Purchase Motorola police radios and software for $744,292

DATE: August 1, 2025 TO: Yocelyn Galiano, Village Manager FROM: Jason Cohen, Chief of Police RE: Red Light Camera Program Annual Report In accordance with

NOW, THEREFORE,

BE IT RESOLVED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS: Section 1. Recitals. That each of the above-stated recitals are hereby adopted, confirmed, and incorporated herein. Section 2. Approval. That the Village Council hereby approves the purchase of the Equipment from the Vendor in an amount not to exceed $744,291.65. Section 3. Authorization. That the Village Council hereby authorizes the Village Manager to negotiate and execute an agreement with the Vendor for the Equipment in an amount not to exceed $744,291.65, consistent with the Quote attached hereto as Exhibit “A” and the Sourcewell Contract. Section 4. Implementation. The Village Council hereby authorizes the Village Manager to execute any purchase order or required documentation for the purchases described in this Resolution, subject to approval by the Village Attorney as to form, content, and legal sufficiency, and to take any action that is reasonably necessary to implement the purpose of this Resolution. Section 5. Effective Date. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of , 2025. Joseph M. Corradino, Mayor Attest: Page 3 of 3 ____________________________ Priscilla Torres, CMC Village Clerk Approved as to Form and Legal Sufficiency: ____________________________ Mitchell Bierman Village Attorney 042021-MOT Rev. 10/2020 1 Solicitation Number: RFP #042021 CONTRACT This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Motorola Solutions, Inc., 500 W. Monroe, Chicago, IL 60661 (Vendor). Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. Sourcewell issued a public solicitation for Public Safety Communications Technology and Hardware Solutions from which Vendor was awarded a contract. Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities). 1. TERM OF CONTRACT A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below. B. EXPIRATION DATE AND EXTENSION. This Contract expires June 23, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor. C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this Contract. 2. EQUIPMENT, PRODUCTS, OR SERVICES A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract. 042021-MOT Rev. 10/2020 2 All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site. This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed. B. WARRANTY. Vendor warranties for Equipment, Products, and Services furnished are set forth in Vendor’s then-current Communication, Systems & Services Agreement, which will be made available to Participating Entities at the time of purchase. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity. C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list. 3. PRICING All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal. When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location. Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase. A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities. Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. 042021-MOT Rev. 10/2020 3 Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition. Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity. Freight, title and risk of loss terms will be as set forth in Vendor’s then-current Communication, Systems & Services Agreement, which will be made available to Participating Entities at the time of purchase. B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity. C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract. When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below. Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities. 4. PRODUCT AND PRICING CHANGE REQUESTS Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must: x Identify the applicable Sourcewell contract number; x Clearly specify the requested change; x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and 042021-MOT Rev. 10/2020 4 x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged. A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and be incorporated by reference. 5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities. The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract in the United States. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source. Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract. B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government- owned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws. 6. PARTICIPATING ENTITY USE AND PURCHASING A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, 042021-MOT Rev. 10/2020 5 Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract. Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity. B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Vendor will require the use of Vendor’s then-current Communication, Systems & Services Agreement (“CCSA”) and Exhibits, Subscription Services Addendum (“SSA”), Maintenance and Support Addendum (“MSA”), and Telecommunication Carrier Addendums (“TCA”). Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract. C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement. D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events: 1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased; 2. Federal or state laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or 3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity, after receipt of notice from Sourcewell or the Participating Entity, and fails to correct such breach within thirty days. In the event of termination under this subsection 6. D., the Participating Entity will remain liable for contract amounts due and attributable to Equipment, Products, and Services delivered or performed on or before the date of the termination. E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase. 042021-MOT Rev. 10/2020 6 7. CUSTOMER SERVICE A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for: x Maintenance and management of this Contract; x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable. B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information. 8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made). The Report must contain the following fields: x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address; x Customer City; x Customer State/Province; x Customer Zip Code; x Customer Contact Name; x Customer Contact Email Address; x Customer Contact Telephone Number; x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description; x Item Purchased Price; x Sourcewell Administrative Fee Applied; and x Date Purchase was invoiced/sale was recognized as revenue by Vendor. B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not 042021-MOT Rev. 10/2020 7 added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee. The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Vendor’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter. Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract. In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date. 9. AUTHORIZED REPRESENTATIVE Sourcewell's Authorized Representative is its Chief Procurement Officer. Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing. 10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract. B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld. C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties. 042021-MOT Rev. 10/2020 8 D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it. E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22, the terms of Articles 1-22 will govern. F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent. 11. LIABILITY Vendor must indemnify, save, and hold Sourcewell, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees. Sourcewell will provide prompt written notice to Vendor of any claim or suit, and will cooperate with Vendor in its defense or settlement of the claim or suit. Vendor’s maximum liability for damages caused by failure to perform its obligations under this Contract is limited to proven direct damages for all claims arising out of this Contract not to exceed the total net payments of Administrative Fees paid under any twenty-four (24) month period during the Term. Vendor’s indemnification obligations under the Contract are excluded from this provision. VENDOR WILL NOT BE LIABLE FOR ANY CONSEQUENTIAL, INCIDENTAL, OR INDIRECT DAMAGES FOR ANY CAUSE OF ACTION, WHETHER IN CONTRACT OR TORT. CONSEQUENTIAL, INCIDENTAL, AND INDIRECT DAMAGES INCLUDE, BUT ARE NOT LIMITED TO, LOST PROFITS, LOST REVENUES, AND LOSS OF BUSINESS OPPORTUNITY, WHETHER OR NOT THE OTHER PARTY WAS AWARE OR SHOULD HAVE BEEN AWARE OF THE POSSIBILITY OF THESE DAMAGES. Vendor’s obligations to indemnify or hold harmless Participating Entities will be as set forth in Vendor’s Communication, Systems & Services Agreement. 12. GOVERNMENT DATA PRACTICES Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract. If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request. 042021-MOT Rev. 10/2020 9 13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY 1. Grant of License. During the term of this Contract: a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor. b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell. 2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees. 3. Use; Quality Control. a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos. b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos. c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated. 4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable United States patent or copyright laws. Vendor’s obligations to indemnify or hold harmless Participating Entities for intellectual property infringement will be as set forth in Vendor’s then-current Communication, Systems & Services Agreement. 5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all 042021-MOT Rev. 10/2020 10 marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions. B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract. D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services. 14. GOVERNING LAW, JURISDICTION, AND VENUE Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota. 15. FORCE MAJEURE Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default. 16. SEVERABILITY If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed. 17. PERFORMANCE, DEFAULT, AND REMEDIES A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows: 1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, 042021-MOT Rev. 10/2020 11 Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties. 2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue. 3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor. B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default (unless a force majeure causes the default): 1. Nonperformance of contractual requirements, or 2. A material breach of any term or condition of this Contract. Written notice of default and a 30 day opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may: x Exercise any remedy provided by law or equity, or x Terminate the Contract or any portion thereof, including any orders issued against the Contract. 18. INSURANCE A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance in accordance with the following: 1. Workers’ Compensation and Employer’s Liability. Workers’ Compensation: As required by any applicable law or regulation. Employer's Liability Insurance: must be provided in amounts listed below: Limits: $1,000,000 each accident for bodily injury by accident $1,000,000 policy limit for bodily injury by disease $1,000,000 each employee for bodily injury by disease 042021-MOT Rev. 10/2020 12 2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract. Limits: $3,000,000 each occurrence Bodily Injury and Property Damage $3,000,000 Personal and Advertising Injury $5,000,000 aggregate for Products-Completed operations $5,000,000 general aggregate 3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. Limits: $2,000,000 each accident, combined single limit 4. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service. Limits: $2,000,000 per occurrence $2,000,000 annual aggregate Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default. B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract. 042021-MOT Rev. 10/2020 13 C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds. D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) its workers compensation, commercial general liability, and automobile liability insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the workers compensation, commercial general liability, and automobile liability insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors. E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention. 19. COMPLIANCE A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold. B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities. 20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing. Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian 042021-MOT Rev. 10/2020 14 government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. 21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER UNITED STATES FEDERAL AWARDS OR OTHER AWARDS Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government. The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds. A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60- 1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference. B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that 042021-MOT Rev. 10/2020 15 each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions. C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5). Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above. D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. Intentionally Omitted. E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above. F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for 042021-MOT Rev. 10/2020 16 debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352). H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed. I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition. K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents. L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a 042021-MOT Rev. 10/2020 17 satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 22. CANCELLATION Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation. Sourcewell Motorola Solutions, Inc. By: __________________________ By: __________________________ Jeremy Schwartz Carrie Hemmen Title: Chief Procurement Officer Title: MSSSI Territory Vice President & Director of Sales Date: ________________________ Date: ________________________ Approved: By: __________________________ Chad Coauette Title: Executive Director/CEO Date: ________________________ 5)3 3XEOLF 6DIHW\ &RPPXQLFDWLRQV 7HFKQRORJ\ DQG +DUGZDUH 6ROXWLRQV 9HQGRU 'HWDLOV &RPSDQ\ 1DPH 0RWRUROD 6ROXWLRQV ,QF $GGUHVV : 0RQURH 6W 6WH &KLFDJR ,/ &RQWDFW /DQH )HLQJROG (PDLO ODQH IHLQJROG#PRWRURODVROXWLRQV FRP 3KRQH +67 6XEPLVVLRQ 'HWDLOV &UHDWHG 2Q 7XHVGD\ 0DUFK 6XEPLWWHG 2Q 7XHVGD\ $SULO 6XEPLWWHG %\ /DQH )HLQJROG (PDLO ODQH IHLQJROG#PRWRURODVROXWLRQV FRP 7UDQVDFWLRQ D H E H D H EF H D 6XEPLWWHU V ,3 $GGUHVV Bid Number: RFP 042021 Vendor Name: Motorola Solutions, Inc. 6SHFLILFDWLRQV 7DEOH 3URSRVHU ,GHQWLW\ $XWKRUL]HG 5HSUHVHQWDWLYHV *HQHUDO ,QVWUXFWLRQV DSSOLHV WR DOO 7DEOHV 6RXUFHZHOO SUHIHUV D EULHI EXW WKRURXJK UHVSRQVH 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Bid Number: RFP 042021 Vendor Name: Motorola Solutions, Inc. Table 148: Depth and 8readth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary. Line Item Category or Type Offered * Comments 67 Fire or EMS station alerting or paging systems Yes No Yes. We partner with Mach Alert to provide Fire Station Alerting solutions. * 68 Connectivity and interoperability devices, hardware and equipment Yes No Yes. We are offering Critical Connect as our system to system interoperability solution, as well as control station radios to tie in legacy frequencies to current radio systems. * 69 Airborne, marine, and underwater communication systems Yes No No. * 70 Services related to lines 67, 68 and 69 above Yes No Yes. We have included the necessary services to implement and maintain the solutions mentioned in lines 67 & 68. * Table 15: Industry Specific Questions Line Item Question Response * 71 Describe the interoperability of your products and services with other equipment, software, and systems, as applicable Because we follow industry standards across our portfolio, our products are fully interoperable with other systems/devices that follow the definition in the specific standard in question. The standards the our products and solutions follow are listed in Line Item 73. Additionally, our services providers maintain certifications required within each solution (certifications are detailed in Line Item 14). * 72 Describe how your products and services integrate with other communications and technology components (e.g., CAD, RMS, LMR, etc.) Aside from meeting what the applicable standard defines for its interoperability requirements, Motorola Solutions has created an end-to-end platform that integrates our solutions from the time someone picks up the phone to dial 911 until case closure. These solutions include, but are not limited to Radio, 911 call handling, CAD, Records Management, Body Worn and In-Vehicle Cameras, Digital Evidence Management, Video Security, License Plate Recognition, Situational Awareness, and Broadband Communications. Because these are all solutions that we develop, we are creating integrations and are not limited to interfacing different solution together. Interfacing typically limits the communication between two solutions because it uses the least common denominator of the information that can pass between to solutions from different vendors. The integrations that we have, and continue, to develop are allowing for greater efficiencies as our customers do their jobs. We have also created a solution called CommandCentral Aware that allows for our radio system to integrate with other vendors CAD and Video solutions to create situational awareness for our customers as the approach a scene. 73 Describe how your products and services conform to applicable industry standards and required specifications. The systems and equipment included in this response fully comply with one of the following standards; Project 25 (P25) - http://www.project25.org/, Digital Mobile Radio (DMR) - https://www.dmrassociation.org/dmr-standards.html, and Citizens Broadband Radio Service (CBRS) standards - https://www.ecfr.gov/cgi-bin/text-idx? SID=960a62ced28f9e89c169ed12daafa030&mc=true&node=pt47.5.96&rgn=div5. 74 Describe your use of installation or service partners, if applicable. Motorola Solutions utilizes both certified internal employees as well as our certified service partner shops to do installs and maintenance. Deciding which we utilize on each opportunity is dependent on the customer, if they have a preference, and the type of project. Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text. Bid Number: RFP 042021 Vendor Name: Motorola Solutions, Inc. Documents Ensure your submission document(s) conforms to the following: 1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided. 2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell. 3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell. 4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." 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B36B&RPPXQLFDWLRQVB7HFKB5)3B 0RQ $SULO 30 $GGHQGXPB B36B&RPPXQLFDWLRQVB7HFKB5)3B 7KX $SULO 30 $GGHQGXPB B36B&RPPXQLFDWLRQVB7HFKB5)3B 7KX 0DUFK $0 $GGHQGXPB B36B&RPPXQLFDWLRQVB7HFKB5)3B 0RQ 0DUFK 30 $GGHQGXPB B36B&RPPXQLFDWLRQVB7HFKB5)3B )UL 0DUFK 30 Bid Number: RFP 042021 Vendor Name: Motorola Solutions, Inc. VILLAGE OF PINECREST POLICE DEPARTMENT APX N70 PORTABLE RADIOS JULY 28, 2025 Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Table of Contents i July 28th, 2025 Chief Jason Cohen VILLAGE OF PINECREST POLICE DEPARTMENT 12645 Pinecrest Parkway Pinecrest, Florida 33156 Subject: APX N70 Radio Fleet Replacement Dear Chief Cohen: Motorola Solutions, Inc. (“Motorola”) is pleased to have the opportunity to provide the Village of Pinecrest Police Department with quality communications equipment and services. The Motorola project team has taken great care to propose a solution that will meet your needs and provide unsurpassed value. To best meet the functional and operational specifications of this solicitation, our solution includes a combination of hardware, software, and services. Specifically, this solution provides: • APX N70 Single-band Radios & Accessories • LTE Smart Application Services • Radio Central Programming • CommandCentral Aware • Wave Dispatch Messaging Client • Warranty with Accidental Damage This proposal shall be governed by the terms and conditions of the SOURCEWELL CONTRACT #042021-MOT and its applicable Motorola Solutions Customer Agreement (MCA). This proposal shall remain valid until September 26th, 2025. The Village of Pinecrest Police Department can accept this proposal by signing the enclosed MCA and issuing a PO (referencing the SOURCEWELL CONTRACT #042021-MOT and this proposal) or with a signed Lease NTP and the accompanying Municipal Lease documentation. Motorola would be pleased to address any concerns you may have regarding the proposal. Any questions can be directed to your Motorola Account Executive, Denise Contreras at 786- 459-7806 or denise.contreras@motorolasolutions.com. We thank you for the opportunity to furnish the Village of Pinecrest Police Department with “best in class” solutions and we hope to strengthen our relationship by implementing this project. Our goal is to provide you with the best products and services available in the communications industry. Sincerely, Motorola Solutions, Inc. Josh Trifiletti Area Sales Manager Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Table of Contents ii TABLE OF CONTENTS Section 1 Executive Summary ........................................................................................................................... 1-1 Section 2 System Description ............................................................................................................................ 2-1 2.1 APX N70 PORTABLE RADIO ............................................................................................ 2-1 2.1.1 APX N70 Portable Radio All-Band ................................................................................. 2-1 2.1.2 Xtreme Voice Plus Remote Speaker Microphone – XVP730 ......................................... 2-2 2.1.3 WM800 Wireless Remote Speaker Microphone ............................................................ 2-2 2.2 SMART Application Services ............................................................................................. 2-3 2.2.1 Managing and Provisioning Devices .............................................................................. 2-3 2.2.2 Evolving with Updates and Upgrades ............................................................................ 2-4 2.2.3 SmartProgramming Application Service ......................................................................... 2-6 2.2.4 Securing Communications ............................................................................................. 2-6 2.2.5 SmartConnect Application Service ................................................................................. 2-7 2.2.6 SmartLocate with CommandCentral Aware ................................................................... 2-8 2.2.7 SmartMapping Application Service ................................................................................ 2-9 2.2.8 SmartMessaging .......................................................................................................... 2-10 2.3 APX N70 Device Management Services- Essential Statement of Work .......................... 2-11 2.3.1 Overview ...................................................................................................................... 2-11 2.3.2 Hardware Repair .......................................................................................................... 2-11 2.3.2.1 Motorola Solutions Responsibilities ......................................................................2-11 2.3.2.2 Customer Responsibilities ....................................................................................2-12 2.3.2.3 Limitations and Exclusions ...................................................................................2-12 2.3.2.4 Accidental Damage ..............................................................................................2-13 2.3.2.5 Added Motorola Solutions Responsibilities for Accidental Damage .....................2-13 2.3.2.6 Limitations and Exclusions ...................................................................................2-14 2.3.3 Device Technical Support ............................................................................................ 2-14 2.3.3.1 Motorola Solutions Responsibilities ......................................................................2-14 2.3.3.2 Customer Responsibilities ....................................................................................2-14 2.3.3.3 Limitations and Exclusions ...................................................................................2-14 2.3.4 Software Maintenance .................................................................................................. 2-15 2.3.4.1 Motorola Solutions Responsibilities ......................................................................2-15 2.3.4.2 Customer Responsibilities ....................................................................................2-15 2.3.5 Customer Hub Access .................................................................................................. 2-15 2.3.5.1 Motorola Solutions Responsibilities ......................................................................2-15 2.3.5.2 Customer Responsibilities ....................................................................................2-15 2.4 Pricing .............................................................................................................................. 2-17 2.4.1 APX N70 Portable Radio Pricing .................................................................................. 2-17 2.5 Option 1: PAYMENT TERMS For A COMPLETE CASH PURCHASE ........................... 2-18 Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Table of Contents iii 2.6 Option 2: PAYMENT TERMS For A LEASE PURCHASE with Motorola credit corporationError! Bookm 2.7 Terms and Conditions ...................................................................................................... 2-18 Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Executive Summary 1-1 SECTION 1 EXECUTIVE SUMMARY Motorola Solutions, Inc. (Motorola) is pleased to present Village of Pinecrest Police Department with the following proposal. We thank you for the opportunity to work with Village of Pinecrest Police Department on your communication needs. This proposal includes N70 Generation APX N70 Portable Radios which leverage LTE and SmartRadio technology to improve personnel safety. This APX N70 platform provides situational awareness through Location Tracking and Mapping of Users, sending of Messaging & Multi-Media between users and enhancing Voice Communications over LTE Cellular. Additionally, leveraging LTE for programming of radios enhances operational efficiency for the Department. Motorola Solutions values the opportunity to serve Village of Pinecrest Police Department by providing world class, mission critical technology solutions. If you have any questions, please contact Denise Contreras at 786-459-7806. Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-1 SECTION 2 SYSTEM DESCRIPTION 2.1 APX N70 PORTABLE RADIO 2.1.1 APX N70 Portable Radio All-Band A MASSIVE ADVANCE IN MISSION-CRITICAL VOICE AND DATA Your radio is your lifeline. APX N70 is our next step in advancing it. It’s designed to military standards for extreme ruggedness. The touchscreen works with or without gloves—in rain, dirt, and dust. Digital mics and high-power speakers deliver our best audio ever, while SmartConnect keeps you connected even beyond your P25 system. The result is a radio that works when you need it, without pause, distraction or doubt. EFFORTLESS IS ALWAYS IN REACH APX N70 is designed for effortless usability when everything is on the line. Intuitive knobs and buttons are easily distinguished by touch. A mission-critical touchscreen makes it fast and easy to operate your radio. ViQi understands a huge range of natural language voice commands, so you can operate the radio with eyes-up awareness. Every interaction is simple, fast and logical. You stay focused on what matters - your mission and your safety. BRING NEW INTELLIGENCE TO THE POINT OF ENGAGEMENT APX N70 mission-critical apps bring new intelligence to the field. ViQi enables natural language database queries, rapidly giving vital information, and letting dispatchers stay focused on critical situations. And as part of our unique, end-to-end public safety ecosystem, APX N70 data and operations are secure, and new capabilities can be seamlessly added as your needs evolve. UPDATE YOUR FLEET IN MINUTES, NOT MONTHS APX N70 gives you back time: a cloud-based provisioning system prepares radios before they arrive. Remote updating keeps radios in the field, with zero touch and zero downtime. MyView Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-2 Portal provides direct access to subscriptions, warranties and licenses, and a range of services helps you manage your operation. With APX N70, your ownership experience is streamlined, so your valuable resources stay focused and ready. 2.1.2 Xtreme Voice Plus Remote Speaker Microphone – XVP730 The mission critical Xtreme Voice Plus (XVP730 / XVP750) Remote Speaker Microphone delivers the clearest and loudest audio communications in a sleek, compact package. Built to work as a system, the XVP RSM leverages your APX™ or APX N70 radio audio capabilities to strengthen the most important thread of your lifeline: ultra-clear voice communications. So no matter where you are or how you speak, you can be confident that, for every message, you’ll hear and be heard clearly. In dynamic, high-stakes conditions, nothing outperforms the immediacy of voice communications. To be most effective, experience optimal audio performance with the XVP RSM when compared to standard single or dual mic RSM designs. KEY FEATURES • Loudest, clearest speaker • Multi-mic capability: four high dynamic range microphones • Advanced windporting • Adaptive noise suppression • Intrinsically safe, Div 1 certified • Enhanced ergonomic design 2.1.3 WM800 Wireless Remote Speaker Microphone The WM800 Remote Speaker Microphone delivers the clearest and loudest audio communications in a wireless and sleek, compact package. Built to work over Bluetooth, your WM800 wireless speaker microphone leverages your APX™ or APX NEXT radio audio capabilities to strengthen the most important thread of your lifeline: ultra-clear voice communications. Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-3 2.2 SMART APPLICATION SERVICES If proposed, a host of application services will enhance the APX N70 device’s capabilities in the following ways: • Better coverage through automatic switching between LMR and broadband connectivity via SmartConnect. • Accurate location data over a broadband network for more informed decision making via SmartLocate. • Immediate software and security updates in the field using high-speed bandwidth and extended coverage of LTE networks via SmartProgramming. • Precise and accessible location information for field users on a modernized map interface via SmartMapping. • Seamless and discrete multimedia communications over a broadband connection via SmartMessaging. 2.2.1 Managing and Provisioning Devices APX N70 delivers greater awareness and faster management of radio fleets with optimized provisioning, networking, and monitoring tools that transform accurate data into smarter action. These features enable dispatchers and network managers to make more informed operational decisions, keep radios in the field, and, above all, protect first responders’ focus and safety. Device Management Services (DMS) packages provide programming, management, and maintenance services to maximize the effectiveness of this APX N70 solution, while reducing maintenance risk, workload, and total cost of ownership. The DMS packages are separated into Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-4 tiers designed for a range of customer needs, whether the solution is self-maintained or managed by Motorola Solutions. Using Motorola Solutions’ cloud based RadioCentral (RC) programming, APX N70 supports faster provisioning and deployment to get devices in the hands of responders and out into the field. Parameters such as talk groups, interface options, and security keys can be programmed remotely within minutes. Access to RadioCentral is provided through the Device Management Service package. The figure below illustrates the expedited RC provisioning process of APX N70. Figure 2-11: APX N70 Provisioning Process via RadioCentral The APX N70 out-of-the-box experience is streamlined with a few simple steps. Users will power on the device and view a boot-up animation with startup. Status bar icons on the front display indicate when a connection is made, and an update download is initiated. If the APX N70 device is being started for the first time, a “peek-in” device management notification will indicate that the default configuration is detected. When the update download is complete, the device reboots and installs the update. When the install is complete, the device goes back to the full home screen and notifies the user that the update is complete. For Encryption and Authentication users, a KVL needs to be connected to the radio for those services. From power on to provisioning completion takes less than a minute. 2.2.2 Evolving with Updates and Upgrades APX N70 is a future-ready platform that will evolve alongside users through updates and upgrades, delivering expanded mission-critical capabilities while keeping personnel in the field where they are needed. To this end, APX N70 eliminates the extended downtime and shop visits often associated with device upgrades; now, software patches can be automatically installed regardless of geographic location over a broadband connection, or, if proposed, immediately pushed to the field over LTE with Motorola Solutions’ SmartProgramming service. This streamlined process eliminates bottlenecks in the upgrade process and delivers important new features into users’ hands. Firmware upgrades will also fit more seamlessly into workflows to avoid unnecessary disruptions. The figure below illustrates how feature updates are easily deployed to the entire radio fleet. Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-5 Figure 2-12: Typical Firmware and Configuration Update Process via RadioCentral If a situation occurs where users do not have the time for an update, those updates can be delayed through a prompt until the next power cycle. This puts personnel directly in control of when updates work best for responders, especially in the chaotic environment of public safety. A snapshot of the APX N70 device with “Install Update” prompt is shown below. Figure 2-13: APX N70 In-Field Update on the Device Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-6 2.2.3 SmartProgramming Application Service Leveraging Device Managed Services (DMS) and RadioCentral provisioning capabilities, the SmartProgramming application allows radios to be updated anywhere within an agency’s local LTE network coverage area. APX N70 devices no longer need to be tied to a computer via USB cable, limited to WiFi network coverage, or gated by Land Mobile Radio (LMR) bandwidth. SmartProgramming allows the APX N70 device to take advantage of LTE broadband data speeds to pull programming jobs from RadioCentral devices in minutes. The SmartProgramming Application Service is proposed as a subscription-based model to optimize budget and scale to meet evolving needs. Traditional cable programming will still be possible for APX N70 radios as a fallback programming method and will be available in 2022. 2.2.4 Securing Communications APX N70 uses Motorola Solutions hardened End-to-End security to protect communications and allow only authorized units in the system to listen to transmissions. End-to-End security provides seamless protection from the device and data in transit to the cloud and the LMR system. This solution ensures each component in the system is designed and validated against ongoing threat assessments to ensure vulnerabilities are detected and remedied, while potential new vulnerabilities will be addressed with seamless security updates. This offers transparent, real-time protection and keeps critical information and infrastructure safe. Figure 2-14: Motorola Solutions’ End-to-End Security Solution Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-7 2.2.5 SmartConnect Application Service First responders need to know that they are covered and supported with critical intelligence no matter where the mission takes them. Leveraging APX N70 and supported devices, SmartConnect keeps users connected and maintains LMR features through a broadband connection. SmartConnect allows users to connect back into their same Talkgroups when outside of Miami-Dade County Radio System coverage footprint via a Cellular AT&T FirstNet connection. Figure 2-15: APX N70 Network Elements of SmartConnect Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-8 2.2.6 SmartLocate with CommandCentral Aware The APX N70 SmartLocate service enables APX N70 portables to send accurate GPS location information of field personnel over an LTE broadband network, enabling dispatchers and other users to track units to enhance officer safety through improved situational awareness. SmartLocate enhances location information accuracy using nearby cell-towers and Wi-Fi access points. This leads to more accurate APX N70 radio unit tracking and improved location performance when a user moves indoors or enters marginal conditions (deep street canyons, forested areas). SmartLocate is seamlessly integrated with the CommandCentral Aware application and feature location triggers such as time, distance, push-to-talk (PTT), emergency, and accelerated cadence during emergency. Dispatchers and other users are able to monitor the location of APX N70 devices on the CommandCentral Aware client. CommandCentral Aware’s consolidated, map-based, operating picture enables enhanced information sharing and informed real time decision- making. Aware’s cloud-based platform enables agencies to take advantage of new capabilities as they are developed, without an intrusive upgrade experience. Updates and new features are deployed every few weeks, and users automatically get new capabilities the next time they log in. Cloud deployments also reduce the operational impact of faults and outages. This frees your staff to focus on strategic initiatives, instead of time-consuming tactical efforts, and drives greater value for public safety. Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-9 2.2.7 SmartMapping Application Service The SmartMapping application provides precise and accessible location information for field users on APX N70’s modernized map interface, improving situational awareness and informing response. Users can see their own location and the location/status of other officers at a glance and immediately tap to communicate with these personnel. SmartMapping streamlines engagement by providing access to the application directly from the APX N70 home screen to best support users wherever the mission takes them. Figure 2-16: SmartMapping Widget, Map View, and Location Pop-Up Display (Left to Right) SmartMapping also provides the following capabilities for APX N70 users: • Search for specific agency users to communicate with by using accessible, on-screen navigation and search tools. • Select map layers to get a different view of an area, including Street View, Terrain, or Satellite Image. Adapt to changing agency needs as new integrations and capabilities are introduced into the SmartMapping application. Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-10 2.2.8 SmartMessaging You rely on radio for mission critical voice, but sometimes you need more than voice to be as safe and effective as possible. SmartMessaging is a multimedia communication tool designed for public safety that runs on your APX N70. With SmartMessaging, quickly and securely share text messages, images, videos, and voice notes with individuals or groups on other radios. Figure 2-17: SmartMessaging Client. Whether sending a text to stay quiet, or receiving a BOLO image from dispatch, SmartMessaging equips you for the situation with a multimedia communication toolkit, right at your fingertips. Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-11 2.3 APX N70 DEVICE MANAGEMENT SERVICES- ESSENTIAL STATEMENT OF WORK 2.3.1 Overview Device Management Services (“DMS”) efficiently maintains the Customer’s device fleet while helping to keep devices up-to-date and fully operational in the field. DMS Essential services provide basic hardware and software support. This Statement of Work (“SOW”), including all of its subsections and attachments is an integral part of the applicable agreement (“Agreement”) between Motorola Solutions, Inc. (“Motorola Solutions”) and Customer (“Customer”). In the event of a conflict between the terms and conditions of the Agreement and the terms and conditions of this SOW, this SOW will control as to the inconsistency only. The SOW applies to the device specifically named in the Agreement. 2.3.2 Hardware Repair Hardware Repair provides repair coverage for internal and external device components that do not work in accordance with published specifications. Repair services are performed at a Motorola Solutions-operated or supervised facility. The device will be repaired to bring it to compliance with its specifications, as published by Motorola Solutions at the time of delivery of the original device. For malfunctioning devices that must be replaced, Motorola Solutions will attempt to read the codeplugs from those devices. If successful, Motorola Solutions will load the codeplug to any replacement devices. If not, Motorola Solutions will load a factory codeplug, and the Customer will need to load the previous codeplug. Motorola Solutions will load factory available firmware to any replacement devices, which may not match the Customer’s firmware version. 2.3.2.1 Motorola Solutions Responsibilities • Repair or replace malfunctioning device, as determined by Motorola Solutions. • Complete repair or replacement with a turnaround time of five business days in-house, provided the device is delivered to the repair center by 9:00 a.m. (local repair center time). Turnaround time represents the time a product spends in the repair process, and does not include time in transit to and from the Customer’s site. Business days do not include US holidays or weekends. • If applicable, apply periodically-released device updates, in accordance with an Engineering Change Notice. • Provide two-way air shipping when a supported Motorola Solutions electronic system, such as Customer Hub, is used to initiate a repair. A shipping label will be generated via the electronic system. Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-12 2.3.2.2 Customer Responsibilities • For non-contiguous renewals, Customer must provide a complete list, preferably in electronic format, of all hardware serial numbers to be covered under the Agreement to Motorola Solutions. • Initiate device repairs, as needed. o When initiating a repair via a supported Motorola Solutions electronic system, label each package correctly with the shipping label and Return Material Authorization (“RMA”) number generated by the electronic system. o When initiating a repair via paper Return Material Form (“RMF”), the RMF must be completed for each device, included in the package with the device, and shipped to the Motorola Solutions depot specified on the RMF. • Remove any data or other information from the device that the Customer wishes to destroy or retain prior to sending the device for repair. • If a malfunctioning device must be replaced and the Customer has loaded information for that device to Motorola Solutions’ cloud environment, the Customer will need to remove the information for the malfunctioning device and add information for the replacement device to the applicable cloud environment. 2.3.2.3 Limitations and Exclusions • The Customer will incur additional charges at the prevailing rates for any activities that are not included or are specifically excluded from this service scope, as described below. Motorola Solutions will notify the Customer and provide a quotation of any incremental charges related to such exclusions prior to completing the repair and said repair will be subject to Customer’s acceptance of the quotation. • Replacement of consumable parts or accessories, as defined by product, including but not limited to batteries, cables, and carrying cases. • Repair of problems caused by: - Natural or manmade disasters, including but not limited to internal or external damage resulting from fire, theft, and floods. • Third-party software, accessories, or peripherals not approved in writing by Motorola Solutions for use with the device. • Using the device outside of the product’s operational and environmental specifications, including improper handling, carelessness, or reckless use. • Unauthorized alterations or attempted repair, or repair by a third party. • Non-remedial work, including but not limited to administration and operator procedures, reprogramming, and operator or user training. • Problem determination and/or work performed to repair or resolve issues with non-covered products. For example, any hardware or software products not specifically listed on the service order form are excluded from service. • File backup or restoration. • Completion and test of incomplete application programming or system integration if not performed by Motorola Solutions and specifically listed as covered. Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-13 • Accidental damage, chemical or liquid damage, or other damage caused outside of normal device operating specifications, except if optional Accidental Damage Coverage was purchased. • Cosmetic imperfections that do not affect the functionality of the device. • Software support for unauthorized modifications or other misuse of the device software is not covered. Motorola Solutions is not obligated to provide support for any device that has been subject to the following: • Repaired, tampered with, altered or modified (including the unauthorized installation of any software) — except by Motorola Solutions authorized service personnel. • Subjected to unusual physical or electrical stress, abuse, or forces or exposure beyond normal use within the specified operational and environmental parameters set forth in the applicable product specification. • If the Customer fails to comply with the obligations contained in the Agreement, the applicable software license agreement, and Motorola Solutions terms and conditions of service. 2.3.2.4 Accidental Damage An add-on to Hardware Repair, Accidental Damage provides repair coverage for internal and external device components damaged due to accidents or that do not work in accordance with published specifications. Repair services are performed at a Motorola Solutions-operated or supervised facility. Accidental Damage coverage must be purchased together with, or within 90 days of, a qualifying Motorola Solutions hardware purchase. This offer reduces unexpected expenses relating to the repair of the device. Accidental Damage coverage includes all Hardware Repair services, and expands coverage to include Accidental Damage. Examples of items included under Accidental Damage Coverage are: • Electrical repair for components that are not working in accordance with published specifications. • Electrical repair for failures caused by accidental water damage. • Electrical repair for accidental internal damage. • Replacement of accidentally cracked or broken housings. • Replacement of accidentally cracked or broken displays. • Replacement of accidentally cracked or broken or missing keypads/buttons. For malfunctioning devices that must be replaced, Motorola Solutions will attempt to read the codeplugs from those devices. If successful, Motorola Solutions will load the codeplug to any replacement devices. If not, Motorola Solutions will load a factory codeplug, and the Customer will need to load the previous codeplug. Motorola Solutions will load factory available firmware to any replacement devices, which may not match the Customer’s firmware version. The Customer may need to downgrade the firmware on the replacement device. 2.3.2.5 Added Motorola Solutions Responsibilities for Accidental Damage • Repair or replace accidentally damaged device, as determined by Motorola Solutions. Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-14 2.3.2.6 Limitations and Exclusions In addition to applicable Limitations and Exclusions for Hardware Repair, Accidental Damage limits or excludes the following: • There is a limit of one device repair per device/per contract year with Accidental Damage coverage. This exclusion does not apply to repairs to malfunctioning components. Motorola Solutions will repair malfunctioning components covered by the standard Hardware Repair service as needed. • Where ongoing “accidental damage” is deemed by Motorola Solutions to be excessive, systemic or the result of device mishandling, the Customer may be subject to an additional charge. Should the accidental damage continue unabated, the Customer will incur repair charges at Motorola Solutions’ discretion and prevailing charges for devices deemed by Motorola Solutions to have been damaged through improper handling, carelessness, or reckless use. • Accidental Damage is quoted on a per-unit basis, is prepaid, non-cancellable, and non-refundable for the purchased service term. 2.3.3 Device Technical Support Motorola Solutions’ Device Technical Support service provides telephone consultation for device and accessory issues. Support is delivered through the Motorola Solutions Centralized Managed Support Operations (“CMSO”) organization by a staff of technical support specialists. For Device Technical Support, Motorola Solutions will respond to calls within two (2) hours during the support days. Support hours are 7 a.m. to 7 p.m. CST Monday through Friday, excluding US holidays. In addition, Customers may contact the Call Management Center (800-MSI-HELP) at any time (24 hours a day, seven days a week) and a Motorola Solutions representative will log a technical request in Motorola Solutions Case Management System on the Customer’s behalf. 2.3.3.1 Motorola Solutions Responsibilities • Provide technical support for devices, assessing and troubleshooting reported issues. • Receive and log Customer support requests, and assign a technical representative to respond to a Customer incident per the defined timeframes. 2.3.3.2 Customer Responsibilities • Use the provided methods to contact Motorola Solutions technical support. • Provide sufficient information to allow Motorola Solutions technical support agents to diagnose and resolve Customer issues. • Provide contact information for field service technicians in the event that Motorola Solutions has to follow up. 2.3.3.3 Limitations and Exclusions • Device support does not include Land Mobile Radio (“LMR”) network, Wi-Fi, and LTE network troubleshooting. Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-15 2.3.4 Software Maintenance Motorola Solutions is continually developing new features and functionality for our portfolio of public- safety-grade radios. By purchasing software maintenance, the Customer can take advantage of these firmware releases and future-proof their communications investment. 2.3.4.1 Motorola Solutions Responsibilities • Test all firmware releases to minimize software defects. • Announce new firmware releases and post release notes in a timely manner via Customer Hub. • Provide firmware updates. Motorola Solutions makes no guarantees as to the frequency or timing of firmware updates. • Provide upgrade capability through supported Programming Tools. • Provide programming and service tools and technical support through the firmware support window. • Provide documentation via Customer Hub with each release detailing new features, bug fixes, and any known issues. 2.3.4.2 Customer Responsibilities • Periodically check Customer Hub for firmware update announcements. • Keep the radio fleet updated with firmware versions within the support window. 2.3.5 Customer Hub Access Customer Hub is the single location to track the status of subscriptions and service contracts, including start and end dates. This portal includes order, RMA, and technical support ticket status, as well as a consolidated download site for software and documentation. Outside of pre-announced maintenance periods, Customer Hub will be available on a best effort 24/7 basis. Motorola Solutions cannot guarantee the availability of Internet networks outside of our control. 2.3.5.1 Motorola Solutions Responsibilities • Provide a web accessible, secure portal to view the Customer’s data. • Provide the Customer with login credentials for the site. • Provide end-user training for the site. • Provide technical support to answer end user questions between the hours of 8 a.m. to 5 p.m. CST Monday through Friday, excluding US holidays. • Keep the site updated with the latest Customer information. 2.3.5.2 Customer Responsibilities • Provide Motorola Solutions with contact information for administrative users. Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-16 • Administer user access. • Provide Internet access for users to access the site. • Attend available Customer Hub training. • Protect login information against unauthorized use. • Provide Motorola Solutions with updated equipment information, as needed. Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-17 2.4 PRICING 2.4.1 APX N70 Portable Radio Pricing The below equipment lists include the APX N70 Portable Radio Hardware, Accessories, 1 years of Smart Services, plus 7 years of warranty. * Pricing Validity – Pricing is valid until September 26th, 2025 Part Number Description Term Qty Unit List Ext. List Price Discount % Unit Sale Ext. Sale Price REFER TO SOURCEWELL Public Safety Catalog Description H35UCT9PW8AN APX N70 Single-Band Portable Radio (7/800 MHz), radio includes battery, antenna and standard carry holster. Features include: P25 Trunking Phase 1 (FDMA) / Phase 2 (TDMA) AES / DES Encryption ViQi Voice Control SECURITY BUNDLE: Radio Authentication P25 Over-the-Air Rekeying (OTAR) Multikey 60 $10,252.79 $615,167.40 27% $7,484.54 $449,072.40 All APX N Portable Radio Subscriber Device LSV01S03447A APX N70 DMS ESSENTIAL W ACC DMG. 7 Years 60 $837.65 $50,259.00 0% $837.65 $50,259.00 ASTRO Maintenance Support Services LSV01S03082A RADIOCENTRAL PROGRAMMING 5 Years 60 $160.20 $9,612.00 0% $160.20 $9,612.00 APX Next Application Subscription SSV01S01407A SMARTPROGRAMMING 1 Year 60 $75.00 $4,500.00 0% $75.00 $4,500.00 APX Next Application Subscription SSV01S01406A SMARTCONNECT 1 Year 60 $75.00 $4,500.00 0% $75.00 $4,500.00 APX Next Application Subscription SSV01S01476A SMARTLOCATE 1 Year 60 $75.00 $4,500.00 0% $75.00 $4,500.00 APX Next Application Subscription SSV01S01907A SMARTMAPPING 1 Year 60 $75.00 $4,500.00 0% $75.00 $4,500.00 APX Next Application Subscription PMPN4604A CHARGER,CHGR DESKTOP SINGLE UNIT IMPRES 2 60 $221.64 $13,298.40 27% $161.80 $9,708.00 Bundled Subscriber Accessories with Subscriber Devices PMMN4816A BATT IMPRES 2 LIION IP68 3200 60 $225.50 $13,530.00 27% $164.62 $9,877.20 Bundled Subscriber Accessories with Subscriber Devices PMMN4158B WM800 WIRELESS RSM WITH BATTERY. 60 $602.00 $36,120.00 27% $439.46 $26,367.60 Bundled Subscriber Accessories with Subscriber Devices PMPN4653A CHGR DESKTOP DUAL UNIT EXT PS NA. 60 $78.00 $4,680.00 27% $56.94 $3,416.40 Bundled Subscriber Accessories with Subscriber Devices PMNN4846A BATTERY PACK,BATT LIION UL DIV2 IP68 2150T. 60 $86.90 $5,214.00 27% $63.44 $3,806.40 Bundled Subscriber Accessories with Subscriber Devices SSV00S04179A AWARE STANDARD 1 Year 1 $5,500.00 $5,500.00 0% $5,500.00 $5,500.00 APX Next Application Subscription LSV01Q00387A IMPLEMENTATION AND DEPLOYMENT SERVICES AND 2-HR TRAIN-THE-TRAINER (RADIO USER TRAINER) 1 $13,827.85 $13,827.85 0% $13,827.85 $13,827.85 Motorola Subscriber Services $785,208.65 -$185,761.80 $599,446.85 APX N70 SINGLE-BAND PORTABLE RADIO (P25) AND ACCESSORIES SUBJECT TO THE TERMS AND CONDITIONS OF THE SOURCEWELL CONTRACT #042021-MOT MSRP Sourcewell Contract Discount TOTAL* Total Cost $ 599,446.85 $ 144,844.80 $ 744,291.65 Project Grand Total over 7-Years Year Year 1 Purchase Total (Equipment plus 7-Years of Warranty, 5- Years of Radio Central and 1-Year Subscription Services) Year 2-7 (Subscription Services plus Radio Central) Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-18 2.5 PAYMENT TERMS FOR A COMPLETE CASH PURCHASE Customer will make payments to Motorola within thirty (30) days after the date of each invoice. Customer will make payments when due in the form of a check, cashier’s check, or wire transfer drawn on a U.S. financial institution and in accordance with the following milestones. Per System Purchased: 1. Equipment will be invoiced upon shipment, as shipped; 2. Services, if required, will be invoiced upon completion; and 3. Subscription Services (1 year) and Radio Central (5 years) shall be invoiced, in full upon Final Acceptance; 4. For Lifecycle Support Plan and Subscription Based Services: Motorola will invoice Customer annually in advance of each year of the plan. Motorola reserves the right to make partial shipments of equipment and to request payment upon shipment of such equipment. In addition, Motorola reserves the right to invoice for installations completed on a site-by-site basis, when applicable. 2.6 TERMS AND CONDITIONS Pursuant to Section 6, subsection B of the Sourcewell Contract Number 042021-MOT, the following additional terms and conditions apply to this offering. Motorola Solutions Customer Agreement This Motorola Solutions Customer Agreement (the “MCA”) is entered into between Motorola Solutions, Inc., with offices at 500 W. Monroe Street, Suite 4400, Chicago, IL 60661 (“Motorola”) and the entity set forth in the signature block below (“Customer”). Motorola and Customer will each be referred to herein as a “Party” and collectively as the “Parties”. This Subscription Services and Warranty Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Total Warranty Included Included Included Included Included Included Included $0.00 Radio Central Programming Included Included Included Included Included $1,922.40 $1,922.40 $3,844.80 LTE Smart Application Services Included $18,000 $18,000 $18,000 $18,000 $18,000 $18,000 $108,000 CC AWARE Standard Included $5,500 $5,500 $5,500 $5,500 $5,500 $5,500 $33,000 Total Included $23,500.00 $23,500.00 $23,500.00 $23,500.00 $25,422.40 $25,422.40 $144,844.80 Years 2 Through 7- Yearly Subscription Services and Warranty Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-19 Agreement (as defined below) is effective as of the date of the last signature (the “Effective Date”). WHEREAS, Customer desires to purchase from Motorola and Motorola desires to sell to Customer certain Public Safety Equipment, Products and Services; and WHEREAS, Sourcewell (“Sourcewell”), a State of Minnesota local government agency and service cooperative offering cooperative procurement solutions to government entities that access Sourcewell’s cooperative purchasing contracts (“Participating Entities”); and WHEREAS, on July 4, 2021, Sourcewell and Motorola entered into a contract identified as 042021-MOT, which provides that Participating Entities (including Customer) may purchase radio communications equipment from Motorola pursuant to certain terms contained therein (the “Contract”); and WHEREAS, pursuant to Article 6.B of the Contract, Motorola and Customer now wish to enter into this Agreement to delineate the specific terms of the purchase of Public Safety Equipment, Products and Services offered by Motorola to the Customer. Section 1. Agreement. 1.1. Scope; Agreement Documents. This MCA governs Customer’s purchase of Products and Services (as each are defined below) from Motorola. Additional terms and conditions applicable to specific Products and Services are set forth in one or more Motorola prepared or agreed upon addenda attached to this MCA (each an “Addendum”, and collectively the “Addenda”). This MCA, the Exhibits, Addenda, and Motorola-provided Proposal collectively form the Parties’ “Agreement”. 1.2. Attachments. The Exhibits listed below will be attached hereto and incorporated into and made a part of this Agreement: Exhibit A Motorola Proposal dated __July 28th, 2025___ 1.3. Order of Precedence. In interpreting this Agreement and resolving any ambiguities: 1) the main body of this Agreement takes precedence over the exhibits (unless otherwise specified in an exhibit), and any inconsistency between Exhibits will be resolved in their listed order, and 2) Each Addendum will control with respect to conflicting terms in the Agreement, but only as applicable to the Products and Services described in such Addendum. Section 2. Definitions. “Authorized Users” means Customer’s employees, full-time contractors engaged for the purpose of supporting the Products and Services that are not competitors of Motorola, and the entities (if any) specified in a Proposal or otherwise approved by Motorola in writing (email from an authorized Motorola signatory accepted), which may include affiliates or other Customer agencies. “Change Order” means a written amendment to this Agreement after the effective date that alters the work, the contract sum, the contract time, or other change mutually decided between the Parties. Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-20 “Communications System” is a solution that includes at least one radio Product, whether devices, software, or infrastructure, and requires Integration Services to deploy such radio Product at a Customer Site or onto any Customer-Provided Equipment or Equipment provided to Customer. “Contract Price” means the price for the Communications System and implementation Services, excluding applicable sales or similar taxes and freight charges. Further, unless otherwise stated in Exhibit A “Payment” or the pricing pages of the Proposal, recurring fees for maintenance, SUA, or Subscription Software are included in the Contract Price. “Confidential Information” means any and all non-public information provided by one Party to the other that is disclosed under this Agreement in oral, written, graphic, machine recognizable, or sample form, being clearly designated, labeled or marked as confidential or its equivalent or that a reasonable business person would consider non-public and confidential by its nature. With respect to Motorola, Confidential Information will also include Products and Services, and Documentation, as well as any other information relating to the Products and Services. “Customer Contact Data” has the meaning given to it in the DPA. “Customer Data” has the meaning given to it in the DPA. “Customer-Provided Equipment” means components, including equipment and software, not provided by Motorola which may be required for use of the Products and Services. “Data Processing Addendum” or “DPA” means the Motorola Data Processing Addendum applicable to processing of Customer Data for US customers, as updated, supplemented, or superseded from time to time. The DPA is located at https://www.motorolasolutions.com/content/dam/msi/docs/msi-standards_terms- conditions/motorola_solutions_united_states_data_processing_addendum_online_version.p df and is incorporated into and made a part of this Agreement for all purposes pertaining to the contents of the DPA. Where terms or provisions in the Agreement conflict with terms or provisions of the DPA, the terms or provisions of the DPA will control with respect to the contents of the DPA. “Documentation” means the documentation for the Equipment, software Products, or data, that is delivered with the Products and Services that specifies technical and performance features, capabilities, users, or operation, including training manuals, and other deliverables, such as reports, specifications, designs, plans, drawings, analytics, or other information. “Equipment” means hardware provided by Motorola. “Equipment Lease-Purchase Agreement” means the agreement by which Customer finances all or a portion of the Contract Price. “Feedback” means comments or information, in oral or written form, given to Motorola by Customer or Authorized Users, including their end users, in connection with or relating to the Products or Services; “Fees” means charges applicable to the Products and Services. “Integration Services” means the design, deployment, and integration Services provided by Motorola in order to design, install, set up, configure, and/or integrate the applicable Products as agreed upon by the Parties. Village of Pinecrest Police Department QUOTE-2984141 APX N70 Portable Radios Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions System Description 2-21 “Licensed Software” means licensed software which is either preinstalled on Equipment or installed on Customer-Provided Equipment and licensed to Customer by Motorola for a perpetual or other defined license term. “Maintenance and Support Services” means the break/fix maintenance, technical support, or other Services (such as software integration Services) described in the applicable statement of work. “Motorola Data” means data owned or licensed by Motorola and made available to Customer in connection with the Products and Services; “Motorola Materials” means proprietary software, tools, data, and other materials, including designs, utilities, models, methodologies, systems, and specifications, which Motorola has developed or licensed from third parties (including any corrections, bug fixes, enhancements, updates, modifications, adaptations, translations, de-compilations, disassemblies, or derivative works of the foregoing, whether made by Motorola or another party). Products and Services, Motorola Data, Third-Party Data, and Documentation, are considered Motorola Materials “Non-Motorola Materials” means collectively, Customer or third-party software, services, hardware, content, and data that is not provided by Motorola. “Proposal” means solution descriptions, pricing, equipment lists, statements of work (“SOW”), schedules, technical specifications, quotes, and other documents setting forth the Products and Services to be purchased by Customer and provided by Motorola. The Proposal may also include an ATP, Acceptance Test Plan, depending on the Products and Services purchased by Customer. “Products” or “Product” is how the Equipment, Licensed Software, and Subscription Software being purchased by the Customer will collectively be referred to in this Agreement (collectively as “Products”, or individually as a “Product”). “Professional Services” are Services provided by Motorola to Customer under this Agreement the nature and scope of which are more fully described in the Proposal and