Authorize $128,369 agreement for Suniland Park parking lot restoration

RESOLUTION NO. 2024- A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, WAIVING THE COMPETITIVE BID REQUIREMENTS AND AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO AN AGREEMENT WITH FRONTIER BUILDING FOR SUNILAND PARK PARKING LOT RESTORATION; PROVIDING FOR AN EFFECTIVE DATE.

BE IT RESOLVED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS: Section 1. That the Village Council hereby waives the procurement code requirements for competitive bidding for expenditures more than $100,000 and authorizes the Village Manager to execute an agreement with Frontier Building, for parking lot restoration at Suniland Park. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 19th day of March, 2024. Joseph M. Corradino, Mayor Attest: ____________________________ Priscilla Torres, MMC Village Clerk Approved as to Form and Legal Sufficiency: ____________________________ Mitchell Bierman Village Attorney Consent Agenda DATE: March 8, 2024 TO: Yocelyn Galiano, ICMA-CM Village Manager FROM: Stephen R. Olmsted, AICP, LEED-GA Planning Director RE: Suniland Park/Suniland Place – Parking Lot Restoration Waiver of Competitive Bidding With approval of the site development plan for development of a new Chick-Fil-A restaurant on the site of the former BB&T Bank located at 13001 Pinecrest Parkway, the Village Council is requiring repaving and restriping of that portion of the Suniland Park/Suniland Place Parking lot immediately east of the subject property. Bowman Engineering has submitted plans for the repaving of that portion of the parking lot as required and Frontier Building is the contractor that will be completing the work. Subsequently, staff has also requested a cost estimate from the same contractor to mill, repave, and restripe the remaining portion of the parking lot south of the Chick-Fil-A property to SW 130 Street so that the entire parking lot can be repaved and resurfaced at the same time. A copy of the cost estimate in the amount of $128,369.00, prepared and submitted by Frontier Building on March 7, 2024 is attached. Staff recommends that the Village Council waive the competitive bidding process and authorize the Village Manager to negotiate an agreement with Frontier Building for the repaving of the parking lot south of the Chick-Fil-A property so that the same contractor can coordinate and complete repaving of the entire parking lot at the same time. A Resolution waiving the bidding process is attached for the Village Council’s review and consideration. If you have questions or require additional information, please let me know. Construction Proposal New Construction Division 13001 S. Dixie Hwy Mid-Atlantic Office Pinecrest, FL 33156 HOME OFFICE: 2950 SW 27th Ave • Suite 300 • Miami • FL 33129 • Tel: (305) 692-9992 • Fax: (305) 692-3032 1 Construction Proposal: Parking Lot Restoration DATE: Thursday, March 07, 2024 TO: Village of Pinecrest Attn: Stephen R. Olmsted, Planning Director 12645 Pinecrest Parkway Pinecrest, FL 33156 RE: Construction Proposal Parking Lot Restoration CITY: Pinecrest, FL Proposal For: Village of Pinecrest Addenda: N/A Proposal Amount: $128,369.00 Scope of Work: Demolish and haul away of existing D curb $14,874.00 Remove and haul away existing concrete parking bumpers $4,587.00 1" mill and resurface of existing parking lot $73,651.00 Restripe resurfaced parking lot per existing layout $16,498.00 Provide and install new concrete parking bumpers per existing layout $9,863.00 General Contractor Overhead and Fee $8,896.00 Frontier Building Corporation proposes to perform the above parking lot restoration work per the bid documents and clarifications below. Construction Proposal Documents Description Plan Sheets Latest Revision Date: Title Plans G000 – G004 By: Selser Schaefer Architects, Inc. 10/20/2023 Civil Plans C1.0 – L202 By: Bowman Consulting 10/20/2023 Construction Proposal New Construction Division 13001 S. Dixie Hwy Mid-Atlantic Office Pinecrest, FL 33156 HOME OFFICE: 2950 SW 27th Ave • Suite 300 • Miami • FL 33129 • Tel: (305) 692-9992 • Fax: (305) 692-3032 2 Conditions of the Proposal (Clarifications, Alternates, and Exclusions): • We have not included a Payment & Performance bond. • We have not included any utility, tap, connect/disconnect, impact, building permit, or any fees associated with them in our base bid. We will procure the permit; however, the permit fee will be paid by the owner. • Proposal excludes hazardous materials abatement, lime treatment for subgrade, rock removal, dewatering, contaminated soils removal/disposal, unsuitable soils removal/replacement, select or engineered fill, and undercutting. • Engineering/Testing to be provided by the owner’s representative or their engineer. • Pricing valid for 30 days. • Due to current market volatility the liquid asphalt index is subject to instability. Pricing for asphalt is subject to change based upon the prevailing and current market rates at time of placement. • Our proposal does not include removal of root obstructions at existing D curb and parking lot. • Our proposal does not include any tree protection or relocation. Thank you for the opportunity to provide this proposal. Should you have any questions please feel free to contact us. We look forward to working with you on this project and hope to have the opportunity to work with you on other upcoming projects throughout the entire East Coast. Sincerely, Ethan Downs, Estimator (704) 960-8126 Construction Proposal New Construction Division 13001 S. Dixie Hwy Mid-Atlantic Office Pinecrest, FL 33156 HOME OFFICE: 2950 SW 27th Ave • Suite 300 • Miami • FL 33129 • Tel: (305) 692-9992 • Fax: (305) 692-3032 1 Construction Proposal: Parking Lot Restoration DATE: Thursday, March 07, 2024 TO: Village of Pinecrest Attn: Stephen R. Olmsted, Planning Director 12645 Pinecrest Parkway Pinecrest, FL 33156 RE: Construction Proposal Parking Lot Restoration CITY: Pinecrest, FL Proposal For: Village of Pinecrest Addenda: N/A Proposal Amount: $128,369.00 Scope of Work: Demolish and haul away of existing D curb $14,874.00 Remove and haul away existing concrete parking bumpers $4,587.00 1" mill and resurface of existing parking lot $73,651.00 Restripe resurfaced parking lot per existing layout $16,498.00 Provide and install new concrete parking bumpers per existing layout $9,863.00 General Contractor Overhead and Fee $8,896.00 Frontier Building Corporation proposes to perform the above parking lot restoration work per the bid documents and clarifications below. Construction Proposal Documents Description Plan Sheets Latest Revision Date: Title Plans G000 – G004 By: Selser Schaefer Architects, Inc. 10/20/2023 Civil Plans C1.0 – L202 By: Bowman Consulting 10/20/2023 Construction Proposal New Construction Division 13001 S. Dixie Hwy Mid-Atlantic Office Pinecrest, FL 33156 HOME OFFICE: 2950 SW 27th Ave • Suite 300 • Miami • FL 33129 • Tel: (305) 692-9992 • Fax: (305) 692-3032 2 Conditions of the Proposal (Clarifications, Alternates, and Exclusions): • We have not included a Payment & Performance bond. • We have not included any utility, tap, connect/disconnect, impact, building permit, or any fees associated with them in our base bid. We will procure the permit; however, the permit fee will be paid by the owner. • Proposal excludes hazardous materials abatement, lime treatment for subgrade, rock removal, dewatering, contaminated soils removal/disposal, unsuitable soils removal/replacement, select or engineered fill, and undercutting. • Engineering/Testing to be provided by the owner’s representative or their engineer. • Pricing valid for 30 days. • Due to current market volatility the liquid asphalt index is subject to instability. Pricing for asphalt is subject to change based upon the prevailing and current market rates at time of placement. • Our proposal does not include removal of root obstructions at existing D curb and parking lot. • Our proposal does not include any tree protection or relocation. Thank you for the opportunity to provide this proposal. Should you have any questions please feel free to contact us. We look forward to working with you on this project and hope to have the opportunity to work with you on other upcoming projects throughout the entire East Coast. Sincerely, Ethan Downs, Estimator (704) 960-8126