Award $55,745 agreement to Robertson for park playground safety surface

RESOLUTION NO. 2023- A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO AN AGREEMENT WITH ROBERTSON RECREATIONAL SURFACES FOR CORAL PINE PARK PLAYGROUND SAFETY SURFACE; PROVIDING FOR AN EFFECTIVE DATE.

BE IT RESOLVED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS: Section 1. That the Village Council hereby authorizes the Village Manager to enter into the attached agreement with Robertson Recreational Surfaces for Coral Pine Park playground safety surface. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 13th day of December, 2023. Joseph M. Corradino, Mayor Attest: ____________________________ Priscilla Torres, MMC Village Clerk Approved as to Form and Legal Sufficiency: ____________________________ Mitchell Bierman Village Attorney Consent Agenda DATE: November 21, 2023 TO: Yocelyn Galiano, ICMA-CM, Village Manager FROM: Robert C. Mattes, CPRE, CPSI, Parks and Recreation Director RE: Coral Pine Park Playground Safety Surface Robertson Recreational Surfaces has provided a proposal of $55,745 to install Poured-In-Place safety surface at the Coral Pine Park Playground. Funding for this project was budgeted within the Capital Improvement Projects for Coral Pine Park. The proposed pricing was competitively bid as part of the cooperative purchasing program through Omnia Partners. The Parks and Recreation Department recommends that the Village accept the proposal from Robertson Recreational Surfaces and install the safety surface in the playground and swing set area at Coral Pine Park. Proposal # 23-38897 Robertson Industries, Inc. 2140 E. Cedar Street Tempe, AZ 85281 (800) 858-0519 FAX: (602) 340-0402 www.totturf.com Date Issued: 09/28/2023 Project Name: Coral Pine Park PIP Address: Pinecrest, FL Contact: Rob Mattes Phone: +13052840900 Email: rmattes@pinecrest-fl.gov Sales Representative Name: Glenn Haab Phone: +19548821366 Email: ghaab@totturf.com PRICE EXPIRES: 12/28/2023 PRODUCT NAME DESCRIPTION QTY UNIT PRICE TOTAL Site Prep Site Prep Work *swings area - per below 1216 $10.54 $12,816.64 TotTurf Poured in Place Safety Surfacing Install IPEMA Certified Poured in Place Safety Surfacing * swings areas - per below 1216 $24.02 $29,208.32 TotTurf Poured in Place Safety Surfacing OPTION: Play area: demo existing PIP, recompact rock sub base and new PIP 864 $15.88 $13,720.32 GRAND TOTAL $55,745.28 CONTRACT TYPE: Regular WAGE TYPE: Non-Prevailing UNION: No CA GRANT: No DETAILED SCOPE: Quote is to perform the following: Swings area: 38x32= 1216sf demo & dispose of existing 12" thick EWF, install 8.5" compacted rock sub base and 3.75" PIP surfacing (8' CFH) PIP colors quoted are 50% std color / 50% black mix with aromatic urethane *no designs or patterns Quote does not include any sod remediation for damage to/from site/ parking lot, temp fencing, county sales tax or site security during PIP curing process 5 yr warranty on TotTurf PIP Surfaces Line item option: as same time as above existing PIP at playground area: 32x27= 864sf demo & dispose of existing PIP surface, recompact existing rock sub base and install new 2.5" PIP surfacing (5' CFH) PIP color mix same as above ***PIP prices as per Omnia Contract #R220203 *site prep items are ancillary to contract COMMENTS: SECURITY: N/A Estimated Install Date: Q4? INITIALS SIGNATURE: DATE: Printed Name: Title: Company Name: Address: BILLING Contact Name: BILLING Email: Phone: Fax: Issue all POs, Contracts, and payments to ROBERTSON INDUSTRIES, INC. Send ALL completed forms back to your Sales Representative: Glenn Haab: ghaab@totturf.com CLICK HERE TO PAY WITH A CREDIT CARD: PAY NOW! Robertson Industries, Inc: 2140 East Cedar Street, Tempe, AZ 85281 ~ (800) 858-0519, FX: (602) 340-0402 AZ: ROC091920, CLASS L-05 ~ CA: 667261, CLASS C/61 D/12 ~ FL: CGC 038554 ~ NV: 42331, CLASS C25 C40 CALIFORNIA PWC REGISTRATION NUMBER: 1000002700 (DIR#) The PlayCore Surfacing Division Includes: Robertson Industries, Inc, Sports Surface Specialties, Rubber Designs and American Recycling Center Proposal # 23-38897 TERMS & CONDITIONS: 1. Quote is based on the information provided here within and is subject to change based on final installation unless otherwise indicated in writing. Any changes or additions to this proposal will affect pricing. 2. Changes to the proposed scope not agreed to here within or separately in writing may result in additional charges (change order). Work cannot commence until Change Order(s) are fully executed. 3. ANY additional site work not included here within, including sub base, is the responsibility of the owner. 4. Job site access must be at a maximum of 25' for trucks and mixer, with no stairs. Irrigation, sprinkler, and/or water systems must be shut off 24 hours before install and remain off until 24 hours after the installation has completed. 5. Charges for downtime/stand-by may be assessed in the event that installation is delayed due to the site not being ready as scheduled or if installation is interrupted for reasons other than those related to weather or general public emergencies. 6. Security during install and upon completion is the responsibility of the owner, unless specified otherwise in Project Scope. 7. Excess material at the job site upon completion is property of Robertson Industries, Inc., unless otherwise noted here within. 8. Installations scheduled after 90 days of proposal acceptance may be subject to price adjustments. 9. Scheduling and crew deployment is subject to local weather conditions. 10. Warranty will NOT be issued unless "Completion Sheet" is signed. 11. All projects over $2,500.00 will be issued a preliminary lien. Force Majeure: No Party to this Agreement shall be responsible for any delays or failure to perform any obligation under this Agreement due to acts of God, outbreaks, epidemic/pandemic or the spreading of disease or contagion strikes or other disturbances, including, without limitation, war, insurrection, embargoes, governmental restrictions, acts of governments or governmental authorities, and any other cause beyond the control of such party. During an event of force majeure, the Parties' duty to perform obligations shall be suspended. PROPOSAL ACCEPTANCE: I agree to the scope and details as provided for the above mentioned proposal as well as the terms outlined in this agreement. I am duly authorized to approve and accept this proposal as stated.   CONTRACT to follow     PURCHASE ORDER to follow     ACCEPT THIS AS OUR AGREEMENT PAYMENT TERMS: Payment is due upon receipt, and payment may be made via Check, ACH or Credit Card. Customers requesting credit terms may be required to submit a credit application and/or a deposit. Credit applications can be obtained from your sales representative. If credit terms are extended, payment terms are due Net 30 days from date of invoice. Please attach a copy of your TAX EXEMPT CERTIFICATE if you or your company is claiming tax exemption. TOTAL PURCHASE AMOUNT: $55,745.28