Provide September 2025 monthly reports and project updates

DATE: September 29, 2025 TO: The Honorable Mayor and Members of the Village Council FROM: Yocelyn Galiano, ICMA-CM, Village Manager RE: September Monthly Report During the annual strategic planning process, the Village Council identifies various large-scale projects it wishes to monitor from inception through completion. The timeline table below contains a synopsis of the projects including noteworthy milestones and updates. Future anticipated project happenings are presented in blue. Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 1 1/9/2018 Village Council SW 136 Street Bridge Project Public Works Department Status November 2025: Anticipated completion. September 26, 2025: The bridge was poured. January 2025: The Village was contacted by a resident who lives adjacent to the bridge who obtained a petition requesting the County revise the project to remove the decorative urns that are part of the bridge design. The decorative urns and other upgrades to the project such as smart technology lighting elements were requests made by the Village and Palmetto Bay in 2019. December 2024: Construction is underway. 25% completion, old bridge has been removed and currently driving piles for the new bridge. June 27, 2024: Village was advised the entire project was placed on hold. No information on when the project might commence again was provided. January 2, 2024: Notice to Proceed was issued. November 28, 2023: PW Director attended the pre-construction meeting. The NTP will be issued January 2, 2024, however no work on site will begin until after school ends in June. Though the project duration is over 600 days the contractor expects to be completed much sooner (no estimate provided). The MOU between the Village and the County for hand-rail lighting and decorative “urns” is still pending. MOT was Office of the Village Manager 2 | P a g e discussed with the contractor and was made clear to them that all detours will be via a section line road only. November 13, 2023: The County notified the Village about a mandatory Pre- Construction Conference on November 28, 2023. October 4, 2023: County advised that the Howard Drive Bridge Project (20230013) has been awarded. DTPW is coordinating with the Contractor with relation to insurance and to issue notice to proceed with construction activities prior to the end of October. The project duration is 695 days, we anticipate being completed by September of 2025. September 4, 2023: Received an update about the bridge project from a county representative who advised the project is in process of being awarded to a contractor. County will advise when the Noticed to Proceed is issued. March 2022: According to email communications with the County, nothing new to report about the Bridge Project. September 20, 2021: County advised the project plans are at 90%, and County is working out utility relocations and finalizing right of way issues. September 15, 2021: Village was notified that the bridge project would be delayed for 8 to 12 months from September 15, 2021, due to a conflict with the utility company. June 23, 2020: Public Works Director attended a virtual meeting regarding the bridge replacement. County advised the construction plans for the bridge would be completed in July. Construction is scheduled to commence in the Summer of 2021 and be completed by Spring 2022 (8 months). June 6, 2019: The Village Manager met with representatives from Miami-Dade County to review the details of the SW 136 Street Project, and particularly the bridge replacement. Based on discussions, with Palmetto Bay representatives and the County, project engineers will add lighting elements to the structure with smart technology. 2 5/1/2021 Village Council Gary Matzner Park Office of the Village Manager and Parks and Recreation Status July 2026: Anticipate project completion. September 29: 2025 Tree removal is underway and parking lot excavation and construction of foundation for building has started. September 18, 2025: Contractor commenced work at the future park site. September 15, 2025: WASD provided the final approval for the water permit. September 12: 2025: Village submitted the Opinion of Title to Miami-Dade County for final WASD approval of water connection for the park. September 3, 2025: The Village Manager instructed staff to apply for the foundation permit so that work could commence on property while the WASD permit is finalized. August 14, 2025: The County advised of some additional comments for the WASD permit. August 12, 2025: Village Manager contacted County Mayor’s Office to request assistance with a pending permit for the water and sewer connection for the future park. Office of the Village Manager 3 | P a g e July 15, 2025: The Village Council awarded construction contract to Coengineers Builders for an amount not to exceed $3,631,448.04. March 27, 2025: Village is awaiting WASD approval of the fountain. Permit is 99% approved. February 3, 2025: The Village Manager contacted FPL representative, Andy Martinez, to request his assistance with ongoing delays with the design for the undergrounding of the electrical on the west side of the property. November 22, 2024: 100% of plans have been completed. Bid documents are being prepared to let the project in December with a deadline in early February for bid responses. While bid documents are being prepared, the Building and Planning Department will have one last review of all the construction documents. September 3, 2024: Submitted responses to the permit comments 60% plans to the B&P Department for review. July 2024: Provided responses of initial permit review to the consultant. June 2024: Initial review of construction permit plans is ongoing. April 19, 2024: Village Manager met with the consultants and provided an update. April 18, 2024: Presentation regarding options for the entry feature of the future park was given to Village Council. The Village Council chose option 3A and directed the undergrounding of all the FPL overhead wires. April 9, 2024: Village Manager and Parks and Recreation Director met with design consultants to go over the final gateway renderings, prior to presentation at April Council meeting. March 13, 2024: Village Manager and Parks and Recreation Director met with design consultants. February 29, 2024: Village Manager reached out to FPL Intergovernmental Liaison to seek assistance in obtaining a “ballpark” estimate for the undergrounding of utilities adjacent to the future park. February 28, 2024: The Village Manager and Park and Recreations Director met with the design consultants to review revised entry feature concepts. January 24, 2024: The Village Manager and Parks and Recreations Director met with the design consultants to review revised entry feature concepts. Contact information for FPL representatives to price out undergrounding of electrical lines adjacent to the property was forwarded to the design consultant to include in the construction cost estimate. Entry feature options with different price points will be provided to the Village Council soon. December 13, 2023: The Village Manager met with representatives from the Miami- Dade Fire Rescue Department and design consultant to review fire rescue requirements for the property and specifically address the final location of structures on the property. October 10, 2023: The contract for landscape architect for the development of construction plans was awarded by the Village Council to Keith. Office of the Village Manager 4 | P a g e September 13, 2023: The Village Council authorized the Village Manager to negotiate with the number one ranked firm for the completion of the construction plans for development of Gary Matzner Park. August 24, 2023: Village Manager authorized a partnership with Fairchild Botanical Gardens to begin cultivation of native orchids to be added to Gary Matzner Park landscape next year. July 2023: The Village will issue a Request for Qualification of Landscape Architects for the completion of the construction plans for the development of Gary Matzner Park in the form of Concept A. May 9, 2023: Four revised concepts were presented to the Village Council for consideration at the regular Council meeting. The Village Council approved Concept A. April 2023: Parking study was completed, and information will be incorporated into the new conceptual plans which will be presented to Village Council at the May 2023 meeting. March 8, 2023: Parking study will be completed and submitted to project engineers for development to final parking needs for the conceptual drawings. February 28, 2023: The Village commenced a parking study of Evelyn Greer Park and Suniland Park to establish a baseline for pickleball court and playground parking needs. February 16, 2023: Parks and Recreation Director met with the Swan Lake Homeowners Association. January 31, 2023: Parks and Recreation Director Robert Mattes met with adjacent homeowners to present the latest design concepts. December 13, 2022: Additional designs were submitted to the Village Council for its consideration. Council directed that staff provide design options that looked at possible placement of the parking lot off SW 65 Ct. Council also directed staff meet with adjacent residents for additional input on the final project. November 8, 2022: The conceptual designs were presented to the Village Council during its regular meeting for its consideration. Council directed that additional designs be developed that were more natural and passive. September 7, 2022: The Village is hosting a community meeting to present the results of the Gary Matzner Park survey at Evelyn Greer Park. Residents will be afforded the opportunity to provide additional input for the design team. August 24, 2022: The Village initiated a community survey to obtain input regarding the elements that would be included in the conceptual design of the park. The deadline for submitting the survey responses was on this date. 956 survey responses were received and are being analyzed by the design team. July 11, 2022: Award of the contract for development of the conceptual design of the park. April 2022: The Village will advertise request for qualifications for the development of a conceptual design for the park. February 8, 2022: Village Council approved the Parks and Recreation Master Plan. Office of the Village Manager 5 | P a g e January 2022: Parks and Recreation Master Plan on Village Council agenda for consideration, but further information was requested. November 2021: Anticipate putting out a request for qualifications to pick a consultant to develop a conceptual design for the Gary Matzner Park. October 15, 2021: Commencement of final landscaping improvements to the site. The site will be used for potable water project staging. October 4, 2021: Director Mattes met with landscaping company to walk the property to review landscaping needs and receive a quote to provide safe open space and remove any dead trees and vines. September 1, 2021: Demolition of all the structures on the property have been completed. One electric service pole remains on the property. May 6, 2021: Asbestos inspection was conducted ahead of demolition. May 5, 2021: Contract for demolition has been awarded. Awaiting FPL disconnection of utilities and asbestos survey. April 28, 2021: The Village received proposals for demolition of the structures on the park property. 3 11/9/2021 Village Council Kendall Drive Shared Use Path Public Works Department Status December 2025: Anticipate 100% completion of the path and vegetation installation. Project has been delayed due to rain. October 2025: Raised crosswalk design commences. September 30, 2025: Commencement of 2nd segment of the project. 45% of the project is completed. September 2025: 40% completion of project. Project has been slightly delayed due to underground work with hydrants and other utilities at Beth Am site. September 3, 2025: Village Manager instructed PW Director to obtain a proposal for design of the raised crosswalk for the KSUP. August 2025: Village began to plant trees on the north side of Kendall Drive to augment tree canopy. July 1, 2025: Construction commenced. June 6, 2025: Village representatives, FDOT representatives and contractor will meet to review the details of project implementation. April 2025: Village Council awarded construction contract to lowest bidder. January 29, 2025: Revised bid package was sent to FDOT to approve re-advertisement of the bid. Once approval to re-advertise is issued, the project will be re-bid. January 8, 2025: Bid document was submitted to FDOT for pre-approval of bid results. FDOT did not give concurrence to award. Village will need to rebid the project December 21, 2024: The Village solicited the missing documents from the two respondents but only received the missing documents from one of the bidders. Office of the Village Manager 6 | P a g e December 20, 2024: Invitation to Bid deadline. The Village received two bids that were missing required documents. The Village solicited the documents from the two companies November 22, 2024: Mandatory pre-bid meeting was held. August 2024: 100% approval of plans by FDOT. Project will be put out to bid in November. March 19, 2024: Council accepted maintenance map addressing the area in front of Temple Beth Am. February 2, 2024: Consulting engineers will submit 100% plans to FDOT for review once the environmental study is completed by February 15th. PW Director has met personally with all residents that requested a meeting following a letter from PW inviting to meet with the director. January 2023: Design plans are 100% completed. Environmental Study is underway. December 2023: A Bonnier Bat study was requested by FDOT as part of the permit review process. The study is underway. November 2023: Public Works Director commenced appointments with immediately adjacent homeowners to review the final draft of the landscape plan for the project. Final plans will be submitted to the Florida Department of Transportation. September 15, 2023: Public Works Director Mendez submitted 90% plans to FDOT for comments. August 2023: If any changes are necessary to finalize the landscape plans after the resident meetings, Florida Department of Transportation will need to review the final draft before submittal of those documents to Miami-Dade County Public Works for final permit approval. June 12, 2023: Village receives comments from the Florida Department of Transportation. April 2023: Plans have been submitted to Miami-Dade County Public Works and FDOT for review and comments. March 30, 2023: Anticipate completion of the construction documents. Once plans are completed, they will be submitted to Miami-Dade County Public Works and Florida Department of Transportation for review and comments. March 15, 2023: Public Works Director Mendez will commence appointments with individual homeowners to review the landscape plan for the project to make final adjustments as requested. November 15, 2022: Community meeting was held to provide residents with a second opportunity to provide input on the project design. October 28, 2022: The Village Manager sent letters out to affected residents and petitioners providing a project update with facts about latest draft plans and providing a date for review of the 60% plans in a community meeting. October 25, 2022: The Public Works Director received the draft final project plans. October 11, 2022: The Office of the Village Clerk received a petition opposing the project. Office of the Village Manager 7 | P a g e September 25, 2022: Public Works Director will coordinate a meeting with the affected residents to review the 60% plans. Letter will be sent out to residents detailing the impact of the project including number of trees to be removed, relocated and replaced. September 7, 2022: Public Works Director received revised plans. Plans will be forwarded to the Parks and Recreation Department for coordination with the Gary Matzner Park conceptual design consultant. June 22, 2022: Affected resident meeting to review preliminary design will be held in mid-June. June 2, 2022: Public Works Director will be meeting with the design consultants. February 1, 2022: Agreement was executed, and work has begun. Process, including public meetings, is expected to take approximately 12 months. January 2022: Attorneys on both sides are reviewing the agreement. December 6, 2021: The Village Attorney is currently reviewing the contract document. November 9, 2021: The Village Council authorized the Village Manager to enter into an agreement with Kimley Horn Associates, Inc. for the design of the Kendall Drive Shared Use Path. 4 1/11/2022 Village Council Coral Pine Park Phase 2 Parks and Recreation Department Status January 2025: Anticipate construction completion. The December 2025 completion date was pushed back one month due to delays in additional drainage improvements that were added as a change order. September 29, 2025: Roof has been installed. Construction of the walking path is underway. Interior spaces are under construction. Trellis system by the tennis courts has been installed. Coral rock is being installed on the building. June 2025: To date, all the structural components of the job have been completed, and the contractor has shifted to work on interior finishes. The new pickleball court has been poured and currently the contractor is completing the work in the parking lot. The project is 60% completed and still on target to be completed in January 2026. January 2025: Construction project commenced. The old structure was demolished. December 2024: Miami-Dade County review by Department of Health, Water and Sewer Department and Department of Environmental resources was completed. November 22, 2024: Demolition permits are in process. September 26, 2024: Village Manager held the pre-construction meeting and the Notice to proceed will be issued within the week. August 27, 2024: Construction of the project was awarded to Waypoint Contracting by the Village Council. May 23, 2004: Bid proposal was received by the Village. A budget shortfall of $2.2 Million to complete the project will require reassessment of the project. April 22, 2024: Project out to bid. March 8, 2024: Building and Planning Department provided final comments for the permit. Office of the Village Manager 8 | P a g e February 2024: Expect permit review process will be completed and the project will be put out to bid. January 2023: Permit review process is still ongoing. December 2023: The project has been submitted to the Building and Planning Department for permit review prior to issuance of the final Invitation to Bid. November 1, 2023: Consultant advised permitting comments are in the process of being addressed on the plans. Anticipate having the final set of plans for permit submittal on December 1. September 20, 2023: Submitted plans for permitting review. Once permits are pulled, the project will be put out to bid. August 30, 2023: 100% completion of construction design plans. Bid will be let for construction of the project. June 2023: Received 60% Plans for the construction design. Consultant advised to complete the last phase of design work. May 9, 2023: Council approved bond/bank loan to pay for construction of project. Council approved the change order for the design of the Coral Pine Park to accommodate additional services including the addition of drawing for optional pickleball courts and parking lot improvements. March 2023: Expect completion of the 30% design documents and schedule a meeting with the community to review the 30 % draft document. November 30, 2022: In 2014, Village Council adopted the Coral Pine Park Master Plan and divided the construction of the approved improvements into two phases. Phase 1, which included a new tennis center and playground, was completed in 2016. This project is for the design of Phase 2 which includes a new 900 square foot multi-purpose room. The design and construction documents are in its final stages and are expected to be completed in early December. April 12, 2022: The Village Council approved execution of the contract with AECOM. January 11, 2022: The Village Council authorized the Manager to negotiate with #2 ranked firm AECOM for development of construction design plans for phase 2 of Coral Pine Park improvements. 5 9/1/2023 Village Council Veterans Wayside Park Improvements Parks and Recreation Department Status January 2026: Anticipate project completion. December 2025 project completion was pushed back one month due to delays at DERM. September 29, 2025: Contractor has commenced construction of the perimeter wall and installation of the landscaping lighting. August 25, 2025: Final permit was approved and construction commenced. June 2025: Permitting review continues. DERM has some review comments that require additional calculations for stormwater drainage issues. May 13, 2025: Held a pre-construction meeting. March 11, 2025: Council awarded construction bid to M&J Construction. Office of the Village Manager 9 | P a g e February 4, 2025: Bids received are under review by the design consultant. January 22, 2025: Deadline for the Invitation to Bid. The Village received three bids. October 17, 2024: Construction project was put out to bid. September 17, 2024: Council discussed the project design and estimated costs. February 29, 2024: Contract was executed. February 13, 2024: Council awarded the contract for design of construction plans. November 14, 2023: Council authorized Village Manager to negotiate a price for the development of construction plans for improvements to Veteran’s Wayside Park. October 27, 2023: Received responses to RFQ. October 2, 2023: New RFQ for Landscape Architect was issued. September 27, 2023: Received one response for the Request for Qualification for a landscape architect. Will issue a new RFQ. September 7, 2023: Issued a Request for Qualifications for a landscape architect to develop the construction documents for improvements to Veteran’s Wayside Park. 6 1/25/2024 Village Council Aleyda Mas Park Parks and Recreation Department Status January 2026: Anticipate commencement of construction. December 9, 2025: Anticipate Village Council award of construction bid. October 2025: Anticipate putting out the Invitation to Bid. September 2025: Anticipate completion of the construction plans. September 29, 2025: Replacement of roof has commenced. Anticipate completion of the roof by the first quarter of the new calendar year. September 12, 2025: Termite treatment has been completed. June 2025: Construction drawing phase commenced for the completion of the final construction plans. May 13, 2025: Presentation of design concepts to the Village Council and selection of final plan. And the Village Council selected the final concepts. February 2025: Consultants to develop the design concepts to be presented at a future date to the Village Council. February 12, 2025: The Village hosted a community meeting to present the results of the Aleyda Mas Park survey at Leslie Bowe Hall. Residents were afforded the opportunity to provide additional input for the design team. Site analysis and feasibility studies to be completed. December 20, 2024: The Community Survey will be completed. November 17, 2024: The Village initiated a community survey to obtain input regarding the elements that would be included in the conceptual design of the park. October 31, 2024: Village Manager and Parks and Recreation Director held a Master Plan Kick-Off Meeting with the consultant team. September 26, 2024: Awaiting return of executed contract and acceptance of Notice to Proceed. September 10, 2024: Council awarded contract for development of the Master Plan. Office of the Village Manager 10 | P a g e June 11, 2024: Council authorized the Village Manager to negotiate a contract with Urban Robot Associates. March 12, 2024: A Request for Qualification was posted to develop the Master Plan for the park. February 2024: Physical evaluation of the existing buildings and recommendations for immediate repairs on property are being analyzed. January 24, 2024: The Village closed on the property. 7 4/8/2025 Village Council Ludlam Roadway and Shared Use Path Project Public Works Department Status June 2026: Anticipate project commencement. April 2026: Anticipate award of the construction contract. February 2026: Project will be bid. January 2026: Anticipate completion of the construction plans. October 2025: Anticipate having the preliminary layout and 30% plan submittal with design concept layout. June 30, 2025: Public Works Director met with Kimley Horn representatives on-site for “field visit” and walked the six mile stretch of Ludlam. Consultants are in the process of collecting data and conducting roadway pavement structural tests and surveys. May 22, 2025: Contract was executed and Notice to Proceed was issued. This project has an 18-month completion schedule and includes 8 Tasks that must be accomplished during that timeframe including FDOT LAP and ERC Coordination as well as a public involvement opportunity. April 8, 2025: Village Council awards the design contract to Kimley Horn. February 11, 2025: Village Council authorized the Village Manager to negotiate a contract with the number on ranked firm, Kimley Horn. January 22, 2025: Selection Committee held in-person presentations from the five submitting firms. November 30, 3024: Two-step process for selection of the consulting firm commenced. November 18, 2024: Deadline for Request for Qualifications. Five proposals were received. October 24, 2024: Request for Qualifications was issued for construction plan design services for the Ludlam Roadway and Shared Use Path Project. September 10, 2024: The 2024 Strategic Plan established new Policy 4.4 to explore waterfront pocket park on 67th Avenue and Snapper Creek in conjunction with the Miami-Dade County Ludlam Trail Project and the Village’s SUP Project. June 30, 2023: Mayor Corradino receives correspondence from FDOT advising that the Ludlam Shared Use Path project has been added to the state’s 2023 TPO Priority List for funding from FDOT in the amount of $1 million and programmed to be paid in FY 2027. Office of the Village Manager 11 | P a g e Below is a status update on lien mitigation request cases that have been adjudicated by the Village Council but have not been released. Case Name and Information Council Mitigated Amount Deadline Mitigation Paid Lien Released Pinecrest 6305, LLC 6305 SW 128 Street Village Council did not mitigate the fine amount (2/13/24). Applicant entered into a settlement agreement with the Village that provides a two-year payment schedule. Owed as of 9/30/25, $135,659.35 1/10/27 $81,395.50 6760 SW 124 Street Village Council did not mitigate the fine amount (12/10/24). Interest continues to accrue until payment is received. Owed as of 9/30/25, $119,692.23 $30,000.00 Below is a list of all capital project contracts awarded by the Village Council for the calendar year 2024 and 2025 worth more than $50,000. CALENDAR YEAR 2024 Awarded Contractor Principal(s) Project Name Awarded Amount Metro Express Delio Trasobares, President Milling & Paving SW 96 Street (72 Ave to West Terminus) $114,338.00 Lunacon Construction Group Emilio Criado, President Patricia Bonilla, CEO Pinecrest Gardens Lakeview Terrace and Ramp Renovation $1,479,700.00 J&H Painting Services, Inc Mike Scollo, President Elia Scollo, Vice President Pinecrest Municipal Center Exterior Improvements $79,672.00 Metro Express Delio Trasobares, President 57 Avenue Sidewalk Installation (94 Street to 88 Street) $58,575.00 Waypoint Contracting Inc. Jorge Lopez, President, Manuel Vecin, Director Coral Pine Park Phase 2 Improvements $5,695,000.00 Arrow Asphalt & Engineering Shawn Otoole, President Jonathan Rauser, VP Red Road & Bella Vista Road Mill and Resurface Project $53,720.70 June 8, 2021: The 2021 Strategic Plan which covers the period of 2021-2025 was adopted by the Village Council. Strategic Plan Policy 7.3 established a project commencement goal for 2025 to design and construct the 67 Avenue Shared Use Path to create a link with the Snapper Creek Trail that connects to the Underline, Ludlam Trail and Old Cutler Trail. Office of the Village Manager 12 | P a g e Aleksandr Munits, Secretary Gemstone Builders, LLC Eric J Stern, Owner Julia Bilia, Registered Agent Mordechai Bilia, VP Pinecrest Gardens Whilden- Carrier Cottage Steps and Ramp Construction $57,625.00 Arrow Asphalt & Engineering Shawn Otoole, President, Jonathan Rauser, VP Aleksandr Munits, Secretary Suniland Annex Milling and Resurfacing Project $104,615.02 Nature’s Dream Landscape Inc. Raimundo Rueda, CEO Maria Trucco, President Howard Drive Median Landscape Improvements $71,959.00 Axcex Media LLC Lesnier Gonzalez, Territory Director Yoedvin Vazquez, CEO & Owner Pinecrest Gardens Lower Garden Electrical Upgrades $199,408.88 Hahn Construction Engineering Contractors, Inc. Michael Hahn, President Ricky Hahn, VP 69 Avenue Drainage Project $291,258.60 Arrow Asphalt & Engineering Shawn Otoole, President, Jonathan Rauser, VP Aleksandr Munits, Secretary 66 Ave and 104 Street Mill and Resurface Project $69,324.10 CALENDAR YEAR 2025 Awarded Contractor Principal(s) Project Name Awarded Amount Star Paving Corporation Abel T. Mendez, President Sidewalk Flag Replacement Project $104,950.00 Hartec Group Maurice Hardie, President Garrett Hardie, VP SW 130th Terrace Cul-De-Sac Drainage Project $97,000 Metro Express Delio Trasobares, President Miscellaneous Sidewalk, Milling and Resurfacing Amount Not to Exceed Budget M & J Consulting Group Marta de Luna, President Cesar de Luna, VP Veterans Wayside Park Improvements Project $897,000.00 Atlas Apex Roofing Henry Gembala, President William Hickman, Manager Aleyda Mas Park Roof Project $493,538.46 SC Contractors Sandra Chacon, Owner Sidewalk Flags Replacement 2nd Phase Project $66,446.00 Parsa Corporation Hesam Sadi, President Kendall Shared Use Path Project $1,434,457.50 Office of the Village Manager 13 | P a g e Kimley Horn Lefton, Steven E. Lefton, President and CEO David McEntee, VP and Treasurer Ludlam Road Right-of-way and Shared Use Path Design Project $1,049,837.02 Rogar Management Javier Rodriguez, Manager Sidewalk Flags Replacement 3rd Phase Project $79,688.00 Headley Construction Group Thomas L. Headley, President and Treasurer Christopher E. Headley, Secretary 72nd Avenue Drainage Improvement $107,265.00 Alta Quality Builders Moises Montanez, President Nursery Building at Pinecrest Gardens $368,476.00 Basile USA Luigi Basile, President Alexis, Lopez, Manager C100 DN-1W Drainage Improvements Phase 1 $2,416,369.91 Metro Express Delio Trasobares, President C100 DN-1W Drainage Improvements Phase 2 $3,315,765.00 Ballpark Maintenance, Inc. Kevin Hardy, President and CFO Suniland Park Multipurpose Field Renovation $294,692.00 Coengineers Builders Jaime Ocampo, CEO/General Manager Gary Matzner Park Development Project $3,631,448.04 Dion Generator Solutions Michael Louis Dion, Registered Agent Municipal Center Generator Replacement Project $136,734.62 Vittorium Design Jose Santana, CEO Pinecrest Gardens Banyan Bowl Restroom Renovation Project $150,000.00 Rep Services, Inc. Nathan Almon, President Roberty Geary, Vice President Veterans Wayside Park Playground $374,946.35 DATE: September 30, 2025 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Michelle Hammontree, CPC, Communications Manager RE: October 2025 Village Manager Monthly Report Attached for your information please find the monthly report for the Communications Division. This report provides information about noteworthy department achievements, as well as performance metrics data for the prior month or fiscal year. The division measures performance against national communication standards for government (in relation to Village activity) and for the travel and leisure industry (in relation to Pinecrest Gardens). PERFORMANCE METRICS The following table provides the prior month's engagement rate for the different social media platforms the Village utilizes and for its email campaigns. Aside from quantitative information on the number of emails sent, the table provides email open rates and click- thru rates. Open rates refer to the function of opening an email, and the click-thru rate refers to the function of clicking on a link within an email. PINECREST AVERAGE ENGAGEMENT RATES - GOVERNMENT Social Media Platform National Standard Pinecrest Difference Instagram 1.56% 2.81% +1.25% Facebook 2.11% 3.69% +1.58% Email Open Rate 47.11% 49.93% +2.82% Click-Thru Rate 4.3% 3.09% -1.21% Quantity Sent for Month - 9 - The highest-performing recent campaigns were KSUP Construction | Expanding our tree canopy, not reducing it, which achieved a strong 53% open rate with a 2% click rate, and Shaping Pinecrest’s Future: Strategic Plan & Budget Updates which reached a 48% open rate with a 3% click rate. The following table provides the prior month's engagement rates for the different social media platforms Pinecrest Gardens utilizes, as well as its email campaigns, along with the quantity of emails, email open rates, and click-through rates. PINECREST GARDENS AVERAGE ENGAGEMENT RATES – TRAVEL & LEISURE Social Media Platform National Standard Pinecrest Gardens Difference Instagram 0.99% 2.94% +1.95% Facebook 1.05% 3.71% +2.66% Email Open Rate 43.79% 49.5% +5.71% Click-Thru Rate 1.72% 4.88% +3.16% Quantity Sent for Month - 8 Note: Pinecrest Gardens’ click rates continue to exceed the benchmark. The highest- performing recent campaign, Jazz Season Opens October 18 with Cécile McLorin Salvant, achieved a strong 81% open rate with an 8% click rate. COMPLETED AND ONGOING CAMPAIGNS The following list provides the more noteworthy information campaigns that were managed by the Communications team for the prior month. SEPTEMBER 2025 COMPLETED CAMPAIGNS 1. Budget ONGOING CAMPAIGNS 1. Floating Flower Islands – second installation 2. Police Mental Health Vehicle 3. Zombie Run 4. Fall Events at Pinecrest Gardens (Rocky Horror, Music Series, Garden Days, Sneaker Stories, Walter Mercado) 5. Parks and Rec 5K 6. Mosquito Control 7. Floating Flower Islands 8. State of the Village 2025 EMAIL SUBSCRIPTIONS VILLAGE Month New Subscriptions Total Subscriptions September 2025 +354 31,073 August 2025 +629 37,101 July 2025 +375 36,552 June 2025 +557 36,177 May 2025 +461 30,095 April 2025 +583 29,794 March 20, 2025 +387 29,597 February 2025 +766 29,210 January 2025 +269 28,444 December 2024 +382 28,175 November 2024 -564 27,793 October 2024 +293 28,357 September 2024 +957 28,064 August 2024 +606 27,107 July 2024 +304 26,501 June 2024 +7,533 26,197 May 2024 +117 18,664 PINECREST GARDENS Month New Subscriptions Total Subscriptions September 2025 +255 25,601 August 2025 +871 25,945 July 2025 +1560 25,245 June 2025 +318 25,347 May 2025 +245 25,094 April 2025 +234 24,688 March 20, 2025 +35 24,613 February 2025 +832 24,578 January 2025 +70 23,746 December 2024 +310 23,676 November 2024 +1,495 23,366 October 2024 +79 21,871 September 2024 +688 21,792 WEBSITE METRICS – September 2025 Village Total website users during this period: 11.4k, with 11k from the U.S., and others coming from countries like Canada, Sweden, the United Kingdom, Ireland, India, and more. This is a 16.78% decrease in total users from last month (13.7k users) to 11.4k users this month. The top three VOP website pages are the Homepage, Building, and Coral Pine Park. The top three sources of traffic to the Village’s website (by sessions or visits) were Google and Bing Search (13k), Direct Visits (typing in website address) (3.5k), and E-News (595). Pinecrest Gardens Total website users during this period were 13.7k, with 13.1k from the U.S., and others coming from countries like Ireland, Sweden, Canada, Brazil, United Kingdom, France, and more. This is a 53.93% increase in total users from last month (8.9k users) to 13.7k users this month. The top three most visited webpages are the Homepage, the Art and Design Call for Artists webpage, and the Rocky Horror Picture Show webpage. During this time, the top three sources of traffic (by session) to the Gardens’ website were Google Search (7.4k), Direct Visit (typing in website address) (6.5k), and Facebook - Paid Social (1.9k). Referral traffic for Pinecrest Gardens consisted of 1.6k visits. Top sources of referral traffic included Instagram (258), Facebook (216), and Linktr.ee (from the PG Instagram account) (145) Top Performing Reels for this Month: (VOP): • We are in the peak of hurricane season (2k) • Pinecrest Zombie Run (879) • Honoring Hispanic Heritage Month (553) (PG) • 50th Anniversary of The Rocky Horror Picture Show at Pinecrest Gardens(18.7k) • Uncorked! Wine Tasting & Acoustic Jazz (3.4k) • Pinecrest Gardens Art & Design Fair (2k) BROADCAST MEDIA MENTIONS • Deco Drive: (Love Story proposal package - Aired on September 8, 2025, at 7:50 PM EDT https://muckrack.com/broadcast/savedclips/view/qsicd6D6Bf • Channel 7: (Love Story proposal package - Aired on September 9, 2025, at 5:45 PM) https://muckrack.com/broadcast/savedclips/view/e9tWiq1FR7 • Bravo TV: The Real Housewives of Miami (Rerun on September 13 at 1:45 pm) https://muckrack.com/broadcast/savedclips/view/XchWWdkxW0 • WOFL-TV (Orlando): (Love Story proposal package - Aired on September 11, 2025, at 12:20 AM.) https://muckrack.com/broadcast/savedclips/view/Qc1rsFbRn4) • Fox 35 Plus (Orlando) (Love Story proposal package - Aired on September 10, 2025, at 11:15 PM) https://muckrack.com/broadcast/savedclips/view/QxhvpmODgr • Florida Tonight: (Love Story proposal package - Aired on September 10, 202,5 at 7:17 PM EDT) https://muckrack.com/broadcast/savedclips/view/hwuesYpgit FYI: • NBC Nightly News: (Pinecrest Elementary’s Mary Crippen Brings Football into the Classroom - Aired on September 28, 2025, at 6:56 PM) https://muckrack.com/broadcast/savedclips/view/5xFXxFogqP • Noticiero 51: (Massive 14-Foot Burmese Python Captured by Pinecrest Police - Aired on September 19, 2025 at 6:10 PM) among several TV news placements https://muckrack.com/broadcast/savedclips/view/fo5geR1dae • CBS News Miami Mornings: (Massive 14-Foot Burmese Python Captured by Pinecrest Police - Aired on September 19, 2025 at 8:40 AM EDT) among several TV news placements https://muckrack.com/broadcast/savedclips/view/B1rXqshPdm • Sabor de mañana: (Property Tax Hikes: Aired on August 31, 2025 at 11:30 PM) https://muckrack.com/broadcast/savedclips/view/U3a0h4iO9v • Noticias 23 al Amanecer: (Property Tax Hikes: Aired on September 1, 2025 at 5:41 AM EDT) https://muckrack.com/broadcast/savedclips/view/OHSNNERLFP • Miami's Community Newspapers: Pinecrest Administration and Police Union at odds…again. MEDIA MENTIONS (26) PG • WSVN-TV (Miami, FL): These SoFlo spots are writing the perfect 'Love Story' for Swifties to just say yes (“Love Story” proposal package) • Miami New Times: Miami Restaurants That Closed August 2025 • Time Out Miami: The Rocky Horror Picture Show 50th Anniversary Screening • Coconut Grove Spotlight: Coconut Grove and Rocky Horror Picture Show: A Rich Legacy of Wild Midnight Screenings • Resident Magazine: 5 Best Halloween Events in Miami for 2025 • El Nuevo Herald: Interesantes propuestas creativas en la danza que se avecina sobre Miami (Ballet in the Gardens) • Miami Art Magazine: Season Preview: Dances of the Season (Ballet in the Gardens) • Premier Guide Miami: THE ROCKY HORROR PICTURE SHOW AT PINECREST GARDENS • Miami Herald: Fairs, exhibits and gallery shows: This season's visual arts calendar (Art & Design Fair) • Miami Herald: Best venues in Miami and South Florida for classic music concerts • Miami Herald: Calendar of dance events in South Florida this season (Ballet in the Garden) • Miami Herald: Venues for concerts, performances in Miami, Broward • Miami Herald: Every concert you need to know about in South Florida (Jazz at Pinecrest Gardens) • Miami Herald: Fairs, exhibits and gallery shows: This season's visual arts calendar • Miami Herald: Best venues in Miami and South Florida for classic music concerts • Le Courrier de Floride: Halloween à Miami et en Floride : voici le programme 2025 ! (Howl-O-Ween, Zombie Run and Candlelight Open air) • Le Courrier de Floride: Les spectacles, fêtes et expositions à Miami (et sud Floride) en Octobre 2025 • The Miami Guide: Your ultimate guide to the best events happening in Miami this October (Pinecrest Zombie Run and the Rocky Horror Picture Show at Pinecrest Gardens.) • Luster Magazine: Candlelight Miami Honors Beatles Brilliance and Hisaishi Magic • Cuba en Miami: Famoso restaurante cubano Havana Harry's cierra para reparaciones tras inspección en Coral Gables • Yahoo Noticias: Interesantes propuestas creativas en la danza que se avecina sobre Miami (Ballet in the Gardens) • Yahoo Style Canada: Ultimate calendar of dance events in South Florida this season (Ballet in the Gardens) • Miami's Community Newspapers: 'The Rocky Horror Picture Show' returns to the Gardens • Miami's Community Newspapers: Explore the depths of art and nature at Pinecrest Gardens this fall. • WorldAtlas: 11 Most Scenic Drives in Florida (Pinecrest Gardens rainforest escape) • Islands: Florida's Historic Corridor Through Miami Is A Short Scenic Drive With Endless Day Trip Activities • Yahoo Entertainment: Concert venue guide • Trazee Travel: Mark Your Calendar with Events in Miami for 2025/2026 (Sneaker Stories) VOP • Community News: Pinecrest’s Two-Mile Zombie Run Brings Halloween Fun This October • Community News: This Miami neighborhood group is fighting child hunger one porch at a time FYI: • NBC News: Teaching Beyond the Playbook: How Mary Crippen Coaches Success at Pinecrest Elementary • Haute Residence: Mauricio J. Barba Presents A Magnificent Home In Miami, FL • General Contractors Magazine: Best Kitchen Remodeling Contractors in Pinecrest (2024) • Robb Report: Ultimate Homes: In Miami's Pinecrest, a Whimsical Estate Pays Homage to Antoni Gaudí • Yahoo: Ultimate Homes: In Miami's Pinecrest, a Whimsical Estate Pays Homage to Antoni Gaudí • The Islander News: Weekend local calendar of events and activities packed with fun options for the entire family (Kidvision Dance Time) • southfloridapbs.org:September on South Florida PBS: Hispanic Heritage, Big Cats 24/7, Weather Hunters, and More! (KidVision Dance Time) • Miami's Community Newspapers: September on South Florida PBS: Hispanic Heritage, Big Cats 24/7, Weather Hunters, and More! (Kidvision Dance Time) • Miami's Community Newspapers: Sandy's Haircut: My hair salon adventure • Miami's Community Newspapers: Pinecrest Administration and Police Union at odds…again. • Miami's Community Newspapers: Positive people in Pinecrest : Gavin Linton • Political Cortadito: Pinecrest already cut proposed tax hike before first public hearing Tuesday - Political Cortadito • Miami Herald: Commissioners of this Broward city want a $30k pay raise. Residents are outraged • eomail2.com: Pinecrest & Police Union at Odds • floridabar.org: September 1, 2025, News and Notes MEDIA/INFLUENCER MENTIONS @pinecrestftl • @greenthumbs_sfl - 952 (A second Floating Flower Island is now blooming in @pinecrestfl) FYI: • @miamifloridaliving - 1.6k (Sergio’s Comes to Pinecrest) • @ieatz305 - 12.7k (Ashoka’s second location in Pinecrest) • @stars.miami - 3.8k (STARS Miami made it on the cover of Pinecrest Sun) • @lucyfernandezfoundationb - 10.4k (Pinecrest Council Meeting) @isimiami - 3.3k (U.S. Coast Guard Auxiliary) • @commissionerregalado - 5.4k (Farmer’s Market) @pinecrest_gardens • @citylufeguru - 3.3k (Live Jazz in Pinecrest Gardens) FYI: • @ivankaberrio – 97 (KidVision Dance) • @communitygrooves - 332 (Art in the Gardens) • @citylufeguru - 3.3k (Live Jazz in Pinecrest Gardens) • @mckatpinecrestfarmersmarket 13.3k (Pinecrest Farmers Market has been nominated for Best Farmers Market) • @edisonfarrow - 9.9k (The Rocky Horror Picture Show 50th Anniversary movie screening) • @leezamariejay - 9.4k (Sunday at Pinecrest Gardens) • @downtown_lindseybrown - 1.2k (Sundays are for Pinecrest Gardens!) • @theresa.dealsandmeals - 260 (Botanical Garden) • @criandoconestilov - 152 (is a true gem in Miami) DATE: September 26, 2025 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Marie Arteaga-Nariño, Finance Director RE: September 2025 Monthly Report Attached for your information please find the monthly report for the Finance Department. This report provides a list of noteworthy budgetary information as well as financial data for each department. BUDGET HIGHLIGHTS The following table highlights significant deviations from anticipated revenue trends affecting the Fiscal Year 2024-25 General Fund budget. BUDGET DEVIATIONS - REVENUE DEPARTMENT/DIVISION 10/1/2024 – 8/31/2025 YTD TOTAL DIFFERENCE +/- FROM BUDGET PERCENT DIFFERENCE DEPARTMENT/DIVISION Building $3,495,768.37 231,575.02 7.1% Community Center $1,543,078.11 13,480.73 0.9% Pinecrest Gardens $1,683,941.94 ($7,318.62) -0.4% ACCOUNT BALANCE 9/30/2025 Tree Fund $278,719.99 ACCOUNT BALANCE REVENUE YTD 9/30/2025 PAID YTD 9/30/2025 NET Red-light Camera $1,252,898.30 $360,317.11 $892,581.19 Speed Camera Schools $1,102,238.45 $330,339.00 $771,899.45 Page 2 Village Council also donated $69,000.00 from the Grants & Aide Community Events budget line as follows:  Economic Development Council of South Miami-Dade  Palmetto Middle School  Howard Drive Elementary School  Health Information Project, Inc.  Miami Palmetto Senior High  Palmetto Elementary School  Pinecrest Elementary School  Feeding South Florida, Inc. Date Expenditure Total 12/4/2024 Bike rentals for Council Project 360.00 $ 6/13/2025 Meeting with Dutch Group Consultants 498.93 $ Expenditures to date 858.93 $ Balance Available in Budget 24,721.07 $ VILLAGE COUNCIL TRAVEL EXPENSE LOG Budget by Organization Report Through 09/30/25 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . 37,886,927.00 .00 37,886,927.00 985,501.00 .00 37,833,007.60 53,919.40 100 36,794,857.64 REVENUE TOTALS $37,886,927.00 $0.00 $37,886,927.00 $985,501.00 $0.00 $37,833,007.60 $53,919.40 100% $36,794,857.64 EXPENSE Department 000 - . 7,109,920.00 .00 7,109,920.00 2,589,845.02 .00 6,945,690.76 164,229.24 98 5,168,409.44 Department 511 - Village Council 234,200.00 31,274.00 265,474.00 3,488.19 3,721.87 228,339.05 33,413.08 87 227,878.51 Department 512 - Administrative 1,534,725.00 .00 1,534,725.00 118,239.04 4,000.00 1,367,586.25 163,138.75 89 1,422,656.75 Department 513 - Finance Department 548,585.00 .00 548,585.00 35,761.65 .00 526,513.61 22,071.39 96 480,044.47 Department 514 - Village Attorney 720,000.00 .00 720,000.00 62,953.86 .00 590,351.66 129,648.34 82 586,689.89 Department 519 - General Government 3,519,267.00 153,125.00 3,672,392.00 186,892.45 139,941.91 3,435,070.10 97,379.99 97 3,097,252.14 Department 521 - Police Department 13,587,431.00 56,625.00 13,644,056.00 902,264.37 58,122.29 12,061,550.46 1,524,383.25 89 12,457,108.87 Department 524 - Building, Planning & Zoning -BPZ 3,915,807.00 15,500.00 3,931,307.00 229,168.93 27,036.48 3,362,785.97 541,484.55 86 3,589,516.92 Department 525 - Emergency and Disaster Relief .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 539 - Public Works 1,131,062.00 58,330.00 1,189,392.00 81,977.89 .00 1,050,797.55 138,594.45 88 1,043,347.73 Department 572 - Parks and Recreation 4,484,625.00 45,000.00 4,529,625.00 207,967.21 12,995.00 3,871,958.91 644,671.09 86 4,030,341.98 Department 575 - Pinecrest Gardens 3,820,225.00 28,460.00 3,848,685.00 254,520.30 .00 3,672,415.88 176,269.12 95 3,534,249.12 EXPENSE TOTALS $40,605,847.00 $388,314.00 $40,994,161.00 $4,673,078.91 $245,817.55 $37,113,060.20 $3,635,283.25 91% $35,637,495.82 Fund 001 - General Fund Totals REVENUE TOTALS 37,886,927.00 .00 37,886,927.00 985,501.00 .00 37,833,007.60 53,919.40 100% 36,794,857.64 EXPENSE TOTALS 40,605,847.00 388,314.00 40,994,161.00 4,673,078.91 245,817.55 37,113,060.20 3,635,283.25 91% 35,637,495.82 Fund 001 - General Fund Totals ($2,718,920.00) ($388,314.00) ($3,107,234.00) ($3,687,577.91) ($245,817.55) $719,947.40 ($3,581,363.85) $1,157,361.82 Run by Priscilla Bunn on 09/25/2025 08:38:57 AM Page 1 of 15 Budget by Organization Report Through 09/30/25 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 101 - Stormwater Utility Fund REVENUE Department 000 - . 1,410,000.00 .00 1,410,000.00 10.88 .00 2,572,260.94 (1,162,260.94) 182 2,450,925.62 REVENUE TOTALS $1,410,000.00 $0.00 $1,410,000.00 $10.88 $0.00 $2,572,260.94 ($1,162,260.94) 182% $2,450,925.62 EXPENSE Department 538 - Stormwater 8,196,625.00 801,940.00 8,998,565.00 33,783.02 6,970,458.00 1,546,969.71 481,137.29 95 1,668,072.57 EXPENSE TOTALS $8,196,625.00 $801,940.00 $8,998,565.00 $33,783.02 $6,970,458.00 $1,546,969.71 $481,137.29 95% $1,668,072.57 Fund 101 - Stormwater Utility Fund Totals REVENUE TOTALS 1,410,000.00 .00 1,410,000.00 10.88 .00 2,572,260.94 (1,162,260.94) 182% 2,450,925.62 EXPENSE TOTALS 8,196,625.00 801,940.00 8,998,565.00 33,783.02 6,970,458.00 1,546,969.71 481,137.29 95% 1,668,072.57 Fund 101 - Stormwater Utility Fund Totals ($6,786,625.00) ($801,940.00) ($7,588,565.00) ($33,772.14) ($6,970,458.00) $1,025,291.23 ($1,643,398.23) $782,853.05 Run by Priscilla Bunn on 09/25/2025 08:38:57 AM Page 2 of 15 Budget by Organization Report Through 09/30/25 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 102 - Transportation Fund REVENUE Department 000 - . 1,850,410.00 .00 1,850,410.00 .00 .00 1,811,864.06 38,545.94 98 1,077,120.83 REVENUE TOTALS $1,850,410.00 $0.00 $1,850,410.00 $0.00 $0.00 $1,811,864.06 $38,545.94 98% $1,077,120.83 EXPENSE Department 000 - . .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 541 - Transportation 1,968,995.00 330,830.00 2,299,825.00 74,235.68 390,049.10 783,305.08 1,126,470.82 51 1,037,706.63 EXPENSE TOTALS $1,968,995.00 $330,830.00 $2,299,825.00 $74,235.68 $390,049.10 $783,305.08 $1,126,470.82 51% $1,037,706.63 Fund 102 - Transportation Fund Totals REVENUE TOTALS 1,850,410.00 .00 1,850,410.00 .00 .00 1,811,864.06 38,545.94 98% 1,077,120.83 EXPENSE TOTALS 1,968,995.00 330,830.00 2,299,825.00 74,235.68 390,049.10 783,305.08 1,126,470.82 51% 1,037,706.63 Fund 102 - Transportation Fund Totals ($118,585.00) ($330,830.00) ($449,415.00) ($74,235.68) ($390,049.10) $1,028,558.98 ($1,087,924.88) $39,414.20 Run by Priscilla Bunn on 09/25/2025 08:38:57 AM Page 3 of 15 Budget by Organization Report Through 09/30/25 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 103 - Police Education Fund REVENUE Department 000 - . 4,200.00 .00 4,200.00 .00 .00 5,114.93 (914.93) 122 7,714.49 REVENUE TOTALS $4,200.00 $0.00 $4,200.00 $0.00 $0.00 $5,114.93 ($914.93) 122% $7,714.49 EXPENSE Department 521 - Police Department 17,925.00 .00 17,925.00 1,000.00 .00 16,442.00 1,483.00 92 (721.00) EXPENSE TOTALS $17,925.00 $0.00 $17,925.00 $1,000.00 $0.00 $16,442.00 $1,483.00 92% ($721.00) Fund 103 - Police Education Fund Totals REVENUE TOTALS 4,200.00 .00 4,200.00 .00 .00 5,114.93 (914.93) 122% 7,714.49 EXPENSE TOTALS 17,925.00 .00 17,925.00 1,000.00 .00 16,442.00 1,483.00 92% (721.00) Fund 103 - Police Education Fund Totals ($13,725.00) $0.00 ($13,725.00) ($1,000.00) $0.00 ($11,327.07) ($2,397.93) $8,435.49 Run by Priscilla Bunn on 09/25/2025 08:38:57 AM Page 4 of 15 Budget by Organization Report Through 09/30/25 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 104 - Police Forfeiture Fund REVENUE Department 000 - . .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $0.00 EXPENSE Department 521 - Police Department .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $0.00 Fund 104 - Police Forfeiture Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 104 - Police Forfeiture Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Run by Priscilla Bunn on 09/25/2025 08:38:57 AM Page 5 of 15 Budget by Organization Report Through 09/30/25 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 105 - Hardwire, 911 Fund REVENUE Department 000 - . 47,825.00 .00 47,825.00 .00 .00 44,428.47 3,396.53 93 32,584.24 REVENUE TOTALS $47,825.00 $0.00 $47,825.00 $0.00 $0.00 $44,428.47 $3,396.53 93% $32,584.24 EXPENSE Department 521 - Police Department 54,265.00 .00 54,265.00 .00 .00 48,912.43 5,352.57 90 35,993.86 EXPENSE TOTALS $54,265.00 $0.00 $54,265.00 $0.00 $0.00 $48,912.43 $5,352.57 90% $35,993.86 Fund 105 - Hardwire, 911 Fund Totals REVENUE TOTALS 47,825.00 .00 47,825.00 .00 .00 44,428.47 3,396.53 93% 32,584.24 EXPENSE TOTALS 54,265.00 .00 54,265.00 .00 .00 48,912.43 5,352.57 90% 35,993.86 Fund 105 - Hardwire, 911 Fund Totals ($6,440.00) $0.00 ($6,440.00) $0.00 $0.00 ($4,483.96) ($1,956.04) ($3,409.62) Run by Priscilla Bunn on 09/25/2025 08:38:57 AM Page 6 of 15 Budget by Organization Report Through 09/30/25 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 106 - Wireless, 911 Fund REVENUE Department 000 - . 89,945.00 .00 89,945.00 .00 .00 73,637.29 16,307.71 82 76,538.05 REVENUE TOTALS $89,945.00 $0.00 $89,945.00 $0.00 $0.00 $73,637.29 $16,307.71 82% $76,538.05 EXPENSE Department 521 - Police Department 92,760.00 .00 92,760.00 .00 .00 83,558.26 9,201.74 90 99,696.88 EXPENSE TOTALS $92,760.00 $0.00 $92,760.00 $0.00 $0.00 $83,558.26 $9,201.74 90% $99,696.88 Fund 106 - Wireless, 911 Fund Totals REVENUE TOTALS 89,945.00 .00 89,945.00 .00 .00 73,637.29 16,307.71 82% 76,538.05 EXPENSE TOTALS 92,760.00 .00 92,760.00 .00 .00 83,558.26 9,201.74 90% 99,696.88 Fund 106 - Wireless, 911 Fund Totals ($2,815.00) $0.00 ($2,815.00) $0.00 $0.00 ($9,920.97) $7,105.97 ($23,158.83) Run by Priscilla Bunn on 09/25/2025 08:38:57 AM Page 7 of 15 Budget by Organization Report Through 09/30/25 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 107 - CITT Public Transit Fund REVENUE Department 000 - . 1,259,295.00 .00 1,259,295.00 129,216.00 .00 1,152,340.14 106,954.86 92 1,454,021.11 REVENUE TOTALS $1,259,295.00 $0.00 $1,259,295.00 $129,216.00 $0.00 $1,152,340.14 $106,954.86 92% $1,454,021.11 EXPENSE Department 541 - Transportation 2,659,445.00 .00 2,659,445.00 51,014.63 102,516.75 955,466.82 1,601,461.43 40 869,699.61 EXPENSE TOTALS $2,659,445.00 $0.00 $2,659,445.00 $51,014.63 $102,516.75 $955,466.82 $1,601,461.43 40% $869,699.61 Fund 107 - CITT Public Transit Fund Totals REVENUE TOTALS 1,259,295.00 .00 1,259,295.00 129,216.00 .00 1,152,340.14 106,954.86 92% 1,454,021.11 EXPENSE TOTALS 2,659,445.00 .00 2,659,445.00 51,014.63 102,516.75 955,466.82 1,601,461.43 40% 869,699.61 Fund 107 - CITT Public Transit Fund Totals ($1,400,150.00) $0.00 ($1,400,150.00) $78,201.37 ($102,516.75) $196,873.32 ($1,494,506.57) $584,321.50 Run by Priscilla Bunn on 09/25/2025 08:38:57 AM Page 8 of 15 Budget by Organization Report Through 09/30/25 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 108 - Prepaid Phone 911 Fund REVENUE Department 000 - . 74,480.00 .00 74,480.00 .00 .00 69,174.56 5,305.44 93 32,073.38 REVENUE TOTALS $74,480.00 $0.00 $74,480.00 $0.00 $0.00 $69,174.56 $5,305.44 93% $32,073.38 EXPENSE Department 521 - Police Department 76,764.00 .00 76,764.00 .00 .00 69,197.86 7,566.14 90 36,167.91 EXPENSE TOTALS $76,764.00 $0.00 $76,764.00 $0.00 $0.00 $69,197.86 $7,566.14 90% $36,167.91 Fund 108 - Prepaid Phone 911 Fund Totals REVENUE TOTALS 74,480.00 .00 74,480.00 .00 .00 69,174.56 5,305.44 93% 32,073.38 EXPENSE TOTALS 76,764.00 .00 76,764.00 .00 .00 69,197.86 7,566.14 90% 36,167.91 Fund 108 - Prepaid Phone 911 Fund Totals ($2,284.00) $0.00 ($2,284.00) $0.00 $0.00 ($23.30) ($2,260.70) ($4,094.53) Run by Priscilla Bunn on 09/25/2025 08:38:57 AM Page 9 of 15 Budget by Organization Report Through 09/30/25 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 109 - Police Impact Fee Fund REVENUE Department 000 - . 15,100.00 .00 15,100.00 1,495.00 .00 47,664.35 (32,564.35) 316 22,992.39 REVENUE TOTALS $15,100.00 $0.00 $15,100.00 $1,495.00 $0.00 $47,664.35 ($32,564.35) 316% $22,992.39 EXPENSE Department 521 - Police Department 34,245.00 6,780.00 41,025.00 .00 16,734.62 8,990.00 15,300.38 63 2,460.90 EXPENSE TOTALS $34,245.00 $6,780.00 $41,025.00 $0.00 $16,734.62 $8,990.00 $15,300.38 63% $2,460.90 Fund 109 - Police Impact Fee Fund Totals REVENUE TOTALS 15,100.00 .00 15,100.00 1,495.00 .00 47,664.35 (32,564.35) 316% 22,992.39 EXPENSE TOTALS 34,245.00 6,780.00 41,025.00 .00 16,734.62 8,990.00 15,300.38 63% 2,460.90 Fund 109 - Police Impact Fee Fund Totals ($19,145.00) ($6,780.00) ($25,925.00) $1,495.00 ($16,734.62) $38,674.35 ($47,864.73) $20,531.49 Run by Priscilla Bunn on 09/25/2025 08:38:57 AM Page 10 of 15 Budget by Organization Report Through 09/30/25 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 110 - Parks Impact Fee Fund REVENUE Department 000 - . 125,300.00 .00 125,300.00 8,121.00 .00 290,809.50 (165,509.50) 232 180,145.20 REVENUE TOTALS $125,300.00 $0.00 $125,300.00 $8,121.00 $0.00 $290,809.50 ($165,509.50) 232% $180,145.20 EXPENSE Department 572 - Parks and Recreation 271,000.00 .00 271,000.00 .00 78,487.00 .00 192,513.00 29 41,118.97 Department 575 - Pinecrest Gardens .00 .00 .00 .00 .00 77,747.30 (77,747.30) +++ .00 EXPENSE TOTALS $271,000.00 $0.00 $271,000.00 $0.00 $78,487.00 $77,747.30 $114,765.70 58% $41,118.97 Fund 110 - Parks Impact Fee Fund Totals REVENUE TOTALS 125,300.00 .00 125,300.00 8,121.00 .00 290,809.50 (165,509.50) 232% 180,145.20 EXPENSE TOTALS 271,000.00 .00 271,000.00 .00 78,487.00 77,747.30 114,765.70 58% 41,118.97 Fund 110 - Parks Impact Fee Fund Totals ($145,700.00) $0.00 ($145,700.00) $8,121.00 ($78,487.00) $213,062.20 ($280,275.20) $139,026.23 Run by Priscilla Bunn on 09/25/2025 08:38:57 AM Page 11 of 15 Budget by Organization Report Through 09/30/25 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 111 - Municipal Services Impact Fee REVENUE Department 000 - . 35,500.00 .00 35,500.00 1,034.00 .00 40,220.72 (4,720.72) 113 37,322.63 REVENUE TOTALS $35,500.00 $0.00 $35,500.00 $1,034.00 $0.00 $40,220.72 ($4,720.72) 113% $37,322.63 EXPENSE Department 519 - General Government 21,030.00 .00 21,030.00 68,367.31 51,632.69 89,146.31 (119,749.00) 669 27,492.77 EXPENSE TOTALS $21,030.00 $0.00 $21,030.00 $68,367.31 $51,632.69 $89,146.31 ($119,749.00) 669% $27,492.77 Fund 111 - Municipal Services Impact Fee Totals REVENUE TOTALS 35,500.00 .00 35,500.00 1,034.00 .00 40,220.72 (4,720.72) 113% 37,322.63 EXPENSE TOTALS 21,030.00 .00 21,030.00 68,367.31 51,632.69 89,146.31 (119,749.00) 669% 27,492.77 Fund 111 - Municipal Services Impact Fee Totals $14,470.00 $0.00 $14,470.00 ($67,333.31) ($51,632.69) ($48,925.59) $115,028.28 $9,829.86 Run by Priscilla Bunn on 09/25/2025 08:38:57 AM Page 12 of 15 Budget by Organization Report Through 09/30/25 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 112 - Stormwater Impact Fee Fund REVENUE Department 000 - . 115,000.00 .00 115,000.00 2,686.48 .00 115,328.76 (328.76) 100 118,234.03 REVENUE TOTALS $115,000.00 $0.00 $115,000.00 $2,686.48 $0.00 $115,328.76 ($328.76) 100% $118,234.03 EXPENSE Department 538 - Stormwater 115,000.00 .00 115,000.00 .00 .00 .00 115,000.00 0 .00 EXPENSE TOTALS $115,000.00 $0.00 $115,000.00 $0.00 $0.00 $0.00 $115,000.00 0% $0.00 Fund 112 - Stormwater Impact Fee Fund Totals REVENUE TOTALS 115,000.00 .00 115,000.00 2,686.48 .00 115,328.76 (328.76) 100% 118,234.03 EXPENSE TOTALS 115,000.00 .00 115,000.00 .00 .00 .00 115,000.00 0% .00 Fund 112 - Stormwater Impact Fee Fund Totals $0.00 $0.00 $0.00 $2,686.48 $0.00 $115,328.76 ($115,328.76) $118,234.03 Run by Priscilla Bunn on 09/25/2025 08:38:57 AM Page 13 of 15 Budget by Organization Report Through 09/30/25 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 201 - Debt Service Fund REVENUE Department 000 - . 4,032,350.00 .00 4,032,350.00 2,589,845.02 .00 3,886,637.47 145,712.53 96 3,485,241.38 REVENUE TOTALS $4,032,350.00 $0.00 $4,032,350.00 $2,589,845.02 $0.00 $3,886,637.47 $145,712.53 96% $3,485,241.38 EXPENSE Department 000 - . 4,015,210.00 .00 4,015,210.00 2,589,845.02 .00 3,792,765.99 222,444.01 94 3,214,551.69 EXPENSE TOTALS $4,015,210.00 $0.00 $4,015,210.00 $2,589,845.02 $0.00 $3,792,765.99 $222,444.01 94% $3,214,551.69 Fund 201 - Debt Service Fund Totals REVENUE TOTALS 4,032,350.00 .00 4,032,350.00 2,589,845.02 .00 3,886,637.47 145,712.53 96% 3,485,241.38 EXPENSE TOTALS 4,015,210.00 .00 4,015,210.00 2,589,845.02 .00 3,792,765.99 222,444.01 94% 3,214,551.69 Fund 201 - Debt Service Fund Totals $17,140.00 $0.00 $17,140.00 $0.00 $0.00 $93,871.48 ($76,731.48) $270,689.69 Run by Priscilla Bunn on 09/25/2025 08:38:57 AM Page 14 of 15 Budget by Organization Report Through 09/30/25 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 301 - Capital Projects Fund REVENUE Department 000 - . 17,541,530.00 .00 17,541,530.00 .00 .00 17,669,882.08 (128,352.08) 101 16,915,606.69 REVENUE TOTALS $17,541,530.00 $0.00 $17,541,530.00 $0.00 $0.00 $17,669,882.08 ($128,352.08) 101% $16,915,606.69 EXPENSE Department 000 - . 150,000.00 152,289.00 302,289.00 .00 .00 302,288.40 .60 100 180,543.05 Department 511 - Village Council .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 519 - General Government 171,655.00 41,495.00 213,150.00 8,495.25 .00 201,056.60 12,093.40 94 (255,359.72) Department 521 - Police Department 525,590.00 380,680.00 906,270.00 11,897.86 724,573.58 695,170.96 (513,474.54) 157 742,292.81 Department 524 - Building, Planning & Zoning -BPZ .00 .00 .00 .00 .00 35,333.26 (35,333.26) +++ 11,889.45 Department 539 - Public Works 125,000.00 3,779,285.00 3,904,285.00 4,000.00 2,619,716.15 808,061.03 476,507.82 88 606,592.59 Department 572 - Parks and Recreation 5,109,755.00 17,677,514.00 22,787,269.00 341,404.43 8,308,206.45 4,983,752.37 9,495,310.18 58 11,324,608.83 Department 575 - Pinecrest Gardens 1,455,935.00 1,640,723.00 3,096,658.00 101,325.62 405,012.10 2,139,701.95 551,943.95 82 1,121,949.32 EXPENSE TOTALS $7,537,935.00 $23,671,986.00 $31,209,921.00 $467,123.16 $12,057,508.28 $9,165,364.57 $9,987,048.15 68% $13,732,516.33 Fund 301 - Capital Projects Fund Totals REVENUE TOTALS 17,541,530.00 .00 17,541,530.00 .00 .00 17,669,882.08 (128,352.08) 101% 16,915,606.69 EXPENSE TOTALS 7,537,935.00 23,671,986.00 31,209,921.00 467,123.16 12,057,508.28 9,165,364.57 9,987,048.15 68% 13,732,516.33 Fund 301 - Capital Projects Fund Totals $10,003,595.00 ($23,671,986.00) ($13,668,391.00) ($467,123.16) ($12,057,508.28) $8,504,517.51 ($10,115,400.23) $3,183,090.36 Grand Totals REVENUE TOTALS 64,487,862.00 .00 64,487,862.00 3,717,909.38 .00 65,612,370.87 (1,124,508.87) 102% 62,685,377.68 EXPENSE TOTALS 65,667,046.00 25,199,850.00 90,866,896.00 7,958,447.73 19,913,203.99 53,750,926.53 17,202,765.48 81% 56,402,252.94 Grand Totals ($1,179,184.00) ($25,199,850.00) ($26,379,034.00) ($4,240,538.35) ($19,913,203.99) $11,861,444.34 ($18,327,274.35) $6,283,124.74 Run by Priscilla Bunn on 09/25/2025 08:38:57 AM Page 15 of 15 Page 18 Total City National Bank State of Florida Investment Pool 001 General Fund 18,174,150 $ 7,071,860 $ $ 11,102,290 101 Stormwater Fund 3,748,299 $ $ 3,166,753 $ 581,546 102 Transportation Fund 1,441,183 $ $ 1,441,183 103 Police Education Fund 17,903 $ $ 17,903 104 Forfeiture Fund 37 $ $ 37 105 Hardwire Fund 10,443 $ $ 10,443 106 Wireless Fund - $ $ - 107 CITT Public Transit Fund 1,990,469 $ $ 1,990,469 108 Prepaid Wireless 911 11,609 $ $ 11,609 109 Police Impact Fee Fund 59,323 $ $ 59,323 110 Parks Impact Fee Fund 357,104 $ $ 357,104 111 Municipal Services Impact Fee 127,155 $ $ 127,155 112 Stormwater Impact Fee Fund 605,797 $ $ 605,797 201 Debt Service Fund 823,225 $ $ 823,225 301 Capital Projects Fund 6,943,698 $ $ 5,445,287 $ 1,498,411 All Funds Total 34,310,394 $ 21,128,147 $ 13,182,247 $ CASH SUMMARY - AUGUST 2025 Description of Fund 62% 38% All Funds Cash Summary - $34,310,394 City National Bank State of Florida Investment Pool Page 19 FY2021 FY2022 FY2023 FY2024 FY2025 October 183,745.84 $ 284,196.07 $ 382,364.60 $ 368,127.67 $ 404,641.45 $ November 137,541.94 $ 333,988.54 $ 120,324.38 $ 214,982.31 $ 281,999.17 $ December 214,051.63 $ 229,621.59 $ 212,730.80 $ 343,987.48 $ 257,741.15 $ January 173,247.94 $ 297,805.14 $ 442,510.95 $ 243,989.14 $ 246,482.23 $ February 206,303.66 $ 464,680.57 $ 299,959.30 $ 388,564.82 $ 259,853.92 $ March 251,999.44 $ 263,899.70 $ 518,823.48 $ 345,081.70 $ 348,491.42 $ April 208,688.52 $ 472,184.53 $ 222,212.25 $ 217,401.98 $ 325,324.54 $ May 228,701.59 $ 383,297.87 $ 306,321.47 $ 347,185.29 $ 386,498.38 $ June 407,437.73 $ 454,839.34 $ 179,687.28 $ 240,534.17 $ 246,792.06 $ July $ 254,125.18 $ 237,354.79 $ 344,859.94 $ 241,325.66 $ 343,769.71 August 265,216.93 $ 351,555.30 $ 305,744.03 $ 313,013.13 $ 394,174.34 $ September 324,573.94 $ 473,249.93 $ 207,262.69 $ 261,854.58 $ Totals 2,855,634.34 $ 4,246,673.37 $ 3,542,801.17 $ 3,526,047.93 $ 3,495,768.37 $ BUILDING PERMIT REVENUES $- $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 August Building Permit Revenues BUILDING PERMIT REVENUES FY 2021 BUILDING PERMIT REVENUES FY 2022 BUILDING PERMIT REVENUES FY 2023 BUILDING PERMIT REVENUES FY 2024 BUILDING PERMIT REVENUES FY 2025 Budget Performance Report Fiscal Year to Date 08/31/25 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 316 Businss Tax 316.000 Businss Tax formerly called Occupational Lic 100,000.00 .00 100,000.00 38,017.91 .00 165,184.09 (65,184.09) 165 116,058.77 316 - Businss Tax Totals $100,000.00 $0.00 $100,000.00 $38,017.91 $0.00 $165,184.09 ($65,184.09) 165% $116,058.77 322 Building permits 322.000 Building permits BPZ 3,250,000.00 .00 3,250,000.00 265,132.38 .00 2,691,152.69 558,847.31 83 3,007,311.92 322 - Building permits Totals $3,250,000.00 $0.00 $3,250,000.00 $265,132.38 $0.00 $2,691,152.69 $558,847.31 83% $3,007,311.92 324 Impact Fee 324.710 Impact Fee Solid Waste 117,500.00 .00 117,500.00 11,568.22 .00 99,174.81 18,325.19 84 112,345.48 324 - Impact Fee Totals $117,500.00 $0.00 $117,500.00 $11,568.22 $0.00 $99,174.81 $18,325.19 84% $112,345.48 329 Other licenses, fees & permits 329.000 Other licenses, fees & permits operational 150,000.00 .00 150,000.00 11,879.01 .00 133,435.82 16,564.18 89 146,916.63 329 - Other licenses, fees & permits Totals $150,000.00 $0.00 $150,000.00 $11,879.01 $0.00 $133,435.82 $16,564.18 89% $146,916.63 338 Business tax - county 338.000 Business tax - county formerly occupational lic 35,000.00 .00 35,000.00 12,461.31 .00 20,826.96 14,173.04 60 21,175.20 338 - Business tax - county Totals $35,000.00 $0.00 $35,000.00 $12,461.31 $0.00 $20,826.96 $14,173.04 60% $21,175.20 354 Violations of local ordinances 354.000 Violations of local ordinances general 325,000.00 .00 325,000.00 55,115.51 .00 385,994.00 (60,994.00) 119 520,315.66 354 - Violations of local ordinances Totals $325,000.00 $0.00 $325,000.00 $55,115.51 $0.00 $385,994.00 ($60,994.00) 119% $520,315.66 Division 00 - . Totals $3,977,500.00 $0.00 $3,977,500.00 $394,174.34 $0.00 $3,495,768.37 $481,731.63 88% $3,924,123.66 Department 000 - . Totals $3,977,500.00 $0.00 $3,977,500.00 $394,174.34 $0.00 $3,495,768.37 $481,731.63 88% $3,924,123.66 REVENUE TOTALS $3,977,500.00 $0.00 $3,977,500.00 $394,174.34 $0.00 $3,495,768.37 $481,731.63 88% $3,924,123.66 EXPENSE Department 524 - Building, Planning & Zoning -BPZ Division 00 - . 412 Salaries And Wages 412.000 Salaries And Wages regular 1,686,045.00 .00 1,686,045.00 121,172.19 .00 1,373,193.32 312,851.68 81 1,400,056.30 412 - Salaries And Wages Totals $1,686,045.00 $0.00 $1,686,045.00 $121,172.19 $0.00 $1,373,193.32 $312,851.68 81% $1,400,056.30 413 Other salaries and wages 413.000 Other salaries and wages PT 445,155.00 .00 445,155.00 38,952.65 .00 436,304.02 8,850.98 98 497,825.18 413 - Other salaries and wages Totals $445,155.00 $0.00 $445,155.00 $38,952.65 $0.00 $436,304.02 $8,850.98 98% $497,825.18 414 Overtime 414.000 Overtime Pay 13,080.00 .00 13,080.00 831.22 .00 7,436.46 5,643.54 57 6,839.05 414 - Overtime Totals $13,080.00 $0.00 $13,080.00 $831.22 $0.00 $7,436.46 $5,643.54 57% $6,839.05 418 Service Award 418.000 Service Award Pay 31,530.00 .00 31,530.00 3,023.00 .00 30,201.00 1,329.00 96 23,414.00 418 - Service Award Totals $31,530.00 $0.00 $31,530.00 $3,023.00 $0.00 $30,201.00 $1,329.00 96% $23,414.00 Run by Priscilla Bunn on 09/25/2025 10:25:52 AM Page 1 of 3 Budget Performance Report Fiscal Year to Date 08/31/25 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund EXPENSE Department 524 - Building, Planning & Zoning -BPZ Division 00 - . 419 Car 419.001 Car Allowance 28,800.00 .00 28,800.00 2,400.00 .00 26,400.00 2,400.00 92 29,800.00 419 - Car Totals $28,800.00 $0.00 $28,800.00 $2,400.00 $0.00 $26,400.00 $2,400.00 92% $29,800.00 421 FICA 421.000 FICA Taxes 171,480.00 .00 171,480.00 12,575.11 .00 140,157.17 31,322.83 82 146,546.92 421 - FICA Totals $171,480.00 $0.00 $171,480.00 $12,575.11 $0.00 $140,157.17 $31,322.83 82% $146,546.92 422 Retirement 422.000 Retirement Contributions 237,205.00 .00 237,205.00 17,182.28 .00 193,898.92 43,306.08 82 198,917.88 422 - Retirement Totals $237,205.00 $0.00 $237,205.00 $17,182.28 $0.00 $193,898.92 $43,306.08 82% $198,917.88 423 OPEB 423.000 OPEB Health 288,000.00 .00 288,000.00 21,730.02 .00 258,475.92 29,524.08 90 276,277.86 423 - OPEB Totals $288,000.00 $0.00 $288,000.00 $21,730.02 $0.00 $258,475.92 $29,524.08 90% $276,277.86 424 Workers' Compensation 424.000 Workers' Compensation Insurance 46,285.00 .00 46,285.00 .00 .00 36,617.25 9,667.75 79 37,330.16 424 - Workers' Compensation Totals $46,285.00 $0.00 $46,285.00 $0.00 $0.00 $36,617.25 $9,667.75 79% $37,330.16 426 Vacation/Sick Time 426.000 Vacation/Sick Time Payout 68,430.00 .00 68,430.00 .00 .00 9,070.70 59,359.30 13 59,721.96 426 - Vacation/Sick Time Totals $68,430.00 $0.00 $68,430.00 $0.00 $0.00 $9,070.70 $59,359.30 13% $59,721.96 431 Professional 431.000 Professional Services 75,000.00 .00 75,000.00 .00 .00 7,140.90 67,859.10 10 3,420.00 431 - Professional Totals $75,000.00 $0.00 $75,000.00 $0.00 $0.00 $7,140.90 $67,859.10 10% $3,420.00 434 Contractual 434.000 Contractual Services 372,890.00 .00 372,890.00 32,314.04 .00 356,739.27 16,150.73 96 386,522.13 434 - Contractual Totals $372,890.00 $0.00 $372,890.00 $32,314.04 $0.00 $356,739.27 $16,150.73 96% $386,522.13 440 Travel 440.000 Travel Per Diem 8,254.00 .00 8,254.00 11.76 .00 4,115.42 4,138.58 50 6,129.45 440 - Travel Totals $8,254.00 $0.00 $8,254.00 $11.76 $0.00 $4,115.42 $4,138.58 50% $6,129.45 441 Communications 441.000 Communications Freight 57,535.00 .00 57,535.00 5,067.04 .00 45,518.64 12,016.36 79 48,563.16 441 - Communications Totals $57,535.00 $0.00 $57,535.00 $5,067.04 $0.00 $45,518.64 $12,016.36 79% $48,563.16 444 Rentals and Lease 444.000 Rentals and Lease Expenses 27,667.00 .00 27,667.00 2,185.98 .00 23,453.78 4,213.22 85 20,430.49 444 - Rentals and Lease Totals $27,667.00 $0.00 $27,667.00 $2,185.98 $0.00 $23,453.78 $4,213.22 85% $20,430.49 446 Repairs & Maintenance 446.001 Repairs & Maintenance Vehicles 4,630.00 .00 4,630.00 .00 .00 7,261.33 (2,631.33) 157 3,468.15 446.002 Repairs & Maintenance Other 235,999.00 .00 235,999.00 11,196.98 27,036.48 131,545.42 77,417.10 67 383,610.45 446 - Repairs & Maintenance Totals $240,629.00 $0.00 $240,629.00 $11,196.98 $27,036.48 $138,806.75 $74,785.77 69% $387,078.60 Run by Priscilla Bunn on 09/25/2025 10:25:52 AM Page 2 of 3 Budget Performance Report Fiscal Year to Date 08/31/25 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund EXPENSE Department 524 - Building, Planning & Zoning -BPZ Division 00 - . 447 Printing and Binding 447.000 Printing and Binding Expense 7,900.00 .00 7,900.00 .00 .00 3,513.62 4,386.38 44 2,137.33 447 - Printing and Binding Totals $7,900.00 $0.00 $7,900.00 $0.00 $0.00 $3,513.62 $4,386.38 44% $2,137.33 449 Other Current Charges 449.000 Other Current Charges & Obligations 71,000.00 .00 71,000.00 209.50 .00 2,254.75 68,745.25 3 3,606.63 449 - Other Current Charges Totals $71,000.00 $0.00 $71,000.00 $209.50 $0.00 $2,254.75 $68,745.25 3% $3,606.63 452 Operating supplies 452.001 Operating supplies Gas 2,792.00 .00 2,792.00 223.83 .00 2,581.92 210.08 92 3,354.80 452.002 Operating supplies Expense 15,525.00 15,500.00 31,025.00 2,776.86 .00 29,256.62 1,768.38 94 44,356.71 452 - Operating supplies Totals $18,317.00 $15,500.00 $33,817.00 $3,000.69 $0.00 $31,838.54 $1,978.46 94% $47,711.51 454 Publications, Dues & Training 454.000 Publications, Dues & Training Expense 20,605.00 .00 20,605.00 (1.22) .00 8,480.61 12,124.39 41 11,688.31 454 - Publications, Dues & Training Totals $20,605.00 $0.00 $20,605.00 ($1.22) $0.00 $8,480.61 $12,124.39 41% $11,688.31 464 Machinery & Equipment 464.000 Machinery & Equipment Capital .00 .00 .00 .00 .00 .00 .00 +++ (4,500.00) 464 - Machinery & Equipment Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ ($4,500.00) Division 00 - . Totals $3,915,807.00 $15,500.00 $3,931,307.00 $271,851.24 $27,036.48 $3,133,617.04 $770,653.48 80% $3,589,516.92 Department 524 - Building, Planning & Zoning -BPZ Totals $3,915,807.00 $15,500.00 $3,931,307.00 $271,851.24 $27,036.48 $3,133,617.04 $770,653.48 80% $3,589,516.92 EXPENSE TOTALS $3,915,807.00 $15,500.00 $3,931,307.00 $271,851.24 $27,036.48 $3,133,617.04 $770,653.48 80% $3,589,516.92 Fund 001 - General Fund Totals REVENUE TOTALS 3,977,500.00 .00 3,977,500.00 394,174.34 .00 3,495,768.37 481,731.63 88% 3,924,123.66 EXPENSE TOTALS 3,915,807.00 15,500.00 3,931,307.00 271,851.24 27,036.48 3,133,617.04 770,653.48 80% 3,589,516.92 Fund 001 - General Fund Totals $61,693.00 ($15,500.00) $46,193.00 $122,323.10 ($27,036.48) $362,151.33 ($288,921.85) $334,606.74 Grand Totals REVENUE TOTALS 3,977,500.00 .00 3,977,500.00 394,174.34 .00 3,495,768.37 481,731.63 88% 3,924,123.66 EXPENSE TOTALS 3,915,807.00 15,500.00 3,931,307.00 271,851.24 27,036.48 3,133,617.04 770,653.48 80% 3,589,516.92 Grand Totals $61,693.00 ($15,500.00) $46,193.00 $122,323.10 ($27,036.48) $362,151.33 ($288,921.85) $334,606.74 Run by Priscilla Bunn on 09/25/2025 10:25:52 AM Page 3 of 3 Page 23 COMMUNITY COMMUNITY COMMUNITY COMMUNITY COMMUNITY FY2021 FY2022 FY2023 FY2024 FY2025 October 50,305.88 $ 92,005.68 $ 120,784.72 $ 129,665.02 $ 121,028.17 $ November 44,526.26 $ 105,980.97 $ 107,995.43 $ 121,260.19 $ 128,558.99 $ December 56,820.26 $ 107,452.93 $ 118,526.97 $ 134,609.20 $ 133,561.39 $ January 55,454.55 $ 104,153.19 $ 148,203.28 $ 160,130.17 $ 166,863.11 $ February 72,340.82 $ 127,123.34 $ 159,765.37 $ 166,317.14 $ 160,966.09 $ March 89,176.62 $ 153,757.93 $ 190,163.87 $ 179,115.47 $ 176,494.40 $ April 134,824.66 $ 138,821.75 $ 162,975.24 $ 167,380.68 $ 184,080.53 $ May 110,531.84 $ 143,518.09 $ 161,053.70 $ 156,186.20 $ 155,020.55 $ June 111,045.09 $ 82,889.54 $ 81,206.55 $ 106,961.02 $ 92,877.53 $ July 102,080.95 $ 80,290.33 $ 84,214.98 $ 84,470.04 $ $ 107,697.59 August 108,611.52 $ 112,647.65 $ 132,539.40 $ 123,502.25 $ 115,929.76 $ September 76,065.16 $ 136,479.87 $ 144,977.49 $ 151,916.63 $ Totals 1,011,783.61 $ 1,385,121.27 $ 1,612,407.00 $ 1,681,514.01 $ 1,543,078.11 $ COMMUNITY CENTER REVENUES BY FISCAL YEAR $- $100,000.00 $200,000.00 $300,000.00 August Community Center Revenues COMMUNITY CENTER REVENUES BY FY 2021 COMMUNITY CENTER REVENUES BY FY 2022 COMMUNITY CENTER REVENUES BY FY 2023 COMMUNITY CENTER REVENUES BY FY 2024 COMMUNITY CENTER REVENUES BY FY 2025 Budget Performance Report Fiscal Year to Date 08/31/25 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.100 Culture Community Center, Control 1,553,295.00 .00 1,553,295.00 .00 .00 .00 1,553,295.00 0 .00 347.101 Culture CC Building Rentals .00 .00 .00 1,429.25 .00 40,252.25 (40,252.25) +++ 46,140.79 347.102 Culture CC Field Rentals .00 .00 .00 .00 .00 1,790.50 (1,790.50) +++ 10,292.00 347.103 Culture CC User League Fees .00 .00 .00 .00 .00 18,716.25 (18,716.25) +++ 18,420.00 347.104 Culture CC Camps .00 .00 .00 4,491.50 .00 254,552.44 (254,552.44) +++ 257,469.11 347.105 Culture CC Concession Sales .00 .00 .00 .00 .00 188.78 (188.78) +++ 210.00 347.107 Culture CC Classes, Member .00 .00 .00 53,786.15 .00 673,709.46 (673,709.46) +++ 782,323.45 347.108 Culture CC Trainer Fees .00 .00 .00 3,600.00 .00 33,200.00 (33,200.00) +++ 30,800.00 347.109 Culture CC Day Passes .00 .00 .00 1,160.00 .00 11,379.30 (11,379.30) +++ 12,471.70 347.110 Culture CC Memeberships, Annual, Residen .00 .00 .00 .00 .00 240.00 (240.00) +++ .00 347.113 Culture CC Memberships, One Week .00 .00 .00 1,260.00 .00 12,668.00 (12,668.00) +++ 11,741.95 347.123 Culture CC Senior Trips/Tours .00 .00 .00 820.00 .00 9,565.25 (9,565.25) +++ 8,501.88 347.126 Culture CC Mind & Body Classes .00 .00 .00 5,285.73 .00 54,826.59 (54,826.59) +++ 67,744.00 347.127 Culture CC Non- Resident Membership .00 .00 .00 7,030.00 .00 70,619.80 (70,619.80) +++ 70,373.10 347.128 Culture CC Resident Memberships .00 .00 .00 39,693.47 .00 391,841.56 (391,841.56) +++ 397,915.80 347.130 Culture CC Vending Machines .00 .00 .00 .00 .00 .00 .00 +++ 467.03 347.180 Culture Office Supplies .00 .00 .00 .00 .00 .00 .00 +++ 273.10 347.199 Culture CC Credit Card Fees .00 .00 .00 (2,626.34) .00 (30,472.07) 30,472.07 +++ (33,629.90) 347 - Culture Totals $1,553,295.00 $0.00 $1,553,295.00 $115,929.76 $0.00 $1,543,078.11 $10,216.89 99% $1,681,514.01 Division 00 - . Totals $1,553,295.00 $0.00 $1,553,295.00 $115,929.76 $0.00 $1,543,078.11 $10,216.89 99% $1,681,514.01 Department 000 - . Totals $1,553,295.00 $0.00 $1,553,295.00 $115,929.76 $0.00 $1,543,078.11 $10,216.89 99% $1,681,514.01 REVENUE TOTALS $1,553,295.00 $0.00 $1,553,295.00 $115,929.76 $0.00 $1,543,078.11 $10,216.89 99% $1,681,514.01 EXPENSE Department 572 - Parks and Recreation Division 08 - Community Center 412 Salaries And Wages 412.000 Salaries And Wages regular 417,685.00 .00 417,685.00 27,480.32 .00 338,710.73 78,974.27 81 404,257.13 412 - Salaries And Wages Totals $417,685.00 $0.00 $417,685.00 $27,480.32 $0.00 $338,710.73 $78,974.27 81% $404,257.13 413 Other salaries and wages 413.000 Other salaries and wages PT 83,490.00 .00 83,490.00 7,039.59 .00 85,262.38 (1,772.38) 102 71,450.42 413 - Other salaries and wages Totals $83,490.00 $0.00 $83,490.00 $7,039.59 $0.00 $85,262.38 ($1,772.38) 102% $71,450.42 414 Overtime 414.000 Overtime Pay 5,000.00 .00 5,000.00 83.35 .00 5,056.46 (56.46) 101 4,842.87 414 - Overtime Totals $5,000.00 $0.00 $5,000.00 $83.35 $0.00 $5,056.46 ($56.46) 101% $4,842.87 418 Service Award 418.000 Service Award Pay 3,735.00 .00 3,735.00 1,012.00 .00 2,428.00 1,307.00 65 3,235.00 Run by Priscilla Bunn on 09/25/2025 10:26:35 AM Page 1 of 4 Budget Performance Report Fiscal Year to Date 08/31/25 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund EXPENSE Department 572 - Parks and Recreation Division 08 - Community Center 418 - Service Award Totals $3,735.00 $0.00 $3,735.00 $1,012.00 $0.00 $2,428.00 $1,307.00 65% $3,235.00 421 FICA 421.000 FICA Taxes 39,065.00 .00 39,065.00 2,824.48 .00 33,097.06 5,967.94 85 36,740.42 421 - FICA Totals $39,065.00 $0.00 $39,065.00 $2,824.48 $0.00 $33,097.06 $5,967.94 85% $36,740.42 422 Retirement 422.000 Retirement Contributions 54,855.00 .00 54,855.00 3,789.89 .00 44,470.54 10,384.46 81 52,134.78 422 - Retirement Totals $54,855.00 $0.00 $54,855.00 $3,789.89 $0.00 $44,470.54 $10,384.46 81% $52,134.78 423 OPEB 423.000 OPEB Health 115,200.00 .00 115,200.00 8,386.45 .00 105,491.22 9,708.78 92 127,562.24 423 - OPEB Totals $115,200.00 $0.00 $115,200.00 $8,386.45 $0.00 $105,491.22 $9,708.78 92% $127,562.24 424 Workers' Compensation 424.000 Workers' Compensation Insurance 14,870.00 .00 14,870.00 .00 .00 11,765.89 3,104.11 79 11,999.74 424 - Workers' Compensation Totals $14,870.00 $0.00 $14,870.00 $0.00 $0.00 $11,765.89 $3,104.11 79% $11,999.74 425 Unemployment 425.000 Unemployment Compensation .00 .00 .00 .00 .00 .00 .00 +++ 379.84 425 - Unemployment Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $379.84 426 Vacation/Sick Time 426.000 Vacation/Sick Time Payout 4,464.00 .00 4,464.00 .00 .00 1,615.00 2,849.00 36 1,886.40 426 - Vacation/Sick Time Totals $4,464.00 $0.00 $4,464.00 $0.00 $0.00 $1,615.00 $2,849.00 36% $1,886.40 434 Contractual 434.000 Contractual Services 53,250.00 .00 53,250.00 7,929.85 .00 48,786.06 4,463.94 92 127,511.66 434.002 Contractual Classroom Instructors 591,200.00 .00 591,200.00 7,028.15 .00 482,774.78 108,425.22 82 596,497.73 434.003 Contractual Camp Instructors 140,000.00 .00 140,000.00 46,184.42 .00 183,483.99 (43,483.99) 131 154,244.39 434 - Contractual Totals $784,450.00 $0.00 $784,450.00 $61,142.42 $0.00 $715,044.83 $69,405.17 91% $878,253.78 440 Travel 440.000 Travel Per Diem 6,390.00 .00 6,390.00 .00 .00 2,637.25 3,752.75 41 8,848.49 440 - Travel Totals $6,390.00 $0.00 $6,390.00 $0.00 $0.00 $2,637.25 $3,752.75 41% $8,848.49 441 Communications 441.000 Communications Freight 22,355.00 .00 22,355.00 1,829.86 .00 19,590.77 2,764.23 88 19,878.09 441 - Communications Totals $22,355.00 $0.00 $22,355.00 $1,829.86 $0.00 $19,590.77 $2,764.23 88% $19,878.09 443 Utilities 443.000 Utilities Utilities 57,260.00 .00 57,260.00 248.27 .00 45,496.24 11,763.76 79 55,351.68 443 - Utilities Totals $57,260.00 $0.00 $57,260.00 $248.27 $0.00 $45,496.24 $11,763.76 79% $55,351.68 444 Rentals and Lease 444.000 Rentals and Lease Expenses 1,470.00 .00 1,470.00 .00 .00 .00 1,470.00 0 1,787.91 444 - Rentals and Lease Totals $1,470.00 $0.00 $1,470.00 $0.00 $0.00 $0.00 $1,470.00 0% $1,787.91 Run by Priscilla Bunn on 09/25/2025 10:26:35 AM Page 2 of 4 Budget Performance Report Fiscal Year to Date 08/31/25 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund EXPENSE Department 572 - Parks and Recreation Division 08 - Community Center 446 Repairs & Maintenance 446.001 Repairs & Maintenance Vehicles 500.00 .00 500.00 .00 .00 .00 500.00 0 .00 446.002 Repairs & Maintenance Other 69,330.00 .00 69,330.00 12,887.01 .00 63,104.20 6,225.80 91 68,641.85 446 - Repairs & Maintenance Totals $69,830.00 $0.00 $69,830.00 $12,887.01 $0.00 $63,104.20 $6,725.80 90% $68,641.85 447 Printing and Binding 447.000 Printing and Binding Expense 4,660.00 .00 4,660.00 .00 .00 95.00 4,565.00 2 523.00 447 - Printing and Binding Totals $4,660.00 $0.00 $4,660.00 $0.00 $0.00 $95.00 $4,565.00 2% $523.00 448 Promotional Activity 448.000 Promotional Activity Expenses 9,400.00 .00 9,400.00 .00 .00 1,374.70 8,025.30 15 1,171.78 448 - Promotional Activity Totals $9,400.00 $0.00 $9,400.00 $0.00 $0.00 $1,374.70 $8,025.30 15% $1,171.78 449 Other Current Charges 449.000 Other Current Charges & Obligations 6,270.00 .00 6,270.00 135.51 .00 3,712.11 2,557.89 59 4,281.10 449 - Other Current Charges Totals $6,270.00 $0.00 $6,270.00 $135.51 $0.00 $3,712.11 $2,557.89 59% $4,281.10 451 Office Supplies 451.000 Office Supplies Expense 4,470.00 .00 4,470.00 (565.05) .00 3,639.54 830.46 81 1,825.41 451 - Office Supplies Totals $4,470.00 $0.00 $4,470.00 ($565.05) $0.00 $3,639.54 $830.46 81% $1,825.41 452 Operating supplies 452.001 Operating supplies Gas 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 452.002 Operating supplies Expense 69,840.00 .00 69,840.00 5,071.71 .00 46,329.47 23,510.53 66 41,482.80 452.572 Operating supplies Parks 600.00 .00 600.00 .00 .00 .00 600.00 0 .00 452 - Operating supplies Totals $71,440.00 $0.00 $71,440.00 $5,071.71 $0.00 $46,329.47 $25,110.53 65% $41,482.80 454 Publications, Dues & Training 454.000 Publications, Dues & Training Expense 5,590.00 .00 5,590.00 .00 .00 2,419.00 3,171.00 43 4,344.00 454 - Publications, Dues & Training Totals $5,590.00 $0.00 $5,590.00 $0.00 $0.00 $2,419.00 $3,171.00 43% $4,344.00 463 Improvements other than Building 463.000 Improvements other than Building Captial .00 .00 .00 .00 .00 .00 .00 +++ 16,383.96 463 - Improvements other than Building Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $16,383.96 464 Machinery & Equipment 464.000 Machinery & Equipment Capital 6,750.00 .00 6,750.00 .00 .00 5,289.00 1,461.00 78 .00 464 - Machinery & Equipment Totals $6,750.00 $0.00 $6,750.00 $0.00 $0.00 $5,289.00 $1,461.00 78% $0.00 Division 08 - Community Center Totals $1,788,699.00 $0.00 $1,788,699.00 $131,365.81 $0.00 $1,536,629.39 $252,069.61 86% $1,817,262.69 Department 572 - Parks and Recreation Totals $1,788,699.00 $0.00 $1,788,699.00 $131,365.81 $0.00 $1,536,629.39 $252,069.61 86% $1,817,262.69 EXPENSE TOTALS $1,788,699.00 $0.00 $1,788,699.00 $131,365.81 $0.00 $1,536,629.39 $252,069.61 86% $1,817,262.69 Fund 001 - General Fund Totals REVENUE TOTALS 1,553,295.00 .00 1,553,295.00 115,929.76 .00 1,543,078.11 10,216.89 99% 1,681,514.01 EXPENSE TOTALS 1,788,699.00 .00 1,788,699.00 131,365.81 .00 1,536,629.39 252,069.61 86% 1,817,262.69 Run by Priscilla Bunn on 09/25/2025 10:26:35 AM Page 3 of 4 Budget Performance Report Fiscal Year to Date 08/31/25 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund Totals ($235,404.00) $0.00 ($235,404.00) ($15,436.05) $0.00 $6,448.72 ($241,852.72) ($135,748.68) Grand Totals REVENUE TOTALS 1,553,295.00 .00 1,553,295.00 115,929.76 .00 1,543,078.11 10,216.89 99% 1,681,514.01 EXPENSE TOTALS 1,788,699.00 .00 1,788,699.00 131,365.81 .00 1,536,629.39 252,069.61 86% 1,817,262.69 Grand Totals ($235,404.00) $0.00 ($235,404.00) ($15,436.05) $0.00 $6,448.72 ($241,852.72) ($135,748.68) Run by Priscilla Bunn on 09/25/2025 10:26:35 AM Page 4 of 4 Page 28 FY2021 FY2022 FY2023 FY2024 FY2025 October 35,413.56 $ 120,551.14 $ 89,588.77 $ 220,151.05 $ 222,207.83 $ November 33,563.16 $ 154,247.36 $ 172,298.22 $ 93,919.96 $ 94,987.79 $ December 146,743.69 $ 228,960.70 $ 223,364.41 $ 213,095.90 $ 275,897.77 $ January 65,023.82 $ 93,963.02 $ 163,659.44 $ 204,646.78 $ 184,424.61 $ February 45,724.98 $ 62,258.25 $ 175,015.98 $ 177,124.89 $ 153,762.00 $ March 61,847.88 $ 147,394.91 $ 239,995.49 $ 210,308.28 $ 195,977.85 $ April 71,173.37 $ 161,418.96 $ 152,001.67 $ 180,411.11 $ 158,851.11 $ May 68,457.73 $ 92,822.09 $ 129,402.19 $ 154,140.21 $ 154,560.65 $ June $ 59,478.76 $ 91,335.08 93,099.18 $ 87,885.63 $ 85,498.27 $ July 50,123.66 $ 116,502.86 $ 94,682.00 $ 90,385.99 $ $ 80,655.06 August 30,832.49 $ 74,666.62 $ 76,148.98 $ 59,190.76 $ 77,119.00 $ September 39,341.74 $ 50,437.45 $ 87,521.61 $ 64,167.96 $ Subtotal 707,724.84 $ 1,394,558.44 $ 1,696,777.94 $ 1,755,428.52 $ 1,683,941.94 $ Grants YTD 394,462.95 $ 131,698.50 $ 212,918.00 $ 195,985.00 $ - $ Donations YTD 5,000.00 $ 10,313.00 $ - $ - $ - $ Total Revenues 1,107,187.79 $ 1,536,569.94 $ 1,909,695.94 $ 1,951,413.52 $ 1,683,941.94 $ PINECREST GARDENS REVENUES $- $100,000.00 $200,000.00 $300,000.00 August Pinecrest Gardens Revenues PINECREST GARDENS REVENUES BY FY 2021 PINECREST GARDENS REVENUES BY FY 2022 PINECREST GARDENS REVENUES BY FY 2023 PINECREST GARDENS REVENUES BY FY 2024 PINECREST GARDENS REVENUES BY FY 2025 Budget Performance Report Fiscal Year to Date 08/31/25 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 334 Grants, Miscellaneous 334.575 Grants, Miscellaneous Pinecrest Gardens 142,500.00 .00 142,500.00 .00 .00 .00 142,500.00 0 195,985.00 334 - Grants, Miscellaneous Totals $142,500.00 $0.00 $142,500.00 $0.00 $0.00 $0.00 $142,500.00 0% $195,985.00 347 Culture 347.300 Culture Pinecrest Gardens, Control 2,001,875.00 .00 2,001,875.00 .00 .00 .00 2,001,875.00 0 .00 347.301 Culture PG Corporate Sponsporship .00 .00 .00 .00 .00 26,500.00 (26,500.00) +++ 79,700.00 347.302 Culture PG Farmers Market .00 .00 .00 7,200.00 .00 71,700.00 (71,700.00) +++ 79,500.00 347.308 Culture PG Memberships, Annual Passes .00 .00 .00 5,600.00 .00 54,737.84 (54,737.84) +++ 61,560.00 347.309 Culture PG Concessions, Iguana Bite .00 .00 .00 1,748.15 .00 6,650.59 (6,650.59) +++ 38,520.53 347.310 Culture PG Concessions, Events .00 .00 .00 17.76 .00 96,142.32 (96,142.32) +++ 72,324.79 347.312 Culture PG Banyan Bowl Ticket Sales .00 .00 .00 .00 .00 244,792.82 (244,792.82) +++ 157,430.04 347.313 Culture PG Fine Arts Festival, Booths .00 .00 .00 .00 .00 18,364.06 (18,364.06) +++ 20,134.10 347.314 Culture PG Fine Arts Festival .00 .00 .00 .00 .00 22,877.75 (22,877.75) +++ 22,337.25 347.318 Culture PG Howl-O-Ween Parade Tickets .00 .00 .00 .00 .00 .00 .00 +++ 9,631.71 347.319 Culture PG General Admissions .00 .00 .00 27,755.00 .00 351,011.47 (351,011.47) +++ 367,407.90 347.320 Culture PG Senior Admissions .00 .00 .00 1,173.00 .00 17,405.30 (17,405.30) +++ 25,157.00 347.325 Culture PG Movie Tickets .00 .00 .00 .00 .00 2,336.00 (2,336.00) +++ 2,772.80 347.327 Culture PG Vending Machine Sales .00 .00 .00 214.54 .00 1,267.81 (1,267.81) +++ 1,823.60 347.328 Culture PG Venue, Patio Rental .00 .00 .00 947.00 .00 21,794.13 (21,794.13) +++ 16,469.21 347.330 Culture PG. Venue, Lakeview Rental .00 .00 .00 .00 .00 .00 .00 +++ 8,587.50 347.331 Culture PG Venue, Meadows Rental .00 .00 .00 (500.00) .00 (1,625.00) 1,625.00 +++ 4,370.00 347.332 Culture PG Venue Picnic Rentals .00 .00 .00 599.50 .00 12,394.50 (12,394.50) +++ 33,250.00 347.333 Culture PG Venue Rental, Hibiscus Rental .00 .00 .00 4,066.50 .00 23,642.33 (23,642.33) +++ 8,148.45 347.334 Culture PG Venue Rental, Plant Societie .00 .00 .00 2,100.00 .00 4,900.00 (4,900.00) +++ 9,280.00 347.335 Culture PG Banyan Bowl Rental .00 .00 .00 .00 .00 141,965.38 (141,965.38) +++ 125,233.00 347.336 Culture PG Original Entrance Rental .00 .00 .00 1,029.00 .00 9,223.74 (9,223.74) +++ 12,125.00 347.337 Culture PG Parking Lot Rental .00 .00 .00 450.00 .00 5,813.00 (5,813.00) +++ 5,908.50 347.338 Culture PG Commercial Video - Photo .00 .00 .00 .00 .00 4,060.05 (4,060.05) +++ 6,473.50 347.339 Culture PG Girl Scouts Programs .00 .00 .00 .00 .00 .00 .00 +++ 165.00 347.341 Culture PG Furniture Rental .00 .00 .00 9.00 .00 5,764.10 (5,764.10) +++ 9,338.51 347.342 Culture PG Donations .00 .00 .00 .00 .00 3,800.00 (3,800.00) +++ 4,800.00 347.344 Culture PG Merchandise .00 .00 .00 .00 .00 2,422.80 (2,422.80) +++ 2,384.41 347.345 Culture PG Field Trips .00 .00 .00 374.65 .00 7,568.65 (7,568.65) +++ 16,649.84 347.347 Culture PG Classes and Programs .00 .00 .00 23,808.65 .00 107,293.71 (107,293.71) +++ 105,823.33 347.350 Culture PG Chili Cook-off Booths .00 .00 .00 .00 .00 385.00 (385.00) +++ 865.00 347.351 Culture PG Chili Cook-off Admission .00 .00 .00 .00 .00 12,385.00 (12,385.00) +++ 10,337.34 347.352 Culture PG Holiday Festival Booths .00 .00 .00 .00 .00 4,461.94 (4,461.94) +++ 1,732.50 Run by Priscilla Bunn on 09/25/2025 10:27:09 AM Page 1 of 5 Budget Performance Report Fiscal Year to Date 08/31/25 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.354 Culture PG Nights of Lights Admission .00 .00 .00 .00 .00 173,691.55 (173,691.55) +++ 153,601.93 347.356 Culture PG Hammock Pavilion .00 .00 .00 .00 .00 5,055.00 (5,055.00) +++ 12,125.00 347.357 Culture PG Summer Camps .00 .00 .00 .00 .00 215,225.00 (215,225.00) +++ 205,307.00 347.358 Culture Secret Garden .00 .00 .00 .00 .00 2,099.50 (2,099.50) +++ 2,000.00 347.359 Culture PG Cypress Hall Rental .00 .00 .00 4,027.42 .00 41,896.42 (41,896.42) +++ 33,014.09 347.360 Culture PG Cafe Sales .00 .00 .00 .00 .00 63.55 (63.55) +++ 24,927.00 347.364 Culture PG Inspiration Room Rental .00 .00 .00 .00 .00 20,593.75 (20,593.75) +++ 42,390.50 347.365 Culture PG Bridal Room Rental .00 .00 .00 .00 .00 1,050.00 (1,050.00) +++ 7,990.00 347.399 Culture PG Credit card fees .00 .00 .00 (3,501.17) .00 (55,768.12) 55,768.12 +++ (46,167.81) 347 - Culture Totals $2,001,875.00 $0.00 $2,001,875.00 $77,119.00 $0.00 $1,683,941.94 $317,933.06 84% $1,755,428.52 366 Donations 366.000 Donations all sources 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 .00 366 - Donations Totals $10,000.00 $0.00 $10,000.00 $0.00 $0.00 $0.00 $10,000.00 0% $0.00 Division 00 - . Totals $2,154,375.00 $0.00 $2,154,375.00 $77,119.00 $0.00 $1,683,941.94 $470,433.06 78% $1,951,413.52 Department 000 - . Totals $2,154,375.00 $0.00 $2,154,375.00 $77,119.00 $0.00 $1,683,941.94 $470,433.06 78% $1,951,413.52 REVENUE TOTALS $2,154,375.00 $0.00 $2,154,375.00 $77,119.00 $0.00 $1,683,941.94 $470,433.06 78% $1,951,413.52 EXPENSE Department 575 - Pinecrest Gardens Division 00 - . 412 Salaries And Wages 412.000 Salaries And Wages regular 1,095,370.00 .00 1,095,370.00 85,398.95 .00 923,674.64 171,695.36 84 1,000,136.31 412 - Salaries And Wages Totals $1,095,370.00 $0.00 $1,095,370.00 $85,398.95 $0.00 $923,674.64 $171,695.36 84% $1,000,136.31 413 Other salaries and wages 413.000 Other salaries and wages PT 314,020.00 .00 314,020.00 37,463.85 .00 458,441.66 (144,421.66) 146 447,355.23 413.500 Temporary Wages Pay .00 .00 .00 .00 .00 12,209.60 (12,209.60) +++ .00 413 - Other salaries and wages Totals $314,020.00 $0.00 $314,020.00 $37,463.85 $0.00 $470,651.26 ($156,631.26) 150% $447,355.23 414 Overtime 414.000 Overtime Pay 23,720.00 .00 23,720.00 273.78 .00 16,001.07 7,718.93 67 15,400.85 414 - Overtime Totals $23,720.00 $0.00 $23,720.00 $273.78 $0.00 $16,001.07 $7,718.93 67% $15,400.85 418 Service Award 418.000 Service Award Pay 16,055.00 .00 16,055.00 .00 .00 9,788.57 6,266.43 61 13,728.71 418 - Service Award Totals $16,055.00 $0.00 $16,055.00 $0.00 $0.00 $9,788.57 $6,266.43 61% $13,728.71 419 Car 419.001 Car Allowance 5,400.00 .00 5,400.00 450.00 .00 4,950.00 450.00 92 5,400.00 419 - Car Totals $5,400.00 $0.00 $5,400.00 $450.00 $0.00 $4,950.00 $450.00 92% $5,400.00 Run by Priscilla Bunn on 09/25/2025 10:27:09 AM Page 2 of 5 Budget Performance Report Fiscal Year to Date 08/31/25 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund EXPENSE Department 575 - Pinecrest Gardens Division 00 - . 421 FICA 421.000 FICA Taxes 111,790.00 .00 111,790.00 9,432.24 .00 112,247.79 (457.79) 100 116,195.96 421 - FICA Totals $111,790.00 $0.00 $111,790.00 $9,432.24 $0.00 $112,247.79 ($457.79) 100% $116,195.96 422 Retirement 422.000 Retirement Contributions 158,260.00 .00 158,260.00 11,743.25 .00 127,237.16 31,022.84 80 197,961.21 422 - Retirement Totals $158,260.00 $0.00 $158,260.00 $11,743.25 $0.00 $127,237.16 $31,022.84 80% $197,961.21 423 OPEB 423.000 OPEB Health 216,000.00 .00 216,000.00 17,451.37 .00 179,584.05 36,415.95 83 195,882.16 423 - OPEB Totals $216,000.00 $0.00 $216,000.00 $17,451.37 $0.00 $179,584.05 $36,415.95 83% $195,882.16 424 Workers' Compensation 424.000 Workers' Compensation Insurance 40,900.00 .00 40,900.00 .00 .00 32,359.31 8,540.69 79 32,989.66 424 - Workers' Compensation Totals $40,900.00 $0.00 $40,900.00 $0.00 $0.00 $32,359.31 $8,540.69 79% $32,989.66 426 Vacation/Sick Time 426.000 Vacation/Sick Time Payout 22,805.00 .00 22,805.00 .00 .00 33,539.10 (10,734.10) 147 25,928.18 426 - Vacation/Sick Time Totals $22,805.00 $0.00 $22,805.00 $0.00 $0.00 $33,539.10 ($10,734.10) 147% $25,928.18 431 Professional 431.000 Professional Services 11,000.00 28,460.00 39,460.00 .00 .00 29,444.48 10,015.52 75 10,865.30 431 - Professional Totals $11,000.00 $28,460.00 $39,460.00 $0.00 $0.00 $29,444.48 $10,015.52 75% $10,865.30 434 Contractual 434.000 Contractual Services 958,420.00 .00 958,420.00 62,586.17 .00 783,791.65 174,628.35 82 732,859.65 434 - Contractual Totals $958,420.00 $0.00 $958,420.00 $62,586.17 $0.00 $783,791.65 $174,628.35 82% $732,859.65 440 Travel 440.000 Travel Per Diem 7,740.00 .00 7,740.00 137.35 .00 226.06 7,513.94 3 1,094.19 440 - Travel Totals $7,740.00 $0.00 $7,740.00 $137.35 $0.00 $226.06 $7,513.94 3% $1,094.19 441 Communications 441.000 Communications Freight 43,285.00 .00 43,285.00 2,982.59 .00 32,547.67 10,737.33 75 30,345.08 441 - Communications Totals $43,285.00 $0.00 $43,285.00 $2,982.59 $0.00 $32,547.67 $10,737.33 75% $30,345.08 443 Utilities 443.000 Utilities Utilities 86,980.00 .00 86,980.00 62.21 .00 65,023.25 21,956.75 75 79,462.21 443 - Utilities Totals $86,980.00 $0.00 $86,980.00 $62.21 $0.00 $65,023.25 $21,956.75 75% $79,462.21 444 Rentals and Lease 444.000 Rentals and Lease Expenses 30,235.00 .00 30,235.00 .00 .00 31,190.43 (955.43) 103 20,349.26 444 - Rentals and Lease Totals $30,235.00 $0.00 $30,235.00 $0.00 $0.00 $31,190.43 ($955.43) 103% $20,349.26 446 Repairs & Maintenance 446.001 Repairs & Maintenance Vehicles 2,740.00 .00 2,740.00 .00 .00 1,056.30 1,683.70 39 440.63 446.002 Repairs & Maintenance Other 138,615.00 .00 138,615.00 6,661.37 .00 153,659.16 (15,044.16) 111 126,191.21 446 - Repairs & Maintenance Totals $141,355.00 $0.00 $141,355.00 $6,661.37 $0.00 $154,715.46 ($13,360.46) 109% $126,631.84 Run by Priscilla Bunn on 09/25/2025 10:27:09 AM Page 3 of 5 Budget Performance Report Fiscal Year to Date 08/31/25 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund EXPENSE Department 575 - Pinecrest Gardens Division 00 - . 447 Printing and Binding 447.000 Printing and Binding Expense .00 .00 .00 .00 .00 289.00 (289.00) +++ 138.00 447 - Printing and Binding Totals $0.00 $0.00 $0.00 $0.00 $0.00 $289.00 ($289.00) +++ $138.00 448 Promotional Activity 448.000 Promotional Activity Expenses 210,950.00 .00 210,950.00 13,779.18 .00 143,211.77 67,738.23 68 185,818.84 448 - Promotional Activity Totals $210,950.00 $0.00 $210,950.00 $13,779.18 $0.00 $143,211.77 $67,738.23 68% $185,818.84 449 Other Current Charges 449.000 Other Current Charges & Obligations 2,400.00 .00 2,400.00 .00 .00 686.80 1,713.20 29 2,724.44 449 - Other Current Charges Totals $2,400.00 $0.00 $2,400.00 $0.00 $0.00 $686.80 $1,713.20 29% $2,724.44 451 Office Supplies 451.000 Office Supplies Expense 5,000.00 .00 5,000.00 .00 .00 3,383.77 1,616.23 68 4,143.45 451 - Office Supplies Totals $5,000.00 $0.00 $5,000.00 $0.00 $0.00 $3,383.77 $1,616.23 68% $4,143.45 452 Operating supplies 452.001 Operating supplies Gas 1,600.00 .00 1,600.00 227.01 .00 1,400.20 199.80 88 1,274.05 452.002 Operating supplies Expense 210,885.00 .00 210,885.00 4,865.23 .00 163,863.58 47,021.42 78 210,803.32 452.572 Operating supplies Parks 80,000.00 .00 80,000.00 4,421.38 .00 59,269.35 20,730.65 74 66,491.95 452 - Operating supplies Totals $292,485.00 $0.00 $292,485.00 $9,513.62 $0.00 $224,533.13 $67,951.87 77% $278,569.32 454 Publications, Dues & Training 454.000 Publications, Dues & Training Expense 18,575.00 .00 18,575.00 1,340.00 .00 6,368.45 12,206.55 34 10,873.44 454 - Publications, Dues & Training Totals $18,575.00 $0.00 $18,575.00 $1,340.00 $0.00 $6,368.45 $12,206.55 34% $10,873.44 463 Improvements other than Building 463.000 Improvements other than Building Captial .00 .00 .00 .00 .00 19,950.00 (19,950.00) +++ 600.00 463 - Improvements other than Building Totals $0.00 $0.00 $0.00 $0.00 $0.00 $19,950.00 ($19,950.00) +++ $600.00 464 Machinery & Equipment 464.000 Machinery & Equipment Capital 7,480.00 .00 7,480.00 .00 .00 12,500.71 (5,020.71) 167 (1,204.17) 464 - Machinery & Equipment Totals $7,480.00 $0.00 $7,480.00 $0.00 $0.00 $12,500.71 ($5,020.71) 167% ($1,204.17) Division 00 - . Totals $3,820,225.00 $28,460.00 $3,848,685.00 $259,275.93 $0.00 $3,417,895.58 $430,789.42 89% $3,534,249.12 Department 575 - Pinecrest Gardens Totals $3,820,225.00 $28,460.00 $3,848,685.00 $259,275.93 $0.00 $3,417,895.58 $430,789.42 89% $3,534,249.12 EXPENSE TOTALS $3,820,225.00 $28,460.00 $3,848,685.00 $259,275.93 $0.00 $3,417,895.58 $430,789.42 89% $3,534,249.12 Fund 001 - General Fund Totals REVENUE TOTALS 2,154,375.00 .00 2,154,375.00 77,119.00 .00 1,683,941.94 470,433.06 78% 1,951,413.52 EXPENSE TOTALS 3,820,225.00 28,460.00 3,848,685.00 259,275.93 .00 3,417,895.58 430,789.42 89% 3,534,249.12 Fund 001 - General Fund Totals ($1,665,850.00) ($28,460.00) ($1,694,310.00) ($182,156.93) $0.00 ($1,733,953.64) $39,643.64 ($1,582,835.60) Grand Totals REVENUE TOTALS 2,154,375.00 .00 2,154,375.00 77,119.00 .00 1,683,941.94 470,433.06 78% 1,951,413.52 Run by Priscilla Bunn on 09/25/2025 10:27:09 AM Page 4 of 5 Budget Performance Report Fiscal Year to Date 08/31/25 Include Rollup Account and Rollup to Object EXPENSE TOTALS 3,820,225.00 28,460.00 3,848,685.00 259,275.93 .00 3,417,895.58 430,789.42 89% 3,534,249.12 Grand Totals ($1,665,850.00) ($28,460.00) ($1,694,310.00) ($182,156.93) $0.00 ($1,733,953.64) $39,643.64 ($1,582,835.60) Run by Priscilla Bunn on 09/25/2025 10:27:09 AM Page 5 of 5 DATE: September 24, 2025 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Stephen R. Olmsted, AICP, LEED-GA, Planning Director RE: September 2025 Monthly Report Attached for your information please find the monthly report for the Planning Division of the Building and Planning Department. This report provides data for planning, zoning, and code compliance activities for the prior month as well as a list of noteworthy development projects. ACTIVITY September 2025 10/1/2023 - 09/30/2024 YTD 10/1/2024 - 09/30/2025 YTD PLANNING Zoning Compliance – Plans Review 257 3710 3661 Zoning Letters/Code Interpretations 28 431 405 Zoning Permits 16 238 282 CODE COMPLIANCE Code Cases Opened 177 (165 Proactive) 2604 3171 Code Compliance Reminders 88 1451 1587 Notices to Appear Issued 13 298 197 Zoning, Landscaping, Local Business Tax, and Foreclosure Inspections 143 2957 3050 Civil Violations 6 225 321 Special Magistrate Cases 71 340 520 Total Open Cases: 651 N/A N/A N/A LICENSES Planning Division 2 | P a g e ACTIVITY September 2025 10/1/2023 - 09/30/2024 YTD 10/1/2024 - 09/30/2025 YTD Business Tax – New 14 185 161 Business Tax – Renewal 527 378 892 Total licenses Issued & Renewed 541 563 1053 Total Active Licenses: 1,166 N/A N/A N/A 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 Total Activity by Fiscal Year Code Cases Business Tax Receipts Plan Reviews Zoning Permits 261 257 0 100 200 300 400 500 Plan Review Zoning Plans Reviewed - September Sep-24 Sep-25 12 16 1 6 11 16 21 Zoning Permits Zoning Permits Issued - September Sep-24 Sep-25 Planning Division 3 | P a g e The following chart provides details regarding noteworthy commercial and residential development and redevelopment that have been approved and are under construction. Development Projects 1 University of Miami Medical Office Building Staff has met with University of Miami to review preliminary conceptual plans for the development of a new medical office building at 13251 Pinecrest Parkway, site of the former Macy’s Furniture building. A site development plan is being prepared and will be scheduled for review by the Village Council in an advertised public hearing following the submittal of a complete application and plans. 2 Sergio’s Restaurant Construction and remodeling are in progress. 3 Temple Bet Shira/True North A maximum of 400 students for the FY 2025-2026 School Year is permitted. Current enrollment is reported to be 330 students at True North and 30 students at Temple Bet Shira Early Childhood Center. Between September 19 and September 26, staff conducted five (5) monitoring visits to monitor compliance with True North’s approved Car Reduction Plan. True North is in compliance. A maximum of 167 cars is permitted during the a.m. peak hour, and a maximum of 154 cars is permitted during the p.m. peak hour. Cars were counted as follows: A.M. Peak Hour: September 19 – 136; September 22 - 135, September 26 - 136 P.M. Peak Hour: September 19 – 112; September 26 - 110 173 177 100 150 200 250 300 Code Compliance Cases Code Compliance Cases - September Sep-24 Sep-25 370 541 0 100 200 300 400 500 600 Business Tax Receipts Business Tax Receipts Issued - September Sep-24 Sep-25 Planning Division 4 | P a g e 4 Coral Oaks Tennis Club An application for modification of an approved site plan was approved by the Village Council on September 16, 2025. Staff will review an application for building permits when submitted. DATE: September 26, 2025 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Robert C. Mattes, CPRE, CPSI, Parks and Recreation Director RE: September 2025 Monthly Report The Parks and Recreation Department is pleased to report that September has been a productive and successful month across programs, facility enhancements, and capital projects. Fall After-School Programs are now underway and running smoothly, providing children and families with a safe, engaging, and structured environment after school hours. Additionally, the department has completed the installation of synthetic turf in the Chalk Walk area at Evelyn Greer Park, which has greatly improved both the appearance and functionality of the playground and surrounding space. Landscape improvements have also been a focus this month, with projects completed at both Evelyn Greer Park and Suniland Park. At Evelyn Greer Park, enhancements were made to the park entrance and roundabout, while Suniland Park benefited from upgrades to the Annex area and the addition of a new pollinator garden that enhances the overall atmosphere of the facility. These improvements contribute to the continued beautification of Village parks and reflect the department’s commitment to sustainability and community enjoyment. Capital construction projects remain active across multiple sites. At Veterans Wayside Park, preparations have been made to begin construction of the perimeter wall and associated electrical work. At Aleyda Mas Park, the roof decking and flashing installation allowed the department to tent and treat the facility for termites before continuing roof work. Suniland Park’s athletic field renovation is nearing completion, with a reopening date scheduled for the public by late October and for athletic leagues in January. Work is also progressing at Gary Matzner Park, where site preparation for tree work and contractor staging has begun. These efforts collectively represent the Village’s ongoing investment in enhancing recreational opportunities and facilities for all residents. Parks and Recreation Department 2 | P a g e $0.00 $500,000.00 $1,000,000.00 $1,500,000.00 $2,000,000.00 Aug-24 Aug-25 2024 YTD Total 2025 YTD Total Community Center Financials August 2025 Community Center Expenses Community Center Revenue PERFORMANCE METRICS The following graphics represent general performance metrics for the Parks and Recreation Department and Pinecrest Community Center. The Parks and Recreation Department is currently operating at a 73.39% Fiscal Year cost recovery rate through the month of August. *Note: The above graphic does not represent the final Community Center revenue or expenses for September. Updated July revenue and expenses will be reported in the August report. $- $500,000.00 $1,000,000.00 $1,500,000.00 $2,000,000.00 $2,500,000.00 $3,000,000.00 $3,500,000.00 $4,000,000.00 Park Revenue Community Center Revenue Total YTD Revenue Total YTD Expenses Combined Parks and Community Center Revenue and Expenses through August 2025 2024 2025 $0.00 $1,000,000.00 $2,000,000.00 Sep-24 Sep-25 2024 YTD Total 2025 YTD Total Community Center Financials September 2025* Community Center Expenses Community Center Revenue Parks and Recreation Department 3 | P a g e 0 1000 2000 3000 Non Fitness Program Participants Fitness Program Participants Senior Program Participants Total Participants Total Program Participants September 2025 2024 2025 0 50 100 150 200 Senior Programs Offered Fitness Programs Offered General Programs Offered Total Programs Offered Total Programs Offered September 2025 2024 2025 1900 2000 2100 2200 2300 2024 2025 Total Fitness Center Memberships September 2025 1938, 86% 315, 14% Fitness Center Patron Participation September 2025 Resident Non-Resident Fitness Center Membership Breakdown September 2025 90 Day Non-Resident Gym Membership 90 Day Resident Gym Membership Daily Gym Membership Family Non-Resident Gym Membership Family Resident Gym Membership FitCrest Friday Monthly Non-Resident Gym Membership Monthly Resident Gym Membership One Week Gym Membership Senior Non-Resident Gym Membership Senior Resident Gym Membership Student Special Gym Membership Yearly Non-Resident Gym Membership Yearly Resident Gym Membership Parks and Recreation Department 4 | P a g e The Pinecrest Parks and Recreation Department is proud to partner with various youth sports associations to offer opportunities for young people to learn new skills and develop their athletic proficiencies. The field rental chart below represents the ratio of athletic field rentals outside of regular league play. 0 5 10 15 20 25 Suniland Park Coral Pine Park Evelyn Greer Park Community Center Total Facility Rentals Facility Rentals September 2025 2024 2025 Athletic Field Rentals September 2025 Evelyn Greer Park Athletic Fields Suniland Park Athletic Fields Coral Pine Park Multipurpose Field Village Green Flagler Grove Park DATE: September 26, 2025 TO: Yocelyn Galiano, Village Manager FROM: Cristina Blanco, Pinecrest Gardens Director RE: Pinecrest Gardens 2025 August Report The September report for Pinecrest Gardens, highlights departmental achievements since August 1. The charts summarize metrics from October 1 through August 30. In August, the horticulture team advanced several projects to improve both storm readiness and garden presentation. Tree trimming continued in the Hammock and Lower Gardens, while the entrance pond system was redesigned to better maintain water levels. The Meadow received a complete turf replacement, and Living Collections work progressed with plant inventory, mapping, database entries, and the placement of accession tags. Under the Master Plan, the Banyan Garden was redesigned and replanted following installation of its new water feature. Nursery construction also moved forward with concrete pad installation, wall construction, and excavation for steps to the Inspiration Center. Volunteers added 21 hours of service, helping maintain the grounds. The education department closed out summer camps, with STEAM ending August 1 and Toddler Camp on August 8. Discovery Lab sessions sold out all summer, while Toddler Camp registrations increased through late summer. As camps concluded, the team prepared for fall programming, opening registrations for Parent & Me, Homeschool Co-School, Little Lizards, Parents Night Out, and Mini Camps. Preparations included partner meetings, room setup reviews, and contract finalization. August’s Curious Gardener workshop featured one of our horticulture specialists leading a sold-out floral arranging session using tropical and local blooms. Special Events launched ticket sales for the Rocky Horror Picture Show 50th anniversary celebration, with sales momentum building toward the end of the month. The team also promoted the Art & Design Call for Artists, which drew seven applications in August, six of which were accepted. In addition, we opened the Fall Art in the Gardens exhibition, Caribbean and Latin American Visions. Ticket sales also continued for the upcoming Jazz and Tropical Nights series, with subscriptions and single-ticket sales ahead of last year’s pace. Notably, more single tickets have already been sold before the start of the season, indicating strong audience engagement and early interest. Pinecrest Gardens | Page 2 September 2025 Monthly Report Venue rentals remained active, with a greater focus on indoor spaces given construction closures in picnic areas. The Inspiration Center emerged as a leading rental option, booked nearly every weekend thanks to its amenities and location near the Playground and Barn—an unusually high demand for the summer off-season. The operations team oversaw progress on multiple capital projects. The Banyan Bowl restroom refurbishment and Nursery project advanced on schedule, the Terrace Project moved closer to its late September completion, and administrative upgrades continued with office furniture purchased and windows under replacement. Traffic bollards were installed at the Farmers Market. Staff training was also a major focus. Over three days, all members of the leadership team led 16 hours of classroom and hands-on sessions covering job duties, safety protocols, and cross-department knowledge sharing. Finally, Pinecrest Gardens ended its agreement with the café concessionaire due to economic challenges that led to unpaid staff, inconsistent menu offerings, and reduced service quality, making the operation unsustainable. Pinecrest Gardens – By the Numbers Below the charts demonstrate fiscal year-to-date performance metrics through August 2025 compared to the same period the prior FY2024. $1,697,547 $3,417,896 $1,691,261 $3,163,540 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 August '25 YTD - Rev vs Exp Aug-25 Aug-24 Chart 1 – Financial Summary Cost recovery is lower than the same period last year, influenced by construction projects limiting venue rentals, challenges with the café concessionaire, fewer education programs early in the year, and reduced grants and sponsorships. Expenses also reflect higher building maintenance and repair needs. Aside from admissions, most August revenues were recorded as deferred income for programming and rentals scheduled in FY25–26. This practice began last year with the music series and has now been expanded to other programs to better align revenue and expenses with when activities take place. Pinecrest Gardens | Page 3 September 2025 Monthly Report Chart 2 – Participation Overall participation is higher than the same time last year. The “Botanical Garden” category reflects general admission visits without a specific program. This year’s totals do not fully capture member visits that were only for garden access. In past years, attendance was not tracked consistently by program area, so FY25 offers a clearer, more detailed picture. Chart 3 – Membership & Subscriptions Member and subscriber levels reflect some fluctuation due to the transition to a new tracking system. Music subscriptions are on pace to surpass last year. FY25 is the first season we are reporting across all member and subscriber types, whereas in the past we only reported music subscribers. 80,156 71,576 21,150 9,359 139,241 125,600 125,600 - 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 Botanical Garden Festivals, Markets & Special Events Performing & Visual Arts Education Total Participants By Program Area - YTD Aug-25 Aug-24 1,256 501 461 2218 1416 452 1868 0 500 1,000 1,500 2,000 2,500 Garden Membership Education Music Series Subscriptions Total Memberships & Subscriptions - YTD Aug-25 Aug-24 Pinecrest Gardens | Page 4 September 2025 Monthly Report Chart 4 – Venue Rentals Focus on indoor venue rentals continues while major construction projects temporarily limit our ability to rent popular outdoor venues. Capital Improvement / Botanical Master Plan Projects CAPITAL / BOTANICAL PROJECTS PHASE / PERCENT COMPLETION PROJECT TITLE DESIGN PERMIT BID CONSTRUCTION Horticulture Master Plan In Process NA NA In Process / 90% Lakeview/Patio – Historic Renovation Complete Complete Complete In Process / 90% Horticulture Nursery Construction Complete NA Complete In Process / 45% Main Entrance – Hurricane Windows Complete NA Complete In Process / 85% Banyan Bowl Bathroom Renovation Complete NA Complete In Process / 40% Upper Garden – Zoo Murals Complete NA NA In Process / 85% Upper Garden – Zoo Fence Extension Complete NA NA In Process / 10% Garden-Wide Electrical Upgrade Complete NA Complete Complete 107 47 37 191 76 165 34 275 0 50 100 150 200 250 300 Indoor Outdoor Ampitheater Total Venue Rentals - YTD Aug-25 Aug-24 DATE: September 26th, 2025 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: David J. Mendez, PE, Public Works Director David J. Mendez RE: September 2025 Monthly Report Attached for your information please find the monthly report for the Public Works Department. This report provides a synopsis of the larger projects that are currently underway or completed the prior month, as well as data regarding the number of permits reviewed, inspections completed, and resident-driven work orders completed during the prior month. STREET TREES PLANTED Year Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total FY 23 160 FY 24 36 25 4 65 FY 25 13 36 17 15 1 11 0 10 14 13 20 2 152 DRAINAGE PROJECT PHASE PERCENT COMPLETED DESIGN PERMIT BID CONSTRUCTION SMP – Basin 1 100% 100% 0% SMP – Basin 2 – Phase 1 100% 100% 100% 1% SMP – Basin 2 – Phase 2 100% 100% 100% 1% SMP – Basin 3 100% 50% SMP – Basin 4 100% 50% SMP – Basin 6 100% 100% 72 Avenue Drainage 100% 100% 100% 99% 130 Terrace Drainage 100% 100% 100% 100% 69 Court Drainage 100% 100% 100% 100% Note: SMP=Stormwater Master Plan Public Works Department 2 | P a g e TRAFFIC STUDIES UNDERWAY 1 Task 16 SW 65th Ave at SW 123rd St, SW 123rd Ter, SW 126th St Rd - study completed – construction proposal underway TRANSPORTATION PROJECTS PHASE PERCENT COMPLETION DESIGN PERMIT BID CONSTRUCTION 136 St Roundabout Sculptures 100% 75% 82 Ave Complete Street Project Pending design concept selection Chapman Field Dr/60 Ave Crosswalk 100% NA NA Green Mast Wrapping Project 100% 100% 100% 100% Intersection Project 77 Ave & 104 St 90% Kendall & Ludlam Intersection Roadway Project 100% 95% Kendall Drive SUP 100% 100% 100% 45% Ludlam Rd Bridge Pedestrian Project 10% Ludlam Rd SUP Project 2% Ludlam Rd ROW Project 10% Ludlam Rd SUP/Streetscape (C-2 Canal to US1) 1% Sidewalk Installation – Red Rd: from 94 St to Kendall Dr 100% 100% 100% 100% Suniland Annex Repaving Project NA NA 100% 100% Wayside Market Crosswalk 100% 95% Sidewalk Flag Replacement – Phase 1 n/a n/a 100% 100% Sidewalk Flag Replacement – Phase 2 n/a n/a 100% 100% Sidewalk Flag Replacement – Phase 3 n/a n/a 100% 5% Sidewalk Flag Replacement – Phase 4 n/a n/a 100% 0% Public Works Department 3 | P a g e INTERGOVERNMENTAL PROJECTS - ONGOING Miami-Dade County Kendall/Red Intx. Improvement Curb & Gutter and splitter island complete – pending milling and resurfacing – striping 136 St and 67 Ave Roundabout 100% completed and operational. 136 St and Old Cutler Rd Roundabout 100% completed and operational. Red Road Bridge Repair County reported that this project will be under construction soon, but did not provide a date. Howard Drive Bridge Completion 12/2025 – previous estimated completion 11/25 Florida Department of Transportation Sidewalk Connection at 826 Ramp FDOT studied and determined sidewalk connection was not feasible. After follow-up meeting, FDOT agreed to revisit the study. Advised, this area is part of a PD&E study which may recommend closure of 100 St ramp. PLAN REVIEWS COMPLETED Year Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total FY 23 135 132 127 70 74 74 77 95 120 129 99 114 1246 FY 24 116 108 112 87 96 73 121 93 79 91 74 79 1129 FY 25 92 36 100 48 89 98 71 88 75 71 96 92 956 INSPECTIONS COMPLETED Year Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total FY 23 23 21 32 35 31 23 24 20 36 27 57 30 359 FY 24 27 35 29 29 23 26 26 38 45 36 35 40 389 FY 25 47 33 55 61 47 42 39 44 51 75 50 44 588 WORK ORDERS COMPLETED Year Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total FY 23 108 165 FY 24 102 142 94 103 155 105 94 100 120 159 118 99 1391 FY 25 80 66 68 87 52 83 36 21 15 24 35 17 584 DATE: September 19, 2025 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Jason Cohen, Police Chief RE: August 2025 Monthly Report Attached for your information please find the monthly report for the Police Department. This report provides data regarding crime in Pinecrest, as well as a synopsis of noteworthy activity for the prior month. Following investigations by the Detective Bureau, the reported data is subject to possible reclassification in subsequent months. CATEGORY Aug-24 Aug-25 Jan - Aug 2024 Jan - Aug 2025 BAKER ACT-MENTAL 3 0 26 35 DECEASED PERSON 1 3 11 9 DISTURBANCE 17 24 302 236 DOMESTIC VIOLENCE 3 1 10 8 FALSE ALARMS 120 111 897 837 FRAUD/ECONOMIC CRIMES 8 13 74 80 FIELD INTERVIEWS 1 0 15 3 FOUND PROPERTY 2 1 15 14 MISSING PERSONS 0 0 0 2 NARCOTIC VIOLATIONS 0 0 2 8 INDECENT EXPOSURES 0 0 0 1 LEWD & LASCIVIOUS ACT 2 0 2 0 SIMPLE ASSAULT 4 6 29 33 SUSPICIOUS PERSON-VEHICLE 10 8 80 68 THEFT* 38 27 207 168 VANDALISM 2 2 18 18 VEHICLE RECOVERY 0 1 4 3 WARRANT ARRESTS 3 3 18 24 WEAPONS VIOLATION 0 0 0 0 Police Department 2 | P a g e PART 1 CRIME DURING PRIOR 12 MONTHS CRIME TYPE Sept 2024 Oct 2024 Nov 2024 Dec 2024 Jan 2025 Feb 2025 Mar 2025 Apr 2025 May 2025 June 2025 July 2025 Aug 2025 Homicide 0 0 0 0 0 0 0 0 0 0 0 0 Forcible Rape 0 0 0 0 0 0 1 0 0 0 0 0 Robbery 2 0 1 0 0 0 1 1 0 0 1 0 Agg. Assault 0 1 2 1 0 1 0 0 0 0 2 0 Burglary 0 1 4 5 1 3 7 1 2 3 5 2 Larceny* 24 17 22 16 22 20 26 18 17 16 22 27 Arson 0 0 0 0 0 0 0 0 0 0 0 0 Auto Theft 0 0 3 2 3 1 0 3 2 1 4 2 Total Part 1 26 19 32 24 26 25 35 23 21 20 34 31 Note: *Includes vehicle burglary PART 1 CRIME - COMMERCIAL DISTRICTS 2025 CRIME TYPE Jan 2025 Feb 2025 Mar 2025 Apr 2025 May 2025 Jun 2025 July 2025 Aug 2025 Sept 2025 Oct 2025 Nov 2025 Dec 2025 Homicide 0 0 0 0 0 0 0 0 Forcible Rape 0 0 0 0 0 0 0 0 Robbery 0 0 1 0 0 0 1 0 Agg. Assault 0 0 0 0 0 0 2 0 Burglary 1 0 0 0 0 1 0 0 Larceny* 13 16 15 9 12 12 19 22 Arson 0 0 0 0 0 0 0 0 Auto Theft 1 0 0 0 0 0 0 1 Total Part 1 15 16 16 9 12 13 22 23 Note: *Includes vehicle burglary PART 1 CRIME - RESIDENTIAL DISTRICTS 2025 CRIME TYPE Jan 2025 Feb 2025 Mar 2025 Apr 2025 May 2025 Jun 2025 July 2025 Aug 2025 Sept 2025 Oct 2025 Nov 2025 Dec 2025 Homicide 0 0 0 0 0 0 0 0 Forcible Rape 0 0 1 0 0 0 0 0 Robbery 0 0 0 1 0 0 0 0 Agg. Assault 0 1 0 0 0 0 0 0 Burglary 0 3 7 1 2 2 5 2 Larceny* 9 4 11 9 5 4 3 5 Arson 0 0 0 0 0 0 0 0 Auto Theft 2 1 0 3 2 1 4 1 Total Part 1 11 9 19 14 9 7 12 8 Note: *Includes vehicle burglary Police Department 3 | P a g e DETECTIVE BUREAU The Criminal Investigation Section received a total of 43 cases for the month of August 2025. All were assigned to a member of the Investigations Section for follow-up. Thirteen cases were reclassified as inactive due to insufficient investigative leads, or no further police action required, four exceptionally cleared, and ten cleared by arrest. The bar charts below provide residential and vehicle burglaries data for the prior 12 months. The maps below provide the locations of the residential and vehicle burglaries for the month of July 2025. Residential Burglary Location(s) Vehicle Burglary Location(s) VICTIM SERVICES During the month of August 2025, the Victim Services Coordinator contacted 8 victims. All victims were provided with intervention services and support at some level. Contact is not initiated in commercial cases where the victim is a business entity. 0 0 4 2 0 3 7 1 2 1 3 3 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Jul-25 Aug-25 Residential Burglary 7 1 2 7 6 1 6 4 1 0 2 1 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Jul-25 Aug-25 Vehicle Burglary Police Department 4 | P a g e PATROL ACTIVITY AND TRAFFIC ENFORCEMENT DATA MILES PATROLED – PRIOR 3 MONTHS June 22,378 July 23,781 August 22,371 11461093105311951256 10811118 10361015 806 1057 865 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Jul-25 Aug-25 Total Traffic Stops 50 63 30 76 48 67 71 89 95 84 97 76 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Jul-25 Aug-25 Verbal Warnings 360 395398 439 486 397 415 266 221 158 196 317 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Jul-25 Aug-25 Written Warnings 59 109 97 143 111 68 63 66 93 59 46 32 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Jul-25 Aug-25 Non Moving Citations 202 179 209 237 211 221 195 166 172 127 157 116 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Jul-25 Aug-25 Moving Citations Police Department 5 | P a g e TRAFFIC CRASH INVESTIGATIONS Aggregated Speed Data: 85th percentile Village wide (excludes US1) CRIME PREVENTION Area Sep 2024 Oct 2024 Nov 2024 Dec 2024 Jan 2025 Feb 2025 Mar 2025 Apr 2025 May 2025 June 2025 July 2025 Aug 2025 Total Interior 37 44 49 45 34 46 43 48 45 36 38 53 518 US 1 21 18 29 38 24 18 21 22 25 22 16 25 279 Pedestrian 0 1 0 1 0 0 0 0 1 3 Bicyclist 0 0 1 2 1 1 0 0 1 6 ACTIVITY Sept 2024 Oct 2024 Nov 2024 Dec 2024 Jan 2025 Feb 2025 Mar 2025 Apr 2025 May 2025 June 2025 July 2025 Aug 2025 Crime Tips Distributed 442 479 380 446 454 338 461 510 458 494 363 346 Watch Orders Conducted 1761 1987 1706 2088 1790 1245 1674 1577 1846 2149 2380 1745 Pinecrest 09-01-2025 - 09-30-2025 Zone Summary COMPLETED RIDES 2,647 AVG DRIVER RATING 4.87 TOTAL PASSENGERS 3,122 AVG AGE Under 20 21-35 35-50 51-65 65+ AVERAGE TIME Ride request to selected 1.85m Ride request to pickup 25.17m RIDES BY WAITING TIMES 0-10 Min 390 10-15 Min 372 15-20 Min 388 20-30 Min 654 30+ Min 843 APP RIDES 2,466 FLAG DOWN RIDES 2 MEN DRIVEN 177 FEMALE DRIVEN 2,945 PASSENGERS AND RIDES BY MONTH (YTD) PASSENGERS AND RIDES BY WEEK (YTD) CITT Report TOTAL BOARDINGS 3,122 AVERAGE WEEKDAY BOARDINGS 141.48 AVERAGE WEEKEND BOARDINGS 44.5 AVERAGE MILES PER DAY WEEKDAY 365.95 AVERAGE MILES PER DAY WEEKEND 105.97 PASSENGERS AND RIDES - JANUARY PASSENGERS AND RIDES - FEBRUARY PASSENGERS AND RIDES - MARCH PASSENGERS AND RIDES - APRIL PASSENGERS AND RIDES - MAY PASSENGERS AND RIDES - JUNE PASSENGERS AND RIDES - JULY PASSENGERS AND RIDES - AUGUST PASSENGERS AND RIDES - SEPTEMBER PASSENGERS AND RIDES - OCTOBER PASSENGERS AND RIDES - NOVEMBER PASSENGERS AND RIDES - DECEMBER PASSENGERS AND RIDES - JANUARY PASSENGERS AND RIDES - FEBRUARY PASSENGERS AND RIDES - MARCH PASSENGERS AND RIDES - APRIL PASSENGERS AND RIDES - MAY PASSENGERS AND RIDES - JUNE PASSENGERS AND RIDES - JULY PASSENGERS AND RIDES - AUGUST PASSENGERS AND RIDES - SEPTEMBER RIDE REQUEST MONDAY RIDE REQUEST TUESDAY RIDE REQUEST WEDNESDAY RIDE REQUEST THURSDAY RIDE REQUEST FRIDAY RIDE REQUEST SATURDAY RIDE REQUEST SUNDAY TOTAL PASSENGERS MONDAY TOTAL PASSENGERS TUESDAY TOTAL PASSENGERS WEDNESDAY TOTAL PASSENGERS THURSDAY TOTAL PASSENGERS FRIDAY TOTAL PASSENGERS SATURDAY TOTAL PASSENGERS SUNDAY RIDES REQUEST PICKUP RIDES REQUEST DROPOFF Key Value Completed Rides 2647 Total Boardings 3122 Avg Weekday Boardings 140.33 Avg Saturday Boardings 43.75 Avg Sunday Boardings 0.00 Vehicles Miles Driven 8,898.64 Vehicles Hours Driven 859.65 Avg Wait Time 25.17 Avg Utilization NEED_INFO Avg Percent Requested Rides Completed 61% Avg Percent On Time Pickup Requests NEED_INFO No Shows Rate 0% Cancellations Rate 39% Avg Journey Time 13.18 Avg Distance Per Ride 3.89 Percent Bookings Shared 47% Key Transit Hub Nos NEED_INFO Dear Village of Pinecrest, Since launching the Freebee service in the Village of Pinecrest in 2019, we’ve been incredibly proud to serve the community and contribute to its commitment in providing localized public transit. Over the past five years, this service has stood out as one of our top-performing programs in Miami-Dade County, especially impressive for a suburban area like Pinecrest. To date, we’ve transported more than 170,000 passengers, and on a per-vehicle basis, Pinecrest consistently ranks among the highest in ridership across all Freebee service areas. This performance reflects the strong community adoption and daily value the service provides to residents and workers. We fully recognize the seriousness of the concerns raised regarding reports of vehicles traveling above the posted speed limit. We want to assure the Village that safety remains our top priority, for our passengers, drivers, and the community at large. While we take every report seriously, it’s important to note that in more than 30,000 hours of service over the past three years, we have not received a single passenger complaint related to speeding. Nonetheless, we recognize the importance of addressing these concerns proactively. To that end, we have begun to build technology that will provide enhanced monitoring measures within our system. Our custom-built technology will provide real-time alerts to our operations team whenever a vehicle exceeds the posted speed limit, allowing us to respond immediately and ensure accountability. Additionally, we have reinforced driver training and communication to emphasize our strict safety policies and expectations. All drivers operating within Pinecrest have been reminded that adherence to local traffic laws is an essential condition of employment, and we are closely monitoring compliance. We sincerely apologize for the repeat reports submitted by one resident and want to emphasize that we value and respect community feedback. We are confident that the actions we’ve taken will prevent further concerns and reaffirm the Village’s confidence in Freebee’s commitment to safety and excellence. The Freebee team takes immense pride in the partnership we’ve built with the Village of Pinecrest and the role our service plays in enhancing mobility, sustainability, and local quality of life. We are committed to maintaining this high standard and ensuring that the Village continues to view this program as a valuable and trusted community asset. Attached, please find the requested data supporting our continued operations and performance within the Village. Thank you for your continued partnership and we stand by to answer any questions that you may have. Village of Pinecrest Submitted Questions - 10/6/25 ​ For the majority of the analysis below, the dataset used is from the timeframe of 10/1/24 to 9/30/25​ ​ What % of rides are shared? -​ 48.9% of rides were shared out of the 32,626 total rides completed. This figure is among the highest of all Freebee service areas in Miami-Dade County. -​ For comparison, the shared ride percentage of some nearby municipalities are the following: -​ Homestead (35.8%) -​ Palmetto Bay (27.0%) -​ Coral Gables (12.2%) Why is the gap between requests and filled rides so large? -​ Simply put, the demand for service within the Village exceeds the supply during peak hours. The gap is largely due to user cancellations being extraordinarily high, as they are included in the total number of requests. User cancellations account for 13,655 out of the total 47,169 app requests that were not completed. -​ To summarize: In the absence of penalties or fees associated with unlimited user cancellations, it appears that a small share of Pinecrest passengers often cancel and re-request immediately after in the hopes that they’ll get an improved ETA or a different driver assignment (not knowing that this almost always pushes them to the back of the queue instead). -​ For reference: -​ 278 users account for roughly 74% of user cancellations - 10,123 out of the 13,655 figure. -​ Nearly 65% of user-cancelled requests were initiated in the first 10 minutes, 8790 total - indicating there is an unwillingness to wait which is unique to these repeat passengers. What is the retention rate of drivers and customers? -​ Driver Data: driver retention rate is ~67%, as we currently have 8 Pinecrest staff members between our full-time and part-time commitments. We’ve had four Driver Ambassadors transition out in the last year with an average tenure of 1.26 years. -​ Customer Data: -​ 1632 unique users used the Freebee service between 10/1/24 and 9/30/25. -​ 1062 of those users requested again and had more than one ride completed, highlighting strong overall reach and adoption. -​ 460 passengers have taken 10 or more rides - underscoring exceptional long-term retention for our most consistent riders. 187 have taken 50 or more rides. ​ What is the tenure of drivers? -​ Freebee currently has 8 Driver Ambassadors assigned to the Pinecrest service. Out of those 8, the average tenure is 1.92 years. -​ Two started in 2025. The other six have been with the company since before this year. -​ Four of our eight Driver Ambassadors have 2+ years of tenure with the company. Pareto chart to explain how rides are distributed amongst customers. For example, what % of rides are done for the top 20% of customers? -​ TBD - can be provided later this week. Heatmap outlining typical distribution of pick up point and drop off locations Pickup Heatmap Dropoff Heatmap Combination of Pickup + Dropoff Heatmap Instances of speeding by drivers -​ Since October, 2023 - Freebee has internally been made aware of 8 allegations of drivers speeding. 6 of the 8 were shared by the repeated complainant. -​ Zero speeding infractions have been issued to our driving team by Village of Pinecrest PD or Miami-Dade County PD. -​ We’re happy to share our driving team’s traffic violation history, if needed. -​ For reference, our drivers have logged over 10,000 driving hours in the Pinecrest zone since 10/2024. We have not received a single end of ride review that states a driver was speeding while they were a passenger in the vehicle. -​ As part of our ongoing commitment to safety, we are implementing additional in-car training for the Pinecrest team. Freebee Management staff will be actively riding along with all drivers to provide coaching on safe driving practices and traffic laws. These steps are designed to help prevent future incidents and ensure the highest level of safety for both our drivers and the community. DATE: September 26, 2025 TO: The Honorable Mayor and Members of the Village Council FROM: Yocelyn Galiano, ICMA-CM, Village Manager RE: Peacock Mitigation Program September 2025 The Village Council of Pinecrest directed Village Staff to engage in an agreement with Dr. Don J. Harris and the company Redline Iguana Removal on September 12, 2023 that would set in motion a process for curbing the peafowl population within the Village of Pinecrest. The program was designed to be as humane as possible with the trappers moving the peafowl to Pinecrest Gardens where they would be well cared for until they could be examined under anesthesia, vasectomized (if appropriate), and then tagged before being scheduled for pick up and release to their natural habitat. The program will continue until the population within the Village is sufficiently mitigated or Village Council directs otherwise. As of September 26, 2025 a total of 490 peafowl have been captured and transported to Dr. Don Harris. Of those 490, 269 were males and put through the full procedure before being safely returned. They were tagged with a distinctive blue ankle bracelet. Out of the 221 peahens, 217 were tagged and released while 4 had the full procedure done and were returned safely. Going forward, both peacocks and peahens will have the procedure done. Total Captured Males Females Females, neutralized Destination 490 269 Tagged: Blue ankle bracelet Procedure: Full procedure before release 217 Tagged: Red foot bracelet Procedure: Tagged and released 4 Procedure done successfully Dr. Don Harris at Pinecrest Gardens DATE: September 30, 2025 TO: Yocelyn Galiano, ICMA-CM Village Manager FROM: Stephen R. Olmsted, AICP Planning Director RE: Gulliver Preparatory School Annual Student Enrollment and Occupancy Review On July 16, 2021, the Village Council approved an increase in student enrollment and occupancy at Gulliver Preparatory School to a maximum of 1,000 students, conditioned upon the construction and completion of proposed external transportation improvements to Kendall Drive including a new school entrance, a right-turn Lane, a left-turn lane, and pedestrian crosswalks. All required improvements have been completed. A condition of approval of the permitted increase in student enrollment requires annual certification of Gulliver’s student enrollment and occupancy figures by the School President and Board of Directors, and an independent audit of the reported enrollment numbers. On September 5, 2025, Gulliver submitted a letter from the School President and the Chair of the Board of Trustees certifying that the number of students enrolled at Gulliver in the Village of Pinecrest is 996 students, in compliance with the approved development order. The submitted letter further indicates that as of August 1, 2024, Gulliver accommodates all students at the Pinecrest Campus and no longer uses the Miller Drive Campus for any operations. On September 25, 2025, selected auditors, Citrin Cooperman, formerly Keefe McCullough, submitted an “Independent Accountant’s Report on Applying Agreed-Upon Procedures”, indicating that they have reviewed Gulliver’s enrollment listings and found “no exceptions”. A copy of Gulliver’s Certification Letter and Citrin Cooperman’s “Independent Accountant’s Report” are attached for the Village Council’s review and consideration on October 14, 2025. If you have questions or require additional information, please let me know. DATE: September 30, 2025 TO: Yocelyn Galiano, Village Manager FROM: Jason Cohen, Chief of Police RE: School Zone Safety Program Annual Report In accordance with Florida state law, I’m attaching the mandatory state School Zone Camera Speed Enforcement Camera report for your review. As per the statutes, this report must be presented to the municipality’s elected body for consideration of continuing the program. Since the statute requires us to base our decision on actual data, I recommend continuing the program based on the data provided in the attached report. In summary, during the initial reporting period of the program, which spanned from September 2024 through June 2025, 21,577 violations were issued. Subsequent years’ reports will be used to assess the program’s overall effectiveness. SCHOOL ZONE CAMERA SAFETY PROGRAM September 30 2024 to July 31 2025 YEARLY REPORT Village of Pinecrest School Zone Speed Safety Program Report Reporting Period: September 30, 2024 – July 31, 2025 Program Overview The Village of Pinecrest implemented the School Zone Speed Safety Program on September 30, 2024. The purpose of the program is to enhance traffic safety in designated school zones through automated speed enforcement, in compliance with Florida Statute 316.1895 and House Bill 657. This report provides an overview of activity, enforcement results, financial allocations, and community impacts for the first 10 months of operation. Enforcement Activity According to the Annual Summary Report: • Total Notices of Violation (NOV) Issued: 21577 o Paid NOVs: 15264 This reflects a compliance rate of approximately 71% (paid NOVs relative to total issued). • Contested at Hearing: 103 o Upheld: 97 o Dismissed: 6 • Converted to Uniform Traffic Citations (UTC): 4453 Financial Summary From September 30, 2024 to July 31, 2025, the program generated $1,508,750.00, distributed as follows: Allocation Category Amount ($) Public Safety Initiative 582,413.00 Florida Dept. of Revenue 303,740.00 FDLE Training 45,561.00 County School District 182,244.00 Crossing Guard Program 75,935.00 Hearings 4,750.00 RedSpeed Vendor Fees 313,607.00 Over/Short Adjustments 500.00 Observations & Community Impact • The program recorded over 21,000 violations during the first school year, demonstrating both the need and effectiveness of enhanced school zone enforcement. • More than $180,000 was allocated directly to the County School District, supporting educational safety initiatives. • Crossing Guard funding of $75,935 further strengthened pedestrian safety. • Hearing contestation rates were low (<0.5%), with a 94% uphold rate, showing strong evidentiary support and legal compliance. • The distribution of revenues shows a balanced reinvestment into public safety, schools, training, and enforcement sustainability. Conclusion The first year of Pinecrest’s School Zone Speed Safety Program reflects a successful launch, with strong enforcement, significant financial contributions to safety and education, and compliance with state requirements. Moving forward, the program will continue to: • Monitor accuracy and reliability of equipment. • Adjust school zone signage/times for consistency with HB 657. Provide transparent reporting to the Council and community.