Receive village manager follow-up report and departmental reports for April and May 2023

Village Manager’s Follow-up Report May 2023 Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 1 1/9/2018 Village Council SW 136 Street Bike Lane and Bridge Project Public Works Department Status May 2023: County advised they will continue to work with the project contractor to replace the substandard trees. February 28, 2023: County commenced replacement of sub-standard trees this week. However, the contractor brought in substandard trees and was asked to remove the trees and bring in new trees in accordance with the construction specifications. December 16, 2022: Received confirmation from Miami-Dade County that the sub-standard trees that were installed along SW 136 Street will be replaced by the contractor. August 30, 2022: Village Public Works Director and Village Manager received communication from Commissioner Regalado’s office regarding the pending corrections to the project trees. County advised they will be replaced. August 18, 2022: Village Manager met with Commissioner Regalado and advised her of the deficiencies related to the trees that were planted as part of the project. June 2022: Public Works Director communicated with Commissioner Regalado’s Office and with County Public Works Department and provided a spreadsheet with the trees that were planted and deficiencies. May 2022: The Public Works Director communicated with the representative of Palmetto Bay Public Works about the landscaping of the median on 136 Street near US 1. The County has been advised about concerns regarding the landscaping that was installed which is not what was specified in the original project. The County’s Project Manager advised the contractor has been notified the landscaping was not what was approved and specified. March 2022: According to email communications with the County, nothing new to report with regard to the Bridge Project. February 2022: 136 ST Bike Lane is 80% complete. They are working on area around Home Depot/US1. Bridge Project is on hold until FPL issue is resolved. September 20, 2021: County advised the project plans are at 90%, and County is working out utility relocations and finalizing right of way issues. September 15, 2021: Village was notified that the bridge project would be delayed for 8 to 12 months from September 15, 2021, due to a conflict with the utility company. July 12, 2021: Shared use path project has commenced. March 4, 2021: The Village received notification from Miami-Dade County that the start date for construction of the shared used path was July 12, 2021. The County anticipates the project will last 300 days – with substantial completion in 240 days. February 3, 2021: The Village Manager requested an update regarding this project from the Office of the County Manager. The Village has been advised that the project is expected to commence in 4-6 weeks. June 23, 2020: Public Works Director attended a virtual meeting regarding the bridge replacement. County advised the construction plans for the bridge would be completed in July. Construction is scheduled to commence in the Summer of 2021 and be completed by Spring 2022 (8 months). May 2020: County notified that construction plans were developed to extend sidewalk from 82 Avenue west to the driveway for the Home Depot property. February 2020: New revised construction plans we completed. Project has been put out to bid. January 28, 2020: The County Public Works Department hosted a public meeting at Palmetto Bay Village Hall to allow resident review of the final construction plans at 7:00 p.m. Project Consultant advised the Public Works Director that a change order to include the extended sidewalk from 82 Ct to the Home Depot property would be added after construction plans are bid. 2 | P a g e December 30, 2019: Village Manager asked the Public Works Director to follow up with the Village of Palmetto Bay to obtain the cost breakdown for their expenditures related to the two roundabouts and bridge. December 12, 2019: Village Manager requested that the Public Works Director contact the Village of Palmetto Bay Public Works Director to request a cost breakdown for all the funds expended by Palmetto Bay for projects on SW 136 Street (Roundabouts and bridge). December 11, 2019: The County Public Works Department hosted a public meeting to allow resident review of the final construction plans at Suniland Park at 5:30 p.m. November 7, 2019: Mayor Corradino and Village Manager, Mayor Cunningham from Palmetto Bay met with representatives from the County to review the project. October 23, 2019: Public Works Director Spanioli met with County representatives to discuss the issue with tree removal along the Pinecrest side of the ROW. It was agreed that the trees will not be disturbed. September 23 and 25, 2019: Public Works Director Spanioli met with representatives from Miami-Dade County and Palmetto Bay to discuss plans for the shared-use bike lane on SW 136 Street. Discussed centered around a revised approach that would involve construction of a shared use path along the entire length of 136 Street on the south side (Palmetto Bay) and nothing on the Pinecrest side. Miami-Dade County has also indicated that two roundabouts will be installed at the intersections of 67 Avenue and Old Cutler Road. June 6, 2019: The Village Manager met with representatives from Miami-Dade County to review the details of the SW 136 Street Project and in particular the bridge replacement. Based on discussions, with Palmetto Bay representatives and the County, project engineers will add lighting elements to the structure with smart technology. October 2018: A Joint Participation Agreement between the Village of Palmetto Bay and Miami-Dade County should be approved by the Board of County Commissioners. Once the agreement with Palmetto Bay is fully executed, design will commence for the project. January 9, 2018: The Village Council authorized the Mayor to enter into a Joint Participation Agreement with Miami-Dade County for the construction of bicycle facilities on SW 136 Street. January 24, 2017: Miami-Dade County held a public meeting about the proposed project at Howard Elementary School. The Village delivered door hangers to the residents that are directly adjacent to the proposed bike lane along SW 136th Street. December 2016: The Village sent out a letter to all affected residents about the proposed SW 136 Street Bike Lane Project being spear headed by Miami-Dade County with collaboration from both Pinecrest and Palmetto Bay. The proposed project would add dedicated bike lanes on each side of SW 136 Street adjacent to the travel lanes from approximately SW 83 Avenue to Old Cutler Road. This would widen the roadway by 4’ on each side. From SW 83 Avenue to US-1, the County is proposing sharrows due to R/W constraints. This bike path would connect the bikeway along the bus way with the newly reconstructed Old Cutler bike trail. The total estimated project cost is $2.4 million. Pinecrest received a grant from FDOT for $1 million for comprehensive bicycle within the Village that is being matched with Village funds. Currently, Miami-Dade County has Road Impact Fee funds that are allocated for the resurfacing of SW 136 Street and our funds would be used for the bicycle lane widening on the Pinecrest side of the R/W. Palmetto Bay would have to make a contribution for their side of the R/W. November 4, 2016: Public Works Director met with Miami-Dade County representatives to discuss the possibility of repurposing MPO funding for bike lanes within the Village (originally intended for the SW 104 Street Project and other roadways) toward the proposed SW 136 Street Bike Lane Project. 2 5/1/2021 Village Council Gary Matzner Park Office of the Village Manager and Parks and Recreation Status 3 | P a g e May 9, 2023: Four revised concepts will be presented to the Village Council for consideration at the regular Council meeting. It is anticipated the Village Council will make a determination of preference at said meeting. April 2023: Parking study was completed and information will be incorporated into the new conceptual plans which will be presented to Village Council at the May 2023 meeting. March 8, 2023: Parking study will be completed and submitted to project engineers for development to final parking needs for the conceptual drawings. February 28, 2023: The Village commenced a parking study of Evelyn Greer Park and Suniland Park to establish a baseline for pickleball court and playground parking needs. February 16, 2023: Parks and Recreation Director met with the Swan Lake Homeowners Association. January 31, 2023: Parks and Recreation Director Robert Mattes met with adjacent homeowners to present the latest design concepts. December 13, 2022: Additional designs were submitted to the Village Council for its consideration. Council directed that staff provide design options that looked at possible placement of the parking lot off SW 65 Ct. Council also directed staff meet with adjacent residents for additional input on the final project. November 8, 2022: The conceptual designs were presented to the Village Council during its regular meeting for its consideration. Council directed that additional designs be developed that were more natural and passive. September 7, 2022: The Village is hosting a community meeting to present the results of the Gary Matzner Park survey at Evelyn Greer Park. Residents will be afforded the opportunity to provide additional input to the design team. August 24, 2022: The Village initiated a community survey to obtain input regarding the elements that would be included in the conceptual design of the park. The deadline for submittal of the survey responses was on this date. 956 survey responses were received and are being analyzed by the design team. July 11, 2022: Award of the contract for development of the conceptual design of the park. April 2022: The Village will advertise request for qualifications for the development of a conceptual design for the park. February 8, 2022: Village Council approved the Parks and Recreation Master Plan. January 2022: Parks and Recreation Master Plan on Village Council agenda for consideration, but further information was requested. November 2021: Anticipate putting out a request for qualifications to pick a consultant to develop a conceptual design for the Gary Matzner Park. October 15, 2021: Commencement of final landscaping improvements to the site. The site will be used for potable water project staging. October 4, 2021: Director Mattes met with landscaping company to walk the property to review landscaping needs and receive a quote to provide safe open space and remove any dead trees and vines. September 1, 2021: Demolition of all the structures on the property have been completed. One electric service pole remains on the property. May 6, 2021: Asbestos inspection was conducted ahead of demolition. May 5, 2021: Contract for demolition has been awarded. Awaiting FPL disconnection of utilities and asbestos survey. April 28, 2021: The Village received proposals for demolition of the structures on the park property. 3 11/9/2021 Village Council Kendall Drive Shared Use Path Public Works Department Status May - June 2023: Anticipate Public Works Director Mendez will commence appointments with individual homeowners to review the landscape plan for the project once the Village receives comments from the Miami-Dade County Public Works Department and the Florida Department of Transportation. April 2023: Plans have been submitted to Miami-Dade County Public Works and FDOT for review and comments. 4 | P a g e March 30, 2023: Anticipate completion of the construction documents. Once plans are completed, they will be submitted to Miami-Dade County Public Works and Florida Department of Transportation for review and comments. March 15, 2023: Public Works Director Mendez will commence appointments with individual homeowners to review the landscape plan for the project to make final adjustments as requested. November 15, 2022: Community meeting was be held to provide residents with a second opportunity to provide input on the project design. October 28, 2022: The Village Manager sent letters out to affected residents and petitioners providing a project update with facts about latest draft plans and providing a date for review of the 60% plans in a community meeting. October 25, 2022: The Public Works Director received the draft final project plans. October 11, 2022: The Office of the Village Clerk received a petition opposing the project. September 25, 2022: Public Works Director will coordinate a meeting with the affected residents to review the 60% plans. Letter will be sent out to residents advising of the actual impact of the project including number of trees to be removed, relocated and replaced. September 7, 2022: Public Works Director received revised plans. Plans will be forwarded to the Parks and Recreation Department for coordination with the Gary Matzner Park conceptual design consultant. June 22, 2022: Affected resident meeting to review preliminary design will be held in mid-June. June 2, 2022: Public Works Director will be meeting with the design consultants. February 1, 2022: Agreement was executed and work has begun. Process, including public meetings, is expected to take approximately 12 months. January 2022: Attorneys on both sides are reviewing the agreement. December 6, 2021: The Village Attorney is currently reviewing the contract document. November 9, 2021: The Village Council authorized the Village Manager to enter into an agreement with Kimley Horn Associates, Inc. for the design of the Kendall Drive Shared Use Path. 4 3/26/2021 Village Council Potable Water Project Public Works Department Status July 30, 2023: Anticipate completion of all restoration work. May 30, 2023: 100% completion of the installation of the pipe. February 7, 2023: 92% complete. Phase 2C needs 300 linear feet to be completed. Phase 4A will commence the week of February 13, representing the final 6,000 linear feet of pipe to be installed. December 20, 2022: More than 82% of the proposed new water lines have been installed since the project began in January 2022. The following sub-phases have 100% of the proposed water main, fire hydrants, and laterals installed. These sub-phases are pending testing and restoration (unless otherwise noted): Phase 1-A (flushing, pressure & Bac-T testing complete, as-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14 and is complete); Phase 1-B (flushing, pressure & Bac-T testing complete, as- builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14 and is complete); Phase 1-C (flushing and pressure test complete, Bac-T testing complete, as-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets to being the week of 11/28); Phase 1-D (flushing complete, pressure test complete, as-builts submitted to WASD and are being revised); Phase 2-A (flushing complete, as-builts submitted to WASD and are being revised); Phase 2-B (flushing in-progress, pressure test in progress, as-builts submitted to WASD and are being revised); Phase 2-D (flushing complete, pressure test complete, as-builts submitted to WASD and are being revised); Phase 3-A (flushing in progress); Phase 3-B. Following are the statuses of the remaining sub-phases with percentage complete for installation of water mains, fire hydrants, and laterals shown in parenthesis: Phase 2-C (80%), Phase 3-C (95%), Phase 3-D (97%), Phase 4-B (19%), Phase 4-C (5%), Phase 4-A (0% - WASD permit received), Phase 4-D (0% - WASD permit received). Construction on sub-phase 5 | P a g e 2C is well under way with three crews working in this area. Residents are advised to seek the advice of a plumber on where to best locate the proposed water meter box in the swale outside their property. Generally, the most efficient location of the meter box is on the same side of the house where the current well is located. This sub-phase is the largest of the 16 sub-phases with nearly 17,000 linear feet of pipe. November 30, 2022: More than 500 tons of asphalt have been placed as part of the restoration process. All roads that have had new water mains installed will be milled and resurfaced with 1-inch-thick new asphalt. This asphalt restoration process will continue until the project is complete. November 23, 2022: More than 74% of the proposed new water lines have been installed since the project began in January 2022. The following sub-Phases have all (100%) of the proposed water main, fire hydrants, and laterals installed. These sub-Phases are pending testing and restoration (unless otherwise noted): Phase 1-A (flushing, pressure & Bac-T testing complete, As-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14); Phase 1-B (flushing, pressure & Bac-T testing complete, As-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14); Phase 1-C (flushing and pressure test complete, Bac-T testing complete, As-builts accepted by WASD, swale restoration in progress, milling & resurfacing of affected streets to being the week of 11/28); Phase 1-D (flushing complete, pressure test complete, As-builts submitted to WASD and are being revised); Phase 2-A (flushing in-progress, As-builts submitted to WASD); Phase 2-B (flushing in-progress); Phase 2-D (flushing complete, pressure test complete, As-builts submitted to WASD and are being revised); Phase 3-A and Phase 3-B. Following are the status of the remaining sub-Phases with percentage complete for installation of water mains, Fire hydrants, and laterals shown in parenthesis: Phase 2-C (44%), Phase 3-C (60%) Phase 3-D (97%), Phase 4-A (0% - WASD permit under review), Phase 4-B (0% - WASD permit received), Phase 4-C (0% - WASD permit received), and Phase 4-D (0% - WASD permit received). September 12, 2022: The permit for the 2C Phase of the Potable Water Project is approved. Residents should start to see movement by the end of this week as the surveyors begin to mark the roads. Two crews will be assigned to the construction, as this is the largest sub-phase of the project. Approximately, 60% of the proposed new water lines have been installed since the project began in January 2022. The following sub- Phases have all 100%) of the proposed water main, fire hydrants, and laterals installed. These sub-phases are pending testing and restoration: Phase 1-A, Phase 1-B, Phase 1-C, Phase 1-D, Phase 2-A, Phase 2-B, Phase 2-D and Phase 3-A. Following are the status of the remaining sub-phases with percentage completion in parentheses: Phase 2-C (0% - WASD permit received 9-12-22 - Beginning of construction pending); Phase 3-B (60 %); Phase 3-C (0%); Phase 3-D ( 5%); Phase 4-A (0% - WASD permit pending); Phase 4-B (0% - WASD permit received); Phase 4-C (0% - WASD permit pending) and Phase 4-D (0% - WASD permit received). Construction on sub-phase 2C will begin in the next two weeks. June 16, 2022: All water mains, laterals, and fire hydrants have been installed in Phase I (A, B, C, D). All tests for Phase I (A, B, C, D) are complete including pressure and Bac-T. As-built, swale restoration, road restoration, and WASD conveyance are pending for all of Phase I (A, B, C, D). Phase 2A has started and is more than 15% complete. May 20, 2022: Water main pipe installation for Phases 1A and 1B are 100% complete. Phase 1C is more than 90% complete. Installation on Phase 1D recently commenced and is about 60% complete. The contractor is testing all the newly installed pipes to ensure they meet Water & Sewer Dept. (WASD) standards. Phase 2A is scheduled to commence soon. Once the roads have been milled and resurfaced and WASD has accepted the newly installed infrastructure, residents will be able to begin the process of connecting their service lines with the newly installed meter boxes and meters. All of Phase 1 will need to be accepted by WASD before any connections by residents can commence. May 5, 2022: Water main pipe installation for Phases 1A and 1B are 100% complete. Phase 1C is more than 90% complete. Installation on Phase 1D is just getting started. The contractor is testing all of the newly installed pipes to ensure they meet Miami-Dade County Water & Sewer Department (WASD) standards. Once the roads have been milled and resurfaced and WASD has accepted the newly installed infrastructure, residents will be able to begin the process of connecting their service lines with newly installed meter boxes and meters. March 18, 2022: Phase 1A is more than 74% complete, Phase 1B is more than 49% complete, and Phase 1C is more than 19% complete. Phase 6 | P a g e 1D will be commencing within a few weeks. To date: 11,342 LF of watermain, 76 service lines, and 18 fire hydrants have been installed. January 3, 2022: Potable Water Project construction commenced. The Potable Water Project is organized into 16 Phases numbered 1A, 1B, 1C, 1D, 2A, 2B, 2C, 2D, 3A, 3B, 3C, 3D, 4A, 4B, 4C, 4D. The project will be installed in the numbered sequence of the 16 Phases. Before construction begins in each Phase, residents will receive a letter from the Village delivered by the contractor with about 7 days of notice that the construction is starting. October 1, 2021: Construction is scheduled to commence on January 3, 2022. May 11, 2021: Village Council unanimously approved the establishment of a special assessment to complete Miami-Dade County’s potable water and fire hydrant system in the Village. Approximately 725 homes in the Village still do not have access to the county’s potable water system and rely on wells. March 26, 2021: Pinecrest will receive about $8.1 million from the American Rescue Plan legislation. This money has very specific rules on how and when it must be spent. It can be spent on infrastructure projects such as water, sewer and broadband projects. It must be spent by December 31, 2024. We are focusing on completing our water and fire hydrant system because it is a primary long-term goal that has not been fully accomplished, and it fits tightly into the rules for how this money can be spent. This effort has been a top priority since our incorporation in 1996. 5 1/11/2022 Village Council Coral Pine Park Phase 2 Parks and Recreation Department February 2024: Expect Project completion. June 2023: Expect final design of construction documents. May 9, 2023: Council will consider a change order for the design of Coral Pine Park to accommodate additional services including the addition of drawings for optional pickleball courts and parking lot improvements. May 2023: Anticipate issuance of bond/bank loan to pay for construction of project. March 2023: Expect completion of the 30% design documents and schedule a meeting with the community to review the 30 % draft document. November 30, 2022: In 2014, Village Council adopted the Coral Pine Park Master Plan and divided the construction of the approved improvements into two phases. Phase 1, which included a new tennis center and playground, was completed in 2016. This project is for the design of Phase 2 which includes a new 900 square foot multi-purpose room. The design and construction documents are in its final stages and are expected to be completed in early December. April 12, 2022: The Village Council approved execution of the contract with AECOM. January 11, 2022: The Village Council authorized the Manager to negotiate with #2 ranked firm AECOM for development of construction design plans for phase 2 of Coral Pine Park improvements. DATE: May 1, 2023 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Michelle Hammontree, CPC, Communications Manager RE: Communications Division May 2023 Monthly Report The division’s overarching goal is to produce high-quality, engaging, and vibrant communication campaigns that position the Village as the official source of information for Pinecrest residents and visitors. The division is augmented by interdepartmental collaboration, consultants and software that streamlines work processes. Active Communication Projects: - Website - Redesign - Tropical Nights - Potable Water Updates - Village Council Updates - Capital Improvement Updates - Branding PG Initiatives - FitCrest - 9 PM Routine - Zombie Run - Increase E-News subscriptions - Gun Safety Each project/campaign requires interdepartmental collaboration, and a combination or all the following services: creative direction, communications plan, marketing strategy, photography, video, multi-media editing, graphic design, copy writing, copy editing, website update, organic social media, paid digital ads, email marketing, media outreach, signage, and metrics reporting. Included in this report is the ongoing Q2 Communications Strategy & Plan and Q1 vs. Q4 2022 metrics. The new reporting and planning documents were created in collaboration with the Village’s communication consultant. Village of Pinecrest Communica3ons Q1 2023 High-Level Report 1 Social Media-Village of Pinecrest Instagram impressions increased by almost 200% in Q1 compared to Q4 (28k to 83k) and engagement increased by 88% from (1.4k to 2.7k). Facebook impressions increased by 50% in Q1 (40k impressions) and 33% on TwiEer in Q2 (6.6k impressions). In Q1, overall social media engagement rate averaged more than 4% on social media and was closer to 6%, surpassing the benchmark for other government enKKes (1-2%). Media Coverage High-Level Summary Dec. 2022-Mar. 2023 Total media menKons = 267 (236 unique) Outlets included Miami Herald, NBC 6, South Florida Business Journal, Niche (25 Best Places to Live in the U.S., 25 Best Places to Live in South Florida) and more. Social media menKons included To Do With Kids Miami, Miami Con Hijos and more. Village of Pinecrest Communica3ons Q1 2023 High-Level Report 2 Overall SenBment in Media ArBcles Dec. 2022-Mar. 2023 VOP Website Traffic Unique VOP website users increased 25% from Q4 to Q1 2023 (40.4k to 50.7k). (see chart on next page) Village of Pinecrest Communica3ons Q1 2023 High-Level Report 3 VILLAGE OF PINECREST Q2/2023 COMMUNICATIONS STRATEGY & PLAN 1 Communications Plan & Strategy The purpose of this quarterly plan is to formulate a strategic communications strategy in support of each department’s goals and to further amplify communication, education, and transparency with the public and the press. Overarching Goal: To demonstrate how the Village of Pinecrest (and its Council) is a competent, forward-thinking, effective, and efficient government that maintains the highest level of service standards. Communications efforts for the Village of Pinecrest should also support key objectives from the 5-year strategic plan, which include: ● Organizational Excellence & Financial Stability ● Secure & Safe Community ● Residential Character & Community Enhancement ● Recreation & Infrastructure ● Cultural Value ● Environmental Sustainability ● Transportation & Pedestrian Mobility Top Priorities for Q2/2023 These top priorities all advance the overarching goal of demonstrating how the Village of Pinecrest is a competent, forward-thinking, effective, and efficient government that maintains the highest level of service standards, as well as how the Village of Pinecrest is achieving its key objectives. 1. Increase subscribers to the Village’s e-news. MEASURABLE: Increase general VOP subscribers by 15% in Q2. (As of 5/1/23, 1900 people are currently subscribed to receive VOP General e-blasts.) 2. Enhance and systematize social media and content marketing. MEASURABLES: • A more cohesive look and feel on the Village’s social media platforms. VILLAGE OF PINECREST Q2/2023 COMMUNICATIONS STRATEGY & PLAN 2 • Deliver a regular content schedule and strategy that encompasses all departments and supports the Village’s key objectives. • Continue to increase impressions, engagement, and website traffic from organic and paid digital marketing, with a particular focus on NextDoor and Instagram. • Increase posting frequency on NextDoor (from 0-2 average posts per week to 4-5 posts). • Increase NextDoor impressions by 25% (7.2k in Q1). • Instagram impressions increased by 200% in Q1 compared to Q4 2022 (28k to 83k) and engagement increased by 88.2% (from 1.4k to 2.7k). In Q2, the goal is to increase impressions and engagement by an additional 30-40%. • Update website with the longer-term goal (Q3) of increasing website users. Unique VOP website users increased 25% from Q4 to Q1 2023 (40.4k to 50.7k). • Maintain or increase Eventbrite events traffic to equal an average of 18k per quarter. Visits decreased by 32% percent from Q4 to Q1 (18.9k to 12.8k), which makes sense given a huge holiday push. Would like to have more consistent traffic. 3. Continue to share and highlight positive Village accomplishments. MEASURABLES: • Secure positive media coverage and the Village of Pinecrest’s inclusion in “best of” lists. • Continue to share the Village’s positive accomplishments through multiple communication channels. 4. Support department-specific key events and initiatives. MEASURABLES: • Dependent on the particular departmental campaign. Examples: Police Department: Launch a “9 pm Routine” campaign to help prevent auto thefts. 5. Proactively develop strategies & messaging for hot topics including: • Fire-rescue feasibility study, seeing how much it would cost/benefit of having own fire rescue • Kendall Shared Use Path (in design) (Pinecrest a Tree City - Increasing tree canopy: for every tree taken down) - Realtors/real estate ambassadors • Ludlam Shared Use Path (design out to bid) • Peacocks TACTICS Overarching goal: Continually tout the Village’s accomplishments with ongoing positive and transparent messaging about the various projects the Village is undertaking to benefit its residents and the community. VILLAGE OF PINECREST Q2/2023 COMMUNICATIONS STRATEGY & PLAN 3 1. Ongoing/general: ● Provide ongoing strategic and tactical advice on matters of importance in the community and opportunities for engagement. ● Increase subscribers to the Village’s e-news. • Encourage residents to sign-up for Village e-news so they are kept abreast of Village updates and accomplishments. Use dedicated UTM in order to track ROI on efforts and marketing spend. Also, evaluate why residents may be subscribing to the e-news and what information they would find valuable. • Have a regular e-newsletter call-to-action readily accessible on organic social media platforms such as LinkTree for Instagram, Facebook, Twitter, and NextDoor. • Add an email sign-up as a call to action at the end of YouTube video captions. • Use organic content and paid ads to reach more people and to direct people to sign up for the e-newsletter. • Promote e-newsletter in Pinecrest Sun with a specific UTM link to better track results. • Turn e-news sign-up into a pop-up on the homepage • Include a link to the newsletter signup in email signatures for all team members. • Have residents sign up for the e-newsletter on the spot at events and be entered into a contest for a chance to win prizes (see above) • Ask current subscribers to refer their friends and neighbors to sign up for the e- newsletter. • Posters with QR codes to directly sign up - placed at Pinecrest Gardens, Parks & Rec facilities, Pinecrest library • Take advantage of new residents’ excitement at being part of the community. Send them a welcome package upon moving in and include an invitation to the email newsletter, as well as a calendar of events, how to get a library card, parks and rec resources available etc. (if access to this info is available). 2. Enhance and systematize social media and content marketing. • Continue to streamline new social media and content workflow on Monday. • With the graphic design team, create graphic templates in various sizes for all platforms for a more cohesive visual look and feel on Village’s and department’s social media. • Develop social media playbook for Village of Pinecrest with specific do’s and dont’s, guidance on hashtags, captions, and visual conventions. • Develop monthly content for Village of Pinecrest, as well as key content that other departments should repost. • Share templates, playbooks, and monthly content “musts” with stakeholders in a meeting to explain the resources and importance of achieving the Village’s communications goals. VILLAGE OF PINECREST Q2/2023 COMMUNICATIONS STRATEGY & PLAN 4 • Based on the first month of progress on using templates and playbooks, meet with stakeholders to ensure seamless and clear implementation. • Post more regularly on NextDoor, including event postings. • Implement paid engagement on positive accomplishments and key event posts to the Village’s audiences on Facebook and Instagram for 2-3 days. • Use up to 5 relevant hashtags with 10k-50k size, location tagging, and collaborative posting more often on Instagram. Use location tagging on Facebook more often. • Use UTM links in order to better track ROI on various platforms and further optimize communications in Q3. 3. Continue to share and highlight positive Village accomplishments. • Implement paid engagement on positive accomplishments to the Village’s audiences on Facebook and Instagram for 2-3 days. • Plan key dates for media coverage and events calendar through Q3. • Plan a Pinecrest scavenger hunt for fall Q4 that takes residents to different areas of the city where recent accomplishments have taken place. This is a fun and interactive way to engage the community and showcase the city's progress. • Plan a Village photo contest: Host a photo contest that encourages residents to submit pictures of what they love about Pinecrest and suggest criteria that include a few of the Village’s recent accomplishments (Upper Garden, new park, etc.) This is a fun and engaging way to showcase the city's progress through the eyes of the community. • Consider developing a regular bimonthly (2x a month) video series for YouTube, NextDoor and emails #PinecrestDidThis in which a resident, business owner or team member shares an accomplishment. Creatively use b-roll and graphics to avoid a “talking head.” • Test out hashtags with some key team members and community ambassadors to find the best one for the series. • Police Chief highlighting Officer Cobo • A new business owner (Azucar) talking about what brought them to open a branch of their already successful business in Pinecrest • Arborist talking about the awesome tree canopy in Pinecrest or how much he loves bringing his kid to the new Upper Garden Playground. • A parent of a child with special needs talking about what the new Upper Garden developments mean to their family. • A local realtor talking about the crime rates in Pinecrest and what that means to them both as a resident and as a realtor • A resident who is happy about the potable water development/grant for the lateral line talking about what that means to them. VILLAGE OF PINECREST Q2/2023 COMMUNICATIONS STRATEGY & PLAN 5 • Secure coverage of newsworthy stories & accomplishments • Calendar/holidays • Human interest/feature stories • “Best of,” top rankings lists • Pinecrest Key Events: Chili Cook-Off HIGH-LEVEL 3-MONTH STRATEGY BY DEPARTMENT: Below, find high-level campaign priorities for each department. A more granular month-by- month tactics plan for each department will follow shortly. As new initiatives/opportunities develop, we will adjust the timeline and strategy accordingly. POLICE I. Campaigns 9 PM Routine Auto thefts continue to be a big challenge for the police department due to unlocked cars or people leaving their keys in the car. We recommend coming up with a catchy educational campaign across multiple communication channels and testing against last year’s “9 p.m. check” campaign to see which messaging resonates better with residents. II. Have a H.E.A.R.T. Educate residents on the (police department) Officer Cobo’s H.E.A.R.T. initiative and how they can get involved via donating to beds in Camillus House. A. Develop an educational campaign on how residents/businesses can help support this initiative and get homeless in Pinecrest permanent beds/resources they need at Camillus House. B. Secure positive news stories on PD’s/Officer Cobo’s H.E.A.R.T. and the positive impact it's having on the homeless community C. Share via social media and email (on Village and Police page). D. Create a landing page for H.E.A.R.T. with ways for the public to support. E. Observe on World Homeless Day (Oct. 10). III. Accomplishments #PinecrestDidThis • Promote low crime rate and how Pinecrest is a safe place to live In 2021 and 2022, Pinecrest experienced its lowest residential burglaries since its incorporation. Include low crime rates messaging where possible (i.e. accomplishment posts, infographics to new and potential residents. VILLAGE OF PINECREST Q2/2023 COMMUNICATIONS STRATEGY & PLAN 6 ● Police Re-Accreditation (summer 2023). ● ● Officer Cobo’s H.E.A.R.T. to help the homeless community ● Gun Safety Month (June) VI. Miscellaneous ● SaferWatch App -educate residents on this direct line to the police department - https://www.saferwatchapp.com/pinecrest/ ● Evergreen: May the 4th Be with You/Star Wars Day - Police Chief’s Star Wars Collection PARKS & RECREATION I. Campaigns ● #FitCrest ● National Accreditation for Parks & Rec Dept. (In the works) ● Capital Improvements ● Gary Matzner Park Design (design process) ● Coral Pine Park - phase 2 improvements ● Flagler Grove Park - tentative ● Fence around Veterans Wayside Park II. Key Events ● October - Pine-tober Fest in partnership with Tap 42 ● November - Zombie Run PUBLIC WORKS I. Campaigns ● Since residents are particularly responsive to public works improvements, identify additional creative ways to share and promote the great work this Department is doing. ○ interactive booth at recreation and cultural events ○ signage at parks ○ #PinecrestDidThis video series ○ Use augmented reality: Create an augmented reality experience that takes residents on a virtual tour of the city's recent accomplishments and progress, if possible. VILLAGE OF PINECREST Q2/2023 COMMUNICATIONS STRATEGY & PLAN 7 II. Accomplishments • Potable Water Project III. Miscellaneous ● Highlight long-time employees like Cesar Dumaran BUILDING & PLANNING I. Campaigns ● How to Pull a Permit video – in progress II. Accomplishments ● CSR flood insurance discount for property owners in special flood hazard areas. ● 19,465 building & zoning inspections completed in 2022; Over 26,000 plan reviews in 2022 ● New electronic plans review process /more efficiency PINECREST GARDENS I. Education Initiatives ● Autism Awareness ○ Build on the initial announcement earlier this year of autism training partnership in conjunction with UM ○ Bring additional visibility to new inclusive, ADA-accessible playground, etc. ● Field Trips - Cristina wants to grow this segment and build better awareness with the types of programs Pinecrest Gardens offers that could help supplement teachers/schools educational activities (private and public school programs). ● A. Paid digital/social media advertising B. Advertising in parenting/kids magazines that are in pediatric doctors' and dentist offices C. Flyers at Pinecrest Gardens to promote field trips D. Eblast to teachers/schools (ASAP for summer camp planning and in August during teacher work week for field trip planning) E. Banners at Pinecrest Gardens - Ask us about our school field trips F. Partnership with Miami Dade County Public Schools - they have a paid opportunity in which flyers/info can be distributed to all schools. (ASAP for summer camp planning and in August during teacher work week for field trip planning). VILLAGE OF PINECREST Q2/2023 COMMUNICATIONS STRATEGY & PLAN 8 ● Summer Camps A. Submit summer camp info to summer camp guides B. See Field Trips above for additional communication channels ● Family Garden Day on May 13 (coincides with Public Gardens Day on May 12) To include educational presentations with timed entries to control the size of the group, special partners to deliver educational activities, garden tours, early entry for guests with special needs. Leverage the garden as a classroom, per director. A. To help promote educational opportunities that are available at Pinecrest Gardens, announce PG’s first-ever Family Garden Day across multiple communication channels. B. Have promotional materials on hand for field trips and summer camps. C. Consider an influencer campaign to help promote the event. ● Collections Database to Identify All Plant Series Pinecrest Gardens secured a six-month grant that enabled the gardens to purchase software/equipment to help build the framework for a collections database and hire a dedicated person to work with PG’s horticulturist and Lacey. This project will take time and will also include interpretive signage. A. Chronicle the process of building a collections database through photos and videos. B. Announce the completion of the project and possibly create an activity around it to showcase to the public. C. Spread the word through multiple communication channels. ● Miscellaneous Education Opportunities: ○ Inspiration Center ○ Performing arts such as mentorship/masterclasses that take place every Sunday with artists ○ Sensory Learning Garden II. Art ● Activation of all Art Galleries – Art in the Gardens ● Eco-Art & Social Action - 6-week pilot program - the idea is to incorporate the work of Xavier Cortada into some type of the program for PG III. Revenue-Driving Events ● Group events/weddings VILLAGE OF PINECREST Q2/2023 COMMUNICATIONS STRATEGY & PLAN 9 IV. Miscellaneous ● 2024: PG’s 20th anniversary TARGET AUDIENCES: ● Local residents (families, Hispanics, couples, retirees) ● Those looking to move to Pinecrest ● Local businesses ● Village staff, village manager, elected officials ● Pinecrest ambassadors ● Media & influencers Current Communication Channels & Opportunities: Current ● Website ● E-blasts ● E-news ● Pinecrest Sun ● Nextdoor – public agency page ● Paid & organic social media (Instagram, Facebook, Twitter) – Village of Pinecrest and Pinecrest Gardens ● Pinecrest Neighbors ● Safer Watch ● Print mailers, flyers, etc. ● Banners, signs?? ● Digital message boards ● Community Boards ● General outreach to residents ● Pinecrest Gardens / Farmers Market – Shannon del Prado’s booth ● Pinecrest recreation department’s afterschool programs ● Synagogues/churches ● Schools / PTAs ● Library ● HOAs ● Senior classes ● Village facilities ● Parks & Recreation events ● Police ● Press & advertising Opportunities VILLAGE OF PINECREST Q2/2023 COMMUNICATIONS STRATEGY & PLAN 10 ● Ambassador program ● Blog ● New resident/business welcome packet – finalized ● Village bus/transportation STRATEGIC PARTNERSHIPS & COLLABORATIONS It is important to create partnerships that align with the Village’s mission and to also collaborate with other municipalities for the greater good of the community. These partnerships would be based on matters of key importance to residents, as well as key communications priorities for the Village. Examples of partnerships could include: ● The CLEO Institute for climate change, sea-level rise, Earth Day, etc. ● The Everglades Foundation for the potable water project and Earth Day ● Tropical Audubon Society ● Autism Speaks at Pinecrest Gardens ● Municipal collaboration projects ● Community outreach initiatives with local small businesses (build on #FitCrest for example) and community groups. ● Collaborate with local non-profits, community groups, and other organizations to promote the city's accomplishments. For example, a community garden might feature signage promoting the city's sustainability efforts. KEY DATES March 2023 Special Dates: 3 – Employee Appreciation Day 7 – Pinecrest special election (mail-in) 12 – Pinecrest’s anniversary 14 – Village Council Meeting 17 – St. Patrick’s Day 18 - Global Recycling Day 20 - First Day of Spring 22 – World Water Day 20-24 – Spring Break for Miami-Dade County Public Schools National Nutrition Month April 2023 Special Dates: National Autism Month VILLAGE OF PINECREST Q2/2023 COMMUNICATIONS STRATEGY & PLAN 11 Earth Month April 1: April Fool's Day April 1: Chili Cookoff April 2: World Autism Awareness Day April 7: World Health Day April 11: Village Council Meeting April 15: Activation of all Galleries - Pinecrest April 9: Easter Sunday Passover April 22: Earth Day April 25-May 1: National Volunteer Week May 2023 Special Dates: AAPI Month National Bike Month Mental Health Awareness Month Jewish American Heritage Month May 5-7: F1 (More as an FYI) May 6: Nurse’s Day/Week May 8: Teacher Appreciation Day/Week May 9: Village Council Meeting May 12: Public Garden Day May 13: Family Garden Day at Pinecrest Gardens May 14: Mother’s Day May 29: Memorial Day June 2023 Special Dates: Pride Month National Safety Month National Gun Safety Month National Great Outdoors Month June 5: World Environment Day June 7: Last day of school June 13: Village Council Meeting June 18: Father’s Day June 19: Juneteenth June 21: Summer Solstice Future Dates: VILLAGE OF PINECREST Q2/2023 COMMUNICATIONS STRATEGY & PLAN 12 October: Pine-tober Fest (Parks & Rec) November: Zombie Run (Parks & Rec) DATE: TO: FROM: RE: May 1, 2023 Yocelyn Galiano, ICMA-CM, Village Manager Marie Arteaga-Nariño, Finance Director April Budget Highlights Below are noteworthy items for the months of March 2023 and April 2023: x The Building permit revenue through March was $1,976,713.51 an increase of $102,521.90 or 5.5% from the previous year. x Community Center revenue through March was $845,439.64 an increase of $154,965.60 or 22.4% from the previous year. x Pinecrest Garden revenue through March was $1,063,922.31 an increase of $256,546.93 or 31.8% from the previous year. Grants received thus far in the fiscal year were $75,000.00. x The tree account has a balance of $68,269.99 as of April 30, 2023. x The red light camera revenue through April was $502,553.02 and invoices through March is $179,727.00. x The Village received $1,656,487.74 for Hurricane Irma claim with FEMA. The amount of $53,676.45 has been obligated and is under review by the state for remittance x The Village won the arbitration hearing concerning the Hurricane Irma Debris pick for $1,509,716.82 and an additional $9,871.69 for the personnel time. x Due to the Covid 19 Pandemic, $199,538.55 has been spent, $118,479.89 has been reimbursed and $27,998.64 is receivable. The remaining amount of $19,460.95 is under review while $33,599.07 has been denied. x Village Council also donated $51,900.00 from the Grants & Aide and Other Grants & Aide budget line as follows: o $10,000 Economic Development Council of South Miami Dade o $5,000 Pinecrest City Music Project o $5,000 Health Information Project o $1,000 The Two Hundred Club of Greater Miami o $900 Pinecrest City Music Projects o $10,000 Miami Palmetto Senior High School o $10,000 Pinecrest Elementary School PTA o $10,000 Palmetto Elementary Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . 31,332,860.00 .00 31,332,860.00 2,406,922.60 .00 24,207,781.81 7,125,078.19 77 33,612,225.33 REVENUE TOTALS $31,332,860.00 $0.00 $31,332,860.00 $2,406,922.60 $0.00 $24,207,781.81 $7,125,078.19 77% $33,612,225.33 EXPENSE Department 000 - . 3,003,090.00 .00 3,003,090.00 .00 .00 1,111,268.00 1,891,822.00 37 4,092,627.21 Department 511 - Village Council 137,845.00 .00 137,845.00 15,188.00 .00 115,178.43 22,666.57 84 137,601.16 Department 512 - Administrative 1,398,875.00 .00 1,398,875.00 89,060.10 66,996.25 727,596.00 604,282.75 57 1,255,299.82 Department 513 - Finance Department 452,540.00 5,000.00 457,540.00 31,469.76 .00 262,929.41 194,610.59 57 414,179.89 Department 514 - Village Attorney 660,000.00 .00 660,000.00 44,141.40 .00 363,167.31 296,832.69 55 733,650.80 Department 519 - General Government 2,375,655.00 .00 2,375,655.00 296,410.19 18,955.25 1,684,098.69 672,601.06 72 2,273,019.47 Department 521 - Police Department 11,712,285.00 808,892.00 12,521,177.00 964,471.53 894,540.41 6,560,102.46 5,066,534.13 60 10,997,179.39 Department 524 - Building, Planning & Zoning -BPZ 3,500,975.00 90,000.00 3,590,975.00 305,428.42 64,656.09 1,855,044.54 1,671,274.37 53 3,069,943.43 Department 525 - Emergency and Disaster Relief .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 539 - Public Works 1,037,185.00 .00 1,037,185.00 79,175.26 600.81 561,042.05 475,542.14 54 779,046.74 Department 572 - Parks and Recreation 3,625,605.00 28,815.00 3,654,420.00 261,817.36 10,470.00 1,986,493.64 1,657,456.36 55 3,447,787.75 Department 575 - Pinecrest Gardens 3,230,600.00 .00 3,230,600.00 334,701.12 88,018.98 2,052,090.53 1,090,490.49 66 3,075,928.92 EXPENSE TOTALS $31,134,655.00 $932,707.00 $32,067,362.00 $2,421,863.14 $1,144,237.79 $17,279,011.06 $13,644,113.15 57% $30,276,264.58 Fund 001 - General Fund Totals REVENUE TOTALS 31,332,860.00 .00 31,332,860.00 2,406,922.60 .00 24,207,781.81 7,125,078.19 77% 33,612,225.33 EXPENSE TOTALS 31,134,655.00 932,707.00 32,067,362.00 2,421,863.14 1,144,237.79 17,279,011.06 13,644,113.15 57% 30,276,264.58 Fund 001 - General Fund Totals $198,205.00 ($932,707.00) ($734,502.00) ($14,940.54) ($1,144,237.79) $6,928,770.75 ($6,519,034.96) $3,335,960.75 Run by Eileen Coto on 05/01/2023 08:07:33 AM Page 1 of 15 Budget by Organization Report Through 04/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 101 - Stormwater Utility Fund REVENUE Department 000 - . 1,233,000.00 .00 1,233,000.00 44,864.07 .00 2,982,832.77 (1,749,832.77) 242 1,284,337.47 REVENUE TOTALS $1,233,000.00 $0.00 $1,233,000.00 $44,864.07 $0.00 $2,982,832.77 ($1,749,832.77) 242% $1,284,337.47 EXPENSE Department 538 - Stormwater 6,001,080.00 1,369,407.00 7,370,487.00 491,384.29 2,179,132.75 1,073,154.47 4,118,199.78 44 771,524.07 EXPENSE TOTALS $6,001,080.00 $1,369,407.00 $7,370,487.00 $491,384.29 $2,179,132.75 $1,073,154.47 $4,118,199.78 44% $771,524.07 Fund 101 - Stormwater Utility Fund Totals REVENUE TOTALS 1,233,000.00 .00 1,233,000.00 44,864.07 .00 2,982,832.77 (1,749,832.77) 242% 1,284,337.47 EXPENSE TOTALS 6,001,080.00 1,369,407.00 7,370,487.00 491,384.29 2,179,132.75 1,073,154.47 4,118,199.78 44% 771,524.07 Fund 101 - Stormwater Utility Fund Totals ($4,768,080.00) ($1,369,407.00) ($6,137,487.00) ($446,520.22) ($2,179,132.75) $1,909,678.30 ($5,868,032.55) $512,813.40 Run by Eileen Coto on 05/01/2023 08:07:33 AM Page 2 of 15 Budget by Organization Report Through 04/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 102 - Transportation Fund REVENUE Department 000 - . 469,620.00 .00 469,620.00 50,213.26 .00 254,713.11 214,906.89 54 463,596.90 REVENUE TOTALS $469,620.00 $0.00 $469,620.00 $50,213.26 $0.00 $254,713.11 $214,906.89 54% $463,596.90 EXPENSE Department 000 - . .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 541 - Transportation 643,730.00 195,000.00 838,730.00 17,072.03 17,290.00 136,271.47 685,168.53 18 440,937.34 EXPENSE TOTALS $643,730.00 $195,000.00 $838,730.00 $17,072.03 $17,290.00 $136,271.47 $685,168.53 18% $440,937.34 Fund 102 - Transportation Fund Totals REVENUE TOTALS 469,620.00 .00 469,620.00 50,213.26 .00 254,713.11 214,906.89 54% 463,596.90 EXPENSE TOTALS 643,730.00 195,000.00 838,730.00 17,072.03 17,290.00 136,271.47 685,168.53 18% 440,937.34 Fund 102 - Transportation Fund Totals ($174,110.00) ($195,000.00) ($369,110.00) $33,141.23 ($17,290.00) $118,441.64 ($470,261.64) $22,659.56 Run by Eileen Coto on 05/01/2023 08:07:33 AM Page 3 of 15 Budget by Organization Report Through 04/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 103 - Police Education Fund REVENUE Department 000 - . 9,000.00 .00 9,000.00 235.83 .00 1,723.01 7,276.99 19 12,627.60 REVENUE TOTALS $9,000.00 $0.00 $9,000.00 $235.83 $0.00 $1,723.01 $7,276.99 19% $12,627.60 EXPENSE Department 521 - Police Department 14,175.00 .00 14,175.00 2,600.00 .00 8,993.39 5,181.61 63 1,854.00 EXPENSE TOTALS $14,175.00 $0.00 $14,175.00 $2,600.00 $0.00 $8,993.39 $5,181.61 63% $1,854.00 Fund 103 - Police Education Fund Totals REVENUE TOTALS 9,000.00 .00 9,000.00 235.83 .00 1,723.01 7,276.99 19% 12,627.60 EXPENSE TOTALS 14,175.00 .00 14,175.00 2,600.00 .00 8,993.39 5,181.61 63% 1,854.00 Fund 103 - Police Education Fund Totals ($5,175.00) $0.00 ($5,175.00) ($2,364.17) $0.00 ($7,270.38) $2,095.38 $10,773.60 Run by Eileen Coto on 05/01/2023 08:07:33 AM Page 4 of 15 Budget by Organization Report Through 04/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 104 - Police Forfeiture Fund REVENUE Department 000 - . .00 .00 .00 .00 .00 12.69 (12.69) +++ 42.14 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $12.69 ($12.69) +++ $42.14 EXPENSE Department 521 - Police Department .00 .00 .00 .00 .00 .00 .00 +++ 10,547.80 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $10,547.80 Fund 104 - Police Forfeiture Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 12.69 (12.69) +++ 42.14 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 10,547.80 Fund 104 - Police Forfeiture Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $12.69 ($12.69) ($10,505.66) Run by Eileen Coto on 05/01/2023 08:07:33 AM Page 5 of 15 Budget by Organization Report Through 04/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 105 - Hardwire, 911 Fund REVENUE Department 000 - . 13,500.00 .00 13,500.00 632.11 .00 15,554.90 (2,054.90) 115 77,592.42 REVENUE TOTALS $13,500.00 $0.00 $13,500.00 $632.11 $0.00 $15,554.90 ($2,054.90) 115% $77,592.42 EXPENSE Department 521 - Police Department 30,380.00 .00 30,380.00 173.94 .00 17,962.01 12,417.99 59 68,625.74 EXPENSE TOTALS $30,380.00 $0.00 $30,380.00 $173.94 $0.00 $17,962.01 $12,417.99 59% $68,625.74 Fund 105 - Hardwire, 911 Fund Totals REVENUE TOTALS 13,500.00 .00 13,500.00 632.11 .00 15,554.90 (2,054.90) 115% 77,592.42 EXPENSE TOTALS 30,380.00 .00 30,380.00 173.94 .00 17,962.01 12,417.99 59% 68,625.74 Fund 105 - Hardwire, 911 Fund Totals ($16,880.00) $0.00 ($16,880.00) $458.17 $0.00 ($2,407.11) ($14,472.89) $8,966.68 Run by Eileen Coto on 05/01/2023 08:07:33 AM Page 6 of 15 Budget by Organization Report Through 04/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 106 - Wireless, 911 Fund REVENUE Department 000 - . 80,000.00 .00 80,000.00 1,751.28 .00 86,211.40 (6,211.40) 108 95,592.34 REVENUE TOTALS $80,000.00 $0.00 $80,000.00 $1,751.28 $0.00 $86,211.40 ($6,211.40) 108% $95,592.34 EXPENSE Department 521 - Police Department 117,255.00 .00 117,255.00 671.22 .00 67,588.54 49,666.46 58 66,373.17 EXPENSE TOTALS $117,255.00 $0.00 $117,255.00 $671.22 $0.00 $67,588.54 $49,666.46 58% $66,373.17 Fund 106 - Wireless, 911 Fund Totals REVENUE TOTALS 80,000.00 .00 80,000.00 1,751.28 .00 86,211.40 (6,211.40) 108% 95,592.34 EXPENSE TOTALS 117,255.00 .00 117,255.00 671.22 .00 67,588.54 49,666.46 58% 66,373.17 Fund 106 - Wireless, 911 Fund Totals ($37,255.00) $0.00 ($37,255.00) $1,080.06 $0.00 $18,622.86 ($55,877.86) $29,219.17 Run by Eileen Coto on 05/01/2023 08:07:33 AM Page 7 of 15 Budget by Organization Report Through 04/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 107 - CITT Public Transit Fund REVENUE Department 000 - . 1,278,080.00 .00 1,278,080.00 103,542.14 .00 471,601.44 806,478.56 37 1,187,052.07 REVENUE TOTALS $1,278,080.00 $0.00 $1,278,080.00 $103,542.14 $0.00 $471,601.44 $806,478.56 37% $1,187,052.07 EXPENSE Department 541 - Transportation 1,409,870.00 .00 1,409,870.00 25,264.48 120,275.65 336,085.03 953,509.32 32 757,359.20 EXPENSE TOTALS $1,409,870.00 $0.00 $1,409,870.00 $25,264.48 $120,275.65 $336,085.03 $953,509.32 32% $757,359.20 Fund 107 - CITT Public Transit Fund Totals REVENUE TOTALS 1,278,080.00 .00 1,278,080.00 103,542.14 .00 471,601.44 806,478.56 37% 1,187,052.07 EXPENSE TOTALS 1,409,870.00 .00 1,409,870.00 25,264.48 120,275.65 336,085.03 953,509.32 32% 757,359.20 Fund 107 - CITT Public Transit Fund Totals ($131,790.00) $0.00 ($131,790.00) $78,277.66 ($120,275.65) $135,516.41 ($147,030.76) $429,692.87 Run by Eileen Coto on 05/01/2023 08:07:33 AM Page 8 of 15 Budget by Organization Report Through 04/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 108 - Prepaid Phone 911 Fund REVENUE Department 000 - . 16,510.00 .00 16,510.00 636.23 .00 18,579.16 (2,069.16) 113 25,218.95 REVENUE TOTALS $16,510.00 $0.00 $16,510.00 $636.23 $0.00 $18,579.16 ($2,069.16) 113% $25,218.95 EXPENSE Department 521 - Police Department 26,175.00 .00 26,175.00 149.84 .00 15,092.31 11,082.69 58 17,569.90 EXPENSE TOTALS $26,175.00 $0.00 $26,175.00 $149.84 $0.00 $15,092.31 $11,082.69 58% $17,569.90 Fund 108 - Prepaid Phone 911 Fund Totals REVENUE TOTALS 16,510.00 .00 16,510.00 636.23 .00 18,579.16 (2,069.16) 113% 25,218.95 EXPENSE TOTALS 26,175.00 .00 26,175.00 149.84 .00 15,092.31 11,082.69 58% 17,569.90 Fund 108 - Prepaid Phone 911 Fund Totals ($9,665.00) $0.00 ($9,665.00) $486.39 $0.00 $3,486.85 ($13,151.85) $7,649.05 Run by Eileen Coto on 05/01/2023 08:07:33 AM Page 9 of 15 Budget by Organization Report Through 04/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 109 - Police Impact Fee Fund REVENUE Department 000 - . 10,000.00 .00 10,000.00 .00 .00 7,071.71 2,928.29 71 27,830.99 REVENUE TOTALS $10,000.00 $0.00 $10,000.00 $0.00 $0.00 $7,071.71 $2,928.29 71% $27,830.99 EXPENSE Department 521 - Police Department 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 16,619.95 EXPENSE TOTALS $10,000.00 $0.00 $10,000.00 $0.00 $0.00 $0.00 $10,000.00 0% $16,619.95 Fund 109 - Police Impact Fee Fund Totals REVENUE TOTALS 10,000.00 .00 10,000.00 .00 .00 7,071.71 2,928.29 71% 27,830.99 EXPENSE TOTALS 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0% 16,619.95 Fund 109 - Police Impact Fee Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $7,071.71 ($7,071.71) $11,211.04 Run by Eileen Coto on 05/01/2023 08:07:33 AM Page 10 of 15 Budget by Organization Report Through 04/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 110 - Parks Impact Fee Fund REVENUE Department 000 - . 40,000.00 .00 40,000.00 .00 .00 37,104.54 2,895.46 93 144,934.30 REVENUE TOTALS $40,000.00 $0.00 $40,000.00 $0.00 $0.00 $37,104.54 $2,895.46 93% $144,934.30 EXPENSE Department 572 - Parks and Recreation 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0 .00 Department 575 - Pinecrest Gardens .00 .00 .00 .00 .00 212,407.62 (212,407.62) +++ .00 EXPENSE TOTALS $40,000.00 $0.00 $40,000.00 $0.00 $0.00 $212,407.62 ($172,407.62) 531% $0.00 Fund 110 - Parks Impact Fee Fund Totals REVENUE TOTALS 40,000.00 .00 40,000.00 .00 .00 37,104.54 2,895.46 93% 144,934.30 EXPENSE TOTALS 40,000.00 .00 40,000.00 .00 .00 212,407.62 (172,407.62) 531% .00 Fund 110 - Parks Impact Fee Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 ($175,303.08) $175,303.08 $144,934.30 Run by Eileen Coto on 05/01/2023 08:07:33 AM Page 11 of 15 Budget by Organization Report Through 04/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 111 - Municipal Services Impact Fee REVENUE Department 000 - . 45,000.00 .00 45,000.00 850.49 .00 26,407.74 18,592.26 59 70,196.27 REVENUE TOTALS $45,000.00 $0.00 $45,000.00 $850.49 $0.00 $26,407.74 $18,592.26 59% $70,196.27 EXPENSE Department 519 - General Government 45,000.00 .00 45,000.00 .00 405.00 14,867.55 29,727.45 34 12,615.92 EXPENSE TOTALS $45,000.00 $0.00 $45,000.00 $0.00 $405.00 $14,867.55 $29,727.45 34% $12,615.92 Fund 111 - Municipal Services Impact Fee Totals REVENUE TOTALS 45,000.00 .00 45,000.00 850.49 .00 26,407.74 18,592.26 59% 70,196.27 EXPENSE TOTALS 45,000.00 .00 45,000.00 .00 405.00 14,867.55 29,727.45 34% 12,615.92 Fund 111 - Municipal Services Impact Fee Totals $0.00 $0.00 $0.00 $850.49 ($405.00) $11,540.19 ($11,135.19) $57,580.35 Run by Eileen Coto on 05/01/2023 08:07:33 AM Page 12 of 15 Budget by Organization Report Through 04/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 112 - Stormwater Impact Fee Fund REVENUE Department 000 - . 125,200.00 .00 125,200.00 1,898.62 .00 66,519.14 58,680.86 53 170,321.52 REVENUE TOTALS $125,200.00 $0.00 $125,200.00 $1,898.62 $0.00 $66,519.14 $58,680.86 53% $170,321.52 EXPENSE Department 538 - Stormwater 125,000.00 .00 125,000.00 .00 .00 .00 125,000.00 0 .00 EXPENSE TOTALS $125,000.00 $0.00 $125,000.00 $0.00 $0.00 $0.00 $125,000.00 0% $0.00 Fund 112 - Stormwater Impact Fee Fund Totals REVENUE TOTALS 125,200.00 .00 125,200.00 1,898.62 .00 66,519.14 58,680.86 53% 170,321.52 EXPENSE TOTALS 125,000.00 .00 125,000.00 .00 .00 .00 125,000.00 0% .00 Fund 112 - Stormwater Impact Fee Fund Totals $200.00 $0.00 $200.00 $1,898.62 $0.00 $66,519.14 ($66,319.14) $170,321.52 Run by Eileen Coto on 05/01/2023 08:07:33 AM Page 13 of 15 Budget by Organization Report Through 04/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 201 - Debt Service Fund REVENUE Department 000 - . 2,462,600.00 .00 2,462,600.00 2,276.18 .00 772,170.61 1,690,429.39 31 2,852,865.40 REVENUE TOTALS $2,462,600.00 $0.00 $2,462,600.00 $2,276.18 $0.00 $772,170.61 $1,690,429.39 31% $2,852,865.40 EXPENSE Department 000 - . 2,462,600.00 .00 2,462,600.00 .00 .00 776,261.34 1,686,338.66 32 2,418,634.21 EXPENSE TOTALS $2,462,600.00 $0.00 $2,462,600.00 $0.00 $0.00 $776,261.34 $1,686,338.66 32% $2,418,634.21 Fund 201 - Debt Service Fund Totals REVENUE TOTALS 2,462,600.00 .00 2,462,600.00 2,276.18 .00 772,170.61 1,690,429.39 31% 2,852,865.40 EXPENSE TOTALS 2,462,600.00 .00 2,462,600.00 .00 .00 776,261.34 1,686,338.66 32% 2,418,634.21 Fund 201 - Debt Service Fund Totals $0.00 $0.00 $0.00 $2,276.18 $0.00 ($4,090.73) $4,090.73 $434,231.19 Run by Eileen Coto on 05/01/2023 08:07:33 AM Page 14 of 15 Budget by Organization Report Through 04/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 301 - Capital Projects Fund REVENUE Department 000 - . 6,780,990.00 .00 6,780,990.00 .00 .00 3,954,229.59 2,826,760.41 58 11,409,417.03 REVENUE TOTALS $6,780,990.00 $0.00 $6,780,990.00 $0.00 $0.00 $3,954,229.59 $2,826,760.41 58% $11,409,417.03 EXPENSE Department 000 - . 42,000.00 .00 42,000.00 .00 .00 .00 42,000.00 0 38,525.00 Department 511 - Village Council .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 519 - General Government 65,040.00 7,446,138.00 7,511,178.00 891,748.93 2,695,980.19 4,098,261.54 716,936.27 90 4,901,643.68 Department 521 - Police Department .00 322,913.00 322,913.00 .00 220,529.19 102,383.54 .27 100 22,487.57 Department 524 - Building, Planning & Zoning -BPZ .00 .00 .00 .00 .00 .00 .00 +++ 25,517.00 Department 539 - Public Works 1,000,000.00 190,850.00 1,190,850.00 .00 175,852.89 54,647.11 960,350.00 19 286,513.23 Department 572 - Parks and Recreation 5,191,520.00 2,741,006.00 7,932,526.00 53,712.25 486,035.75 182,386.03 7,264,104.22 8 1,307,855.24 Department 575 - Pinecrest Gardens 964,530.00 228,916.00 1,193,446.00 26,500.00 69,191.03 281,711.08 842,543.89 29 3,868,290.62 EXPENSE TOTALS $7,263,090.00 $10,929,823.00 $18,192,913.00 $971,961.18 $3,647,589.05 $4,719,389.30 $9,825,934.65 46% $10,450,832.34 Fund 301 - Capital Projects Fund Totals REVENUE TOTALS 6,780,990.00 .00 6,780,990.00 .00 .00 3,954,229.59 2,826,760.41 58% 11,409,417.03 EXPENSE TOTALS 7,263,090.00 10,929,823.00 18,192,913.00 971,961.18 3,647,589.05 4,719,389.30 9,825,934.65 46% 10,450,832.34 Fund 301 - Capital Projects Fund Totals ($482,100.00) ($10,929,823.00) ($11,411,923.00) ($971,961.18) ($3,647,589.05) ($765,159.71) ($6,999,174.24) $958,584.69 Grand Totals REVENUE TOTALS 43,896,360.00 .00 43,896,360.00 2,613,822.81 .00 32,902,513.62 10,993,846.38 75% 51,433,850.73 EXPENSE TOTALS 49,323,010.00 13,426,937.00 62,749,947.00 3,931,140.12 7,108,930.24 24,657,084.09 30,983,932.67 51% 45,309,758.22 Grand Totals ($5,426,650.00) ($13,426,937.00) ($18,853,587.00) ($1,317,317.31) ($7,108,930.24) $8,245,429.53 ($19,990,086.29) $6,124,092.51 Run by Eileen Coto on 05/01/2023 08:07:33 AM Page 15 of 15 Budget by Organization Report Through 04/30/23 Prior Fiscal Year Activity Excluded Summary Listing Page 16 INVESTMENT RETURNS SOURCE 22-May 22-Jun 22-Jul 22-Aug 22-Sep 22-Oct 22-Nov 22-Dec 23-Jan 23-Feb 23-Mar 23-Apr Investment*** STATE POOL 0.92% 1.56% 1.89% 2.43% 3.07% 3.22% 3.97% 4.51% 4.63% 4.76% 5.01% 5.03% VILLAGE T-BILLS 6 Months 1.48% 2.44% 2.90% 3.25% 3.82% 4.34% 4.54% 4.59% 4.67% 5.17% 4.72% 4.86% NA 3 Months 1.05% 1.66% 2.42% 2.87% 3.22% 3.91% 4.27% 4.35% 4.58% 4.88% 4.68% 4.95% NA National Rates One Year 0.24% 0.33% 0.52% 0.65% 0.76% 0.98% 1.16% 1.24% 1.43% 1.53% 1.64% 1.68% NA PRIME RATE 4.00% 4.75% 5.50% 5.50% 6.25% 6.25% 7.00% 7.50% 7.75% 7.75% 8.00% 8.00% NA CONSUMER PRICE IN 292.3 296.3 296.3 296.2 296.8 298.0 297.7 296.8 299.2 300.8 301.8 NA Plus/Minus Year Ago 8.6% 9.1% 8.5% 8.3% 8.2% 7.7% 7.1% 6.5% 6.4% 6.0% 5.0% NA MORTGAGE/SECURITIES * 30 Years - Fannie Mae (FNMA) 4.65% 5.30% 4.75% 5.18% 6.41% 6.55% 5.96% 5.89% 5.54% 6.21% 5.94% 5.77% NA NAPM ** / ISM 56.1 53.0 52.8 52.8 50.9 50.2 49.0 48.4 47.4 47.7 46.3 NA * Mortgage/Securities Return Principal and Interest on a Monthly Basis ** Institute for Supply Management, a reading of under 50 denotes contraction and a reading of above 50 denotes expansion in the manufacturing sector of the economy. *** Only the investments with the notation "Village" are currently in place, the others are presented for comparison purposes. Cash Summary Page 17 FY 2023 April 30, 2023 Fund # Description of Fund Total City National State Investment Pool 001 General Fund 17,383,157 $   7,540,584 $ $ 9,842,573 101 Stormwater Fund 4,653,312 $   $ 4,137,750 $ 515,561 102 Transportation Fund 317,447 $   $ 317,447 103 Police Education Fund 20,829 $   $ 20,829 104 Forfeiture Fund 13 $   $ 13 105 Hardwire Fund 21,425 $   $ 21,425 106 Wireless Fund 65,057 $   $ 65,057 107 CITT Public Transit Fund 1,141,800 $   $ 1,141,800 108 Prepaid Wireless 911 15,395 $   $ 15,395 109 Police Impact Fee Fund 28,874 $   $ 28,874 110 Parks Impact Fee Fund 36,683 $   $ 36,683 111 Municipal Services Impact Fee 112,045 $   $ 112,045 112 Stormwater Impact Fee Fund 339,255 $   $ 339,255 201 Debt Service Fund 430,140 $   $ 430,140 301 Capital Projects Fund 5,237,190 $   $ 3,908,796 $ 1,328,394 Totals 29,802,621 $ 18,116,093 $ 11,686,528 $ General Fund Stormwater Fund Transportation Fund Police Education Fund Forfeiture Fund Hardwire Fund Wireless Fund CITT Public Transit Fund Prepaid Wireless 911 Parks Impact Fee Fund Municipal Services Impact Fee Stormwater Impact Fee Fund Capital Projects Fund General Fund Stormwater Fund Transportation Fund Police Education Fund Forfeiture Fund Hardwire Fund Wireless Fund CITT Public Transit Fund Prepaid Wireless 911 Police Impact Fee Fund Parks Impact Fee Fund Municipal Services Impact Fee Stormwater Impact Fee Fund Debt Service Fund Capital Projects Fund Page 18 322.000 FY2019 FY2020 FY2021 FY2022 FY2023 October 260,228.01 $             372,905.11 $       183,745.84 $             284,196.07 $                 382,364.60 $       November 171,992.67 $             121,838.69 $       137,541.94 $             333,988.54 $                 120,324.38 $       December 172,631.89 $             111,233.71 $       214,051.63 $             229,621.59 $                 212,730.80 $       January 343,754.99 $             189,876.84 $       173,247.94 $             297,805.14 $                 442,510.95 $       February 233,351.51 $             223,076.90 $       206,303.66 $             464,680.57 $                 299,959.30 $       March 231,184.60 $             118,754.22 $       251,999.44 $             263,899.70 $                 518,823.48 $       April 216,360.49 $             103,684.34 $       208,688.52 $             472,184.53 $                 May 382,465.57 $             108,891.20 $       228,701.59 $             383,297.87 $                 June 142,230.75 $             134,816.40 $       407,437.73 $             454,839.34 $                 July 200,337.50 $              $      141,905.11   $            254,125.18   $                237,354.79  August 176,293.69 $             158,188.50 $       265,216.93 $             351,555.30 $                 September 191,970.02 $             152,367.77 $       324,573.94 $             473,249.93 $                 Totals 2,722,801.69 $         1,937,538.79 $    2,855,634.34 $          4,246,673.37 $             1,976,713.51 $    Building Permit Revenues FY 2018-Present  $‐  $100,000.00  $200,000.00  $300,000.00  $400,000.00  $500,000.00  $600,000.00 FY2019 FY2020 FY2021 FY2022 FY2023 Community Center Revenues Page 19 FY 2019-Present 347.100 FY2019 FY2020 FY2021 FY2022 FY2023 October 85,354.17 $ 118,686.24 $ 50,305.88 $ 92,005.68 $ 120,784.72 $ November 89,209.37 $ 87,585.40 $ 44,526.26 $ 105,980.97 $ 107,995.43 $ December 73,000.18 $ 85,345.55 $ 56,820.26 $ 107,452.93 $ 118,526.97 $ January 99,024.14 $ 112,784.32 $ 55,454.55 $ 104,153.19 $ 148,203.28 $ February 103,510.00 $ 117,581.09 $ 72,340.82 $ 127,123.34 $ 159,765.37 $ March 96,838.88 $ 60,377.21 $ 89,176.62 $ 153,757.93 $ 190,163.87 $ April 97,297.48 $ 26,687.09 $ 134,824.66 $ 138,821.75 $ May 98,926.81 $ 25,645.99 $ 110,531.84 $ 143,518.09 $ June 73,755.95 $ 34,438.85 $ 111,045.09 $ 82,889.54 $ July 97,949.10 $ 29,373.95 $ 102,080.95 $ 80,290.33 $ August 116,175.85 $ 20,412.81 $ 108,611.52 $ 112,647.65 $ September 134,937.58 $ 42,046.88 $ 76,065.16 $ 136,479.87 $ Totals #REF! 1,165,979.51 $ 760,965.38 $ 1,011,783.61 $ 845,439.64 $  $‐  $20,000.00  $40,000.00  $60,000.00  $80,000.00  $100,000.00  $120,000.00  $140,000.00  $160,000.00  $180,000.00  $200,000.00 FY2019 FY2020 FY2021 FY2022 FY2023 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.100 Culture Community Center, Control 1,164,520.00 .00 1,164,520.00 .00 .00 .00 1,164,520.00 0 .00 347.101 Culture CC Building Rentals .00 .00 .00 7,565.50 .00 28,849.75 (28,849.75) +++ 44,217.17 347.102 Culture CC Field Rentals .00 .00 .00 1,350.00 .00 2,225.00 (2,225.00) +++ 6,365.50 347.103 Culture CC User League Fees .00 .00 .00 .00 .00 17,598.63 (17,598.63) +++ 16,398.75 347.104 Culture CC Camps .00 .00 .00 53,617.25 .00 86,711.75 (86,711.75) +++ 244,962.35 347.105 Culture CC Concession Sales .00 .00 .00 25.00 .00 125.00 (125.00) +++ 635.25 347.107 Culture CC Classes, Member .00 .00 .00 84,585.76 .00 461,112.69 (461,112.69) +++ 641,531.58 347.108 Culture CC Trainer Fees .00 .00 .00 1,600.00 .00 10,000.00 (10,000.00) +++ 12,000.00 347.109 Culture CC Day Passes .00 .00 .00 1,190.00 .00 5,400.00 (5,400.00) +++ 10,760.30 347.113 Culture CC Memberships, One Week .00 .00 .00 1,060.00 .00 5,660.00 (5,660.00) +++ 8,610.00 347.116 Culture CC, Special Events .00 .00 .00 .00 .00 .00 .00 +++ 1,892.45 347.123 Culture CC Senior Trips/Tours .00 .00 .00 805.00 .00 1,408.00 (1,408.00) +++ 4,945.00 347.126 Culture CC Mind & Body Classes .00 .00 .00 6,132.00 .00 39,389.00 (39,389.00) +++ 52,669.00 347.127 Culture CC Non- Resident Membership .00 .00 .00 6,761.40 .00 32,558.30 (32,558.30) +++ 49,018.90 347.128 Culture CC Resident Memberships .00 .00 .00 27,975.75 .00 167,789.40 (167,789.40) +++ 318,357.40 347.130 Culture CC Vending Machines .00 .00 .00 27.93 .00 139.16 (139.16) +++ 76.81 347.199 Culture CC Credit Card Fees .00 .00 .00 (2,531.72) .00 (13,527.04) 13,527.04 +++ (27,279.32) 347 - Culture Totals $1,164,520.00 $0.00 $1,164,520.00 $190,163.87 $0.00 $845,439.64 $319,080.36 73% $1,385,161.14 Division 00 - . Totals $1,164,520.00 $0.00 $1,164,520.00 $190,163.87 $0.00 $845,439.64 $319,080.36 73% $1,385,161.14 Department 000 - . Totals $1,164,520.00 $0.00 $1,164,520.00 $190,163.87 $0.00 $845,439.64 $319,080.36 73% $1,385,161.14 REVENUE TOTALS $1,164,520.00 $0.00 $1,164,520.00 $190,163.87 $0.00 $845,439.64 $319,080.36 73% $1,385,161.14 Fund 001 - General Fund Totals REVENUE TOTALS 1,164,520.00 .00 1,164,520.00 190,163.87 .00 845,439.64 319,080.36 73% 1,385,161.14 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 001 - General Fund Totals $1,164,520.00 $0.00 $1,164,520.00 $190,163.87 $0.00 $845,439.64 $319,080.36 $1,385,161.14 Grand Totals REVENUE TOTALS 1,164,520.00 .00 1,164,520.00 190,163.87 .00 845,439.64 319,080.36 73% 1,385,161.14 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Grand Totals $1,164,520.00 $0.00 $1,164,520.00 $190,163.87 $0.00 $845,439.64 $319,080.36 $1,385,161.14 Run by Eileen Coto on 05/01/2023 08:11:45 AM Page 1 of 1 Budget Performance Report Fiscal Year to Date 03/31/23 Include Rollup Account and Rollup to Object Page 21 347.300 FY2019 FY2020 FY2021 FY2022 FY2023 October 159,277.30 $ 51,674.33 $ 35,413.56 $ 120,551.14 $ 89,588.77 $ November 32,203.39 $ 112,668.57 $ 33,563.16 $ 154,247.36 $ 172,298.22 $ December 109,984.35 $ 136,215.50 $ 146,743.69 $ 228,960.70 $ 223,364.41 $ January 57,626.46 $ 109,193.23 $ 65,023.82 $ 93,963.02 $ 163,659.44 $ February 56,961.89 $ 43,630.72 $ 45,724.98 $ 62,258.25 $ 175,015.98 $ March 69,960.32 $ 47,487.74 $ 61,847.88 $ 147,394.91 $ 239,995.49 $ April 52,603.25 $ (3,996.21) $ 71,173.37 $ 161,418.96 $ May 49,966.05 $ (8,785.23) $ 68,457.73 $ 92,822.09 $ June 30,720.29 $ $ 31,386.92 $ 59,478.76 $ 91,335.08 July 69,628.97 $ 14,999.48 $ 50,123.66 $ 116,502.86 $ August 32,746.80 $ 13,552.96 $ 30,832.49 $ 74,666.62 $ September 26,443.55 $ 22,636.10 $ 39,341.74 $ 50,437.45 $ Totals Without  Grants 748,122.62 $ 570,664.11 $ 707,724.84 $ 1,394,558.44 $ 1,063,922.31 $ Grants YTD 30,853.10 $ 74,564.00 $ 394,462.95 $ 131,698.50 $ 75,000.00 $ Donations YTD 35,900.00 $ - $ 5,000.00 $ 10,313.00 $ 65,000.00 $ Total Revenues  incl Grants 814,875.72 $ 645,228.11 $ 1,107,187.79 $ 1,536,569.94 $ 1,203,922.31 $ Pinecrest Gardens Revenues FY 2019-Present  $(50,000.00)  $‐  $50,000.00  $100,000.00  $150,000.00  $200,000.00  $250,000.00  $300,000.00 FY2019 FY2020 FY2021 FY2022 FY2023 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.300 Culture Pinecrest Gardens, Control 1,775,000.00 .00 1,775,000.00 .00 .00 .00 1,775,000.00 0 .00 347.301 Culture PG Corporate Sponsporship .00 .00 .00 30,000.00 .00 96,000.00 (96,000.00) +++ 108,000.00 347.302 Culture PG Farmers Market .00 .00 .00 6,400.00 .00 20,000.00 (20,000.00) +++ 40,800.00 347.308 Culture PG Memberships, Annual Passes .00 .00 .00 4,745.00 .00 34,972.22 (34,972.22) +++ 41,401.00 347.309 Culture PG Concessions, Iguana Bite .00 .00 .00 7,438.45 .00 17,044.15 (17,044.15) +++ 3,244.76 347.310 Culture PG Concessions, Events .00 .00 .00 4,246.75 .00 38,075.22 (38,075.22) +++ 44,323.57 347.312 Culture PG Banyan Bowl Ticket Sales .00 .00 .00 34,492.95 .00 181,610.78 (181,610.78) +++ 163,965.23 347.313 Culture PG Fine Arts Festival, Booths .00 .00 .00 .00 .00 9,441.25 (9,441.25) +++ 11,344.29 347.315 Culture PG Eggstravaganza, Tickets .00 .00 .00 .00 .00 .00 .00 +++ 24,780.48 347.316 Culture PG Eggstravaganza, Baskets .00 .00 .00 .00 .00 .00 .00 +++ (900.00) 347.317 Culture PG Eggstravaganza Booths .00 .00 .00 .00 .00 .00 .00 +++ 1,360.00 347.318 Culture PG Howl-O-Ween Parade Tickets .00 .00 .00 .00 .00 13,319.16 (13,319.16) +++ 9,171.50 347.319 Culture PG General Admissions .00 .00 .00 43,694.00 .00 180,213.00 (180,213.00) +++ 215,368.06 347.320 Culture PG Senior Admissions .00 .00 .00 2,523.00 .00 10,807.00 (10,807.00) +++ 14,144.63 347.325 Culture PG Movie Tickets .00 .00 .00 .00 .00 3,650.00 (3,650.00) +++ 3,977.37 347.326 Culture PG Movie Concession .00 .00 .00 .00 .00 .00 .00 +++ 608.42 347.327 Culture PG Vending Machine Sales .00 .00 .00 166.74 .00 876.25 (876.25) +++ 1,124.39 347.328 Culture PG Venue, Patio Rental .00 .00 .00 5,947.00 .00 2,840.10 (2,840.10) +++ 10,825.00 347.329 Culture PG, Pergola Rental .00 .00 .00 150.00 .00 150.00 (150.00) +++ .00 347.330 Culture PG. Venue, Lakeview Rental .00 .00 .00 6,075.00 .00 14,270.00 (14,270.00) +++ 18,400.00 347.331 Culture PG Venue, Meadows Rental .00 .00 .00 .00 .00 58.00 (58.00) +++ 11,892.00 347.332 Culture PG Venue Picnic Rentals .00 .00 .00 1,475.00 .00 1,475.00 (1,475.00) +++ .00 347.333 Culture PG Venue Rental, Hibiscus Rental .00 .00 .00 3,150.00 .00 6,300.00 (6,300.00) +++ 15,462.00 347.334 Culture PG Venue Rental, Plant Societie .00 .00 .00 150.00 .00 3,900.00 (3,900.00) +++ 10,565.00 347.335 Culture PG Banyan Bowl Rental .00 .00 .00 6,288.00 .00 35,265.00 (35,265.00) +++ 49,305.61 347.336 Culture PG Original Entrance Rental .00 .00 .00 1,000.00 .00 5,412.50 (5,412.50) +++ 9,024.50 347.337 Culture PG Parking Lot Rental .00 .00 .00 640.00 .00 2,440.00 (2,440.00) +++ 4,716.00 347.338 Culture PG Commercial Video - Photo .00 .00 .00 800.00 .00 3,400.00 (3,400.00) +++ 6,100.00 347.339 Culture PG Girl Scouts Programs .00 .00 .00 (90.00) .00 (30.00) 30.00 +++ 1,285.00 347.341 Culture PG Furniture Rental .00 .00 .00 .00 .00 2,222.00 (2,222.00) +++ 2,186.80 347.342 Culture PG Donations .00 .00 .00 .00 .00 .00 .00 +++ 12,089.64 347.343 Culture PG Fish Food .00 .00 .00 1,768.00 .00 8,554.00 (8,554.00) +++ 6.00 347.345 Culture PG Field Trips .00 .00 .00 752.00 .00 3,385.00 (3,385.00) +++ 3,381.00 347.347 Culture PG Classes and Programs .00 .00 .00 8,350.00 .00 67,187.49 (67,187.49) +++ 78,423.07 347.350 Culture PG Chili Cook-off Booths .00 .00 .00 910.00 .00 1,295.00 (1,295.00) +++ .00 347.352 Culture PG Holiday Festival Booths .00 .00 .00 .00 .00 2,740.50 (2,740.50) +++ 5,410.00 Run by Eileen Coto on 05/01/2023 08:12:17 AM Page 1 of 2 Budget Performance Report Fiscal Year to Date 03/31/23 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.354 Culture PG Nights of Lights Admission .00 .00 .00 .00 .00 184,911.23 (184,911.23) +++ 253,954.18 347.356 Culture PG Hammock Pavilion .00 .00 .00 792.00 .00 7,384.50 (7,384.50) +++ 17,400.00 347.357 Culture PG Summer Camps .00 .00 .00 66,185.00 .00 99,322.00 (99,322.00) +++ 153,066.00 347.358 Culture Secret Garden .00 .00 .00 150.00 .00 600.00 (600.00) +++ 1,411.00 347.359 Culture PG Cypress Hall Rental .00 .00 .00 3,200.00 .00 9,100.00 (9,100.00) +++ 61,787.50 347.360 Culture PG Cafe Sales .00 .00 .00 1,644.89 .00 10,991.33 (10,991.33) +++ 7,407.46 347.361 Culture PG Star Wars Ticket Sales .00 .00 .00 .00 .00 .00 .00 +++ 9,273.84 347.362 Culture PG Star Wars Booth Sales .00 .00 .00 .00 .00 .00 .00 +++ 140.00 347.363 Culture PG Cottage Rental .00 .00 .00 .00 .00 .00 .00 +++ 1.00 347.399 Culture PG Credit card fees .00 .00 .00 (3,048.29) .00 (15,260.37) 15,260.37 +++ (31,466.50) 347 - Culture Totals $1,775,000.00 $0.00 $1,775,000.00 $239,995.49 $0.00 $1,063,922.31 $711,077.69 60% $1,394,759.80 Division 00 - . Totals $1,775,000.00 $0.00 $1,775,000.00 $239,995.49 $0.00 $1,063,922.31 $711,077.69 60% $1,394,759.80 Department 000 - . Totals $1,775,000.00 $0.00 $1,775,000.00 $239,995.49 $0.00 $1,063,922.31 $711,077.69 60% $1,394,759.80 REVENUE TOTALS $1,775,000.00 $0.00 $1,775,000.00 $239,995.49 $0.00 $1,063,922.31 $711,077.69 60% $1,394,759.80 Fund 001 - General Fund Totals REVENUE TOTALS 1,775,000.00 .00 1,775,000.00 239,995.49 .00 1,063,922.31 711,077.69 60% 1,394,759.80 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 001 - General Fund Totals $1,775,000.00 $0.00 $1,775,000.00 $239,995.49 $0.00 $1,063,922.31 $711,077.69 $1,394,759.80 Grand Totals REVENUE TOTALS 1,775,000.00 .00 1,775,000.00 239,995.49 .00 1,063,922.31 711,077.69 60% 1,394,759.80 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Grand Totals $1,775,000.00 $0.00 $1,775,000.00 $239,995.49 $0.00 $1,063,922.31 $711,077.69 $1,394,759.80 Run by Eileen Coto on 05/01/2023 08:12:17 AM Page 2 of 2 Budget Performance Report Fiscal Year to Date 03/31/23 Include Rollup Account and Rollup to Object Village Council Page 24 Expense Log FY 2023 Budget 5,000 $ 001.511.00.440.000 Date Check # Expenditure Total 1/10/2023 NLC Conference Airfare 363.80 $ 3/7/2023 NLC Conference Airfare 851.80 $ 3/20/2023 NLC Conference Airfare 1,058.25 $ 4/14/2023 NLC Conference Hotel, Airfare and Meals 1,837.19 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Expenditures to date 4,111.04 $ Balance Available in Budget 888.96 $ DATE: May 1, 2023 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Paul W. Buckler, R.A., Building Official RE: Building Division APRIL 2023 Monthly Report • All building permit activity year-to-date through April decreased by 6.5% compared to the same period last year. • All building inspections year-to-date through April increased by 8.4% compared to the same period last year. • New code violations issued year-to-date through April increased by 48.3% compared to the same period last year. • New home permit applications year-to-date through April decreased by 16.2% compared to the same period last year. • All building department functions-intake, reviews, and inspections are operating at full capacity. DATE: May 1, 2023 RE: Building Division APRIL 2023 Monthly Report APRIL 2022 APRIL 2023 10/01/20 - 04/30/2022 YTD 10/01/21 - 04/30/2023 YTD PERMITS ISSUED: Building 165 135 1,011 928 Electrical 52 50 350 316 Mechanical 34 23 161 159 Plumbing / LPGX 66 61 380 376 TOTAL PERMITS ISSUED: 317 269 1,902 1,779 VALUE OF NEW CONSTRUCTION 208,841,699 2,100,000 62,361,740 40,052,556 PERMITS FOR NEW HOUSES 6 1 37 31 CERTIFICATE OF OCCUPANCY & CC’S 4 3 0 25 CERTIFICATE OF USE & OCCUPANCY 0 2 1 7 BUILDING CODE CASES 4 2 58 86 INSPECTIONS: Building & Roofing 1,051 935 7,139 7,636 Electrical 159 185 1,239 1,385 Mechanical 106 96 594 699 Plumbing / LPGX 194 221 1,397 1,529 TOTAL INSPECTIONS: 1,510 1,437 10,377 11,250 DATE: March 6, 2023 TO: Yocelyn Galiano, ICMA-CM, LEED-GA, Village Manager FROM: Stephen R. Olmsted, AICP, LEED-GA, Planning Director RE: Planning Division – February 2023 - Monthly Report ____________________________________________________________________________ February 2023 10/1/2021 2/28/2022 YTD 10/1/2022 - 2/28/2023 YTD PLANNING Zoning Compliance – Plans Review 220 1,541 1,348 Zoning Letters/Code Interpretations 30 195 93 Zoning Permits 14 115 113 CODE COMPLIANCE Code Cases Opened 263 (237 Proactive) 422 801 Code Compliance Reminders 164 210 496 Notices to Appear Issued 54 87 200 Notice of Violation - Building 2 49 2 Zoning, Landscaping, Local Business Tax, and Foreclosure Inspections 523 1,355 2,020 Civil Violations 19 36 29 Special Magistrate Cases 20 90 118 Total Unclosed Cases (Active): 626 N/A N/A N/A LICENSES Business Tax – NEW 6 62 58 Business Tax – RENEWAL 31 333 172 TOTAL ACTIVE LICENSES (* reflects new & renewal licenses) 992 Commercial and Residential Development/Redevelopment Within the Village of Pinecrest, commercial and residential development and redevelopment have been approved or proposed as follows: 1. Lexus of Kendall – Pre-owned – Kendall Toyota/Lexus of Kendall has applied for building permits for the construction of a one-story pre-owned sales building on the property located at 10601-10661 Pinecrest Parkway. Issuance of building permits is pending. 2. Temple Beth Am – Construction of a new two-story and three-story classroom building, and a new combined gymnasium, auditorium, cafeteria, and welcome center building are in progress. 3. Gulliver Schools, Inc. and Immanuel Presbyterian Church of Miami, Inc. – Construction of Crossbridge Church has been permitted. Gulliver has submitted plans for permitting and construction of the new parking garage and classrooms. 4. Bindor Townhomes – GREC Pinecrest – Building permits have been issued for construction of the approved townhouse development project located at 7520 SW 100 Street. Construction is in progress. 5. Volvo Dealership - 8525 Pinecrest Parkway - The Building and Planning Department has received plans for the remodeling and conversion of the former Mitsubishi Dealership to a new Volvo Dealership. Construction is in progress. 6. Chick-Fil-A – Plans for development of a new Chick-Fil-A restaurant at 13001 Pinecrest Parkway. Review comments have been provided and the application will be scheduled for review by the Village Council when complete. Palmetto Senior High School Renovation Renovation and reconstruction of Miami-Palmetto Senior High School is currently in progress. Construction is nearing completion. A written status report was considered by the Village Council on February 14, 2023. VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT FEBRUARY 2023 MONTHLY REPORT CODE COMPLIANCE CASES OPENED AND BUSINESS TAX RECEIPTS ISSUED 2/1/2023 – 2/28/2023 CODE CASES OPENED BUSINESS TAX RECEIPTS ISSUED 67 263 0 50 100 150 200 250 300 Code 67 263 FEBRUARY 2022 FEBRUARY 2023 29 37 0 50 100 150 200 250 300 1 2 Business Tax 29 37 FEBRUARY 2022 FEBRUARY 2023 VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT FEBRUARY 2023 MONTHLY REPORT ZONING COMPLIANCE PLANS REVIEWED AND ZONING PERMITS ISSUED 2/1/2023 – 2/28/2023 ZONING PLANS REVIEWED ZONING PERMITS ISSUED 351 220 0 50 100 150 200 250 300 1 2 Plan Review 351 220 FEBRUARY 2022 FEBRUARY 2023 25 14 0 50 100 150 200 250 300 1 2 Zoning Permits 25 14 FEBRUARY 2022 FEBRUARY 2023 VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT HISTORICAL REPORT CODE COMPLIANCE CASES OPENED, BUSINESS TAX RECEIPTS ISSUED ZONING COMPLIANCE PLANS REVIEWED AND ZONING PERMITS ISSUED FISCAL YEARS – 2017/18 TO 2022/23 - OCTOBER 1ST THROUGH SEPTEMBER 30TH 1,170 703 2,839 461 1,407 1,078 2,992 331 1,347 1,102 3,160 479 1,522 1081 2,924 286 1,454 1,331 3,722 293 801 992 1,348 113 0 150 300 450 600 750 900 1,050 1,200 1,350 1,500 1,650 1,800 1,950 2,100 2,250 2,400 2,550 2,700 2,850 3,000 3,150 3,300 1 2 3 4 5 6 Code Cases 1,170 1,407 1,347 1,522 1,454 801 Business Tax 703 1,078 1,102 1081 1,331 992 Plan Review 2,839 2,992 3,160 2,924 3,722 1,348 Zoning Permits 461 331 479 286 293 113 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 DATE: May 1, 2023 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Robert C. Mattes, CPRE, CPSI, Parks and Recreation Director RE: April 2023 Monthly Report April has seen a flurry of activity in the Parks and Recreation Department. On April 4, the department opened dedicated pickleball courts at Coral Pine Park. In the first month of operation, pickleball participation was nearly double that of tennis during the same time frame. Temporary pickleball courts have stayed open for free play at Suniland Park, while a reservation system is in place at Coral Pine Park. Pickleball workshops, tournaments, and instructional classes will begin soon. The gym at the Pinecrest Community Center continues to see a record number of members. Membership continues to be predominantly Pinecrest residents. In April, 85% of the fitness center members live within Pinecrest. Fitness classes have not seen the same increase as pre- pandemic numbers. The department is still unsure why this is the case but continues working with instructors to provide more class opportunities. New Pickleball Courts at Coral Pine Park The following graphics represent general performance metrics for the Parks and Recreation Department and Pinecrest Community Center. As of March 31, the Parks and Recreation Department was operating at 82.52% Fiscal Year cost recovery. *Please note that the above graphic does not represent the final Community Center revenue or expenses for April. Updated April revenue and expenses will be reported in the May report. General Parks and Recreation Data In April 2023, 85.74% of fitness center participants were Pinecrest Residents. The Pinecrest Parks and Recreation Department is proud to partner with various youth sports associations to offer opportunities for young people to learn new skills and develop their athletic proficiencies. The above field rental chart represents the ratio of athletic field rentals outside of regular league play. DATE: May 1, 2023 TO: Yocelyn Galiano, Village Manager FROM: Cristina Blanco, Pinecrest Gardens Director RE: Pinecrest Gardens April 2023 Monthly Report The following charts highlight five-year performance measures, YTD through April. Cristina Blanco Pinecrest Gardens Director cblanco@pinecrest-fl.gov Pinecrest Gardens April 2023 Monthly Report ADDENDUM (For Council Review) April Highlights Jazz • Jazz series season finale - Eliane Elias performed to a sold-out audience. • 2023-2024 Subscription renewals began April 15th. Notable Details • Art in the Gardens Gallery Stroll was held on 4/15 in conjunction with the Jazz season finale performance. We had 246 registrations via Eventbrite. Guests enjoyed live music and the Garden after closing while they strolled in between each exhibit, Annette Bonnier’s “Reflections from the Shadows” in the Inspiration Center, Xavier Cortada’s “Under Water Florida”, in the Hibiscus Gallery and Carola Bravo’s “Artists Set the Table” exhibit in the Cypress Gallery. • Playground picnic table rentals to begin again in May. Education • Programming o PG Owned Programs  Little Lizards – April theme “Seeds” • 4/15 - 5 participants. • 4/19 – 5 participants. o Third Party Programs  Mommy & Me classes – Monthly Memberships Ongoing o Field Trips & Tours  4/14 – South Miami Middle Arts School – 19 students, 2 adults.  4/20 – Mater Academy Kiwanis – 66 students, 10 adults.  4/21 – Bob Graham EDU Center – 60 students, 4 adults.  4/25 – Our Lady of the Lourdes Parish School – 57 students, 16 adults.  4/27 – KLA School – 30 students, 4 adults. • Other o 4/11 – EAC Meeting o 4/22 – Polish Pinecrest (Earth Day) – 54 sign ups via Eventbrite, co-hosted with Parks & Recreation Department. o Event support for Art in the Gardens Gallery Stroll & Chili Cook-off. o Learning Garden – ongoing maintenance and activations. o Summer Camp registration ongoing. • Upcoming Education Happenings o Planning in progress for Family Gardens Day on May 13. o Interpretive signage development in progress. Pinecrest Gardens April 2023 Monthly Report Banyan Bowl Events • Gardens Produced o 4/1 – Supported Chili Cook-Off. o 4/8 – Puppets Magical Garden – 50 people in the audience. o 4/15 – Jazz performance, Eliane Elias – sold out. • Outside Producers - Rentals o 4/13 – Archimedean School, Ring Ceremony – approximately 200 people in audience. o 4/14 – Great Heights Academy – approximately 350 people in audience. o 4/21-22 – Gulliver Academy, 2 shows – approximately 350 people in audience total both nights. o 4/23 – Civic Choral of Greater Miami – approximately 250 people in audience. o 4/29 – WDNA presented Stanley Jordan – approximately 350 people in audience. o 4/30 – The Children’s Voice Chorus – approximately 400 people in audience. Horticulture A Gardener’s position has not yet been filled, so the two gardeners have been heroic in their efforts to maintain the beauty of the landscape. • The annual spring fertilizer and nutritional applications occurred throughout the Gardens. • The landscaping refresh of the Historic Entrance along 57th Avenue is proceeding with tree and cycad planting. The project will be substantially completed in May. • The “croton garden” area by the Terrace ramp has received a thorough trimming. • Rare palms have been planted in the Meadow Garden and at Swan Lake. • An extensive survey of the expanded proposed nursery site was initiated. • Collections inventorying is ongoing, and the gardeners were trained on data entry for new plantings. Further database fine-tuning is ongoing. • The final official Helping at Pinecrest Gardens before the summer heat sets in took place, with Pinecrest Garden Club members trimming the large shrubbery along the front of the Gardens. Festivals The Chili Cook-Off returned on Saturday, April 1st, after a 3-year hiatus due to Covid. • This was a sanctioned event by the International Chili Society. • 17 chili cooks competed for recognition and cash prizes in three different categories, Salsa, Verde and Red. • The Pinecrest Police Department served samples of their own secret chili recipe and a donation was made to the Police Officers Assistance Trust. • Patrons enjoyed, line dancing, a watermelon and apple pie eating contest, face painters, live music by the 18 Wheelers, mechanical bull rides, photo booth, food vendors, amongst many other fun activities. • Event was sponsored by Ed Morse Automotive, photo booth was sponsored by Panter, Panter & Sampedro. • Attendance – 1,650 DATE: TO: FROM: RE: May 1, 2023 Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager David J. Mendez, P.E., Public Works Director Public Works Department April 2023 Monthly Report Project Updates: Street Trees • 160 street trees have been planted this fiscal year, including 67 with the County Tree Grant of which the Village is responsible to pay for 30. Drainage • Palmetto Island Drainage Project – Construction started 1/9/23. The designed inlet grates are to be replaced with smaller grates. Project is on schedule to be completed July 9. • Stormwater Master Plan – Basins 1, 2, 3, 4, & 6 are under design. • Community Center (Gym water intrusion) – completed re-grading adjacent to center to eliminate water intrusion • Swale issue @ SW 120th St & 68th Ct – re-grading of two swales on opposite sides of this corner is underway and should be complete in the next few days Streetscape Projects • Decorative street sign installation commenced on October 2019 and completion is scheduled for 2023. The project is 92% complete. Once ALL signs have been installed PW will begin updating the signs in a logical, predictable, area by area process. • Kendall Drive SUP: Plans are mostly complete. Plans have been submitted to FDOT and MDC DTPW for review. Grants • FDOT County Incentive Grant Program (CIGP) application was submitted December 6. • Vulnerability Assessment - grant submitted 2-28-22 – Approved for $195,000 from FDEP. Consultant (BCC) proposal approved by Council at July meeting. Funds become available in September, consultant will be given NTP then. Kickoff meeting between FDEP, the Village and BCC on 1/11/23. Funds have been confirmed available and NTP will be given following May Council Meeting. • TA Grant for Kendall Drive SUP submitted February 2022. Power point was prepared and submitted on 3/16/22 for presentation on 3/31/22. FDOT awarded the Village $720K for FY 2028. • TA Grant for Ludlum Road SUP was submitted February 2023. Village presented to FDOT on 3/13/23 – awaiting results. FDOT presentation scheduled for 3/13/23 Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager May 1, 2023 Page 2 • Village approved for a $55,000 Planning Grant for SW 82 Ave Complete Streets from TPO as part of their Municipal Grant Program. A 20% match (minimum) is required by the Village. County provided with interlocal agreement. Traffic Studies and Signals Updates: • Transportation Master Plan – Council approved the 2020 prioritization list. Public Works is implementing the Council approved prioritization list. • Wayside Market – County has allowed use of pre-pandemic ped counts – design is underway. • FDOT completed analysis of sidewalk connection at the NB SR826 ramp and determined that a sidewalk connection was not feasible. Subsequent meeting with FDOT: FDOT will re-visit the original analysis. In addition, this area is part of a PD&E study and the closure of the 100th St ramp to Palmetto NB may be closed • MDC DTPW initiated a ped study for the intersection of Red Road and Kendall Drive. A conceptual plan was provided for the Village to concur. Plan is under review. County is evaluating the possibility of a roundabout. Roundabout option found to be infeasible – will not help traffic/safety. Village agreed to the County plan to make the intersection more ped friendly/safe. Village has coordinated with the County to provide residents the opportunity to review the plans at a public meeting, scheduled for April 19 at 6:00 pm at Evelyn Greer Park. Traffic Calming • Traffic Circle: SW 128 Street and 82 Avenue, per TMP; preliminary schematic returned 1 in favor, 1 against, pending Council policy. • Radar speed limit sign: installation on Red Road (SB) south of 128 St.- New location proposed by PD. Installation by contractor is complete • SW 132 Street and 82 Avenue – Ballot results: unanimous opposed. • Construction of the roundabouts on Ludlam and Old Cutler Road and on 136 St and 67th Ct. has started. Sidewalk/ Bikeways • SW 136th St SUP Project (County) – substantially complete. County has not provided update on remediation for sub-standard landscaping. Village provided DPTW and Comm. Regalado copy of PW’s assessment of the installed landscaping. (Copy previously provided). Comm. Regalado’s office has asked DTPW to provide remediation efforts for landscaping. PW will review progress to date. County has agreed to install landscaping per plan specs. County had advised that replacement trees would be installed in December – no change to the landscaping. Though the County has stated they are working with the contractor and have installed some new landscaping, PW has reviewed – seen no improvement – and reported same to County. County’s contractor has installed additional landscaping which has ben rejected by the County. At least one homowoner is threatening legal action against the County • SW 136th St Bridge Replacement Project (County) – construction delayed for 8- 12 months (from 9/2021) due to FPL conflict/relocation. No updates from DPTW. However, PW has witnessed FPL crews in the area relocating facilities, however there is no firm date from the County when this critical project will begin. • Ludlum Rd. SUP from Howard Dr. to Kendall – see previous sections for update. Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager May 1, 2023 Page 3 • Kendall Dr SUP: from Ludlam to Red Road – Kimley-Horn (KH) chosen as design consultant, fee proposal approved by Council, contract signed, field review with design team held 2-17-22. Design in progress. Met with councilmembers to review design standards implemented on Howard Drive as an example of what is NOT intended for Kendall SUP. Meeting with consultant 6/3. Meeting with residents 6/22. Meeting held with consultants 8/30. Expect 60% submittal and resident meeting end of October. TBAM property along Kendall will be conveyed to Village. Meeting with residents scheduled for 11/15. Residents’ concerns are on the December agenda. CD’s planned end of January. Village will seek reimbursement from FDOT for the $720K grant provided and as a result the project will need to meet LAP (Local Agency Program) requirements for bid and construction. • SW 100 St from 72 Ave to 73 Ct. sidewalk installation – project is in the design phase; project will include new large oak trees, as approved by Council w/ new contract. Construction on the sidewalk will commence after the existing trees in conflict with the new sidewalk are removed. Due to conflict with Potable Water Project this project will be delayed until all restoration and conveyance to WASD has been completed. Utilities, Plan Reviews, Inspections – for the month of April • Permits Reviewed - 82 o Building (BL) – 41 o Public Works (PW) – 21 o Tree Permits (PZ) – 20 o PW Final Inspection – 29 Development Projects • Gulliver/Crossbridge Church Phase 2 - has started. Project will include utility connections on Kendall Drive and widening on 67th Ave for a new driveway entrance for Gulliver. Construction on 67 Ave has started. • TBAM - all utility work in the ROW complete except for Fire Hydrant relocations. Several issues with the proposed restoration of Kendall Drive and SW 60th Ave. On SW 60th Ave the contractor neglected to install a planned retaining wall – no work has been accepted by PWD. On Kendall the design is incompatible with existing conditions. • Crossbridge Church - project has started. The contractor will be installing new curb and gutter along 67th Ave. this week • Watermain Project – See attached weekly Progress Report • Active FPL UG permits: 14 Maintenance Activities: • Tree Crew o Tree canopy trimming Village wide is in progress. o Provide assistance to Downrite Engineering (Potable Water Project) to eliminate conflicts between equipment and tree canopy o Provide assistance to Star Paving (Palmetto Island Drainage Project) to eliminate conflicts between equipment and tree canopy o Collect and dispose of palm fronds Village-wide. (on-going weekly) Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager May 1, 2023 Page 4 • Pothole / Shoulder Repair – 5 • Sign Repair - 29 • Stormwater Drains Inspected - 75 • Shopping Carts Removed – 2 • Graffiti Removal – 10 Additional Tasks / Work Orders • Remove (Spicy Junk Removal Sign – 2 signs at the exit of Home Depot, 2 signs on the exit of bank America & 1 sign at the exit of Publix) • Remove Pressure cleaning sign on 60 Ave & 111 St • Village Hall Police Department Clean up • Work Order- Moved furniture back to Sergeant’s office (PD) • Remove 2 Zkee tag on signs 57th Ave across historic house • Clean & blow leaves at shop • Pick up litter from 120 St through 117 St on US1 • Remove Load Off Truck • Take measurements at Community Center • Repair faucet @ Chapman Field Dr. & 62 Ave • Village Hall & police department clean up • Pick up palm fronds off parking lot at Village Hall • Remove 6 Tags on signs 6 Zkee Tags on 57th Ave 111 St • Remove 2 signs Compro Carro on 124st & US1 • Pick up litter on 120 St & old cuter • Remove 5 signs Zkee from 117 Terr & 120 St on Old Cutler • Pick up litter and clean up business district • Pick up litter on 104 St & 77 Ave • Remove garbage off truck • Pick up litter from 81 Rd through US1 on 120St • Clean clogged storm drain on 120 St & US 1 • Remove low hanging branches on 106 Terr & 77 Ct • Remove Zkee sticker on signs on 104st & 57 Ave • Pick up litter on 110 St & 67 Ave • Remove overgrown “suckers” on 106 Terr & 77 Ct • Remove palm fronds blocking stop sign 77 Ct & 106 Terr • Pick up litter on 77 Ave & 104 St • Remove graffiti on back of stop sign US1 & north of 104 St • Pick up Litter - Island 100 St & US 1 • Remove low hanging branch blocking street sign on 73 Ct & 99 St • Re-install 15MPH school sign South bound on 57th Ave north of 101ST • Speak with Kathy about vents cleaning - Cesar • Install Stop sign & frame on 92ST & 62 Ave & Reinstall All Way sign • Paint back of 3 stop signs (92 St & 62 Ave/102 St & 62 Ave/69 St & 67 Ave) • Remove Marble Polishing sign on 120 St east of 82 Ave • Paint 2 stop signs • Remove overgrown suckers on 124 St & 81 Ave • Remove low hanging branches off sidewalk 82 Ave & 133 St • Remove low hanging branch on 135 St & 82 Ave • Remove low hanging branch on 83 Ct & 134 St • Remove 2 pressure cleaning sign on 84 Ave & 136 St • Remove low hanging coconut fronds on 133 St & 79 Ave Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager May 1, 2023 Page 5 • Pick up litter from 136 St through 132 St on US1 • Install Delineators US1 112st • Cleaned FBI Sign on 82 Ave /trimmed vegetation/for PD event • Fix & replace no outlet sign • Fix & replace police sign & base on 73 Ct & 102 St • Remove Low hanging oak branches on 100 St & US1 • Pick litter off 100 St & US1 • Remove graffiti on FPL pole at 9579 US 1 • Remove low hanging branch off sidewalk at 60 Ave & 88st • Staff members completed training on Social Engineering & Red Flags • Move Sign @ Chapman & 132 St • Work Order – Cleaning of Handicap parking sign • Work Order- Replace 4 Light bulbs in Dispatch Bathroom • Work Order- Return all machine & tables in copy machine • Work Order- Clean vents in Dispatch • Work Order- Install frame & stop sign on 102 St & 62 Ave • Work Order – Code enforcement replace 8 light bulbs • Work Order – Clean 4 Signs @ Village Hall lobby entrance • Fix stop sign 6700 SW 96th St • Bus stop trash clean up – 124 St & 74 Ave • Yield sign fixed – 9801 72 Ave Yocelyn Galiano Gomez, ICMA-CM, LEED GA, Village Manager May 1, 2023 Page 6 Potable Water Project Update: DATE: TO: FROM: RE: i \'illage PINECREST IPM•izli-tri MEMORANDUM Office of the Village Manager May 1, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Police Department March 2023 Monthly Report Mar- 22 Mar - 23 Jan - Mar 22 BAKER ACT-MENTAL 2 2 7 DECEASED PERSON 1 1 3 DISTURBANCE 59 49 178 DOMESTIC VIOLENCE 1 1 7 FALSE ALARMS 124 92 307 FRAUD/ECONOMIC CRIMES 9 16 20 FIELD INTERVIEWS 0 2 6 FOUND PROPERTY 2 4 2 MISSING PERSONS 0 0 2 NARCOTIC VIOLATIONS 0 0 0 INDECENT EXPOSURES 0 0 0 LEWD & LASCIVIOUS ACT 0 0 1 SIMPLE ASSAULT 2 1 9 SUSPICIOUS PERSON-VEHICLE 6 11 12 THEFT* 12 33 52 VANDALISM 5 2 12 VEHICLE RECOVERY 0 0 2 WARRANT ARRESTS 2 3 5 WEAPONS VIOLATION 0 0 0 Yocelyn Galiano, ICMA-CM Village Manager manager@pinecrest-fl.gov Jan - Mar 23 11 4 145 11 282 38 11 10 1 3 0 0 8 29 123 7 1 5 0 Note:* As of April 2022, Theft includes: Vehicle Burglary, Shoplifting, Theft, and Theft of Vehicle Parts (exterior). These categories were combined due to the state changing the method that they are reported. Comparisons from the same time. Pinecrest 04-01-2023 - 04-30-2023 Zone Summary COMPLETED RIDES 2,480 AVG DRIVER RATING 4.88 TOTAL PASSENGERS 2,791 AVG AGE Under 20 21-34 35-50 51-Over AVERAGE TIME Ride request to selected 2.01m Ride request to pickup 24.02m RIDES BY WAITING TIMES 0-10 Min 933 10-15 Min 275 15-20 Min 247 20-30 Min 448 30+ Min 577 APP RIDES 1,886 FLAG DOWN RIDES 594 MEN DRIVEN 301 FEMALE DRIVEN 2,504 PASSENGERS AND RIDES BY MONTH (YTD) PASSENGERS AND RIDES BY WEEK (YTD) CITT Report TOTAL BOARDINGS 2,791 AVERAGE WEEKDAY BOARDINGS 126.75 AVERAGE WEEKEND BOARDINGS 54 AVERAGE MILES PER DAY WEEKDAY 321.46 AVERAGE MILES PER DAY WEEKEND 81.33 PASSENGERS AND RIDES - JANUARY PASSENGERS AND RIDES - FEBRUARY PASSENGERS AND RIDES - MARCH PASSENGERS AND RIDES - APRIL PASSENGERS AND RIDES - MAY PASSENGERS AND RIDES - JUNE PASSENGERS AND RIDES - JULY PASSENGERS AND RIDES - AUGUST PASSENGERS AND RIDES - SEPTEMBER PASSENGERS AND RIDES - OCTOBER PASSENGERS AND RIDES - NOVEMBER PASSENGERS AND RIDES - DECEMBER PASSENGERS AND RIDES - JANUARY PASSENGERS AND RIDES - FEBRUARY PASSENGERS AND RIDES - MARCH PASSENGERS AND RIDES - APRIL RIDE REQUEST MONDAY RIDE REQUEST TUESDAY RIDE REQUEST WEDNESDAY RIDE REQUEST THURSDAY RIDE REQUEST FRIDAY RIDE REQUEST SATURDAY RIDE REQUEST SUNDAY TOTAL PASSENGERS MONDAY TOTAL PASSENGERS TUESDAY TOTAL PASSENGERS WEDNESDAY TOTAL PASSENGERS THURSDAY TOTAL PASSENGERS FRIDAY TOTAL PASSENGERS SATURDAY TOTAL PASSENGERS SUNDAY RIDES REQUEST PICKUP RIDES REQUEST DROPOFF DATE: May 2, 2023 TO: The Honorable Mayor and Members of the Village Council FROM: Yocelyn Galiano, ICMA-CM, Village Manager RE: Employee Vaccine Incentive Program It is the policy of the Village of Pinecrest to provide a safe work environment for our employees, visitors, and the public, especially during emergency situations like the Coronavirus (“COVID-19”) pandemic. To that end, the Village wants to incentivize vaccination for employees and, as such, provides Vaccination Incentive Pay to eligible employees whose duties and assignments were relied upon to maintain continuity of all critical operations. Vaccination Incentive Pay will be provided to eligible employees in accordance with the American Rescue Plan Act of 2021 (“ARPA”) which, among other things, appropriated federal monies for local governments to cover expenditures incurred due to the COVID-19 pandemic. The purpose of this policy is to maintain a safer workplace by minimizing the community transmission of Coronavirus (“COVID-19”) amongst employees, visitors, and the population at large by compensating employees who voluntarily choose to be vaccinated. The following table illustrates participation in the Voluntary Employee Vaccine Incentive Program: FullyVax Booster # of EE's Participated As of (Date) % 185EEs Running Total As of Date # of EE Not Yet Eligible 56 87 143 4/18/2022 77% 186,000.00 59 87 146 4/22/2022 79% 190,000.00 60 89 149 5/3/2022 80.54% 192,500.00 59 90 149 5/31/2022 80.54% 199,000.00 60 91 151 7/6/2022 81.62% 202,000.00 7/6/2022 24 61 92 153 7/21/2022 82.70% 205,000.00 7/21/2022 24 59 94 153 7/27/2022 82.70% 206,000.00 7/27/2022 24 61 94 155 8/24/2022 83.78% 208,000.00 8/24/2022 28 60 97 157 9/29/2022 84.86% 215,500.00 9/29/2022 26 61 98 159 10/31/2022 85.95% 221,000.00 10/31/2022 22 62 98 160 11/28/2022 86.49% 228,500.00 11/28/2022 19 63 101 164 1/4/2023 88.65% 236,500.00 1/4/2023 25 62 104 166 1/24/2023 89.73% 238,500.00 1/24/2023 19 65 106 172 2/22/2023 92.97% 242,500.00 2/1/2023 23 66 106 172 3/30/2023 93% 245,000.00 3/30/2023 19 66 107 172 4/30/2023 94% 245,500.00 4/30/2023 19 As the table shows, since the initial roll-out of the program on March 14, 2022, twenty-nine employees who were not originally vaccinated, opted to do so to take advantage of the incentive pay. In order to be eligible for this program, an employee must have been employed by the Village for a minimum of six months. This program was discontinued on March 31, 2023. At that time, there were 19 employees who were not yet eligible due to the six months of employment requirement. Funding has been set aside to accommodate those last 19 individuals that were hired prior to that cut-off date, should they wish to avail themselves of this incentive. Funding will no longer be available after the six-month period lapses on September 30, 2023. /yg