Venue, Meadows Rental .00 .00 .00 .00 .00 4,370.00 (4,370.00) +++ 7,786.00 347.332 Culture PG Venue Picnic Rentals .00 .00 .00 3,625.00 .00 28,250.00 (28,250.00) +++ 18,837.25 347.333 Culture PG Venue Rental, Hibiscus Rental .00 .00 .00 .00 .00 2,000.00 (2,000.00) +++ 16,400.00 347.334 Culture PG Venue Rental, Plant Societie .00 .00 .00 .00 .00 4,380.00 (4,380.00) +++ 7,995.00 347.335 Culture PG Banyan Bowl Rental .00 .00 .00 26,875.00 .00 86,839.00 (86,839.00) +++ 58,999.00 347.336 Culture PG Original Entrance Rental .00 .00 .00 1,125.00 .00 6,875.00 (6,875.00) +++ 14,717.50 347.337 Culture PG Parking Lot Rental .00 .00 .00 .00 .00 3,453.50 (3,453.50) +++ 4,680.00 347.338 Culture PG Commercial Video - Photo .00 .00 .00 660.50 .00 4,423.50 (4,423.50) +++ 9,840.00 347.339 Culture PG Girl Scouts Programs .00 .00 .00 .00 .00 165.00 (165.00) +++ (30.00) 347.341 Culture PG Furniture Rental .00 .00 .00 350.83 .00 2,484.83 (2,484.83) +++ 3,566.00 347.342 Culture PG Donations .00 .00 .00 .00 .00 2,550.00 (2,550.00) +++ .00 347.343 Culture PG Fish Food .00 .00 .00 .00 .00 .00 .00 +++ 8,554.00 347.344 Culture PG Merchandise .00 .00 .00 .00 .00 2,341.41 (2,341.41) +++ 23.97 347.345 Culture PG Field Trips .00 .00 .00 1,647.00 .00 7,869.84 (7,869.84) +++ 13,821.00 347.347 Culture PG Classes and Programs .00 .00 .00 18,123.58 .00 81,942.98 (81,942.98) +++ 106,137.89 347.350 Culture PG Chili Cook-off Booths .00 .00 .00 .00 .00 865.00 (865.00) +++ 1,920.00 347.351 Culture PG Chili Cook-off Admission .00 .00 .00 .00 .00 10,337.34 (10,337.34) +++ 12,902.78 347.352 Culture PG Holiday Festival Booths .00 .00 .00 .00 .00 1,732.50 (1,732.50) +++ 2,740.50 347.354 Culture PG Nights of Lights Admission .00 .00 .00 .00 .00 153,601.93 (153,601.93) +++ 184,911.23 Run by Eileen Coto on 05/30/2024 12:11:08 PM Page 1 of 2 Budget Performance Report Fiscal Year to Date 04/30/24 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.356 Culture PG Hammock Pavilion .00 .00 .00 .00 .00 8,250.00 (8,250.00) +++ 14,368.50 347.357 Culture PG Summer Camps .00 .00 .00 42,840.00 .00 150,225.00 (150,225.00) +++ 201,732.50 347.358 Culture Secret Garden .00 .00 .00 .00 .00 500.00 (500.00) +++ 1,215.00 347.359 Culture PG Cypress Hall Rental .00 .00 .00 550.00 .00 24,600.00 (24,600.00) +++ 48,512.00 347.360 Culture PG Cafe Sales .00 .00 .00 3,337.44 .00 15,833.96 (15,833.96) +++ 25,750.97 347.364 Culture PG Inspiration Room Rental .00 .00 .00 4,500.00 .00 18,337.50 (18,337.50) +++ 6,000.00 347.365 Culture PG Bridal Room Rental .00 .00 .00 (500.00) .00 7,190.00 (7,190.00) +++ 2,957.00 347.399 Culture PG Credit card fees .00 .00 .00 (4,671.29) .00 (24,707.74) 24,707.74 +++ (36,799.42) 347 - Culture Totals $1,820,140.00 $0.00 $1,820,140.00 $191,726.11 $0.00 $1,310,972.97 $509,167.03 72% $1,696,974.74 Division 00 - . Totals $1,820,140.00 $0.00 $1,820,140.00 $191,726.11 $0.00 $1,310,972.97 $509,167.03 72% $1,696,974.74 Department 000 - . Totals $1,820,140.00 $0.00 $1,820,140.00 $191,726.11 $0.00 $1,310,972.97 $509,167.03 72% $1,696,974.74 REVENUE TOTALS $1,820,140.00 $0.00 $1,820,140.00 $191,726.11 $0.00 $1,310,972.97 $509,167.03 72% $1,696,974.74 Fund 001 - General Fund Totals REVENUE TOTALS 1,820,140.00 .00 1,820,140.00 191,726.11 .00 1,310,972.97 509,167.03 72% 1,696,974.74 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 001 - General Fund Totals $1,820,140.00 $0.00 $1,820,140.00 $191,726.11 $0.00 $1,310,972.97 $509,167.03 $1,696,974.74 Grand Totals REVENUE TOTALS 1,820,140.00 .00 1,820,140.00 191,726.11 .00 1,310,972.97 509,167.03 72% 1,696,974.74 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Grand Totals $1,820,140.00 $0.00 $1,820,140.00 $191,726.11 $0.00 $1,310,972.97 $509,167.03 $1,696,974.74 Run by Eileen Coto on 05/30/2024 12:11:08 PM Page 2 of 2 Budget Performance Report Fiscal Year to Date 04/30/24 Include Rollup Account and Rollup to Object Village Council Page 24 Expense Log FY 2024 Budget 25,580 $ 001.511.00.440.000 Date Check # Expenditure Total 2/12/2024 Travel Expenses for FLC Conference 1,140.70 $ 3/14/2024 Travel Expenses for NLC Conference 1,432.01 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Expenditures to date 2,572.71 $ Balance Available in Budget 23,007.29 $ DATE: May 31, 2024 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Paul W. Buckler, R.A., Building Official RE: Building Division MAY 2024 Monthly Report • All building permit activity year-to-date through May increased by 12.3% compared to the same period last year. • All building inspections year-to-date through May increased by 11.4% compared to the same period last year. • New code violations issued year-to-date through May increased by 11.5% compared to the same period last year. • New home permit applications year-to-date through May increased by 8.8% compared to the same period last year. • All building department functions-intake, reviews, and inspections are operating at full capacity. DATE: May 31, 2024 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Paul W. Buckler, R.A., Building Official RE: Building Division MAY 2024 Monthly Report MAY 2023 MAY 2024 10/01/21 - 05/31/2023 YTD 10/01/22 - 05/30/2024 YTD PERMITS ISSUED: Building 142 131 1,070 1201 Electrical 41 53 357 410 Mechanical 27 28 186 214 Plumbing / LPGX 80 42 456 498 TOTAL PERMITS ISSUED: 290 254 2,069 2,323 VALUE OF CONSTRUCTION 3,940,000 6,578,000 43,992,556 50,570,556 PERMITS FOR NEW HOUSES 3 3 34 37 CERTIFICATE OF OCCUPANCY & CC’S 4 3 29 32 CERTIFICATE OF USE & OCCUPANCY 0 4 7 11 BUILDING CODE CASES 10 11 96 107 INSPECTIONS: Building & Roofing 1,019 857 8,655 9,512 Electrical 184 220 1,569 1,789 Mechanical 106 109 805 914 Plumbing / LPGX 259 270 1,788 2,058 TOTAL INSPECTIONS: 1,568 1,456 12,818 14,274 DATE: TO: FROM: RE: May 31, 2024 Yocelyn Galiano, ICMA-CM, Village Manager Stephen R. Olmsted, AICP, LEED-GA, Planning Director Planning Division – May 2024 - Monthly Report ____________________________________________________________________________ MAY 2024 10/1/2022 04/30/2023 YTD 10/1/2023 04/30/2024 YTD PLANNING Zoning Compliance – Plans Review 373 2436 2462 Zoning Letters/Code Interpretations 27 196 300 Zoning Permits 22 171 156 CODE COMPLIANCE Code Cases Opened 308 (278 Proactive) 1262 1811 Code Compliance Reminders 198 851 995 Notices to Appear Issued 28 269 187 Zoning, Landscaping, Local Business Tax, and Foreclosure Inspections 680 3513 3460 Civil Violations 27 51 155 Special Magistrate Cases 37 208 256 Total Unclosed Cases (Active): 544 N/A N/A N/A LICENSES Business Tax – New 41 74 129 Business Tax – Renewal 17 42 264 Total licenses Issued & Renewed 58 116 393 Total active licenses: 1221 N/A N/A N/A Commercial and Residential Development/Redevelopment Within the Village of Pinecrest, commercial and residential development and redevelopment have been approved or proposed as follows: 1. Lexus of Kendall - Pre-owned – The new pre-owned sales building is under construction. 2. Temple Beth Am - Construction of a new two-story and three-story classroom building, and a new combined gymnasium, auditorium, cafeteria, and welcome center building are nearing completion. 3. Crossbridge Church - Construction of the new Church building at the northeast corner of Ludlam Road and Kendall Drive is in progress. 4. Gulliver Schools, Inc. - Construction of a new parking garage, gymnasium, and classrooms is in progress at Gulliver Preparatory school. 5. Pine Park Villas – Completion of 18 new townhomes at 7520 SW 100 Street is in its final stages. 6. Chick-Fil-A – Demolition of the former bank is underway and issuance of a building permit is pending completion of the demolition. 7. Suniland Shopping Center - This shopping center is in the process completing several architectural improvements and updates to its exterior façade and signage. 8. Temple Bet Shira - True North Academy at Temple Bet Shira has applied for an increase in student enrollment from 325 students to 700 students. Staff and the Village’s traffic engineering consultant have provided review comments. VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT MAY 2024 MONTHLY REPORT CODE COMPLIANCE CASES OPENED AND BUSINESS TAX RECEIPTS ISSUED 05/01/2024 – 05/31/2024 CODE CASES OPENED BUSINESS TAX RECEIPTS ISSUED 128 308 0 50 100 150 200 250 300 Code 128 308 May 2023 May 2024 1 41 0 50 100 150 200 250 300 Business Tax 1 41 May 2023 May 2024 VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT MAY 2024 MONTHLY REPORT ZONING COMPLIANCE PLANS REVIEWED AND ZONING PERMITS ISSUED 05/01/2024 – 05/31/2024 ZONING PLANS REVIEWED ZONING PERMITS ISSUED 360 373 0 50 100 150 200 250 300 1 2 Plan Review 360 373 May 2023 May 2024 17 22 0 50 100 150 200 250 300 Zoning Permits 17 22 May 2023 May 2024 VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT HISTORICAL REPORT CODE COMPLIANCE CASES OPENED, BUSINESS TAX RECEIPTS ISSUED ZONING COMPLIANCE PLANS REVIEWED AND ZONING PERMITS ISSUED FISCAL YEARS – 2018/19 TO 2023/24 - OCTOBER 1ST THROUGH SEPTEMBER 30TH 1,407 1,078 2,992 331 1,347 1,102 3,160 479 1,522 1081 2,924 286 1,454 1,331 3,722 293 1,262 1,085 2,436 171 1811 1221 2462 156 0 150 300 450 600 750 900 1,050 1,200 1,350 1,500 1,650 1,800 1,950 2,100 2,250 2,400 2,550 2,700 2,850 3,000 3,150 3,300 1 2 3 4 5 6 Code Cases 1,407 1,347 1,522 1,454 1,262 1811 Business Tax 1,078 1,102 1081 1,331 1,085 1221 Plan Review 2,992 3,160 2,924 3,722 2,436 2462 Zoning Permits 331 479 286 293 171 156 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 DATE: May 31, 2024 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Robert C. Mattes, CPRE, CPSI, Parks and Recreation Director RE: May 2024 Monthly Report The Parks and Recreation Department has nearly reached the final phase of its accreditation process with the Commission for Accreditation of Park and Recreation Agencies (CAPRA). This significant milestone involved a comprehensive audit by a CAPRA team, which visited the department this month. During their evaluation, the auditors meticulously reviewed documents, engaged with staff, patrons, and contractors, and conducted thorough inspections of the department's facilities. The audit was focused on ensuring that the department meets the 154 standards identified as best practices for parks and recreation agencies. These standards encompass a wide range of operational, programming, and facility management criteria designed to promote excellence and accountability within the department. The audit team's evaluations and findings are critical components of the overall accreditation assessment. The final step of the accreditation process is scheduled for October at the National Recreation and Parks Association annual conference. There, the CAPRA Board will convene to review the audit team's report and determine whether the department meets the established standards. Achieving accreditation would signify an impressive achievement for the department, recognizing its commitment to excellence and adherence to industry best practices. To date, only 204 agencies out of over 10,000 agencies nationwide have this distinction. The following graphics represent general performance metrics for the Parks and Recreation Department and Pinecrest Community Center. The Parks and Recreation Department is currently operating at an 88.13% Fiscal Year cost recovery rate through the month of April. *Please note that the above graphic does not represent the final Community Center revenue or expenses for May. Updated May revenue and expenses will be reported in the June report. General Parks and Recreation Data In May 2024, 83.67% of fitness center participants were Pinecrest Residents. The Pinecrest Parks and Recreation Department is proud to partner with various youth sports associations to offer opportunities for young people to learn new skills and develop their athletic proficiencies. The above field rental chart represents the ratio of athletic field rentals outside of regular league play. DATE: May 31, 2024 TO: Yocelyn Galiano, Village Manager FROM: Cristina Blanco, Pinecrest Gardens Director RE: Pinecrest Gardens May 2024 Monthly Report The following charts highlight five-year performance measures, YTD through May. Cristina Blanco Pinecrest Gardens Director cblanco@pinecrest-fl.gov Pinecrest Gardens May 2024 Monthly Report ADDENDUM (For Council Review) May Highlights Jazz Series • The 24-25 Jazz series subscription renewal sales ended May 24th with 280 renewals. Subscriptions will open to the public on June 3rd. Education • Programming o PG Owned Programs  Little Lizards – May theme was Seeds: both sessions were full with a combined 24 registrations. o Collaborative Adult Programs  Curious Gardner – Sip & Create: Stained Glass Making, 20/20 registrations. o Third Party Programs  The Paper Tree House: Co-School Home School season has ended. o Pinecrest Dance Project: Parent & Me Sessions had 88 active memberships in May. Sessions closed for the summer and will resume on September 1st. o Discovery Lab: Parent’s Night Out – 18/30 registrations. o Field Trips & Tours  Total number of field trips for May – 10 o Total number of people (adults & children) – 392 • Upcoming/Other o 6/20 – Curious Gardener Workshop - Sip & Create: Painting Birds of Paradise. o Learning Garden – ongoing maintenance and activations. o Parratronix project – Installation in progress. o Summer camp begins June 10th. Banyan Bowl Events Gardens Co-Produced Shows • 5/11 – Live in Color Dance Collective Performance – 150 people. Outside Producers • 5/4 – Candlelight Concert, 2 shows, approximately 900 people combined both shows. • 5/5 – Maria Verdeja School of the Arts – estimated 350 people. • 5/18 – Pinecrest Dance Project – estimated 500 people. • 5/19 – Pinecrest Dance Project – estimated 500 people. • 5/22 – The Friendship Circle – estimated 200 people. • 5/31 – Vineland K-8 Graduation – estimated 200 people. Pinecrest Gardens May 2024 Monthly Report Horticulture Dangerous heat has arrived for late Spring, nevertheless, several major horticultural projects were completed in May. • The Banyan tree received its annual trim in preparation for hurricane season. The tree is thinned and shaped to allow wind to move through its canopy while minimizing the threat of damage to major limbs. Dead and compromised limbs are also removed to ensure safety for the public, hardscaping, and plants beneath. • The aging and collapsing Areca palms along the garden boundary wall in the Cypress Slough area were removed; Green Buttonwood trees were planted as their replacements. This is part of a larger multi-stage project that is substantially funded by The Garden Fund. • Several unusual and delicate palms were sited to take advantage of the protective and moist microclimate found in the Gardens. • Plants were inventoried and added to the Gardens database. Currently, there are 1,275 individual plants that have been counted and entered. • A check-in meeting with Botanic Gardens Conservation International determined that the Gardens aren’t quite ready to receive accreditation due to the (current) lack of a science or conservation research component. B.G.C.I. has a reciprocal arrangement with the U.S.-based Arbnet organization that, if successful, would have given the Gardens simultaneous recognition. Instead, a level II arboretum accreditation is achievable and underway with Arbnet. • The Horticulturist gave an extensive tour of the Gardens to two visiting horticulture students working at the Royal Botanic Gardens, Kew. R.B.G. Kew is considered one of the great “mother” institutions of all modern botanic gardens. DATE: May 31, 2024 TO: Yocelyn Galiano Gomez, ICMA-CM, Village Manager FROM: David J. Mendez, P.E., Public Works Director RE: Public Works Department May 2024 Monthly Report Project Updates: Street Trees • 160 street trees have been planted this fiscal year, including 67 with the County Tree Grant of which the Village is responsible to pay for 30. Drainage • Stormwater Master Plan – Basins 1, 2, 3, 4, & 6 are under design and final permiting. • Three localized drainage projects – under design Streetscape Projects • Decorative street sign installation commenced on October 2019 and completion is scheduled for 2023. The project is 100% complete. The “oddball signs” on 72 Ave have been replaced. Once ALL signs have been installed PW will begin updating the signs in a logical, predictable, area by area process. Grants • FDOT County Incentive Grant Program (CIGP) application was submitted December 6. • Vulnerability Assessment - grant submitted 2-28-22 – Approved for $195,000 from FDEP. Study underway and nearing completion. • TA Grant for Kendall Drive SUP submitted February 2022. Power point was prepared and submitted on 3/16/22 for presentation on 3/31/22. FDOT awarded the Village $720K for FY 2028. Project underway. Submittal of 100% plans pending FDOT PLEMO (environmental) complete. 100% plans submittal – FDOT comments answered. All certification letters submitted. Pending approval to advertise. • TA Grant (FDOT) for Ludlum Road SUP was submitted February 2023. Village presented to FDOT on 3/13/23. FDOT awarded the Village $1M for FY 2029. As this project is FDOT-LAP funded the advertisement for a design consultant must be reviewed and approved by FDOT. Submittal to FDOT for review is pending. • Village approved for a $55,000 Planning Grant for SW 82 Ave Complete Streets from TPO as part of their Municipal Grant Program. A 20% match (minimum) is required by the Village. Project underway. Public Meeting held 2/22/24 at Coral Pines Park. Study completed and was presented on April 8th to TPO. Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager May 31, 2024 Page 2 • TA Grant (FDOT) for Ludlum Road SUP (CEI Services was submitted November 2023). Village presented to FDOT on 1/11/24. Traffic Studies and Signals Updates: • Transportation Master Plan – Council approved the 2020 prioritization list. Public Works is implementing the Council approved prioritization list. • Wayside Market – County has allowed use of pre-pandemic ped counts – design concept completed, submitted to County, and concept approved. Final design is underway • 118 St & 77th Ave – Final recommendation received from traffic consultant. Solution involves moving existing County owned/operated/maintained signs. Study has been forwarded to MDC Signs & Signals for them to move their signs, per the report. • Kendall & Ludlam Improved Ped Crossing – County has reviewed concept and approved the concept. Final Design is underway. • 77th Ave & 104th St - concept plans completed – consultant recommended alternative approved and Final design is underway • FDOT completed analysis of sidewalk connection at the NB SR826 ramp and determined that a sidewalk connection was not feasible. Subsequent meeting with FDOT: FDOT will re-visit the original analysis. In addition, this area is part of a PD&E study and the closure of the 100th St ramp to Palmetto NB may be recommended • Signal Warrant Analysis for 67th Ave @ 92 St – data collection is complete and being processed. • Kendall Drive & Red Road – design complete for this DTPW project. Construction start date August 2024. • Red Road Bridge repair north of Kendall Drive – construction start date has not been provided by the County. • Flashing Ped signals in front of PMS – installation complete • Flashing warning lights for stop signs on 72 Ave @ 128 St – installation complete • Radar feed back sign @ 106 St & 77 Ave – installation complete • Flashing Ped signals in front of Pinecrest Gardens on Red Road – installation complete • Flashing Ped Signal Replacement for PSH (north side of 120th St) – installation complete • Radar feedback sign on 96 St between 67th Ave and 63rd Ct – equipment received and painted – in contractor’s possession – expect install next week • Radar feedback sign on 72 Ave between 128 St and 136 St – equipment on order • Radar feedback sign on 98 St between US 1 and 72th Ave - equipment on order • Radar feedback sign on 98 St between 72th Ave and 67th Ave- equipment on order • Flashing Ped Signal on Chapman Field Drive and 60th Ave – awaiting proposal/P.O. Traffic Calming • Traffic Circle: SW 128 Street and 82 Avenue, per TMP; preliminary schematic returned 1 in favor, 1 against, pending Council policy. • Radar speed limit sign: installation on Red Road (SB) south of 128 St.- New location proposed by PD. Installation by contractor is complete. • SW 132 Street and 82 Avenue – Ballot results: unanimous opposed. Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager May 31, 2024 Page 3 • Construction of the roundabouts on Ludlam and Old Cutler Road: roundabout on 136th St. and 67th Ct. 90% complete and operational. The circle for Ludlam and OCR is under construction • SW 81 Rd – one speed hump installed between 118th and 120th Streets complete. • Gables by the Sea/Pinecrest by the Sea – traffic calming proposal on Red Road – joint project – pending traffic counts by Coral Gables PD – Speed hump installed on Red Road south of Lugo by Pinecrest PW. Awaiting proposal from Arrow Construction for milling and resurfacing Red Rd. Sidewalk/ Bikeways • SW 136th St Bridge Replacement Project (County) – construction delayed for 8- 12 months (from 9/2021) due to FPL conflict/relocation. Contractor to be provided NTP 1/2/24. No work on site will begin until June 2024 when school ends. • Ludlum Rd. SUP from Howard Dr. to Kendall – see previous sections for update. • Kendall Dr SUP - see previous sections for update. • SW 100 St from 72 Ave to 73 Ct. sidewalk installation complete • SW 132 St from 82 Ave to US 1 – sidewalk installation complete • SW 104 St from 77th Ave. to east of US 1 – Sidewalk installation complete • SW 102 St from US 1 to 73rd Ct – sidewalk installation complete • Red Road from 96th St to 94th St – design complete – Work order approved – work has not started due to conflict with FPL project on Red Road • Red Road from 94th St to Kendall Dr. – design complete - work has not started due to conflict with FPL project on Red Road • 77th Ave – all trip hazards between ¼” and ¾” have been resolved – pending sidewalk flag replacement for larger trip hazards • 67th Ave - all trip hazards between ¼” and ¾” will be resolved the week of 6/3/24 • Conversion of utility Bridge over C-2 Canal on Ludlam – WASD has no objection to converting the bridge for ped use – obtaining original plans for analysis Utilities, Plan Reviews, Inspections – for the month of May 2024 • Permits Reviewed o Building (BL) – 86 o Public Works (PW) –35 • Inspections o Public Works–57 o Stormwater -5 Development Projects • Gulliver/Crossbridge Church Phase 2 - has started. Project will include utility connections on Kendall Drive and widening on 67th Ave for a new driveway entrance for Gulliver. Construction on 67 Ave is mostly complete. The widening and curb & gutter is 100% complete. Utility work on Kendall Drive has been completed. The contractor is installing ped crossing lights on 67th. Asphalt restoration on 67th Ave is complete, landscaping on west side of 67th near the canal is 95% complete, Contractor working on punch list items. • TBAM - all utility work in the ROW complete except for Fire Hydrant relocations. Several issues with the proposed restoration of Kendall Drive and SW 60th Ave. On SW 60th Ave the contractor neglected to install a planned retaining wall – no work has been accepted by PWD. On Kendall the design is incompatible with Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager May 31, 2024 Page 4 existing conditions. Working with contractor to install landscaping on Kendall Drive to be compatible with existing sidewalk and proposed SUP. • Watermain Project – Conveyance of all 16 sub-Phases is complete. All residents have access to potable water. Matzner Park restoration is complete. • Chick-fil-A – working with demo contractor to preserve mahoganies on the east border of the project. Demo has started – subject trees appear to have adequate protection Maintenance Activities: • Tree Crew o Tree canopy trimming Village wide is in progress. o Collect and dispose of palm fronds village wide. (on-going weekly) • Pothole / Shoulder Repair o (in-house staff) -3 • Sign Repair – 30 • Storm Water Drains Inspected –83 • Storm Water Drains Serviced/cleaned o In-House Staff-83 o Contractor-12 • Shopping Carts Removed – 7 • Sidewalk Flags Repaired/Replaced o In-House Staff - o Contractor- 173 Additional Tasks • Village Hall & Police Department clean up (On going) • Recharge blower batteries • Remove garbage/load off truck (On going) • Trash/debris pickup village-wide (On going) • Remove clippings off truck- (daily) • Clean and blow leaves in yard (Public Works) • Bus stop Maintenance (Village wide) • Sign Inspections (Village wide) • Work on Parratronix Bird Cage Project in Pinecrest Gardens (flooring, roofing, security door) • Remove (2 Basketball Signs) on 136th St and US1 • Remove (2 Camp Signs) on 77th Ave and 120th St • Remove (2 Basketball Signs) on 128th St & US1 • Remove (2 White Hank Construction Signs) on 112th St and 67th Ave • Remove (2 White Hank Construction Signs) on 72nd Ave and 112th St • Remove (1 Become a Foster Parent Sign) @ 5855 111th St & 5855 • Remove (2 Roofing & Impact Door Signs) 124th St and US1 • Remove (2 Roofing & Impact Door Signs) 128th St and US1 • Remove (1 Roofing & Impact Door Signs) 132nd St @ Macy’s on US1 • Remove (1 Compro Carro Sign) on 128th St and US1 Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager May 31, 2024 Page 5 • Remove (1 Compro Carro Sign) on 82nd Ave and 120th St • Remove (1 Detour Sign) 5825 SW 100th St • Install Delineators on 112th St & US1 • Install tree braces 13501 SW 63rd Ave • Remove large branch and debris from road @ 131st St & 72nd Ave • Remove branches blocking Stop sign on 63rd Ave and 130th Ter • Remove low hanging oak branch for visibility on 124th St and 82nd Ave • Remove low hanging oak branches on US1 and 102nd St • Remove branches blocking ped crossing sign on 77th Ave & 112th St • Trim canopy/branches blocking the stop sign on 128th St and 62nd Ave • Remove palm fronds off sidewalk on US1 across Flannigan’s • Remove dead oak 7101 SW 92nd St • Remove dead oak tree on SE corner of 134th St • Remove branches from tree hanging over the road on 91st St & 59th Ave • Trimmed branches for visibility on 122nd St to 74th Ave • Remove large tree branch hanging over road 102nd ST and 57th Ave • Remove low hanging branch on 124th ST and 69th Ct • Dead royal palm removed SB 77th Ave and 115th St • Concrete barriers painted for 69th Ave • Remove Bird Art Pinecrest Gardens • Remove/Return small fridge for defrosting on 1st Floor Village Hall (Sonia) • Help assistant clerk move and load boxes • Remove boxes off 1st floor for disposal • Remove 5’x10’ white board in Training Room for disposal • Remove all boxes for disposal Village Hall • Construct wooden security door for Bird Cage in PG Parratronix Project • Paint barriers for 69th CT cul-de-sac • Work Order- Start painting 2 walls in Training Room VH • Work Order- remove 8 boxes from 3rd floor clerks room to dungeon • Work Order- Assemble new electric desk for Gil in Telecommunications room • Work Order- Assemble L desk for Code Compliance • Work Order- Replace 3 burn out light bulbs in dispatch bathroom • Work Order- Set up table between conference room and VM office • Work Order- Remove desk for Assistant Clerks office • Work Order- Remove table between conference room and VM office • Work Order- Assemble book shelf for 1st floor entrance at Village Hall • Work Order- Return all cabinet & misc. boxes for Gil in Telecom Room • Work Order- Hang 6 mailboxes for JC in Traffic Infraction Dept (PD) • Work Order- Replace 4 light bulbs In Katie Linton’s office (PD) • Work Order- Replace 1 light bulb in kitchen (PD) • Work Order- Replace 2 light bulbs and 1 ballast in bathroom across kitchen (PD) • Work Order- Replace 3 light bulbs in Report Room (PD) • Work Order- Replace 2 light bulbs in west elevator (VH) • Work Order – Replace 4 light bulbs and 1 ballast on Gil Sosa’s office (TC) • Work Order-Replace 4 light bulbs in IT room • Work Order-hang cork board for Permit Dept. • Work Order- Replace 3 light bulbs in hallway (PD) • Work Order- Remove accumulated signs on 1st floor for Code Compliance • Work Order- Remove 5 boxes of files from finance and boxes for clerk’s office and store under ramp Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager May 31, 2024 Page 6 Preparing Concrete Barrier Wall for installation @ 69th Ave (Ruffner/Roatta Dead End St) Parratronix Bird Cage Project Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager May 31, 2024 Page 7 DATE: TO: FROM: RE: May 31, 2024 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Police Department April 2024 Monthly Report Apr - 23 Apr - 24 Jan - Apr 23 Jan - Apr 24 BAKER ACT-MENTAL 6 4 17 15 DECEASED PERSON 0 1 4 6 DISTURBANCE 44 44 189 206 DOMESTIC VIOLENCE 1 0 12 3 FALSE ALARMS 111 105 393 432 FRAUD/ECONOMIC CRIMES 12 8 50 43 FIELD INTERVIEWS 2 2 13 13 FOUND PROPERTY 1 2 11 9 MISSING PERSONS 0 0 1 0 NARCOTIC VIOLATIONS 0 0 3 1 INDECENT EXPOSURES 0 0 0 0 LEWD & LASCIVIOUS ACT 0 0 0 0 SIMPLE ASSAULT 4 1 12 13 SUSPICIOUS PERSON-VEHICLE 10 7 39 44 THEFT* 30 12 153 94 VANDALISM 1 2 8 10 VEHICLE RECOVERY 2 0 3 0 WARRANT ARRESTS 5 2 10 10 WEAPONS VIOLATION 0 0 0 0 Note: * As of April 2022, Theft includes: Vehicle Burglary, Shoplifting, Theft, and Theft of Vehicle Parts (exterior). These categories were combined due to the state changing the method that they are reported. Comparisons from the same time. Page 2 Police Department April 2024 Monthly Report NIBRS PART ONE CRIME FOR PINECREST (Rolling 12 Months) *Includes vehicle burglary NIBRS PART ONE CRIME, US1 V INTERIOR *Includes vehicle burglary Subsequent months will be added as the year progresses. NOTE: Totals are subject to revision as the result of follow up investigation or reclassification by the detective bureau, and therefore may not accurately reflect the final official figures subsequently submitted to FDLE. . Types of Crimes May 2023 June 2023 July 2023 Aug 2023 Sept 2023 Oct 2023 Nov 2023 Dec 2023 Jan 2024 Feb 2024 Mar 2024 Apr 2024 Homicide 0 0 0 0 0 0 0 0 0 0 0 0 Forcible Rape 0 1 0 0 0 0 0 0 0 0 0 0 Robbery 0 1 2 0 0 1 1 0 0 0 0 0 Aggravated Assault 0 0 0 3 0 1 2 2 0 1 1 2 Burglary 2 2 2 0 0 0 6 6 8 2 1 1 Larceny* 35 22 36 23 20 34 29 38 26 35 21 12 Arson 0 0 0 0 0 0 0 0 0 0 0 0 Auto Theft 2 3 3 1 2 4 4 2 1 3 0 3 Total Part 1 39 29 43 27 22 40 42 48 35 41 23 18 Types of Crimes Jan 2024 Jan 2024 Feb 2024 Feb 2024 Mar 2024 Mar 2024 Apr 2024 Apr 2024 US1 Interior USI Interior US1 Interior US1 Interior Homicide 0 0 0 0 0 0 0 0 Forcible Rape 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 Aggravated Assault 0 0 0 1 1 0 0 2 Burglary 0 8 0 2 1 0 0 1 Larceny* 9 17 15 20 8 13 9 3 Arson 0 0 0 0 0 0 0 0 Auto Theft 0 1 0 3 0 0 1 2 Total Part 1 9 26 15 26 10 13 10 8 2 2 2 0 3 3 3 6 8 2 0 1 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 Residential Burglary 10 6 12 8 12 9 16 6 12 9 10 4 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 Vehicle Burglary Page 3 Police Department April 2024 Monthly Report DETECTIVE BUREAU The Criminal Investigation Section received a total of 16 cases for the month of April 2024. All were assigned to a member of the Investigations Section for follow-up. Six cases were reclassified as inactive due to insufficient investigative leads, or no further police action required, one exceptionally cleared, and two closed via arrest. Residential Burglaries Vehicle Burglary CRIME PREVENTION There were 625 Crime Prevention tips handed out in the month of April 2024. VICTIM SERVICES During the month of April 2024, the Victim Services Coordinator contacted 17 victims. All victims were provided with intervention services and support at some level. Page 4 Police Department April 2024 Monthly Report 211 207 264 202 226 180 166 213 159 215 282 217 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 Moving Citations TRAFFIC ENFORCEMENT 878 762 769 940 949 664 694 545 680 908 1111 850 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 Total Traffic Stops 298 273 299 292 367 302 26 16 283 377 58 30 May-… Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 Verbal Warnings 357 316 312 437 435 259 257 128 289 333 432 341 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 Written Warnings 135 68 76 88 106 56 86 22 43 69 106 78 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 Non Moving Citations Page 5 Police Department April 2024 Monthly Report TRAFFIC CRASHES VEHICLE PATROL MILEAGE February 2024 March 2024 April 2024 29,671 29,538 28,517 TRAINING February 2024 March 2024 April 2024 244 32 256 The department attended a total of 256 hours of training in the month of April 2024. Officers attended Tactical Firearms Training at the Homestead Training Center. Officer Figueroa attended Speed Measurement at the Miami Police Department. Officers A. Garcia, Morejon, and Jones attended Tactical Handgun at the Miami Dade Public Safety training Center. Sergeant Mangual attended a Taser Instructor course at the Stuart Police Department. Officer Perez attended Fundamental Techniques & Methodology for Documenting Crime Scenes at the Miami Dade Public Safety Training Center. MEETINGS WITH OTHER AGENCIES AND CITIZEN GROUPS Apr 03 - Chief Cohen and Captain Cruz attended The Dade Chiefs meeting at the City of Miami. Apr 09 – VSC Vivancos attended a Crisis Intervention Team Miami Dade County Coalition meeting at FDLE. Apr 10 – VSC Vivancos attended a Domestic Violence Fatality Review Team meeting via Zoom. Apr 10 – Captain Bridges attended an AT&T ESInet Training online. Apr 30 – Captain Osores attended a Crisis Track Training at Miami Dade Fire Rescue Headquarters. May 2023 June 2023 July 2023 Aug 2023 Sept 2023 Oct 2023 Nov 2023 Dec 2023 Jan 2024 Feb 2024 Mar 2024 Apr 2024 Totals Crashes Interior 55 34 36 50 35 57 34 38 27 37 45 45 493 Crashes –US 1 22 32 26 19 23 25 23 23 32 21 27 29 302 DATE: TO: FROM: RE: May 31, 2024 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Peacock Mitigation Program May 2024 The Village Council of Pinecrest directed Village Staff to engage in an agreement with Dr. Don J. Harris and the company Redline Iguana Removal on September 12, 2023 that would set in motion a process for curbing the peafowl population within the Village of Pinecrest. The program was designed to be as humane as possible with the trappers moving the peafowl to a wildlife sanctuary where they would be well cared for until they could be examined under anesthesia, vasectomized (if appropriate), and then tagged before being scheduled for pick up and release to their natural habitat. The program will continue until the population within the Village is sufficiently mitigated or Village Council directs otherwise. As of May 31, 2024, a total of 116 peafowl have been captured and transported to Dr. Don Harris. Of those 116, 62 were males and put through the full procedure before being safely returned. They were tagged with a distinctive blue ankle bracelet. The rest were females and were tagged with a red ankle bracelet before being released. /yg