Authorize $5.6M amendment to AECOM agreement for Coral Pine Park design plans

RESOLUTION NO. 2023- A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO EXECUTE AN AMENDMENT TO AECOM AGREEMENT FOR THE CORAL PINE PARK DESIGN PLANS; PROVIDING FOR AN EFFECTIVE DATE.

BE IT RESOLVED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS: Section 1. That the Village Council hereby authorizes the Village Manager to execute the attached amendment to the Coral Pine Park Design Plans Agreement with Aecom approved by Resolution 2022-22. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 9th day of May, 2023. Joseph M. Corradino, Mayor Attest: ____________________________ Priscilla Torres., CMC Village Clerk Approved as to Form and Legal Sufficiency: ____________________________ Mitchell Bierman Village Attorney Consent Agenda DATE: May 1, 2023 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Robert C. Mattes, CPRE, CPSI, Parks and Recreation Director RE: Coral Pine Park Construction Plans Change Order AECOM has been working with the Village to produce construction documents for the Coral Pine Park Renovation Project as outlined in the 2014 Coral Pine Park Master Plan. Since the project's initial start, there have been site setbacks, including raising the ground level of the multipurpose room to comply with flood zone regulations, ADA accessibility, and the need to increase parking slightly. Additionally, pickleball courts have been added as an optional inclusion for this project. This project's current projected construction price is $5.6M, up from $4.3M. The cost of construction continues to increase. To complete the Coral Pine Park Renovation Project, I recommend that the Village approves AECOM’s proposed change order to produce the construction drawings needed to complete the renovation project as outlined in the Coral Pine Park Master Plan. Prepared by: T PULLA, AECOM Reviewed by: F POLETTO, AECOM Project Manager: M RIVERA, AECOM Date Completed: 04/24/2023 CSI # CSI DIVISION DESCRIPTION 30% SD QTY. 60% DD QTY. UOM UNIT PRICE 30% SD TOTAL COST 60% DD TOTAL COST REFERENCE # 10,000 $ 10,000 $ 31 Earthwork Erosion Control Devices 1 1 LS 10,000.00 $ 10,000 $ 10,000 $ 175,950 $ 198,172 $ 31 Earthwork Clear and Grub Stripping 8 8 AC 8,000.00 $ 64,000 $ 64,000 $ 31 Earthwork Cut & Fill Grading 5000 5000 SY 9.99 $ 49,950 $ 49,950 $ 31 Earthwork Additional Fill for Raising Building Elevation 0 370 CY 60.00 $ - $ 22,222 $ 4 31 Earthwork Regular Excavation 1000 1000 CY 12.00 $ 12,000 $ 12,000 $ 31 Earthwork Exfiltration Trench 200 200 LF 250.00 $ 50,000 $ 50,000 $ 949,035 $ 1,009,035 $ 3 Concrete Substructure 2600 2600 SF 16.00 $ 41,600 $ 41,600 $ 3 Concrete Concrete Ramp 130 130 SF 70.00 $ 9,100 $ 9,100 $ 4 Masonry Exterior CMU Walls 1400 1400 SF 25.00 $ 35,000 $ 35,000 $ 4 Masonry Interior CMU Walls 1300 1300 SF 23.00 $ 29,900 $ 29,900 $ 4 Masonry Oolitic Limestone Veneer 1890 1890 SF 24.50 $ 46,305 $ 46,305 $ 7 Thermal and Moisture Concrete Tile Roof and Structure 3253 3253 SF 35.00 $ 113,855 $ 113,855 $ 7 Thermal and Moisture Roof Gutter 200 200 LF 25.00 $ 5,000 $ 5,000 $ 7 Thermal and Moisture Downspout 60 60 LF 25.00 $ 1,500 $ 1,500 $ 8 Openings Impact-Resistant Glazed Aluminum Double Door including Sidelites 2 2 EA 17,500.00 $ 35,000 $ 35,000 $ 8 Openings Impact-Resistant Glazed Aluminum Single Door 2 2 EA 7,500.00 $ 15,000 $ 15,000 $ 8 Openings Impact-Resistant Single Door 1 1 EA 5,500.00 $ 5,500 $ 5,500 $ 8 Openings Solid Double Door 2 2 EA 2,000.00 $ 4,000 $ 4,000 $ 8 Openings Interior Double Door with Glazing 1 1 EA 3,000.00 $ 3,000 $ 3,000 $ 8 Openings Single Door 4 4 EA 1,200.00 $ 4,800 $ 4,800 $ 8 Openings Impact Resistant Window 6 6 EA 4,800.00 $ 28,800 $ 28,800 $ 9 Finishes Gypsum Ceiling 600 600 SF 9.50 $ 5,700 $ 5,700 $ 9 Finishes Paint 4600 4600 SF 3.50 $ 16,100 $ 16,100 $ 9 Finishes Stucco 840 840 SF 4.00 $ 3,360 $ 3,360 $ 9 Finishes Floor 2600 2600 SF 25.00 $ 65,000 $ 65,000 $ 10 Specialties Architectural Stone Veneer Columns (9.5'x2') 10 22 EA 5,000.00 $ 50,000 $ 110,000 $ 2 10 Specialties Floor Mounted Partitions 3 3 EA 1,500.00 $ 4,500 $ 4,500 $ 10 Specialties Railings 40 40 LF 60.00 $ 2,400 $ 2,400 $ 10 Specialties Toilet Paper Dispenser 4 4 EA 85.00 $ 340 $ 340 $ 10 Specialties Grab Bar 2 2 EA 60.00 $ 120 $ 120 $ 10 Specialties Sanitary Napkin Disposal 3 3 EA 85.00 $ 255 $ 255 $ 10 Specialties Soap Dispensers 3 3 EA 200.00 $ 600 $ 600 $ 22 Plumbing Wall Mounted Sink 3 3 EA 800.00 $ 2,400 $ 2,400 $ 22 Plumbing Utility Sink 1 1 EA 1,300.00 $ 1,300 $ 1,300 $ 22 Plumbing Water Closet 4 4 EA 1,200.00 $ 4,800 $ 4,800 $ 22 Plumbing Urinal 1 1 EA 600.00 $ 600 $ 600 $ 22 Plumbing Plumbing Allowance 2600 2600 SF 30.00 $ 78,000 $ 78,000 $ 23 HVAC Mechanical Allowance 2600 2600 SF 45.00 $ 117,000 $ 117,000 $ 26 Electrical Electrical Allowance 2600 2600 SF 62.00 $ 161,200 $ 161,200 $ 32 Exterior Improvements Retaining Wall 190 190 LF 300.00 $ 57,000 $ 57,000 $ - $ 129,010 $ 32 Exterior Improvements Mechanical Tower with Dormers 0 205 SF 618.75 $ - $ 129,010 $ 5 19,600 $ 19,600 $ 2 Existing Conditions Demolition 2800 2800 SF 7.00 $ 19,600 $ 19,600 $ Community Center Erosion Control & Temp Access Multi-Purpose Facility Demolition Clearing & Grubbing CONSTRUCTION COST ESTIMATE - 60% DESIGN DEVELOPMENT PRELIMINARY Village of Pinecrest Parks and Recreation Department CORAL PINE PARK Mechanical Tower Prepared by: T PULLA, AECOM Reviewed by: F POLETTO, AECOM Project Manager: M RIVERA, AECOM Date Completed: 04/24/2023 CSI # CSI DIVISION DESCRIPTION 30% SD QTY. 60% DD QTY. UOM UNIT PRICE 30% SD TOTAL COST 60% DD TOTAL COST REFERENCE # CONSTRUCTION COST ESTIMATE - 60% DESIGN DEVELOPMENT PRELIMINARY Village of Pinecrest Parks and Recreation Department CORAL PINE PARK - $ 145,824 $ 2 Existing Conditons Demolition 0 7680 SF 0.60 $ - $ 4,608 $ 7 26 Electrical Court Lighting 0 8 EA 6,000.00 $ - $ 48,000 $ 7 32 Exterior Improvements Asphalt Paving 0 7680 SF 11.20 $ - $ 86,016 $ 7 32 Exterior Improvements Single Gate 0 1 EA 1,000.00 $ - $ 1,000 $ 7 32 Exterior Improvements Vinyl Coated Chain Link Fence 0 248 LF 25.00 $ - $ 6,200 $ 7 - $ 113,514 $ 2 Existing Conditons Demolition 0 8211.6 SF 0.60 $ - $ 4,927 $ 6 26 Electrical 12" Compacted Subgrade 0 912.4 SY 5.00 $ - $ 4,562 $ 6 32 Exterior Improvements 6" Limerock Base 0 912.4 SY 26.00 $ - $ 23,722 $ 6 32 Exterior Improvements 3" Asphalt 0 912.4 SY 74.50 $ - $ 67,974 $ 6 32 Exterior Improvements Curb 0 150 LF 60.00 $ - $ 9,000 $ 6 32 Exterior Improvements Stops and Signs 0 2 EA 500.00 $ - $ 1,000 $ 6 32 Exterior Improvements Striping 0 405 LF 5.75 $ - $ 2,329 $ 6 - $ 100,000 $ 32 Exterior Improvements Water Fountain Feature 0 1 LS 100,000.00 $ - $ 100,000 $ 8 726,362 $ 778,795 $ 2 Existing Conditons Demoliton of Exterior Furniture and Equipment 1 1 LS 10,000.00 $ 10,000 $ 10,000 $ 2 Existing Conditons Demolish Slab, Ramp, Railing, and Retaining Wall 1 1 LS 30,000.00 $ 30,000 $ 30,000 $ 3 Concrete Concrete Pathway with Light Broom Finish 2750 2856 SY 42.00 $ 115,500 $ 119,933 $ 6 3 Concrete Concrete Patio 2720 2720 SF 5.60 $ 15,232 $ 15,232 $ 12 Furnishing Generation 50 Bench 25 25 EA 1,500.00 $ 37,500 $ 37,500 $ 12 Furnishing New Picnic Tables 6 6 EA 2,500.00 $ 15,000 $ 15,000 $ 26 Electrical Lighting Allowance 1 1 LS 80,000.00 $ 80,000 $ 96,000 $ 6 32 Exterior Improvements Shade Canopy 2000 2600 SF 25.00 $ 50,000 $ 65,000 $ 2 32 Exterior Improvements Low Sitting Wall 150 150 LF 70.00 $ 10,500 $ 10,500 $ 32 Exterior Improvements Trellis Structure with Sitting Area 2561 2561 SF 30.00 $ 76,830 $ 76,830 $ 32 Exterior Improvements Natural Sod 33778 33778 SY 1.80 $ 60,800 $ 60,800 $ 32 Exterior Improvements Landscape Allowance 1 1 LS 85,000.00 $ 85,000 $ 102,000 $ 9 32 Exterior Improvements Signage and Wayfinding Allowance 1 1 LS 40,000.00 $ 40,000 $ 40,000 $ 33 Utilities Utilities Allowance 1 1 LS 25,000.00 $ 25,000 $ 25,000 $ 33 Utilities Irrigation System Allowance 1 1 LS 75,000.00 $ 75,000 $ 75,000 $ 1,880,947 $ 2,503,951 $ Job Office Overhead 10.00% 10.00% 188,095 $ 250,395 $ Mobilization 6.00% 6.00% 112,857 $ 150,237 $ 2,181,899 $ 2,904,583 $ Home Office Overhead 3.50% 3.50% 76,366 $ 101,660 $ Profit 7.50% 7.50% 163,642 $ 217,844 $ 2,421,907 $ 3,224,087 $ Performance Bond and Insurance 3.00% 3.00% 72,657 $ 96,723 $ 2,494,565 $ 3,320,810 $ Design Development Contingency 20.00% 20.00% 498,913 $ 664,162 $ 2,993,477 $ 3,984,972 $ Market Conditions Contingency 5.00% 5.00% 149,674 $ 199,249 $ 3,143,151 $ 4,184,220 $ Escalation 4.86% 4.86% 152,757 $ 203,353 $ 3,295,909 $ 4,387,573 $ Design Fee 505,065 $ 505,065 $ Owners Contingency 10.00% 10.00% 329,591 $ 438,757 $ Permit Fee 0.50% 0.50% 16,480 $ 21,938 $ CEI Fee 5.00% 5.00% 164,795 $ 219,379 $ 4,311,839 $ 5,572,712 $ 4,312,000 $ 5,573,000 $ Park Improvements TOTAL PROGRAM COSTS (NEAREST $1,000) Total Program Costs Subtotal Subtotal Subtotal TOTAL CONSTRUCTION COSTS Subtotal Total Direct Costs Subtotal Pickleball Area Water Fountain Feature Parking Area