Village manager follow-up report with departmental updates

Village Manager’s Follow-up Report July 2023 Item No. Action Initiation Date Councilmember or Staff Member Topic of Follow-up Department Assigned 1 1/9/2018 Village Council SW 136 Street Bike Lane and Bridge Project Public Works Department Status June 2, 2023: As of this date, the County’s contractor has not replaced the substandard trees. The Mayor and Village Manager met with Commissioner Regalado to seek her continued assistance in following up on this matter with County staff. May 2023: County advised they will continue to work with the project contractor to replace the substandard trees. February 28, 2023: County commenced replacement of sub-standard trees this week. However, the contractor brought in substandard trees and was asked to remove the trees and bring in new trees in accordance with the construction specifications. December 16, 2022: Received confirmation from Miami-Dade County that the sub-standard trees that were installed along SW 136 Street will be replaced by the contractor. August 30, 2022: Village Public Works Director and Village Manager received communication from Commissioner Regalado’s office regarding the pending corrections to the project trees. County advised they will be replaced. August 18, 2022: Village Manager met with Commissioner Regalado and advised her of the deficiencies related to the trees that were planted as part of the project. June 2022: Public Works Director communicated with Commissioner Regalado’s Office and with County Public Works Department and provided a spreadsheet with the trees that were planted and deficiencies. May 2022: The Public Works Director communicated with the representative of Palmetto Bay Public Works about the landscaping of the median on 136 Street near US 1. The County has been advised about concerns regarding the landscaping that was installed which is not what was specified in the original project. The County’s Project Manager advised the contractor has been notified the landscaping was not what was approved and specified. March 2022: According to email communications with the County, nothing new to report with regard to the Bridge Project. February 2022: 136 ST Bike Lane is 80% complete. They are working on area around Home Depot/US1. Bridge Project is on hold until FPL issue is resolved. September 20, 2021: County advised the project plans are at 90%, and County is working out utility relocations and finalizing right of way issues. September 15, 2021: Village was notified that the bridge project would be delayed for 8 to 12 months from September 15, 2021, due to a conflict with the utility company. July 12, 2021: Shared use path project has commenced. March 4, 2021: The Village received notification from Miami-Dade County that the start date for construction of the shared used path was July 12, 2021. The County anticipates the project will last 300 days – with substantial completion in 240 days. February 3, 2021: The Village Manager requested an update regarding this project from the Office of the County Manager. The Village has been advised that the project is expected to commence in 4-6 weeks. June 23, 2020: Public Works Director attended a virtual meeting regarding the bridge replacement. County advised the construction plans for the bridge would be completed in July. Construction is scheduled to commence in the Summer of 2021 and be completed by Spring 2022 (8 months). May 2020: County notified that construction plans were developed to extend sidewalk from 82 Avenue west to the driveway for the Home Depot property. February 2020: New revised construction plans we completed. Project has been put out to bid. January 28, 2020: The County Public Works Department hosted a public meeting at Palmetto Bay Village Hall to allow resident review of the final 2 | P a g e construction plans at 7:00 p.m. Project Consultant advised the Public Works Director that a change order to include the extended sidewalk from 82 Ct to the Home Depot property would be added after construction plans are bid. December 30, 2019: Village Manager asked the Public Works Director to follow up with the Village of Palmetto Bay to obtain the cost breakdown for their expenditures related to the two roundabouts and bridge. December 12, 2019: Village Manager requested that the Public Works Director contact the Village of Palmetto Bay Public Works Director to request a cost breakdown for all the funds expended by Palmetto Bay for projects on SW 136 Street (Roundabouts and bridge). December 11, 2019: The County Public Works Department hosted a public meeting to allow resident review of the final construction plans at Suniland Park at 5:30 p.m. November 7, 2019: Mayor Corradino and Village Manager, Mayor Cunningham from Palmetto Bay met with representatives from the County to review the project. October 23, 2019: Public Works Director Spanioli met with County representatives to discuss the issue with tree removal along the Pinecrest side of the ROW. It was agreed that the trees will not be disturbed. September 23 and 25, 2019: Public Works Director Spanioli met with representatives from Miami-Dade County and Palmetto Bay to discuss plans for the shared-use bike lane on SW 136 Street. Discussed centered around a revised approach that would involve construction of a shared use path along the entire length of 136 Street on the south side (Palmetto Bay) and nothing on the Pinecrest side. Miami-Dade County has also indicated that two roundabouts will be installed at the intersections of 67 Avenue and Old Cutler Road. June 6, 2019: The Village Manager met with representatives from Miami-Dade County to review the details of the SW 136 Street Project and in particular the bridge replacement. Based on discussions, with Palmetto Bay representatives and the County, project engineers will add lighting elements to the structure with smart technology. October 2018: A Joint Participation Agreement between the Village of Palmetto Bay and Miami-Dade County should be approved by the Board of County Commissioners. Once the agreement with Palmetto Bay is fully executed, design will commence for the project. January 9, 2018: The Village Council authorized the Mayor to enter into a Joint Participation Agreement with Miami-Dade County for the construction of bicycle facilities on SW 136 Street. January 24, 2017: Miami-Dade County held a public meeting about the proposed project at Howard Elementary School. The Village delivered door hangers to the residents that are directly adjacent to the proposed bike lane along SW 136th Street. December 2016: The Village sent out a letter to all affected residents about the proposed SW 136 Street Bike Lane Project being spear headed by Miami-Dade County with collaboration from both Pinecrest and Palmetto Bay. The proposed project would add dedicated bike lanes on each side of SW 136 Street adjacent to the travel lanes from approximately SW 83 Avenue to Old Cutler Road. This would widen the roadway by 4’ on each side. From SW 83 Avenue to US-1, the County is proposing sharrows due to R/W constraints. This bike path would connect the bikeway along the bus way with the newly reconstructed Old Cutler bike trail. The total estimated project cost is $2.4 million. Pinecrest received a grant from FDOT for $1 million for comprehensive bicycle within the Village that is being matched with Village funds. Currently, Miami-Dade County has Road Impact Fee funds that are allocated for the resurfacing of SW 136 Street and our funds would be used for the bicycle lane widening on the Pinecrest side of the R/W. Palmetto Bay would have to make a contribution for their side of the R/W. November 4, 2016: Public Works Director met with Miami-Dade County representatives to discuss the possibility of repurposing MPO funding for bike lanes within the Village (originally intended for the SW 104 Street Project and other roadways) toward the proposed SW 136 Street Bike Lane Project. 3 | P a g e 2 5/1/2021 Village Council Gary Matzner Park Office of the Village Manager and Parks and Recreation Status July 2023: The Village will issue a Request for Qualification of Landscape Architects for the completion of the construction plans for the development of Gary Maztner Park in the form of Concept A. May 9, 2023: Four revised concepts were presented to the Village Council for consideration at the regular Council meeting. The Village Council approved Concept A. April 2023: Parking study was completed and information will be incorporated into the new conceptual plans which will be presented to Village Council at the May 2023 meeting. March 8, 2023: Parking study will be completed and submitted to project engineers for development to final parking needs for the conceptual drawings. February 28, 2023: The Village commenced a parking study of Evelyn Greer Park and Suniland Park to establish a baseline for pickleball court and playground parking needs. February 16, 2023: Parks and Recreation Director met with the Swan Lake Homeowners Association. January 31, 2023: Parks and Recreation Director Robert Mattes met with adjacent homeowners to present the latest design concepts. December 13, 2022: Additional designs were submitted to the Village Council for its consideration. Council directed that staff provide design options that looked at possible placement of the parking lot off SW 65 Ct. Council also directed staff meet with adjacent residents for additional input on the final project. November 8, 2022: The conceptual designs were presented to the Village Council during its regular meeting for its consideration. Council directed that additional designs be developed that were more natural and passive. September 7, 2022: The Village is hosting a community meeting to present the results of the Gary Matzner Park survey at Evelyn Greer Park. Residents will be afforded the opportunity to provide additional input to the design team. August 24, 2022: The Village initiated a community survey to obtain input regarding the elements that would be included in the conceptual design of the park. The deadline for submittal of the survey responses was on this date. 956 survey responses were received and are being analyzed by the design team. July 11, 2022: Award of the contract for development of the conceptual design of the park. April 2022: The Village will advertise request for qualifications for the development of a conceptual design for the park. February 8, 2022: Village Council approved the Parks and Recreation Master Plan. January 2022: Parks and Recreation Master Plan on Village Council agenda for consideration, but further information was requested. November 2021: Anticipate putting out a request for qualifications to pick a consultant to develop a conceptual design for the Gary Matzner Park. October 15, 2021: Commencement of final landscaping improvements to the site. The site will be used for potable water project staging. October 4, 2021: Director Mattes met with landscaping company to walk the property to review landscaping needs and receive a quote to provide safe open space and remove any dead trees and vines. September 1, 2021: Demolition of all the structures on the property have been completed. One electric service pole remains on the property. May 6, 2021: Asbestos inspection was conducted ahead of demolition. May 5, 2021: Contract for demolition has been awarded. Awaiting FPL disconnection of utilities and asbestos survey. April 28, 2021: The Village received proposals for demolition of the structures on the park property. 4 | P a g e 3 11/9/2021 Village Council Kendall Drive Shared Use Path Public Works Department Status August 2023: If any changes are necessary to finalize the landscape plans after the resident meetings, Florida Department of Transportation will need to review the final draft before submittal of those documents to Miami-Dade County Public Works for final permit approval. July 2023: Anticipate Public Works Director Mendez will commence appointments with individual homeowners to review the final draft of the landscape plan for the project. June 12, 2023: Village receives comments from the Florida Department of Transportation. April 2023: Plans have been submitted to Miami-Dade County Public Works and FDOT for review and comments. March 30, 2023: Anticipate completion of the construction documents. Once plans are completed, they will be submitted to Miami-Dade County Public Works and Florida Department of Transportation for review and comments. March 15, 2023: Public Works Director Mendez will commence appointments with individual homeowners to review the landscape plan for the project to make final adjustments as requested. November 15, 2022: Community meeting was be held to provide residents with a second opportunity to provide input on the project design. October 28, 2022: The Village Manager sent letters out to affected residents and petitioners providing a project update with facts about latest draft plans and providing a date for review of the 60% plans in a community meeting. October 25, 2022: The Public Works Director received the draft final project plans. October 11, 2022: The Office of the Village Clerk received a petition opposing the project. September 25, 2022: Public Works Director will coordinate a meeting with the affected residents to review the 60% plans. Letter will be sent out to residents advising of the actual impact of the project including number of trees to be removed, relocated and replaced. September 7, 2022: Public Works Director received revised plans. Plans will be forwarded to the Parks and Recreation Department for coordination with the Gary Matzner Park conceptual design consultant. June 22, 2022: Affected resident meeting to review preliminary design will be held in mid-June. June 2, 2022: Public Works Director will be meeting with the design consultants. February 1, 2022: Agreement was executed and work has begun. Process, including public meetings, is expected to take approximately 12 months. January 2022: Attorneys on both sides are reviewing the agreement. December 6, 2021: The Village Attorney is currently reviewing the contract document. November 9, 2021: The Village Council authorized the Village Manager to enter into an agreement with Kimley Horn Associates, Inc. for the design of the Kendall Drive Shared Use Path. 4 3/26/2021 Village Council Potable Water Project Public Works Department Status SUBSTANTIALLY COMPLETED July 30, 2023: Anticipate completion of all restoration work. May 30, 2023: 100% completion of the installation of the pipe. February 7, 2023: 92% complete. Phase 2C needs 300 linear feet to be completed. Phase 4A will commence the week of February 13, representing the final 6,000 linear feet of pipe to be installed. December 20, 2022: More than 82% of the proposed new water lines have been installed since the project began in January 2022. The following sub-phases have 100% of the proposed water main, fire hydrants, and laterals installed. These sub-phases are pending testing and restoration (unless otherwise noted): Phase 1-A (flushing, pressure & Bac-T testing complete, as-builts accepted by WASD, swale restoration in progress, 5 | P a g e milling and resurfacing of affected streets began the week of 11/14 and is complete); Phase 1-B (flushing, pressure & Bac-T testing complete, as- builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14 and is complete); Phase 1-C (flushing and pressure test complete, Bac-T testing complete, as-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets to being the week of 11/28); Phase 1-D (flushing complete, pressure test complete, as-builts submitted to WASD and are being revised); Phase 2-A (flushing complete, as-builts submitted to WASD and are being revised); Phase 2-B (flushing in-progress, pressure test in progress, as-builts submitted to WASD and are being revised); Phase 2-D (flushing complete, pressure test complete, as-builts submitted to WASD and are being revised); Phase 3-A (flushing in progress); Phase 3-B. Following are the statuses of the remaining sub-phases with percentage complete for installation of water mains, fire hydrants, and laterals shown in parenthesis: Phase 2-C (80%), Phase 3-C (95%), Phase 3-D (97%), Phase 4-B (19%), Phase 4-C (5%), Phase 4-A (0% - WASD permit received), Phase 4-D (0% - WASD permit received). Construction on sub-phase 2C is well under way with three crews working in this area. Residents are advised to seek the advice of a plumber on where to best locate the proposed water meter box in the swale outside their property. Generally, the most efficient location of the meter box is on the same side of the house where the current well is located. This sub-phase is the largest of the 16 sub-phases with nearly 17,000 linear feet of pipe. November 30, 2022: More than 500 tons of asphalt have been placed as part of the restoration process. All roads that have had new water mains installed will be milled and resurfaced with 1-inch-thick new asphalt. This asphalt restoration process will continue until the project is complete. November 23, 2022: More than 74% of the proposed new water lines have been installed since the project began in January 2022. The following sub-Phases have all (100%) of the proposed water main, fire hydrants, and laterals installed. These sub-Phases are pending testing and restoration (unless otherwise noted): Phase 1-A (flushing, pressure & Bac-T testing complete, As-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14); Phase 1-B (flushing, pressure & Bac-T testing complete, As-builts accepted by WASD, swale restoration in progress, milling and resurfacing of affected streets began the week of 11/14); Phase 1-C (flushing and pressure test complete, Bac-T testing complete, As-builts accepted by WASD, swale restoration in progress, milling & resurfacing of affected streets to being the week of 11/28); Phase 1-D (flushing complete, pressure test complete, As-builts submitted to WASD and are being revised); Phase 2-A (flushing in-progress, As-builts submitted to WASD); Phase 2-B (flushing in-progress); Phase 2-D (flushing complete, pressure test complete, As-builts submitted to WASD and are being revised); Phase 3-A and Phase 3-B. Following are the status of the remaining sub-Phases with percentage complete for installation of water mains, Fire hydrants, and laterals shown in parenthesis: Phase 2-C (44%), Phase 3-C (60%) Phase 3-D (97%), Phase 4-A (0% - WASD permit under review), Phase 4-B (0% - WASD permit received), Phase 4-C (0% - WASD permit received), and Phase 4-D (0% - WASD permit received). September 12, 2022: The permit for the 2C Phase of the Potable Water Project is approved. Residents should start to see movement by the end of this week as the surveyors begin to mark the roads. Two crews will be assigned to the construction, as this is the largest sub-phase of the project. Approximately, 60% of the proposed new water lines have been installed since the project began in January 2022. The following sub- Phases have all 100%) of the proposed water main, fire hydrants, and laterals installed. These sub-phases are pending testing and restoration: Phase 1-A, Phase 1-B, Phase 1-C, Phase 1-D, Phase 2-A, Phase 2-B, Phase 2-D and Phase 3-A. Following are the status of the remaining sub-phases with percentage completion in parentheses: Phase 2-C (0% - WASD permit received 9-12-22 - Beginning of construction pending); Phase 3-B (60 %); Phase 3-C (0%); Phase 3-D ( 5%); Phase 4-A (0% - WASD permit pending); Phase 4-B (0% - WASD permit received); Phase 4-C (0% - WASD permit pending) and Phase 4-D (0% - WASD permit received). Construction on sub-phase 2C will begin in the next two weeks. June 16, 2022: All water mains, laterals, and fire hydrants have been installed in Phase I (A, B, C, D). All tests for Phase I (A, B, C, D) are complete including pressure and Bac-T. As-built, swale restoration, road restoration, and WASD conveyance are pending for all of Phase I (A, B, C, D). Phase 2A has started and is more than 15% complete. May 20, 2022: Water main pipe installation for Phases 1A and 1B are 100% complete. Phase 1C is more than 90% complete. Installation on Phase 6 | P a g e 1D recently commenced and is about 60% complete. The contractor is testing all the newly installed pipes to ensure they meet Water & Sewer Dept. (WASD) standards. Phase 2A is scheduled to commence soon. Once the roads have been milled and resurfaced and WASD has accepted the newly installed infrastructure, residents will be able to begin the process of connecting their service lines with the newly installed meter boxes and meters. All of Phase 1 will need to be accepted by WASD before any connections by residents can commence. May 5, 2022: Water main pipe installation for Phases 1A and 1B are 100% complete. Phase 1C is more than 90% complete. Installation on Phase 1D is just getting started. The contractor is testing all of the newly installed pipes to ensure they meet Miami-Dade County Water & Sewer Department (WASD) standards. Once the roads have been milled and resurfaced and WASD has accepted the newly installed infrastructure, residents will be able to begin the process of connecting their service lines with newly installed meter boxes and meters. March 18, 2022: Phase 1A is more than 74% complete, Phase 1B is more than 49% complete, and Phase 1C is more than 19% complete. Phase 1D will be commencing within a few weeks. To date: 11,342 LF of watermain, 76 service lines, and 18 fire hydrants have been installed. January 3, 2022: Potable Water Project construction commenced. The Potable Water Project is organized into 16 Phases numbered 1A, 1B, 1C, 1D, 2A, 2B, 2C, 2D, 3A, 3B, 3C, 3D, 4A, 4B, 4C, 4D. The project will be installed in the numbered sequence of the 16 Phases. Before construction begins in each Phase, residents will receive a letter from the Village delivered by the contractor with about 7 days of notice that the construction is starting. October 1, 2021: Construction is scheduled to commence on January 3, 2022. May 11, 2021: Village Council unanimously approved the establishment of a special assessment to complete Miami-Dade County’s potable water and fire hydrant system in the Village. Approximately 725 homes in the Village still do not have access to the county’s potable water system and rely on wells. March 26, 2021: Pinecrest will receive about $8.1 million from the American Rescue Plan legislation. This money has very specific rules on how and when it must be spent. It can be spent on infrastructure projects such as water, sewer and broadband projects. It must be spent by December 31, 2024. We are focusing on completing our water and fire hydrant system because it is a primary long-term goal that has not been fully accomplished, and it fits tightly into the rules for how this money can be spent. This effort has been a top priority since our incorporation in 1996. 5 1/11/2022 Village Council Coral Pine Park Phase 2 Parks and Recreation Department October 2024: Expect Project completion. November 2023: Award of construction project. Commence construction. August 30, 2023: Expect 100% completion of construction design plans. Bid will be let for construction of the project. June 2023: Received 60% Plans for the construction design. Consultant advised to complete the last phase of design work. May 9, 2023: Council approved bond/bank loan to pay for construction of project. Council approved the change order for the design of the Coral Pine Park to accommodate additional services including the addition of drawing for optional pickleball courts and parking lot improvements. March 2023: Expect completion of the 30% design documents and schedule a meeting with the community to review the 30 % draft document. November 30, 2022: In 2014, Village Council adopted the Coral Pine Park Master Plan and divided the construction of the approved improvements into two phases. Phase 1, which included a new tennis center and playground, was completed in 2016. This project is for the design of Phase 2 which includes a new 900 square foot multi-purpose room. The design and construction documents are in its final stages and are expected to be completed in early December. April 12, 2022: The Village Council approved execution of the contract with AECOM. January 11, 2022: The Village Council authorized the Manager to negotiate with #2 ranked firm AECOM for development of construction design plans for phase 2 of Coral Pine Park improvements. 7 | P a g e 6 4/2023 Village Council Sidewalk Installation Projects Public Works Department September 2023: Anticipate completion of design work for SW 57 Avenue and SW 102 Street sidewalks. August 2023: Anticipate completion of the sidewalk on SW 132 Street from US 1 to 82 Avenue. Design will commence for missing sidewalks on SW 57 Avenue and new sidewalk on SW 102 Street from US 1 to 73 Court. July 30, 2023: Anticipate completion of the sidewalk on SW 100 Street from 73 Court to 72 Avenue. July 11, 2023: The Village has entered into a contract to install a sidewalk on SW 132 Street from US 1 to 82 Avenue. It is expected that this project will be completed by mid-August. The Village has entered into a contract to install a sidewalk on SW 104 Street from US 1 to 77 Avenue. It is expected to be complete by end of July. The Village has completed design for the sidewalk on SW 100 Street from 73 Court to 72 Avenue. A request for quotes has been issued for this project. DATE: TO: FROM: RE: July 7, 2023 Yocelyn Galiano, ICMA-CM, Village Manager Michelle Hammontree, CPC, Communications Manager Communications Division July 2023 Monthly Report The division’s overarching goal is to produce high-quality, engaging, and vibrant communication campaigns that position the Village as the official source of information for Pinecrest residents and visitors. The division is augmented by interdepartmental collaboration, consultants and software that streamlines work processes. Active Communication Projects: - Website - Redesign - Potable Water Updates - Village Council Updates - PG MarComm - FPL Updates - FitCrest - MDC Solid Waste - Composting Program - Manatee protection summer - Comms Cloud E-mail Marketing Implementation - E-newsletter subscription campaign - Zombie Run Each project/campaign requires interdepartmental collaboration, and a combination or all the following services: creative direction, communications plan, marketing strategy, photography, video, multi-media editing, graphic design, copy writing, copy editing, website update, organic social media, paid digital ads, email marketing, media outreach, signage, and metrics reporting. Included are media mentions, sentiment and social media and website analytics. Village of Pinecrest Communica3ons June 2023 High-Level Report 1 Social Media-Village of Pinecrest 61% increase in impressions on Facebook and Instagram combined from May to June 2023 (from 44k to 75k). In June 2023, overall social media engagement rate averaged 3.8% on combined accounts (decreased from 5% in May) but sFll far surpassing the benchmark for other government enFFes (1-2%). Social Media-PG, VOP, Parks & Rec and Police 1% increase in combined Facebook and Instagram page and profile impressions from April to May 2023 (from 73k to 74k). VOP Web Traffic Web users went down to 13k users (down 17%) most likely due to the website transiFon. On a posiFve note, the bounce rate is down 13% with the new website at 55% (50-70 percent is average, the lower the beJer.) Bounce rate is people who visit one page briefly on the website. This means the website is now reaching a more accurate, targeted audience. Top sources of web traffic in Q2 were Google Search and visits from links on the Pinecrest Gardens website. Also notable: Visits to the VOP website from emails sFll have room for growth but increased greatly (+1000%) from May 2023 to June 2023. While not one of the top 3 sources of traffic, more than a thousand people visited in June 2023 from the Community Pass web page. Media Coverage High-Level Summary June 2023 Total media menFons = 13 Total esFmated views of media: 2.24M Outlets included Miami New Times (Best Place to Take The Kids - Readers Choice for Best of 2023), Expat Living: Top 10 Suburbs for Expat Living in Miami, Denver Gaze`e, Miami New Times, and Miami Community Newspapers. Village of Pinecrest Communica3ons June 2023 High-Level Report 2 Social media menFons included Jhonnie Griffin, It’s Alfonso Contreras, Wicked Beauty By Angie, This is Me CrisF, Learning and Playing Miami, Servin’ Vegan, DZAndres. DATE: TO: FROM: RE: July 7, 2023 Yocelyn Galiano, ICMA-CM, Village Manager Marie Arteaga-Nariño, Finance Director June Budget Highlights Below are noteworthy items for the months of May 2023 and June 2023:  The Building permit revenue through May was $2,505,247.23 a decrease of $224,426.78 or -8.2% from the previous year.  Community Center revenue through May was $1,169,468.58 an increase of $196,654.70 or 20.2% from the previous year.  Pinecrest Garden revenue through May was $1,345,326.17 an increase of $283,709.74 or 26.7% from the previous year. Grants received thus far in the fiscal year were $121,918.00.  The tree account has a balance of $93,069.99 as of June 30, 2023.  The red light camera revenue through June was $670,048.62 and invoices through May is $252,052.86.  The Village received $1,656,487.74 for Hurricane Irma claim with FEMA. The amount of $53,676.45 has been obligated and is under review by the state for remittance.  The Village won the arbitration hearing concerning the Hurricane Irma Debris pick for $1,509,716.82 and an additional $9,871.69 for the personnel time.  Due to the Covid 19 Pandemic, $199,538.55 has been spent, $118,479.89 has been reimbursed and $27,998.64 is receivable. The remaining amount of $19,460.95 is under review while $33,599.07 has been denied.  Village Council also donated $51,900.00 from the Grants & Aide and Other Grants & Aide budget line as follows: o $10,000 Economic Development Council of South Miami Dade o $5,000 Pinecrest City Music Project o $5,000 Health Information Project o $1,000 The Two Hundred Club of Greater Miami o $900 Pinecrest City Music Projects o $10,000 Miami Palmetto Senior High School o $10,000 Pinecrest Elementary School PTA o $10,000 Palmetto Elementary Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . 31,332,860.00 .00 31,332,860.00 1,758,944.83 .00 28,216,331.46 3,116,528.54 90 33,612,225.33 REVENUE TOTALS $31,332,860.00 $0.00 $31,332,860.00 $1,758,944.83 $0.00 $28,216,331.46 $3,116,528.54 90% $33,612,225.33 EXPENSE Department 000 - . 3,003,090.00 1,365,010.00 4,368,100.00 .00 .00 2,476,278.00 1,891,822.00 57 4,092,627.21 Department 511 - Village Council 137,845.00 .00 137,845.00 4,703.17 .00 114,260.00 23,585.00 83 137,601.16 Department 512 - Administrative 1,398,875.00 44,995.00 1,443,870.00 145,585.50 50,996.25 987,412.50 405,461.25 72 1,255,299.82 Department 513 - Finance Department 452,540.00 5,000.00 457,540.00 43,082.89 .00 339,704.27 117,835.73 74 414,179.89 Department 514 - Village Attorney 660,000.00 .00 660,000.00 37,263.14 .00 442,646.12 217,353.88 67 733,650.80 Department 519 - General Government 2,375,655.00 74,400.00 2,450,055.00 180,411.55 20,885.27 2,007,637.73 421,532.00 83 2,273,019.47 Department 521 - Police Department 11,712,285.00 1,340,712.00 13,052,997.00 1,776,740.71 349,431.91 9,287,193.68 3,416,371.41 74 10,997,179.39 Department 524 - Building, Planning & Zoning -BPZ 3,500,975.00 90,000.00 3,590,975.00 320,768.79 44,367.32 2,449,673.26 1,096,934.42 69 3,069,943.43 Department 525 - Emergency and Disaster Relief .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 539 - Public Works 1,037,185.00 10,000.00 1,047,185.00 100,213.10 429.15 745,561.74 301,194.11 71 779,046.74 Department 572 - Parks and Recreation 3,625,605.00 28,815.00 3,654,420.00 338,601.23 6,980.00 2,661,537.40 985,902.60 73 3,447,787.75 Department 575 - Pinecrest Gardens 3,230,600.00 7,085.00 3,237,685.00 307,242.81 79,236.32 2,567,043.04 591,405.64 82 3,075,928.92 EXPENSE TOTALS $31,134,655.00 $2,966,017.00 $34,100,672.00 $3,254,612.89 $552,326.22 $24,078,947.74 $9,469,398.04 72% $30,276,264.58 Fund 001 - General Fund Totals REVENUE TOTALS 31,332,860.00 .00 31,332,860.00 1,758,944.83 .00 28,216,331.46 3,116,528.54 90% 33,612,225.33 EXPENSE TOTALS 31,134,655.00 2,966,017.00 34,100,672.00 3,254,612.89 552,326.22 24,078,947.74 9,469,398.04 72% 30,276,264.58 Fund 001 - General Fund Totals $198,205.00 ($2,966,017.00) ($2,767,812.00) ($1,495,668.06) ($552,326.22) $4,137,383.72 ($6,352,869.50) $3,335,960.75 Run by Eileen Coto on 07/06/2023 01:11:12 PM Page 1 of 15 Budget by Organization Report Through 06/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 101 - Stormwater Utility Fund REVENUE Department 000 - . 1,233,000.00 .00 1,233,000.00 28,954.28 .00 3,057,722.95 (1,824,722.95) 248 1,284,337.47 REVENUE TOTALS $1,233,000.00 $0.00 $1,233,000.00 $28,954.28 $0.00 $3,057,722.95 ($1,824,722.95) 248% $1,284,337.47 EXPENSE Department 538 - Stormwater 6,001,080.00 1,369,407.00 7,370,487.00 33,737.96 2,091,653.68 1,424,700.09 3,854,133.23 48 771,524.07 EXPENSE TOTALS $6,001,080.00 $1,369,407.00 $7,370,487.00 $33,737.96 $2,091,653.68 $1,424,700.09 $3,854,133.23 48% $771,524.07 Fund 101 - Stormwater Utility Fund Totals REVENUE TOTALS 1,233,000.00 .00 1,233,000.00 28,954.28 .00 3,057,722.95 (1,824,722.95) 248% 1,284,337.47 EXPENSE TOTALS 6,001,080.00 1,369,407.00 7,370,487.00 33,737.96 2,091,653.68 1,424,700.09 3,854,133.23 48% 771,524.07 Fund 101 - Stormwater Utility Fund Totals ($4,768,080.00) ($1,369,407.00) ($6,137,487.00) ($4,783.68) ($2,091,653.68) $1,633,022.86 ($5,678,856.18) $512,813.40 Run by Eileen Coto on 07/06/2023 01:11:12 PM Page 2 of 15 Budget by Organization Report Through 06/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 102 - Transportation Fund REVENUE Department 000 - . 469,620.00 .00 469,620.00 39,791.20 .00 340,286.61 129,333.39 72 463,596.90 REVENUE TOTALS $469,620.00 $0.00 $469,620.00 $39,791.20 $0.00 $340,286.61 $129,333.39 72% $463,596.90 EXPENSE Department 000 - . .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 541 - Transportation 643,730.00 195,000.00 838,730.00 (3,517.83) 17,290.00 142,645.90 678,794.10 19 440,937.34 EXPENSE TOTALS $643,730.00 $195,000.00 $838,730.00 ($3,517.83) $17,290.00 $142,645.90 $678,794.10 19% $440,937.34 Fund 102 - Transportation Fund Totals REVENUE TOTALS 469,620.00 .00 469,620.00 39,791.20 .00 340,286.61 129,333.39 72% 463,596.90 EXPENSE TOTALS 643,730.00 195,000.00 838,730.00 (3,517.83) 17,290.00 142,645.90 678,794.10 19% 440,937.34 Fund 102 - Transportation Fund Totals ($174,110.00) ($195,000.00) ($369,110.00) $43,309.03 ($17,290.00) $197,640.71 ($549,460.71) $22,659.56 Run by Eileen Coto on 07/06/2023 01:11:12 PM Page 3 of 15 Budget by Organization Report Through 06/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 103 - Police Education Fund REVENUE Department 000 - . 9,000.00 .00 9,000.00 295.09 .00 2,346.77 6,653.23 26 12,627.60 REVENUE TOTALS $9,000.00 $0.00 $9,000.00 $295.09 $0.00 $2,346.77 $6,653.23 26% $12,627.60 EXPENSE Department 521 - Police Department 14,175.00 .00 14,175.00 387.00 .00 11,349.18 2,825.82 80 1,854.00 EXPENSE TOTALS $14,175.00 $0.00 $14,175.00 $387.00 $0.00 $11,349.18 $2,825.82 80% $1,854.00 Fund 103 - Police Education Fund Totals REVENUE TOTALS 9,000.00 .00 9,000.00 295.09 .00 2,346.77 6,653.23 26% 12,627.60 EXPENSE TOTALS 14,175.00 .00 14,175.00 387.00 .00 11,349.18 2,825.82 80% 1,854.00 Fund 103 - Police Education Fund Totals ($5,175.00) $0.00 ($5,175.00) ($91.91) $0.00 ($9,002.41) $3,827.41 $10,773.60 Run by Eileen Coto on 07/06/2023 01:11:12 PM Page 4 of 15 Budget by Organization Report Through 06/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 104 - Police Forfeiture Fund REVENUE Department 000 - . .00 .00 .00 .00 .00 12.79 (12.79) +++ 42.14 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $12.79 ($12.79) +++ $42.14 EXPENSE Department 521 - Police Department .00 .00 .00 .00 .00 .00 .00 +++ 10,547.80 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $10,547.80 Fund 104 - Police Forfeiture Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 12.79 (12.79) +++ 42.14 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ 10,547.80 Fund 104 - Police Forfeiture Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $12.79 ($12.79) ($10,505.66) Run by Eileen Coto on 07/06/2023 01:11:12 PM Page 5 of 15 Budget by Organization Report Through 06/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 105 - Hardwire, 911 Fund REVENUE Department 000 - . 13,500.00 .00 13,500.00 495.53 .00 16,721.04 (3,221.04) 124 77,592.42 REVENUE TOTALS $13,500.00 $0.00 $13,500.00 $495.53 $0.00 $16,721.04 ($3,221.04) 124% $77,592.42 EXPENSE Department 521 - Police Department 30,380.00 .00 30,380.00 2,386.72 .00 25,088.96 5,291.04 83 68,625.74 EXPENSE TOTALS $30,380.00 $0.00 $30,380.00 $2,386.72 $0.00 $25,088.96 $5,291.04 83% $68,625.74 Fund 105 - Hardwire, 911 Fund Totals REVENUE TOTALS 13,500.00 .00 13,500.00 495.53 .00 16,721.04 (3,221.04) 124% 77,592.42 EXPENSE TOTALS 30,380.00 .00 30,380.00 2,386.72 .00 25,088.96 5,291.04 83% 68,625.74 Fund 105 - Hardwire, 911 Fund Totals ($16,880.00) $0.00 ($16,880.00) ($1,891.19) $0.00 ($8,367.92) ($8,512.08) $8,966.68 Run by Eileen Coto on 07/06/2023 01:11:12 PM Page 6 of 15 Budget by Organization Report Through 06/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 106 - Wireless, 911 Fund REVENUE Department 000 - . 80,000.00 .00 80,000.00 1,546.21 .00 89,770.52 (9,770.52) 112 95,592.34 REVENUE TOTALS $80,000.00 $0.00 $80,000.00 $1,546.21 $0.00 $89,770.52 ($9,770.52) 112% $95,592.34 EXPENSE Department 521 - Police Department 117,255.00 .00 117,255.00 9,211.82 .00 95,095.83 22,159.17 81 66,373.17 EXPENSE TOTALS $117,255.00 $0.00 $117,255.00 $9,211.82 $0.00 $95,095.83 $22,159.17 81% $66,373.17 Fund 106 - Wireless, 911 Fund Totals REVENUE TOTALS 80,000.00 .00 80,000.00 1,546.21 .00 89,770.52 (9,770.52) 112% 95,592.34 EXPENSE TOTALS 117,255.00 .00 117,255.00 9,211.82 .00 95,095.83 22,159.17 81% 66,373.17 Fund 106 - Wireless, 911 Fund Totals ($37,255.00) $0.00 ($37,255.00) ($7,665.61) $0.00 ($5,325.31) ($31,929.69) $29,219.17 Run by Eileen Coto on 07/06/2023 01:11:12 PM Page 7 of 15 Budget by Organization Report Through 06/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 107 - CITT Public Transit Fund REVENUE Department 000 - . 1,278,080.00 .00 1,278,080.00 158,975.14 .00 718,089.09 559,990.91 56 1,187,052.07 REVENUE TOTALS $1,278,080.00 $0.00 $1,278,080.00 $158,975.14 $0.00 $718,089.09 $559,990.91 56% $1,187,052.07 EXPENSE Department 541 - Transportation 1,409,870.00 .00 1,409,870.00 56,263.83 48,110.26 819,643.12 542,116.62 62 757,359.20 EXPENSE TOTALS $1,409,870.00 $0.00 $1,409,870.00 $56,263.83 $48,110.26 $819,643.12 $542,116.62 62% $757,359.20 Fund 107 - CITT Public Transit Fund Totals REVENUE TOTALS 1,278,080.00 .00 1,278,080.00 158,975.14 .00 718,089.09 559,990.91 56% 1,187,052.07 EXPENSE TOTALS 1,409,870.00 .00 1,409,870.00 56,263.83 48,110.26 819,643.12 542,116.62 62% 757,359.20 Fund 107 - CITT Public Transit Fund Totals ($131,790.00) $0.00 ($131,790.00) $102,711.31 ($48,110.26) ($101,554.03) $17,874.29 $429,692.87 Run by Eileen Coto on 07/06/2023 01:11:12 PM Page 8 of 15 Budget by Organization Report Through 06/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 108 - Prepaid Phone 911 Fund REVENUE Department 000 - . 16,510.00 .00 16,510.00 519.58 .00 19,729.95 (3,219.95) 120 25,218.95 REVENUE TOTALS $16,510.00 $0.00 $16,510.00 $519.58 $0.00 $19,729.95 ($3,219.95) 120% $25,218.95 EXPENSE Department 521 - Police Department 26,175.00 .00 26,175.00 2,057.08 .00 21,234.93 4,940.07 81 17,569.90 EXPENSE TOTALS $26,175.00 $0.00 $26,175.00 $2,057.08 $0.00 $21,234.93 $4,940.07 81% $17,569.90 Fund 108 - Prepaid Phone 911 Fund Totals REVENUE TOTALS 16,510.00 .00 16,510.00 519.58 .00 19,729.95 (3,219.95) 120% 25,218.95 EXPENSE TOTALS 26,175.00 .00 26,175.00 2,057.08 .00 21,234.93 4,940.07 81% 17,569.90 Fund 108 - Prepaid Phone 911 Fund Totals ($9,665.00) $0.00 ($9,665.00) ($1,537.50) $0.00 ($1,504.98) ($8,160.02) $7,649.05 Run by Eileen Coto on 07/06/2023 01:11:12 PM Page 9 of 15 Budget by Organization Report Through 06/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 109 - Police Impact Fee Fund REVENUE Department 000 - . 10,000.00 .00 10,000.00 .00 .00 7,271.79 2,728.21 73 27,830.99 REVENUE TOTALS $10,000.00 $0.00 $10,000.00 $0.00 $0.00 $7,271.79 $2,728.21 73% $27,830.99 EXPENSE Department 521 - Police Department 10,000.00 .00 10,000.00 6,600.00 .00 10,950.00 (950.00) 110 16,619.95 EXPENSE TOTALS $10,000.00 $0.00 $10,000.00 $6,600.00 $0.00 $10,950.00 ($950.00) 110% $16,619.95 Fund 109 - Police Impact Fee Fund Totals REVENUE TOTALS 10,000.00 .00 10,000.00 .00 .00 7,271.79 2,728.21 73% 27,830.99 EXPENSE TOTALS 10,000.00 .00 10,000.00 6,600.00 .00 10,950.00 (950.00) 110% 16,619.95 Fund 109 - Police Impact Fee Fund Totals $0.00 $0.00 $0.00 ($6,600.00) $0.00 ($3,678.21) $3,678.21 $11,211.04 Run by Eileen Coto on 07/06/2023 01:11:12 PM Page 10 of 15 Budget by Organization Report Through 06/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 110 - Parks Impact Fee Fund REVENUE Department 000 - . 40,000.00 .00 40,000.00 .00 .00 37,361.78 2,638.22 93 144,934.30 REVENUE TOTALS $40,000.00 $0.00 $40,000.00 $0.00 $0.00 $37,361.78 $2,638.22 93% $144,934.30 EXPENSE Department 572 - Parks and Recreation 40,000.00 .00 40,000.00 .00 31,533.00 .00 8,467.00 79 .00 Department 575 - Pinecrest Gardens .00 .00 .00 .00 .00 217,189.00 (217,189.00) +++ .00 EXPENSE TOTALS $40,000.00 $0.00 $40,000.00 $0.00 $31,533.00 $217,189.00 ($208,722.00) 622% $0.00 Fund 110 - Parks Impact Fee Fund Totals REVENUE TOTALS 40,000.00 .00 40,000.00 .00 .00 37,361.78 2,638.22 93% 144,934.30 EXPENSE TOTALS 40,000.00 .00 40,000.00 .00 31,533.00 217,189.00 (208,722.00) 622% .00 Fund 110 - Parks Impact Fee Fund Totals $0.00 $0.00 $0.00 $0.00 ($31,533.00) ($179,827.22) $211,360.22 $144,934.30 Run by Eileen Coto on 07/06/2023 01:11:12 PM Page 11 of 15 Budget by Organization Report Through 06/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 111 - Municipal Services Impact Fee REVENUE Department 000 - . 45,000.00 .00 45,000.00 850.49 .00 30,665.38 14,334.62 68 70,196.27 REVENUE TOTALS $45,000.00 $0.00 $45,000.00 $850.49 $0.00 $30,665.38 $14,334.62 68% $70,196.27 EXPENSE Department 519 - General Government 45,000.00 .00 45,000.00 2,650.20 12,392.24 17,517.75 15,090.01 66 12,615.92 EXPENSE TOTALS $45,000.00 $0.00 $45,000.00 $2,650.20 $12,392.24 $17,517.75 $15,090.01 66% $12,615.92 Fund 111 - Municipal Services Impact Fee Totals REVENUE TOTALS 45,000.00 .00 45,000.00 850.49 .00 30,665.38 14,334.62 68% 70,196.27 EXPENSE TOTALS 45,000.00 .00 45,000.00 2,650.20 12,392.24 17,517.75 15,090.01 66% 12,615.92 Fund 111 - Municipal Services Impact Fee Totals $0.00 $0.00 $0.00 ($1,799.71) ($12,392.24) $13,147.63 ($755.39) $57,580.35 Run by Eileen Coto on 07/06/2023 01:11:12 PM Page 12 of 15 Budget by Organization Report Through 06/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 112 - Stormwater Impact Fee Fund REVENUE Department 000 - . 125,200.00 .00 125,200.00 2,351.54 .00 75,602.45 49,597.55 60 170,321.52 REVENUE TOTALS $125,200.00 $0.00 $125,200.00 $2,351.54 $0.00 $75,602.45 $49,597.55 60% $170,321.52 EXPENSE Department 538 - Stormwater 125,000.00 .00 125,000.00 .00 .00 .00 125,000.00 0 .00 EXPENSE TOTALS $125,000.00 $0.00 $125,000.00 $0.00 $0.00 $0.00 $125,000.00 0% $0.00 Fund 112 - Stormwater Impact Fee Fund Totals REVENUE TOTALS 125,200.00 .00 125,200.00 2,351.54 .00 75,602.45 49,597.55 60% 170,321.52 EXPENSE TOTALS 125,000.00 .00 125,000.00 .00 .00 .00 125,000.00 0% .00 Fund 112 - Stormwater Impact Fee Fund Totals $200.00 $0.00 $200.00 $2,351.54 $0.00 $75,602.45 ($75,402.45) $170,321.52 Run by Eileen Coto on 07/06/2023 01:11:12 PM Page 13 of 15 Budget by Organization Report Through 06/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 201 - Debt Service Fund REVENUE Department 000 - . 2,462,600.00 .00 2,462,600.00 6,135.08 .00 796,811.15 1,665,788.85 32 2,852,865.40 REVENUE TOTALS $2,462,600.00 $0.00 $2,462,600.00 $6,135.08 $0.00 $796,811.15 $1,665,788.85 32% $2,852,865.40 EXPENSE Department 000 - . 2,462,600.00 .00 2,462,600.00 .00 .00 776,261.34 1,686,338.66 32 2,418,634.21 EXPENSE TOTALS $2,462,600.00 $0.00 $2,462,600.00 $0.00 $0.00 $776,261.34 $1,686,338.66 32% $2,418,634.21 Fund 201 - Debt Service Fund Totals REVENUE TOTALS 2,462,600.00 .00 2,462,600.00 6,135.08 .00 796,811.15 1,665,788.85 32% 2,852,865.40 EXPENSE TOTALS 2,462,600.00 .00 2,462,600.00 .00 .00 776,261.34 1,686,338.66 32% 2,418,634.21 Fund 201 - Debt Service Fund Totals $0.00 $0.00 $0.00 $6,135.08 $0.00 $20,549.81 ($20,549.81) $434,231.19 Run by Eileen Coto on 07/06/2023 01:11:12 PM Page 14 of 15 Budget by Organization Report Through 06/30/23 Prior Fiscal Year Activity Excluded Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 301 - Capital Projects Fund REVENUE Department 000 - . 6,780,990.00 .00 6,780,990.00 .00 .00 11,431,325.07 (4,650,335.07) 169 11,409,417.03 REVENUE TOTALS $6,780,990.00 $0.00 $6,780,990.00 $0.00 $0.00 $11,431,325.07 ($4,650,335.07) 169% $11,409,417.03 EXPENSE Department 000 - . 42,000.00 .00 42,000.00 .00 .00 41,877.38 122.62 100 38,525.00 Department 511 - Village Council .00 .00 .00 .00 .00 .00 .00 +++ .00 Department 519 - General Government 65,040.00 8,111,773.00 8,176,813.00 925.00 1,443,423.18 5,352,418.55 1,380,971.27 83 4,901,643.68 Department 521 - Police Department .00 322,913.00 322,913.00 .00 220,529.19 102,383.54 .27 100 22,487.57 Department 524 - Building, Planning & Zoning -BPZ .00 .00 .00 .00 .00 .00 .00 +++ 25,517.00 Department 539 - Public Works 1,000,000.00 583,850.00 1,583,850.00 6,200.00 153,692.89 83,007.11 1,347,150.00 15 286,513.23 Department 572 - Parks and Recreation 5,191,520.00 2,804,861.00 7,996,381.00 29,090.00 652,017.50 296,788.26 7,047,575.24 12 1,307,855.24 Department 575 - Pinecrest Gardens 964,530.00 814,436.00 1,778,966.00 71,238.50 387,162.53 400,987.73 990,815.74 44 3,868,290.62 EXPENSE TOTALS $7,263,090.00 $12,637,833.00 $19,900,923.00 $107,453.50 $2,856,825.29 $6,277,462.57 $10,766,635.14 46% $10,450,832.34 Fund 301 - Capital Projects Fund Totals REVENUE TOTALS 6,780,990.00 .00 6,780,990.00 .00 .00 11,431,325.07 (4,650,335.07) 169% 11,409,417.03 EXPENSE TOTALS 7,263,090.00 12,637,833.00 19,900,923.00 107,453.50 2,856,825.29 6,277,462.57 10,766,635.14 46% 10,450,832.34 Fund 301 - Capital Projects Fund Totals ($482,100.00) ($12,637,833.00) ($13,119,933.00) ($107,453.50) ($2,856,825.29) $5,153,862.50 ($15,416,970.21) $958,584.69 Grand Totals REVENUE TOTALS 43,896,360.00 .00 43,896,360.00 1,998,858.97 .00 44,840,048.80 (943,688.80) 102% 51,433,850.73 EXPENSE TOTALS 49,323,010.00 17,168,257.00 66,491,267.00 3,471,843.17 5,610,130.69 33,918,086.41 26,963,049.90 59% 45,309,758.22 Grand Totals ($5,426,650.00) ($17,168,257.00) ($22,594,907.00) ($1,472,984.20) ($5,610,130.69) $10,921,962.39 ($27,906,738.70) $6,124,092.51 Run by Eileen Coto on 07/06/2023 01:11:12 PM Page 15 of 15 Budget by Organization Report Through 06/30/23 Prior Fiscal Year Activity Excluded Summary Listing Page 16 INVESTMENT RETURNS SOURCE 22-Jul 22-Aug 22-Sep 22-Oct 22-Nov 22-Dec 23-Jan 23-Feb 23-Mar 23-Apr 23-May 23-Jun Investment*** STATE POOL 1.89% 2.43% 3.07% 3.22% 3.97% 4.51% 4.63% 4.76% 5.01% 5.03% 5.22% 5.27% VILLAGE T-BILLS 6 Months 2.90% 3.25% 3.82% 4.34% 4.54% 4.59% 4.67% 5.17% 4.72% 4.86% 5.27% 5.24% NA 3 Months 2.42% 2.87% 3.22% 3.91% 4.27% 4.35% 4.58% 4.88% 4.68% 4.95% 5.23% 5.17% NA National Rates One Year 0.52% 0.65% 0.76% 0.98% 1.16% 1.24% 1.43% 1.53% 1.64% 1.68% 1.71% 1.55% NA PRIME RATE 5.50% 5.50% 6.25% 6.25% 7.00% 7.50% 7.75% 7.75% 8.00% 8.00% 8.25% 8.25% NA CONSUMER PRICE IN 296.3 296.2 296.8 298.0 297.7 296.8 299.2 300.8 301.8 303.4 304.1 NA Plus/Minus Year Ago 8.5% 8.3% 8.2% 7.7% 7.1% 6.5% 6.4% 6.0% 5.0% 4.9% 4.0% NA MORTGAGE/SECURITIES * 30 Years - Fannie Mae (FNMA) 4.75% 5.18% 6.41% 6.55% 5.96% 5.89% 5.54% 6.21% 5.94% 5.77% 6.45% 6.40% NA NAPM ** / ISM 52.8 52.8 50.9 50.2 49.0 48.4 47.4 47.7 46.3 47.1 46.9 46.0 NA * Mortgage/Securities Return Principal and Interest on a Monthly Basis ** Institute for Supply Management, a reading of under 50 denotes contraction and a reading of above 50 denotes expansion in the manufacturing sector of the economy. *** Only the investments with the notation "Village" are currently in place, the others are presented for comparison purposes. Cash Summary Page 17 FY 2023 June 30, 2023 Fund # Description of Fund Total City National State Investment Pool 001 General Fund 14,636,630 $   4,709,220 $ $ 9,927,410 101 Stormwater Fund 4,376,999 $   $ 3,856,994 $ 520,005 102 Transportation Fund 396,646 $   $ 396,646 103 Police Education Fund 19,097 $   $ 19,097 104 Forfeiture Fund 13 $   $ 13 105 Hardwire Fund 15,464 $   $ 15,464 106 Wireless Fund 41,109 $   $ 41,109 107 CITT Public Transit Fund 928,784 $   $ 928,784 108 Prepaid Wireless 911 10,404 $   $ 10,404 109 Police Impact Fee Fund 18,124 $   $ 18,124 110 Parks Impact Fee Fund 32,159 $   $ 32,159 111 Municipal Services Impact Fee 113,652 $   $ 113,652 112 Stormwater Impact Fee Fund 348,338 $   $ 348,338 201 Debt Service Fund 454,781 $   $ 454,781 301 Capital Projects Fund 11,156,212 $   $ 9,816,368 $ 1,339,844 Totals 32,548,412 $ 20,761,153 $ 11,787,259 $ General Fund Stormwater Fund Transportation Fund Police Education Fund Forfeiture Fund Hardwire Fund Wireless Fund CITT Public Transit Fund Prepaid Wireless 911 Parks Impact Fee Fund Municipal Services Impact Fee Stormwater Impact Fee Fund Capital Projects Fund General Fund Stormwater Fund Transportation Fund Police Education Fund Forfeiture Fund Hardwire Fund Wireless Fund CITT Public Transit Fund Prepaid Wireless 911 Police Impact Fee Fund Parks Impact Fee Fund Municipal Services Impact Fee Stormwater Impact Fee Fund Debt Service Fund Capital Projects Fund Page 18 322.000 FY2019 FY2020 FY2021 FY2022 FY2023 October 260,228.01 $             372,905.11 $       183,745.84 $             284,196.07 $                 382,364.60 $       November 171,992.67 $             121,838.69 $       137,541.94 $             333,988.54 $                 120,324.38 $       December 172,631.89 $             111,233.71 $       214,051.63 $             229,621.59 $                 212,730.80 $       January 343,754.99 $             189,876.84 $       173,247.94 $             297,805.14 $                 442,510.95 $       February 233,351.51 $             223,076.90 $       206,303.66 $             464,680.57 $                 299,959.30 $       March 231,184.60 $             118,754.22 $       251,999.44 $             263,899.70 $                 518,823.48 $       April 216,360.49 $             103,684.34 $       208,688.52 $             472,184.53 $                 222,212.25 $       May 382,465.57 $             108,891.20 $       228,701.59 $             383,297.87 $                 306,321.47 $       June 142,230.75 $             134,816.40 $       407,437.73 $             454,839.34 $                 July 200,337.50 $              $      141,905.11   $            254,125.18   $                237,354.79  August 176,293.69 $             158,188.50 $       265,216.93 $             351,555.30 $                 September 191,970.02 $             152,367.77 $       324,573.94 $             473,249.93 $                 Totals 2,722,801.69 $         1,937,538.79 $    2,855,634.34 $          4,246,673.37 $             2,505,247.23 $    Building Permit Revenues FY 2018-Present  $‐  $100,000.00  $200,000.00  $300,000.00  $400,000.00  $500,000.00  $600,000.00 FY2019 FY2020 FY2021 FY2022 FY2023 Community Center Revenues Page 19 FY 2019-Present 347.100 FY2019 FY2020 FY2021 FY2022 FY2023 October 85,354.17 $ 118,686.24 $ 50,305.88 $ 92,005.68 $ 120,784.72 $ November 89,209.37 $ 87,585.40 $ 44,526.26 $ 105,980.97 $ 107,995.43 $ December 73,000.18 $ 85,345.55 $ 56,820.26 $ 107,452.93 $ 118,526.97 $ January 99,024.14 $ 112,784.32 $ 55,454.55 $ 104,153.19 $ 148,203.28 $ February 103,510.00 $ 117,581.09 $ 72,340.82 $ 127,123.34 $ 159,765.37 $ March 96,838.88 $ 60,377.21 $ 89,176.62 $ 153,757.93 $ 190,163.87 $ April 97,297.48 $ 26,687.09 $ 134,824.66 $ 138,821.75 $ 162,975.24 $ May 98,926.81 $ 25,645.99 $ 110,531.84 $ 143,518.09 $ 161,053.70 $ June 73,755.95 $ 34,438.85 $ 111,045.09 $ 82,889.54 $ July 97,949.10 $ 29,373.95 $ 102,080.95 $ 80,290.33 $ August 116,175.85 $ 20,412.81 $ 108,611.52 $ 112,647.65 $ September 134,937.58 $ 42,046.88 $ 76,065.16 $ 136,479.87 $ Totals #REF! 1,165,979.51 $ 760,965.38 $ 1,011,783.61 $ 1,169,468.58 $  $‐  $20,000.00  $40,000.00  $60,000.00  $80,000.00  $100,000.00  $120,000.00  $140,000.00  $160,000.00  $180,000.00  $200,000.00 FY2019 FY2020 FY2021 FY2022 FY2023 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.100 Culture Community Center, Control 1,164,520.00 .00 1,164,520.00 .00 .00 .00 1,164,520.00 0 .00 347.101 Culture CC Building Rentals .00 .00 .00 3,452.00 .00 36,838.50 (36,838.50) +++ 44,217.17 347.102 Culture CC Field Rentals .00 .00 .00 (950.00) .00 3,475.00 (3,475.00) +++ 6,365.50 347.103 Culture CC User League Fees .00 .00 .00 .00 .00 17,598.63 (17,598.63) +++ 16,398.75 347.104 Culture CC Camps .00 .00 .00 40,818.75 .00 165,178.50 (165,178.50) +++ 244,962.35 347.105 Culture CC Concession Sales .00 .00 .00 100.00 .00 300.00 (300.00) +++ 635.25 347.107 Culture CC Classes, Member .00 .00 .00 65,009.00 .00 600,847.39 (600,847.39) +++ 641,531.58 347.108 Culture CC Trainer Fees .00 .00 .00 2,000.00 .00 13,200.00 (13,200.00) +++ 12,000.00 347.109 Culture CC Day Passes .00 .00 .00 1,430.70 .00 7,780.70 (7,780.70) +++ 10,760.30 347.113 Culture CC Memberships, One Week .00 .00 .00 1,280.00 .00 7,660.00 (7,660.00) +++ 8,610.00 347.116 Culture CC, Special Events .00 .00 .00 .00 .00 .00 .00 +++ 1,892.45 347.123 Culture CC Senior Trips/Tours .00 .00 .00 295.00 .00 1,687.00 (1,687.00) +++ 4,945.00 347.126 Culture CC Mind & Body Classes .00 .00 .00 7,304.00 .00 53,489.00 (53,489.00) +++ 52,669.00 347.127 Culture CC Non- Resident Membership .00 .00 .00 5,740.80 .00 46,564.50 (46,564.50) +++ 49,018.90 347.128 Culture CC Resident Memberships .00 .00 .00 37,533.80 .00 235,298.62 (235,298.62) +++ 318,357.40 347.130 Culture CC Vending Machines .00 .00 .00 38.67 .00 210.95 (210.95) +++ 76.81 347.199 Culture CC Credit Card Fees .00 .00 .00 (2,999.02) .00 (20,660.21) 20,660.21 +++ (27,279.32) 347 - Culture Totals $1,164,520.00 $0.00 $1,164,520.00 $161,053.70 $0.00 $1,169,468.58 ($4,948.58) 100% $1,385,161.14 Division 00 - . Totals $1,164,520.00 $0.00 $1,164,520.00 $161,053.70 $0.00 $1,169,468.58 ($4,948.58) 100% $1,385,161.14 Department 000 - . Totals $1,164,520.00 $0.00 $1,164,520.00 $161,053.70 $0.00 $1,169,468.58 ($4,948.58) 100% $1,385,161.14 REVENUE TOTALS $1,164,520.00 $0.00 $1,164,520.00 $161,053.70 $0.00 $1,169,468.58 ($4,948.58) 100% $1,385,161.14 Fund 001 - General Fund Totals REVENUE TOTALS 1,164,520.00 .00 1,164,520.00 161,053.70 .00 1,169,468.58 (4,948.58) 100% 1,385,161.14 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 001 - General Fund Totals $1,164,520.00 $0.00 $1,164,520.00 $161,053.70 $0.00 $1,169,468.58 ($4,948.58) $1,385,161.14 Grand Totals REVENUE TOTALS 1,164,520.00 .00 1,164,520.00 161,053.70 .00 1,169,468.58 (4,948.58) 100% 1,385,161.14 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Grand Totals $1,164,520.00 $0.00 $1,164,520.00 $161,053.70 $0.00 $1,169,468.58 ($4,948.58) $1,385,161.14 Run by Eileen Coto on 07/06/2023 02:04:27 PM Page 1 of 1 Budget Performance Report Fiscal Year to Date 05/31/23 Include Rollup Account and Rollup to Object Page 21 347.300 FY2019 FY2020 FY2021 FY2022 FY2023 October 159,277.30 $ 51,674.33 $ 35,413.56 $ 120,551.14 $ 89,588.77 $ November 32,203.39 $ 112,668.57 $ 33,563.16 $ 154,247.36 $ 172,298.22 $ December 109,984.35 $ 136,215.50 $ 146,743.69 $ 228,960.70 $ 223,364.41 $ January 57,626.46 $ 109,193.23 $ 65,023.82 $ 93,963.02 $ 163,659.44 $ February 56,961.89 $ 43,630.72 $ 45,724.98 $ 62,258.25 $ 175,015.98 $ March 69,960.32 $ 47,487.74 $ 61,847.88 $ 147,394.91 $ 239,995.49 $ April 52,603.25 $ (3,996.21) $ 71,173.37 $ 161,418.96 $ 152,001.67 $ May 49,966.05 $ (8,785.23) $ 68,457.73 $ 92,822.09 $ 129,402.19 $ June 30,720.29 $ $ 31,386.92 $ 59,478.76 $ 91,335.08 July 69,628.97 $ 14,999.48 $ 50,123.66 $ 116,502.86 $ August 32,746.80 $ 13,552.96 $ 30,832.49 $ 74,666.62 $ September 26,443.55 $ 22,636.10 $ 39,341.74 $ 50,437.45 $ Totals Without  Grants 748,122.62 $ 570,664.11 $ 707,724.84 $ 1,394,558.44 $ 1,345,326.17 $ Grants YTD 30,853.10 $ 74,564.00 $ 394,462.95 $ 131,698.50 $ 121,918.00 $ Donations YTD 35,900.00 $ - $ 5,000.00 $ 10,313.00 $ 65,000.00 $ Total Revenues  incl Grants 814,875.72 $ 645,228.11 $ 1,107,187.79 $ 1,536,569.94 $ 1,532,244.17 $ Pinecrest Gardens Revenues FY 2019-Present  $(50,000.00)  $‐  $50,000.00  $100,000.00  $150,000.00  $200,000.00  $250,000.00  $300,000.00 FY2019 FY2020 FY2021 FY2022 FY2023 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.300 Culture Pinecrest Gardens, Control 1,775,000.00 .00 1,775,000.00 .00 .00 .00 1,775,000.00 0 .00 347.301 Culture PG Corporate Sponsporship .00 .00 .00 .00 .00 106,000.00 (106,000.00) +++ 108,000.00 347.302 Culture PG Farmers Market .00 .00 .00 4,000.00 .00 24,000.00 (24,000.00) +++ 40,800.00 347.308 Culture PG Memberships, Annual Passes .00 .00 .00 6,860.00 .00 46,142.22 (46,142.22) +++ 41,401.00 347.309 Culture PG Concessions, Iguana Bite .00 .00 .00 3,798.09 .00 25,541.19 (25,541.19) +++ 3,244.76 347.310 Culture PG Concessions, Events .00 .00 .00 4,370.09 .00 48,878.97 (48,878.97) +++ 44,323.57 347.312 Culture PG Banyan Bowl Ticket Sales .00 .00 .00 12,127.58 .00 198,568.82 (198,568.82) +++ 163,965.23 347.313 Culture PG Fine Arts Festival, Booths .00 .00 .00 .00 .00 12,308.52 (12,308.52) +++ 11,344.29 347.315 Culture PG Eggstravaganza, Tickets .00 .00 .00 .00 .00 .00 .00 +++ 24,780.48 347.316 Culture PG Eggstravaganza, Baskets .00 .00 .00 .00 .00 .00 .00 +++ (900.00) 347.317 Culture PG Eggstravaganza Booths .00 .00 .00 .00 .00 .00 .00 +++ 1,360.00 347.318 Culture PG Howl-O-Ween Parade Tickets .00 .00 .00 .00 .00 13,319.16 (13,319.16) +++ 9,171.50 347.319 Culture PG General Admissions .00 .00 .00 28,579.75 .00 242,396.00 (242,396.00) +++ 215,368.06 347.320 Culture PG Senior Admissions .00 .00 .00 1,377.00 .00 13,582.00 (13,582.00) +++ 14,144.63 347.325 Culture PG Movie Tickets .00 .00 .00 .00 .00 3,650.00 (3,650.00) +++ 3,977.37 347.326 Culture PG Movie Concession .00 .00 .00 .00 .00 .00 .00 +++ 608.42 347.327 Culture PG Vending Machine Sales .00 .00 .00 219.87 .00 1,402.06 (1,402.06) +++ 1,124.39 347.328 Culture PG Venue, Patio Rental .00 .00 .00 (4,000.00) .00 2,357.60 (2,357.60) +++ 10,825.00 347.329 Culture PG, Pergola Rental .00 .00 .00 .00 .00 150.00 (150.00) +++ .00 347.330 Culture PG. Venue, Lakeview Rental .00 .00 .00 2,150.00 .00 17,720.00 (17,720.00) +++ 18,400.00 347.331 Culture PG Venue, Meadows Rental .00 .00 .00 .00 .00 4,258.00 (4,258.00) +++ 11,892.00 347.332 Culture PG Venue Picnic Rentals .00 .00 .00 3,650.00 .00 8,625.00 (8,625.00) +++ .00 347.333 Culture PG Venue Rental, Hibiscus Rental .00 .00 .00 600.00 .00 6,050.00 (6,050.00) +++ 15,462.00 347.334 Culture PG Venue Rental, Plant Societie .00 .00 .00 150.00 .00 4,500.00 (4,500.00) +++ 10,565.00 347.335 Culture PG Banyan Bowl Rental .00 .00 .00 15,724.00 .00 57,689.00 (57,689.00) +++ 49,305.61 347.336 Culture PG Original Entrance Rental .00 .00 .00 475.00 .00 7,887.50 (7,887.50) +++ 9,024.50 347.337 Culture PG Parking Lot Rental .00 .00 .00 500.00 .00 3,300.00 (3,300.00) +++ 4,716.00 347.338 Culture PG Commercial Video - Photo .00 .00 .00 1,140.00 .00 5,040.00 (5,040.00) +++ 6,100.00 347.339 Culture PG Girl Scouts Programs .00 .00 .00 .00 .00 (30.00) 30.00 +++ 1,285.00 347.341 Culture PG Furniture Rental .00 .00 .00 .00 .00 3,050.00 (3,050.00) +++ 2,186.80 347.342 Culture PG Donations .00 .00 .00 .00 .00 .00 .00 +++ 12,089.64 347.343 Culture PG Fish Food .00 .00 .00 .00 .00 8,554.00 (8,554.00) +++ 6.00 347.345 Culture PG Field Trips .00 .00 .00 1,260.00 .00 6,159.00 (6,159.00) +++ 3,381.00 347.347 Culture PG Classes and Programs .00 .00 .00 6,417.26 .00 81,916.17 (81,916.17) +++ 78,423.07 347.350 Culture PG Chili Cook-off Booths .00 .00 .00 150.00 .00 1,920.00 (1,920.00) +++ .00 347.351 Culture PG Chili Cook-off Admission .00 .00 .00 .00 .00 12,902.78 (12,902.78) +++ .00 Run by Eileen Coto on 07/06/2023 02:08:33 PM Page 1 of 2 Budget Performance Report Fiscal Year to Date 05/31/23 Include Rollup Account and Rollup to Object Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 001 - General Fund REVENUE Department 000 - . Division 00 - . 347 Culture 347.352 Culture PG Holiday Festival Booths .00 .00 .00 .00 .00 2,740.50 (2,740.50) +++ 5,410.00 347.354 Culture PG Nights of Lights Admission .00 .00 .00 .00 .00 184,911.23 (184,911.23) +++ 253,954.18 347.356 Culture PG Hammock Pavilion .00 .00 .00 (1,500.00) .00 8,034.50 (8,034.50) +++ 17,400.00 347.357 Culture PG Summer Camps .00 .00 .00 35,285.00 .00 168,397.00 (168,397.00) +++ 153,066.00 347.358 Culture Secret Garden .00 .00 .00 .00 .00 600.00 (600.00) +++ 1,411.00 347.359 Culture PG Cypress Hall Rental .00 .00 .00 7,225.00 .00 20,525.00 (20,525.00) +++ 61,787.50 347.360 Culture PG Cafe Sales .00 .00 .00 2,419.68 .00 15,936.42 (15,936.42) +++ 7,407.46 347.361 Culture PG Star Wars Ticket Sales .00 .00 .00 .00 .00 .00 .00 +++ 9,273.84 347.362 Culture PG Star Wars Booth Sales .00 .00 .00 .00 .00 .00 .00 +++ 140.00 347.363 Culture PG Cottage Rental .00 .00 .00 .00 .00 .00 .00 +++ 1.00 347.399 Culture PG Credit card fees .00 .00 .00 (3,576.13) .00 (23,656.47) 23,656.47 +++ (31,466.50) 347 - Culture Totals $1,775,000.00 $0.00 $1,775,000.00 $129,402.19 $0.00 $1,345,326.17 $429,673.83 76% $1,394,759.80 Division 00 - . Totals $1,775,000.00 $0.00 $1,775,000.00 $129,402.19 $0.00 $1,345,326.17 $429,673.83 76% $1,394,759.80 Department 000 - . Totals $1,775,000.00 $0.00 $1,775,000.00 $129,402.19 $0.00 $1,345,326.17 $429,673.83 76% $1,394,759.80 REVENUE TOTALS $1,775,000.00 $0.00 $1,775,000.00 $129,402.19 $0.00 $1,345,326.17 $429,673.83 76% $1,394,759.80 Fund 001 - General Fund Totals REVENUE TOTALS 1,775,000.00 .00 1,775,000.00 129,402.19 .00 1,345,326.17 429,673.83 76% 1,394,759.80 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Fund 001 - General Fund Totals $1,775,000.00 $0.00 $1,775,000.00 $129,402.19 $0.00 $1,345,326.17 $429,673.83 $1,394,759.80 Grand Totals REVENUE TOTALS 1,775,000.00 .00 1,775,000.00 129,402.19 .00 1,345,326.17 429,673.83 76% 1,394,759.80 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 Grand Totals $1,775,000.00 $0.00 $1,775,000.00 $129,402.19 $0.00 $1,345,326.17 $429,673.83 $1,394,759.80 Run by Eileen Coto on 07/06/2023 02:08:33 PM Page 2 of 2 Budget Performance Report Fiscal Year to Date 05/31/23 Include Rollup Account and Rollup to Object Village Council Page 24 Expense Log FY 2023 Budget 5,000 $ 001.511.00.440.000 Date Check # Expenditure Total 1/10/2023 NLC Conference Airfare 363.80 $ 3/7/2023 NLC Conference Airfare 851.80 $ 3/20/2023 NLC Conference Airfare 1,058.25 $ 4/14/2023 NLC Conference Hotel, Airfare and Meals 1,837.19 $ 5/8/2023 NLC Conference Hotel, Airfare and Meals - $ 1,756.05 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Expenditures to date 5,867.09 $ Balance Available in Budget (867.09) $ DATE: TO: FROM: RE: July 7, 2023 Yocelyn Galiano, ICMA-CM, Village Manager Paul W. Buckler, R.A., Building Official Building Division JUNE 2023 Monthly Report • All building permit activity year-to-date through June increased by 10.7% compared to the same period last year. • All building inspections year-to-date through June increased by 8.7% compared to the same period last year. • New code violations issued year-to-date through June increased by 56.9% compared to the same period last year. • New home permit applications year-to-date through June increased by 2.1% compared to the same period last year. • All building department functions-intake, reviews, and inspections are operating at full capacity. DATE: TO: FROM: RE: July 7, 2023 Yocelyn Galiano, ICMA-CM, Village Manager Paul W. Buckler, R.A., Building Official Building Division JUNE 2023 Monthly Report JUNE 2022 JUNE 2023 10/01/21 - 06/30/2022 YTD 10/01/22 - 06/29/2023 YTD PERMITS ISSUED: Building 140 138 1,287 1,425 Electrical 36 55 435 490 Mechanical 24 15 209 224 Plumbing / LPGX 41 49 466 515 TOTAL PERMITS ISSUED: 241 257 2,397 2,654 VALUE OF CONSTRUCTION 10,834,659 1,800,000 134,103,775 135,903,775 PERMITS FOR NEW HOUSES 4 1 47 48 CERTIFICATE OF OCCUPANCY & CC’S 1 5 4 9 CERTIFICATE OF USE & OCCUPANCY 0 0 1 1 BUILDING CODE CASES 1 37 65 102 INSPECTIONS: Building & Roofing 980 617 9,145 9,762 Electrical 188 221 1,617 1,838 Mechanical 98 87 781 868 Plumbing / LPGX 187 239 1,816 2,055 TOTAL INSPECTIONS: 1,453 1,164 13,359 14,523 DATE: TO: FROM: RE: July 7, 2023 Yocelyn Galiano, ICMA-CM, LEED-GA, Village Manager Stephen R. Olmsted, AICP, LEED-GA, Planning Director Planning Division – June 2023 - Monthly Report ____________________________________________________________________________ June 2023 10/1/2021 06/30//2022 YTD 10/1/2022 - 06/29/2023 YTD PLANNING Zoning Compliance – Plans Review 242 2,963 2,602 Zoning Letters/Code Interpretations 38 413 255 Zoning Permits 23 227 192 CODE COMPLIANCE Code Cases Opened 137 (Proactive 123) 952 1,403 Code Compliance Reminders 77 468 813 Notices to Appear Issued 19 174 321 Notice of Violation - Building 37 66 47 Zoning, Landscaping, Local Business Tax, and Foreclosure Inspections 332 2,926 3,962 Civil Violations 2 75 54 Special Magistrate Cases 29 174 220 Total Unclosed Cases (Active): 489 N/A N/A N/A LICENSES Business Tax – NEW 3 182 80 Business Tax – RENEWAL 1 359 249 TOTAL ACTIVE LICENSES (* reflects new & renewal licenses) 1,088 Commercial and Residential Development/Redevelopment Within the Village of Pinecrest, commercial and residential development and redevelopment have been approved or proposed as follows: 1. Lexus of Kendall - Pre-owned – Kendall Toyota/Lexus of Kendall has applied for building permits for the construction of a one-story pre-owned sales building on the property located at 10601- 10661 Pinecrest Parkway. Issuance of building permits is pending. 2. Temple Beth Am - Construction of a new two-story and three-story classroom building, and a new combined gymnasium, auditorium, cafeteria, and welcome center building are in progress. 3. Crossbridge Church - Construction of the new Church building is in progress. 4. Gulliver Schools, Inc. - Construction of the new parking garage, gymnasium, and classrooms is in progress. 5. Bindor Townhomes - GREC Pinecrest - Construction of the approved townhouse development project located at 7520 SW 100 Street is in progress. 6. Volvo Dealership - 8525 Pinecrest Parkway - Construction of the new Volvo Dealership is in progress. 7. Chick-Fil-A - A site development plan for development of a new Chick-Fil-A restaurant at 13001 Pinecrest Parkway have been submitted. Review comments have been provided and the application has been scheduled for consideration by the Village Council on July 18, 2023. 8. Temple Bet Shira - True North Academy at Temple Bet Shira has applied for an increase in student enrollment from 325 students to 600 students. Staff and the Village’s Traffic Engineering Consultant have reviewed the application and provided preliminary review comments. The application will be scheduled for the Village Council’s consideration in an advertised public hearing following resolution of outstanding comments and requirements. VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT JUNE 2023 MONTHLY REPORT CODE COMPLIANCE CASES OPENED AND BUSINESS TAX RECEIPTS ISSUED 6/1/2023 – 6/29/2023 CODE CASES OPENED BUSINESS TAX RECEIPTS ISSUED 127 137 0 50 100 150 200 250 300 Code 127 137 June 2022 June 2023 32 4 0 50 100 150 200 250 300 Business Tax 32 4 June 2022 June 2023 VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT JUNE 2023 MONTHLY REPORT ZONING COMPLIANCE PLANS REVIEWED AND ZONING PERMITS ISSUED 6/1/2023 – 6/29/2023 ZONING PLANS REVIEWED ZONING PERMITS ISSUED 351 242 0 50 100 150 200 250 300 1 2 Plan Review 351 242 June 2022 June 2023 16 23 0 50 100 150 200 250 300 Zoning Permits 16 23 June 2022 June 2023 VILLAGE OF PINECREST BUILDING & PLANNING DEPARTMENT HISTORICAL REPORT CODE COMPLIANCE CASES OPENED, BUSINESS TAX RECEIPTS ISSUED ZONING COMPLIANCE PLANS REVIEWED AND ZONING PERMITS ISSUED FISCAL YEARS – 2017/18 TO 2022/23 - OCTOBER 1ST THROUGH SEPTEMBER 30TH 1,170 703 2,839 461 1,407 1,078 2,992 331 1,347 1,102 3,160 479 1,522 1081 2,924 286 1,454 1,331 3,722 293 1,403 1,088 2,602 192 0 150 300 450 600 750 900 1,050 1,200 1,350 1,500 1,650 1,800 1,950 2,100 2,250 2,400 2,550 2,700 2,850 3,000 3,150 3,300 1 2 3 4 5 6 Code Cases 1,170 1,407 1,347 1,522 1,454 1,403 Business Tax 703 1,078 1,102 1081 1,331 1,088 Plan Review 2,839 2,992 3,160 2,924 3,722 2,602 Zoning Permits 461 331 479 286 293 192 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 DATE: TO: FROM: RE: July 7, 2023 Yocelyn Galiano, ICMA-CM, Village Manager Robert C. Mattes, CPRE, CPSI, Parks and Recreation Director June 2023 Monthly Report The Parks and Recreation Staff attended a training to learn strategies and best practices that better prepare them for assisting patrons with autism. The training, Autism Friendly Supports and Strategies to Create Inclusive Programming, was put together by CARD, the Center for Autism and Related Disabilities. Staff will use the techniques and skills learned to continue creating an inclusive environment for all department program and service participants. On June 2, the department hosted its annual Spring Pioneer Luncheon. This season, over 100 Pioneers (residents over the age of 80) came out to enjoy lunch and fellowship with one another. Once again, the Pinecrest Garden Club volunteered to help at the event. The club’s assistance over the years has been greatly appreciated, and the department looks forward to working with the club for many years to come. For the past three years, the department has offered a gym membership designed specifically for students temporarily home from school for the summer. The program was an instant success, and students continue joining the gym in record numbers. General Fitness Center membership also continues to rise and has reached a healthy level of activity throughout the day. Group fitness class participation is on the rise but at a much slower rate. Since returning from the pandemic, the group fitness classes have not returned to their pre-pandemic participation levels. Staff continue to look for new or alternative fitness programs to meet the community’s fitness needs. The following graphics represent general performance metrics for the Parks and Recreation Department and Pinecrest Community Center. As of May 31, the Parks and Recreation Department was operating at 85.76% Fiscal Year cost recovery. *Please note that the above graphic does not represent the final Community Center revenue or expenses for June. Updated June revenue and expenses will be reported in the July report. General Parks and Recreation Data In June 2023, 83.51% of fitness center participants were Pinecrest Residents. The Pinecrest Parks and Recreation Department is proud to partner with various youth sports associations to offer opportunities for young people to learn new skills and develop their athletic proficiencies. The above field rental chart represents the ratio of athletic field rentals outside of regular league play. DATE: TO: FROM: RE: July 7, 2023 Yocelyn Galiano, Village Manager Cristina Blanco, Pinecrest Gardens Director Pinecrest Gardens June 2023 Monthly Report The following charts highlight five-year performance measures, YTD through June. Cristina Blanco Pinecrest Gardens Director cblanco@pinecrest-fl.gov Pinecrest Gardens June 2023 Monthly Report ADDENDUM (For Council Review) June Highlights Grants • Awarded Miami Dade County Tourist Development Grant 3rd Qtr. in the amount of $15,750. Funds to be used towards Jazz/Tropical Nights Series. Jazz/Tropical Nights Series • Subscription sales are going well with 335 subscribers for the 2023-2024 season. Subscription sales will be open to the public through September 15th. • Finalizing lineup and pricing for 2023-2024 Tropical Nights series. Will be switching from two tier to three tier pricing categories. Education • Programming o PG Owned Programs  Little Lizards – Programming on hold during summer. o Collaborative Adult Programs  Curious Gardner • 6/17 – Sip & Create: Hosted with Budding Artists Miami, Painting Tropical Banana Leaves, 13 participants o Third Party Programs – Programming on hold during summer. o Field Trips & Tours  Total number of field trips for June – 18  Total number of people (adults & children) - 920 o Summer Camps  Discovery Lab STEAM Camp – Weeks 1 & 2 sold out at 60 kids.  Pinecrest Dance Project Toddler Camp – Weeks 1 & 2 sold out at 16 kids. • Other o Learning Garden – ongoing maintenance and activations. o Summer Camp registration ongoing. o Interpretive, historical, and botanical signage development in progress. o 3rd party program partner scheduling for 23-24 in progress. Banyan Bowl Events • Outside Producers - Rentals o 6/2 – Vineland K-8 Graduation (Banyan Bowl & Hibiscus). • Notes o Banyan Bowl goes dark for the summer. Pinecrest Gardens June 2023 Monthly Report Horticulture The Gardener staff position is still unfilled, so most horticultural activity has been maintenance-focused. • Trimming and prepping for hurricane season continues. • Additional epiphytic plants: orchids, ferns, and bromeliads, have been mounted on trees, as summer is the best season to do so. • Two additional horticultural volunteers have joined the Gardens. Their efforts are much appreciated! • The croton collection was reviewed during a consultant’s visit. Individual plants were identified and their information entered into the plant collections database. All crotons have been inventoried and mapped. • The plant labeling machine has been setup and staff received training for use. • The annual plant display signage list has been generated. This is to prepare an extensive order of several hundred informational signs for the Gardens. DATE: TO: FROM: RE: July 7, 2023 Yocelyn Galiano, ICMA-CM, LEED GA, Village Manager David J. Mendez, P.E., Public Works Director Public Works Department June 2023 Monthly Report Project Updates: Street Trees • 160 street trees have been planted this fiscal year, including 67 with the County Tree Grant of which the Village is responsible to pay for 30. Drainage • Palmetto Island Drainage Project – Construction started 1/9/23. The designed inlet grates are to be replaced with smaller grates. Project is on schedule to be completed July 9. • Stormwater Master Plan – Basins 1, 2, 3, 4, & 6 are under design. Streetscape Projects • Decorative street sign installation commenced on October 2019 and completion is scheduled for 2023. The project is 92% complete. Once ALL signs have been installed PW will begin updating the signs in a logical, predictable, area by area process. Grants • FDOT County Incentive Grant Program (CIGP) application was submitted December 6. • Vulnerability Assessment - grant submitted 2-28-22 – Approved for $195,000 from FDEP. • TA Grant for Kendall Drive SUP submitted February 2022. Power point was prepared and submitted on 3/16/22 for presentation on 3/31/22. FDOT awarded the Village $720K for FY 2028. • TA Grant for Ludlum Road SUP was submitted February 2023. Village presented to FDOT on 3/13/23 – awaiting results. • Village approved for a $55,000 Planning Grant for SW 82 Ave Complete Streets from TPO as part of their Municipal Grant Program. A 20% match (minimum) is required by the Village. Provided NTP. Yocelyn Galiano, ICMA-CM, LEED GA, Village Manager July 7, 2023 Page 2 Traffic Studies and Signals Updates: • Transportation Master Plan – Council approved the 2020 prioritization list. Public Works is implementing the Council approved prioritization list. • Wayside Market – County has allowed use of pre-pandemic ped counts – design is underway. • FDOT completed analysis of sidewalk connection at the NB SR826 ramp and determined that a sidewalk connection was not feasible. Subsequent meeting with FDOT: FDOT will re-visit the original analysis. In addition, this area is part of a PD&E study and the closure of the 100th St ramp to Palmetto NB may be closed • MDC DTPW initiated a ped study for the intersection of Red Road and Kendall Drive. The County will implement their original conceptual plan and will include decorative concrete crosswalks by an ILA that will look like the cross walks at Ludlum and Kendall. Traffic Calming • Traffic Circle: SW 128 Street and 82 Avenue, per TMP; preliminary schematic returned 1 in favor, 1 against, pending Council policy. • Radar speed limit sign: installation on Red Road (SB) south of 128 St.- New location proposed by PD. Installation by contractor is complete • SW 132 Street and 82 Avenue – Ballot results: unanimous opposed. • Construction of the roundabouts on Ludlam and Old Cutler Road and on 136 St and 67th Ct. has started. • Ballots for speed humps on SW 81 Rd have been distributed – results will be provided in two weeks Sidewalk/ Bikeways • SW 136th St SUP Project (County) – substantially complete. County has not provided update on remediation for sub-standard landscaping. Village provided DPTW and Comm. Regalado copy of PW’s assessment of the installed landscaping. (Copy previously provided). Comm. Regalado’s office has asked DTPW to provide remediation efforts for landscaping. PW will review progress to date. County has agreed to install landscaping per plan specs. County had advised that replacement trees would be installed in December – no change to the landscaping. Though the County has stated they are working with the contractor and have installed some new landscaping, PW has reviewed – seen no improvement – and reported same to County. County’s contractor has installed additional landscaping which has ben rejected by the County. At least one homowoner is threatening legal action against the County. Latest report from DTPW is they have accepted all landscaping installed. • SW 136th St Bridge Replacement Project (County) – construction delayed for 8- 12 months (from 9/2021) due to FPL conflict/relocation. No updates from DPTW. However, PW has witnessed FPL crews in the area relocating facilities, however there is no firm date from the County when this critical project will begin. • Ludlum Rd. SUP from Howard Dr. to Kendall – see previous sections for update. • Kendall Dr SUP: Design in progress. Plans submitted to FDOT for comments and they are being implemented by the consultant. • SW 100 St from 72 Ave to 73 Ct. sidewalk installation –Due to conflict with Potable Water Project this project will be delayed until all restoration and Yocelyn Galiano, ICMA-CM, LEED GA, Village Manager July 7, 2023 Page 3 conveyance to WASD has been completed. Sidewalk construction expected to begin before the end of July. • SW 132 St from 82 Ave to US 1 - Contractor has priced the project and the work has been scheduled. • SW 104 St from 77th Ave. to US 1 Contractor has priced the project and the work has been scheduled. Utilities, Plan Reviews, Inspections – for the month of April • Permits Reviewed - 86 o Building (BL) – 67 o Public Works (PW) – 19 o Tree Permits (PZ) – 34 o PW Final Inspection – 36 Development Projects • Gulliver/Crossbridge Church Phase 2 - has started. Project will include utility connections on Kendall Drive and widening on 67th Ave for a new driveway entrance for Gulliver. Construction on 67 Ave is mostly complete. The widening and curb & gutter is 90% complete. Utility work on Kendall Drive will commence once school has ended • TBAM - all utility work in the ROW complete except for Fire Hydrant relocations. Several issues with the proposed restoration of Kendall Drive and SW 60th Ave. On SW 60th Ave the contractor neglected to install a planned retaining wall – no work has been accepted by PWD. On Kendall the design is incompatible with existing conditions. • Watermain Project – See attached weekly Progress Report • Active FPL UG permits: 14 Maintenance Activities: • Tree Crew o Tree canopy trimming Village wide is in progress. o Provide assistance to Downrite Engineering (Potable Water Project) to eliminate conflicts between equipment and tree canopy o Provide assistance to Star Paving (Palmetto Island Drainage Project) to eliminate conflicts between equipment and tree canopy o Collect and dispose of palm fronds Village-wide. (on-going weekly) • Pothole / Shoulder Repair – 4 • Sign Repair - 9 • Stormwater Drains Inspected - 2 • Shopping Carts Removed – 3 • Graffiti Removal – 2 Additional Tasks / Work Orders • Village Hall and Police Department clean up • Pick up Litter on 110st & 67 Ave • Remove Low hanging Poinciana on 106 St & 65 Ave Yocelyn Galiano, ICMA-CM, LEED GA, Village Manager July 7, 2023 Page 4 • Straighten out street sign blade on 64 Ave & 106 St • Remove low hanging Poinciana on 81 Rd & 80 Rd • Remove overgrown suckers off oak on 132 St & Sunniland • Pick up Litter on 131 St through Baptist entrance building on US1 • Remove TS Roofing sign on 74 Ave & 112 St • Remove palm fronds off sidewalk & pick up Litter on 117 south bound US 1 • Charge all blower batteries • Remove garbage from truck • Remove youth sport sign on 120 St & 82 Ave • Moved 5 pallets of cabinets from 1st floor to Police department onto 2nd floor • Return furniture to code enforcement – Office from E.O.C • Assemble cabinet for code enforcement • Return 1 cabinet table from council chambers to E.O.C • Return tables & chairs with same arrangement in EOC • Assemble Cabinet for code enforcement • Fix street sign blade, replace pole 78 Ave & 129 St and install • Remove palm frond from road on 112 St & 74 Ave • Help guys install pole for serpentine marker on Sunniland • Clean storm drain on 57 Ave & 104 St @ SW corner • Remove pressure washing sign on 60 Ave & 111 St • Remove spicey junk sign on US1 exit by Publix & front of Macys US1 & 132 St • Remove upholstery sign on 77 Ave & 112 St • Replace base pole & stop sign on 132 St & US1 • Remove ice maker in police department for disposal – (Requested no work order) • Reinstall down stop sign on 118 St & 72 Ave • Remove palm frond on entrance of Village Hall parking lot • Remove clippings off truck • Pick up 6 palmetto fronds literally thrown on west of 124 St & 82 Ave • Remove attic insulation sign on 111st & 57 Ave • Pick up litter from 81 Road through 82 Ave on 120 St • Pick up litter from 136 St through 132 St on US1 • Replace pole, new base, fix and reinstall @ 118 Terr & 62 Pl • Fix & reinstall down stop sign on 60 Ave & 97 St • Remove sign pavers & concrete sealcoating on 112 St & 67 Ave • Replace pole, stop sign frame on base 91 Ave & 92 St • Remove pressure cleaning sign 112 St & 79 Ave • Straighten out street sign blade on 63 Ave & 109 St • Fix upside-down pedestrian crossing east of 102 St on 58 Ct • Remove 2 ZKEE tags on traffic light pole US1 arrow sign on 57 Ave & 104 St as well • Replace pole, stop sign frame & base on 133 Terr & 74 Ave • Staff members picked up dead peacock in middle of the street chapman field drive between 62 & 63 Ave • Picked up garbage bag in front of Baptist entrance that resident called for report 131 St & US1 • Mattress in Canal reported by resident – staff members handled • Work Order – Replace 5 burned out light bulbs in Gym - Police Department • Works Order – Remove two old lockers. Seven pieces in total and place outside bike room. Collect and dispose of all garbage. • Works Order – Install 5 tapcon on 7 lockers against the wall second floor bike room • Works Order – Install and Replace 11 lightbulbs on interrogation room by Foyer Police Department • Works Order – Replace two light bulbs in dispatch bathroom & install 5 ceiling tiles • Works Order – Verbal – replace 1 table for Nicole on council chambers • Works Order –Install rubber padding on gate bumper Ramp Entrance Police Department • Works Order –Moved box of file cabinet from lobby to E.O.C • Works Order – Replace pole/stop sign frame Yocelyn Galiano, ICMA-CM, LEED GA, Village Manager July 7, 2023 Page 5 • Works Order –Remove 21 boxes and file for clerk’s Office, code enforcement Potable Water Project Update: All of the water mains have been installed on the project – more than 103,000 linear feet. 9 of 16 sub-Phases have been conveyed to WASD: Phases 1A, 1B, 1C, 1D, 2A, 2B, 2D, 3A, and 3D. This represents 60% of the total project length. In the next two weeks 5 more sub Phases will be conveyed when the pavement and swale restoration is completed, representing 77% of the project. Phase 2C is the largest (17,035 LF) and most significant (17% of all pipe installed) of the sub-Phases as the majority of this phase is within the salinity line and where many wells have been infiltrated with salt water. All testing is complete on this project with the exception of the Bac-T’s which are well under way. Most of the restoration will be complete when the Bac-T’s and the as-builts are completed and accepted, respectively. All field work will be complete by the end of July, the as-builts and FDOH letter will not allow conveyance until the middle of August. Phase 4A was the last sub-Phase to be permitted by WASD and construction did not begin until March 31, 2023. Consequently, it will be the last sub-Phase conveyed. All pipe has been installed and flushing and pressure testing are well underway. All field work will be complete by the end of July, the as-builts and FDOH letter will not allow conveyance until the end of August. Yocelyn Galiano, ICMA-CM, LEED GA, Village Manager July 7, 2023 Page 6 DATE: TO: i \'illageo PINECREST 1■w-1c1■►tri MEMORANDUM Office of the Village Manager Yocelyn Galiano. ICMA-CM Village Manager monoger@pinecrest-fl.gov FROM: RE: July 7, 2023 The Honorable Mayor and Members of the Village Council Yocelyn Galiano, ICMA-CM, Village Manager Police Department May 2023 Monthly Report May- 22 May- 23 Jan - May 22 Jan - May 23 BAKER ACT-MENTAL 5 4 17 21 DECEASED PERSON 2 2 5 6 DISTURBANCE 58 64 274 253 DOMESTIC VIOLENCE 3 6 12 18 FALSE ALARMS 100 107 512 500 FRAUD/ECONOMIC CRIMES 12 16 40 66 FIELD INTERVIEWS 4 1 12 14 FOUND PROPERTY 1 4 3 15 MISSING PERSONS 0 0 2 1 NARCOTIC VIOLATIONS 0 2 0 5 INDECENT EXPOSURES 0 0 0 0 LEWD & LASCIVIOUS ACT 0 0 1 0 SIMPLE ASSAULT 3 7 13 19 SUSPICIOUS PERSON-VEHICLE 5 9 19 48 THEFT* 29 35 92 188 VANDALISM 1 3 19 11 VEHICLE RECOVERY 0 1 2 4 WARRANT ARRESTS 3 2 11 12 WEAPONS VIOLATION 0 0 0 0 Note:* As of April 2022, Theft includes: Vehicle Burglary, Shoplifting, Theft, and Theft of Vehicle Parts (exterior). These categories were combined due to the state changing the method that they are reported. Comparisons from the same time. n Pinecrest 06-01-2023 - 06-30-2023 Zone Summary COMPLETED RIDES 2,658 AVG DRIVER RATING 4.85 TOTAL PASSENGERS 3,004 AVG AGE Under 20 21-34 35-50 51-Over AVERAGE TIME Ride request to selected 2.00m Ride request to pickup 23.14m RIDES BY WAITING TIMES 0-10 Min 1102 10-15 Min 308 15-20 Min 289 20-30 Min 412 30+ Min 547 APP RIDES 1,923 FLAG DOWN RIDES 735 MEN DRIVEN 265 FEMALE DRIVEN 2,762 PASSENGERS AND RIDES BY MONTH (YTD) PASSENGERS AND RIDES BY WEEK (YTD) CITT Report TOTAL BOARDINGS 3,004 AVERAGE WEEKDAY BOARDINGS 129.05 AVERAGE WEEKEND BOARDINGS 47 AVERAGE MILES PER DAY WEEKDAY 3197.91 AVERAGE MILES PER DAY WEEKEND 2276.03 PASSENGERS AND RIDES - JANUARY PASSENGERS AND RIDES - FEBRUARY PASSENGERS AND RIDES - MARCH PASSENGERS AND RIDES - APRIL PASSENGERS AND RIDES - MAY PASSENGERS AND RIDES - JUNE PASSENGERS AND RIDES - JULY PASSENGERS AND RIDES - AUGUST PASSENGERS AND RIDES - SEPTEMBER PASSENGERS AND RIDES - OCTOBER PASSENGERS AND RIDES - NOVEMBER PASSENGERS AND RIDES - DECEMBER PASSENGERS AND RIDES - JANUARY PASSENGERS AND RIDES - FEBRUARY PASSENGERS AND RIDES - MARCH PASSENGERS AND RIDES - APRIL PASSENGERS AND RIDES - MAY PASSENGERS AND RIDES - JUNE RIDE REQUEST MONDAY RIDE REQUEST TUESDAY RIDE REQUEST WEDNESDAY RIDE REQUEST THURSDAY RIDE REQUEST FRIDAY RIDE REQUEST SATURDAY RIDE REQUEST SUNDAY TOTAL PASSENGERS MONDAY TOTAL PASSENGERS TUESDAY TOTAL PASSENGERS WEDNESDAY TOTAL PASSENGERS THURSDAY TOTAL PASSENGERS FRIDAY TOTAL PASSENGERS SATURDAY TOTAL PASSENGERS SUNDAY RIDES REQUEST PICKUP RIDES REQUEST DROPOFF DATE: July 12, 2023 TO: The Honorable Mayor and Members of the Village Council FROM: Yocelyn Galiano, ICMA-CM, Village Manager RE: Employee Vaccine Incentive Program It is the policy of the Village of Pinecrest to provide a safe work environment for our employees, visitors, and the public, especially during emergency situations like the Coronavirus (“COVID-19”) pandemic. To that end, the Village wants to incentivize vaccination for employees and, as such, provides Vaccination Incentive Pay to eligible employees whose duties and assignments were relied upon to maintain continuity of all critical operations. Vaccination Incentive Pay will be provided to eligible employees in accordance with the American Rescue Plan Act of 2021 (“ARPA”) which, among other things, appropriated federal monies for local governments to cover expenditures incurred due to the COVID-19 pandemic. The purpose of this policy is to maintain a safer workplace by minimizing the community transmission of Coronavirus (“COVID-19”) amongst employees, visitors, and the population at large by compensating employees who voluntarily choose to be vaccinated. The following table illustrates participation in the Voluntary Employee Vaccine Incentive Program: FullyVax Booster # of EE's Participated As of (Date) % 185EEs Running Total As of Date # of EE Not Yet Eligible 56 87 143 4/18/2022 77% 186,000.00 59 87 146 4/22/2022 79% 190,000.00 60 89 149 5/3/2022 80.54% 192,500.00 59 90 149 5/31/2022 80.54% 199,000.00 60 91 151 7/6/2022 81.62% 202,000.00 7/6/2022 24 61 92 153 7/21/2022 82.70% 205,000.00 7/21/2022 24 59 94 153 7/27/2022 82.70% 206,000.00 7/27/2022 24 61 94 155 8/24/2022 83.78% 208,000.00 8/24/2022 28 60 97 157 9/29/2022 84.86% 215,500.00 9/29/2022 26 61 98 159 10/31/2022 85.95% 221,000.00 10/31/2022 22 62 98 160 11/28/2022 86.49% 228,500.00 11/28/2022 19 63 101 164 1/4/2023 88.65% 236,500.00 1/4/2023 25 62 104 166 1/24/2023 89.73% 238,500.00 1/24/2023 19 65 106 172 2/22/2023 92.97% 242,500.00 2/1/2023 23 66 106 172 3/30/2023 93% 245,000.00 3/30/2023 16 66 107 173 4/30/2023 94% 245,500.00 4/30/2023 19 66 107 173 5/30/2023 94% 245,000.00 5/30/2023 19 66 107 174 6/30/2023 94% 245,000.00 6/30/2023 16 As the table shows, since the initial roll-out of the program on March 14, 2022, twenty-nine employees who were not originally vaccinated, opted to do so to take advantage of the incentive pay. In order to be eligible for this program, an employee must have been employed by the Village for a minimum of six months. This program was discontinued on March 31, 2023. At that time, there were 19 employees who were not yet eligible due to the six months of employment requirement. Funding has been set aside to accommodate those last 19 individuals that were hired prior to that cut-off date, should they wish to avail themselves of this incentive. As of July 1, 2023, only 16 employees remain eligible to participate in this program. Funding will no longer be available after the six-month period lapses on September 30, 2023. /yg