Authorize professional engineering services agreement for traffic and transportation planning

055, Florida Statutes (Consultants' Competitive Negotiation Act), and pursuant to RFQ- 4666-21-DCM to provide various engineering services as directed by the Director of the Department of Design and Construction Management (“DCM”), for such project(s) and/or tasks as may be required by the City, with the terms and conditions of the Request for Qualifications No. 4666-21-DCM used in the selection being a part of this document.

01) for a project, or for a portion of Basic Services, or for discretionary tasks as specified in Sections 2.02 Additional Services or 2.03 Reimbursables and as set forth in the specific proposal for the particular project It is understood that a Consultant’s Authorization to Proceed will be issued under this Agreement at the sole discretion of the Director of the Department of Design and Construction Management and that the Consultant has no right to or privilege to receive a Consultant’s Authorization to Proceed for any particular project or task. The City reserves at all times the right to perform any and all engineering services in-house, or with other private professional architects or engineers as provided by

055, Florida Statutes, (Consultants' Competitive Negotiation Act) or as otherwise provided by law. This Agreement does not confer on the Consultant any exclusive rights to the City work. The Consultant may submit proposals for any professional services which the Consultant is qualified to perform, if and when proposals are publicly solicited by the City outside of this Agreement. The City will pay the Consultant a separate fee for each Authorization to Proceed issued. The fees for Professional Services for each Authorization to Proceed shall be determined by one of the following methods or a combination of methods, as mutually agreed upon by the Director of the Department of Design and Construction Management and the Consultant. (1) A Lump Sum (See

01A). (2) Hourly Rate, as defined and at the rates set forth in

01C. The continuing contract is for a term of three years with the option to renew for two addditional one year periods. The Director of the Department of Design and Construction Management or his/her designee will confer with the Consultant before any Consultant’s Authorization to Proceed is issued to discuss the Scope of the Work, the time to complete the Scope of the Work and the fee for services rendered in connection with the Scope of Work, provided that, where no agreement is reached as to the fee for a particular Authorization to Proceed, payment will be made in accordance with

01C. Upon the request of the Director of the Department of Design and Construction Management or his/her designee, the Consultant will submit a proposal prior to the issuance of an Authorization to Proceed. No payment will be made for the Consultant's time or services in connection with the preparation of any such proposal or for any work done in the absence of an Authorization to Proceed. ARTICLE 1 DEFINITIONS 1.01 ADDITIONAL SERVICES: Those architectural and engineering services defined in

02 1.02 BASIC SERVICES: Those architectural and engineering services defined in

01. 1.03 CITY: The City of Hollywood a Municipal Corporation of the State of Florida. 1.04 CITY MANAGER: The duly appointed chief executive officer of the City. 1.05 CONSULTANT: The individual, partnership, corporation, association, joint venture, or any combination thereof, of properly registered professional architects and/or engineers, which has entered into the agreement to provide professional services to the City. The CONSULTANT for this agreement is Rummel, Klepper & Kahl, LLP DBA RK&K. 1.06 CONSULTANT’S AUTHORIZATION TO PROCEED: A document issued by the City to the Consultant authorizing the performance of specific professional services, and stating the time for completion and the amount of fee authorized for such services. 1.07 CONTRACTOR OR CONSTRUCTION MANAGER (CM): An individual, partnership, corporation, association, joint venture, or any combination thereof, which has entered into a contract with the City for construction of City of Hollywood, Florida, facilities and incidents thereto. 1.08 DIRECTOR: The Director of the Department of Design and Construction Management having the authority and responsibility for management of the specific projects authorized under this Agreement. 1.09 INSPECTOR: An employee of the CITY assigned by the DIRECTOR to make observations of work performed by a Contractor. 1.10 PROJECT: The construction, alteration or repair, and all services and incidents thereto, of a CITY of Hollywood, Florida, facility as contemplated and budgeted by the City. 1.11 PROJECT MANAGER: An employee of the expressly designated as PROJECT MANAGER in writing by the DIRECTOR, who is the representative of the City, concerning the Contract Documents DocuSign Envelope ID: C6CD31CD-A0B3-4DC3-B748-DD424862C821 5 ARTICLE 2 CONSULTANT SERVICES AND RESPONSIBILITIES 2.01 BASIC SERVICES: The Consultant agrees to provide complete architectural and/or engineering services set forth in the five phases enumerated in this Agreement and in accordance with the Florida Building Code, the Hollywood Code of Ordinances, Florida Department of Transportation regulations and Broward County requirements; including all architectural and engineering design requirements. Services normally required for a project of specific type, unless modified by a specific Authorization to Proceed, (hereinafter collectively called "Basic Services"), and set forth as follows: On Projects for which the City has contracted with a Construction Manager, the Consultant shall work in conjunction with the Construction Manager to establish goals and produce Construction Documents which meet the City's objectives and budget, noting that the Contract Manager shall provide and update the cost estimate and construction schedule as required. 2.01A Phase I Programming, Master Plan, Site Plan and Schematic Design: 1) The Consultant shall confer with representatives of the Director of the Department of Design and Construction Management or designee to review and re-establish the Program, consisting of a detailed listing of all functions, scope of work, inventory of existing conditions, project vision, requirements and goals, project limits and uses together with each assignable space, image, theme and design vocabulary. 2) The Consultant shall prepare and present, for approval by the City, up to three Master Plan Options, up to three Site Plan options, Design Concept and Schematics Report, comprising the Schematic Design Studies, including an identification of any special requirement affecting the Project, a Project Development Schedule and Statement of Probable Construction Cost (the estimate will be prepared by the CM if part of the project team) as defined below: a. The Schematic Design Studies shall consist of site and floor plans, elevations, sections, etc. as required by the Project Manager and shall show the scale and relationship of the parts and the design concept of the whole. b. The Project Development Schedule shall show the proposed completion date of each Phase of the Project through planning, design, permitting, bidding, construction, and proposed completion dates. c. The Statement of Probable Construction Cost (when applicable) shall include a summary of the estimated cost of the mechanical, electrical and plumbing elements, professional fees, construction contingency allowance, escalation factors adjusted to the estimated bid date, movable equipment (if any), contingencies (if any), utility service extensions (if applicable), and funding allocation evaluation comprising a brief description of the basis for estimated costs (similar projects) with square foot costs adjusted to bid date, and a preliminary evaluation of the program and the allocated construction funds in terms of each other. 3) The Consultant shall submit three copies of all documents required under this Phase, without additional charge, for approval by the City, and the Consultant shall not proceed with the next step in this Phase until the documents have been approved by the City and a Notice/Authorization to Proceed with the next steps in the phase has been issued. 4) The Consultant shall submit copies as required to obtain plat approval if required, Site Plan approval from the Planning and Zoning Board, and or City Commission if required. The consultant shall make presentations of the project to the General Obligation Bond Advisory Board, Pre-Application Conceptual Oversight Committee, Technical Advisory Committee, Planning and Zoning Board, City Commission and other Public meetings as needed. A minimum of 5 and maximum of 7 such public meetings are anticipated, rendered site plans, elevations, 3D elevations, and color presentations will be required for this phase. The consultant shall make revisions as needed to obtain Site Plan approval and a change of use. 5) Consultant to record comments and suggestions, prepare meeting minutes, and provide written responses to all comments, including information about why the comment/suggestion was or was not incorporated into the design. These responses will be included in the 60% plans presentation. 6) Consultant to provide document detailing LEED certification goals and outline of how to achieve desired certification level. 7) Attendance at bi-weekly design progress meetings will be required. These meetings will be held via conference call unless the City determines that an in-person meeting is required to address a particular concern. No additional compensation will be provided if any meetings are held in person. 2.01B Phase II – Design Development: Please Note: The City may choose to stop the Design Services at this Stage, and issue a Request for Proposal for Design-Build Services. 1) From the approved Schematic Design documents, the Consultant shall prepare and present, for approval by City, an updated project design and permitting schedule, Design Development Documents, comprising the drawings, 3-dimensional renderings, contextual perspective renderings, traffic/drainage studies and associated comprehensive multi-disciplinary studies, outline specifications and other documents to delineate and describe the size and character of the entire Project as to mechanical, electrical and plumbing engineering design, construction and finish materials and details and other items incidental thereto, feedback and resubmittal to the governing agencies, written responses to concept plan comments and as required by the Project Manager. : DocuSign Envelope ID: C6CD31CD-A0B3-4DC3-B748-DD424862C821 DocuSign Envelope ID: C6CD31CD-A0B3-4DC3-B748-DD424862C821 DocuSign Envelope ID: C6CD31CD-A0B3-4DC3-B748-DD424862C821 DocuSign Envelope ID: C6CD31CD-A0B3-4DC3-B748-DD424862C821 DocuSign Envelope ID: C6CD31CD-A0B3-4DC3-B748-DD424862C821 DocuSign Envelope ID: C6CD31CD-A0B3-4DC3-B748-DD424862C821 DocuSign Envelope ID: C6CD31CD-A0B3-4DC3-B748-DD424862C821 DocuSign Envelope ID: C6CD31CD-A0B3-4DC3-B748-DD424862C821 DocuSign Envelope ID: C6CD31CD-A0B3-4DC3-B748-DD424862C821 DocuSign Envelope ID: C6CD31CD-A0B3-4DC3-B748-DD424862C821 DocuSign Envelope ID: C6CD31CD-A0B3-4DC3-B748-DD424862C821 DocuSign Envelope ID: C6CD31CD-A0B3-4DC3-B748-DD424862C821 DocuSign Envelope ID: C6CD31CD-A0B3-4DC3-B748-DD424862C821 DocuSign Envelope ID: C6CD31CD-A0B3-4DC3-B748-DD424862C821 DocuSign Envelope ID: C6CD31CD-A0B3-4DC3-B748-DD424862C821