Approve conditional use permit for tennis court outdoor lighting

DATE: September 9, 2025 TO: Yocelyn Galiano, ICMA-CM Village Manager FROM: Stephen Olmsted, AICP Planning Director RE: 9300 SW 60 Court Conditional Use Permit – Outdoor Lighting - New Tennis Court PETITION REQUEST Crimson Ibis LLC/Leslie Miller Saiontz (Owner), and Nicholas Geary (Applicant) are requesting approval of a conditional use permit to allow outdoor lighting of a proposed tennis court pursuant to the criteria for a conditional use permit as provided in Division 3.3, Conditional Use Approval of the Village’s Land Development Regulations, and in compliance with the criteria of Division 5.25, Tennis Court/Basketball Court/Outdoor Recreational Area Lighting. SITE LOCATION The subject property is located at 9300 SW 60 Court, Pinecrest, Florida within the EU-1, Residential Estate Zoning district. OWNER/APPLICANT Crimson Ibis LLC/Leslie Miller Saiontz (Owner), and Nicholas Geary (Applicant) BACKGROUND Ms. Saiontz and Mr. Geary are requesting approval of a conditional use permit to allow lighting of a new tennis court. Mr. and Mrs. Geary are constructing a new residence on the subject property, have applied for a permit to construct a new tennis court, and are now requesting a conditional use permit from the Village Council to allow outdoor illumination of the court. PUBLIC COMMENT The Building and Planning Department has received one letter in support of the tennis court lighting. Correspondence received to date is attached. ANALYSIS In order to obtain approval of a conditional use, an applicant is required to demonstrate compliance with the following standards of Division 3.3 of the Land Development Regulations: 1. LAND USE COMPATIBILITY - The Conditional Use, including its proposed scale and intensity, traffic generating characteristics, and off-site impacts shall be compatible and SUBJECT PROPERTY harmonious with adjacent land uses and shall not adversely impact land use activities in the immediate vicinity. The proposed lightning will be compatible with adjoining residential land uses if maintained in accordance with required specifications of the Village’s Land Development Regulations. Proposed landscaping includes a continuous row of crabwood shrubs along the north, south, and west property lines, multiple crabwood trees along the western property line, and Pigeon Plum trees at the northwest and southwest corners of the proposed tennis court. Additionally, the applicant has installed a 6-foot fence along the western property line and will install a 6 foot-fence along the southern property line prior to completion of construction of the single- family residence on site. The fence and landscaping will be effective in buffering the tennis court and lighting from neighboring residents. 2. SUFFICIENT SIZE, SITE SPECIFICATIONS AND INFRASTRUCTURE TO ACCOMMODATE THE PROPOSED USE - The size and shape of the site, the proposed access and internal circulation, and the urban design must be adequate to accommodate the proposed scale and intensity of conditional use requested. The site shall be of sufficient size to provide adequate screening, buffers, landscaping, open space, off-street parking, efficient internal traffic circulation, infrastructure and similar site plan improvements needed to mitigate against potential adverse impacts of the proposed use. The proposed lighting is for a new tennis court. The size of the subject property is over one acre in area (70,801 square feet) and of sufficient size necessary to accommodate the proposed lighting in compliance with setback requirements of the Pinecrest Land Development Regulations. 3. COMPLIANCE WITH THE COMPREHENSIVE DEVELOPMENT PLAN (CDMP) AND LAND DEVELOPMENT CODE - The conditional use and site plan shall comply with environmental, zoning and other applicable regulations of the Land Development Code, and shall be consistent with the CDMP. The proposed use is consistent with the CDMP Policy 1-1.1.1 and all applicable requirements of the Village’s Land Development Regulations if designed and completed as indicated in submitted plans and pursuant to proposed conditions of approval. 4. PROPER USE OF MITIGATIVE TECHNIQUES - The conditional use and site plan shall incorporate mitigative techniques needed to prevent adverse impacts to adjacent land uses. In addition, the design scheme shall appropriately address off-site impacts to ensure that land use activities in the immediate vicinity, including community infrastructure, are not burdened with adverse impacts detrimental to the general public health, safety and welfare. The proposed lights will be shielded and aimed downward to prevent glare and maximum illumination at the property line will be limited to 0.5 foot-candles or less as required by code. Additionally, a six-foot metal fence exists along the western property boundary, a six-foot fence will be installed along the southern property line prior to completion of construction, and a continuous crabwood hedge and multiple crabwood trees are proposed to be planted adjacent to the west side of the tennis court. 5. HAZARDOUS WASTE - HAZARDOUS WASTE - No conditional use which generates hazardous waste or uses hazardous materials shall be located in the Village unless the specific location is consistent with the CDMP, Land Development Code, and does not adversely impact well fields, aquifer recharge areas, or other conservation resources, as may be applicable now or in the future. The proposed use shall not generate hazardous waste or require use of hazardous materials in its operation unless the Village Council approves conditions requiring mitigative techniques designed to prevent any adverse impact to the general health, safety and welfare. This standard is not applicable to the proposed conditional use. In addition to the general standards that are applicable to all conditional uses as provided in Division 3.3 of the Pinecrest Land Development Regulations, Division 5.25 of the Land Development Regulations includes specific standards for approval of outdoor court lighting as follows: (a) A photometric plan shall be submitted which specifies the illumination levels, expressed in initial foot-candles, along all affected property lines. Submitted plans show that the levels of illumination at the property line will not exceed 0.5 foot-candles, consistent with lighting limitations of the Village’s Land Development Regulations. (b) The lighting shall be designed so that any overspill of lighting onto adjoining properties or street rights-of-way shall not exceed 0.5 foot-candle vertically or horizontally and shall not cause any reflected illumination onto adjacent properties, structures or rights- of-way. The submitted application and plans indicate that the proposed lights will be shielded and aimed downward to prevent glare and overspill of lighting on to adjoining properties. If the requested Conditional Use Permit is approved by the Village Council, the Building and Planning Department will confirm that the lights are aimed downward and shielded to prevent glare, and a letter of compliance will be required to be submitted prior to issuance of a certificate of use, demonstrating compliance with the maximum permitted level of illumination of 0.5 foot-candles at the property lines. (c) Lighting standards and fixtures shall not exceed 18 feet in overall height and shall be located within the confines of the tennis court(s)/basketball court(s). A lighting specification sheet submitted with the application shows an overall height of the light pole and fixture to be approximately 22.5 feet in height, in excess of the maximum permitted height of 18 feet. However, Mr. Geary has confirmed that the maximum height of the light pole and fixture will not exceed 18 feet in height. Confirmation of compliance with the maximum permitted height will occur at the time the applicant applies for permit to install the lights, and at the time of final inspection if the conditional use permit is approved by the Village Council. (d) Tennis court/basketball court lighting shall not be used between the hours of 10:00 p.m. and 8:00 a.m. If approved by the Village Council, the Land Development Regulations and a proposed condition of approval will limit hours of use between 8:00 a.m. and 10:00 p.m. (e) Prior to the issuance of a certificate of use, the permittee must submit a letter of compliance from a registered engineer or architect stating that the installation has been inspected under operating conditions and found to be within the requirements set forth above. If approved by the Village Council, a letter of compliance will be required to be submitted prior to issuance of a certificate of use, demonstrating compliance with the Village’s outdoor sports court lighting requirements. (f) The lighting shall not be injurious to the area involved or otherwise detrimental to the public welfare. The lighting will not be injurious to the public if approved and maintained in compliance with the Village’s Land Development Regulations, and recommended conditions of approval. RECOMMENDATION The Building and Planning Department recommends approval of the proposed tennis court lighting, subject to the following conditions: 1. Issuance of an electrical permit for installation of outdoor lighting by the Building and Planning Department. 2. Outdoor court lighting shall not be used between the hours of 10:00 p.m. and 8:00 a.m. 3. All light fixtures shall be aimed downward, away from adjoining property lines, and maintained with shields to prevent glare. 4. The maximum permitted height of proposed light poles and fixtures shall be limited to 18 feet in height to the top of the fixture. 5. Maintenance of a six-foot opaque fence and landscape buffer adjacent to the north, west, and south sides of the tennis court. 6. Submittal of a letter of compliance from a registered engineer or architect, prior to closure of the permit and issuance of a certificate of use, stating that installation of the lights has been inspected under operating conditions and found to be consistent with the requirements of the Land Development Regulations including a maximum level of illumination at the property lines of 0.5 foot-candles. PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE On Tuesday, September 16, 2025, to begin being heard not later than 7:00 p.m., the Village Council will conduct the following Public Hearing to be held at the Pinecrest Municipal Center, Council Chamber, 12645 Pinecrest Parkway, Pinecrest, Florida. OWNERS/APPLICANT(S): Crimson Ibis LLC/Leslie Miller Saiontz (Owner), and Nicholas Geary (Applicant) ITEM: A conditional use permit to allow outdoor lighting of a proposed tennis court. LOCATION: The subject property is located at 9300 SW 60 Court, Pinecrest, Florida within the EU-1, Residential Estate Zoning district. REQUEST: Requesting approval of a conditional use permit to allow outdoor lighting of their proposed tennis court pursuant to the requirements of the Village’s Land Development Regulations, Division 5.25, Tennis Court/Basketball Court/Outdoor Recreational Area Lighting, and in compliance with the criteria for a conditional use permit as provided in Division 3.3, Conditional Use Approval. All interested parties are urged to participate. Live streaming video of the meeting will be available at www.pinecrest-fl.gov/live. If you do not wish to attend the in-person meeting, public comments may be submitted in writing prior to the hearing via e-mail to planning@pinecrest-fl.gov or on ZOOM during the meeting by sending a request to clerk@pinecrest-fl.gov prior to 12:00 Noon on Tuesday September 16, 2025. For additional information, you may contact the Building and Planning Department by calling (305) 234-2121, via e-mail at planning@pinecrest-fl.gov, or writing to the department at 12645 Pinecrest Parkway, Pinecrest, Florida 33156, where a copy of the application is on file. In accordance with the American with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Village Clerk at (305) 234-2121 not later than seven business days prior to such proceeding. Should any person decide to appeal any decision of the Village Council with respect to any matter considered at such meeting or hearing, that person will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105) SUBJECT PROPERTY