Authorize police vehicle purchase contract with Garber Fleet Sales

RESOLUTION NO. 2023- A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO A CONTRACT WITH GARBER FLEET SALES FOR POLICE VEHICLES; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village Council approved the purchase police vehicles and accompanying equipment through the collective bargaining agreement (CBA) with the Police Benevolent Association representing the Police Officers and Police Sergeants; and WHEREAS, the vehicles are needed to fulfill the take-home vehicle requirement in the CBA; WHEREAS, Florida Sheriffs Association conducted a competitive bidding process for the procurement of Police Vehicles and awarded a bid to Garber Fleet Sales; and WHEREAS, pursuant to Section 2-287 of the Code of Ordinances, the Village Manager is authorized to execute contracts, as entered into by other governmental authorities, provided that the governmental authority has followed a competitive bidding procedure leading to the award of the bid or contract in question;

NOW, THEREFORE,

BE IT RESOLVED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS: Section 1. That the Village Council hereby authorizes the Village Manager, pursuant to Section 2-287 of the Code of Ordinances, to “piggyback” on an existing contract between Florida Sheriffs Association and Garber Fleet Sales (Contract/Bid No. FSA20-VEL 28.0), and enter into an agreement with Garber Fleet Sales; for police vehicles. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 14th day of March, 2023. Joseph M. Corradino, Mayor Attest: ____________________________ Priscilla Torres, CMC Village Clerk Approved as to Form and Legal Sufficiency: ____________________________ Mitchell Bierman Village Attorney Consent Agenda DATE: February 27, 2023 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Jason Cohen, Chief of Police RE: Request for expenditure Pursuant to council approval of the current collective bargaining agreements (CBA) with the Police Benevolent Association representing the Police Officers and Police Sergeants, I am requesting to purchase 15 police vehicles and accompanying equipment. These vehicles are needed to fulfill the take-home vehicle requirement in the CBA. The following expenditures are over $50,000 and pursuant to our purchasing policy require council approval. Nine of these vehicles were not included in the FY 23 budget and will require a budget amendment of 446,140.00 (vehicles) and $45,710.00 (cameras) for a toral of $491,850.00 Vendor: Garber Fleet Sales $705,781.00 Florida Sheriffs Association Contract # FSA20-VEL 28.0 Six 2022 Ford Police Interceptor SUVs Patrol configuration. Total: $259,641.00 Two 2023 Ford Police Interceptor SUVs Patrol Configuration Total: 106,000.00 One 2023 Dodge Durango Pursuit SUVs Admin configuration. Total: $41,002.00 Two 2023 Dodge Durango Pursuit SUV Patrol configuration. Total: $101,882.00 Four 2023 Dodge Durango Pursuit SUV Supervisor configuration. Total: 197,256.00 Vendor: Safe-Fleet: $91,421.60 Sole Source 16 in-car camera systems @ $5,713.85 each