Authorize $82,700 contract for potable water lateral project design

RESOLUTION NO. 2024- A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO A CONTRACT WITH AMI ENGINEERING, INC. FOR A DESIGN PROPOSAL FOR THE POTABLE WATER LATERAL PROJECT; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sweetwater conducted a competitive bidding process for the procurement of Civil Engineering Services and awarded a bid to AMI Engineering, Inc.; and WHEREAS, pursuant to Section 2-287 of the Code of Ordinances, the Village Manager is authorized to execute contracts, as entered into by other governmental authorities, provided that the governmental authority has followed a competitive bidding procedure leading to the award of the bid or contract in question; and WHEREAS, the Village Manager wishes to enter into a contract with AMI Engineering, Inc. for a design proposal for the Potable Water Lateral Project;

NOW, THEREFORE,

BE IT RESOLVED BY THE VILLAGE COUNCIL OF PINECREST, FLORIDA, AS FOLLOWS: Section 1. That the Village Council hereby authorizes the Village Manager, pursuant to Section 2-287 of the Code of Ordinances, to “piggyback” on an existing contract between AMI Engineering and City of Sweetwater (RFQ# 2021-01), and enter into an agreement with AMI Engineering, Inc.; for a design proposal for the Potable Water Lateral Project, in a total amount not to exceed $82,700.00 Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 10th day of December, 2024. Joseph M. Corradino, Mayor Attest: ____________________________ Priscilla Torres, MMC Village Clerk Approved as to Form and Legal Sufficiency: ____________________________ Mitchell Bierman Village Attorney Consent Agenda DATE: November 20, 2024 TO: The Honorable Mayor and Members of the Village Council FROM: Yocelyn Galiano, ICMA-CM, Village Manager RE: Resolution Approving a Design Proposal for Potable Water Lateral Project I hereby respectfully recommend the Village Council adopt the attached resolution authorizing the Village Manager to piggy-back off a City of Sweetwater contract # RFQ #2021-01 for civil engineering services with AMI Engineering, Inc. for the design of the Potable Water Lateral Project based on the enclosed proposal. The design services will cost $82,700. The Potable Water Lateral Project will provide access to 150 properties in various locations throughout the Village that have adjacent waterlines, but no lateral infrastructure to facilitate connection to said water line from the home. Funding for this project has been secured through a Federal grant from the US Environmental Protection Agency. 12850 N Calusa Club Dr. | Miami, Florida 33186 | T 305.803.2569 November 20, 2024 David Mendez, P.E. Village of Pinecrest Public Works 10800 SW 57th Avenue Pinecrest, Florida 33157 Phone: 305-669-6916 RE: Professional Services Proposal Water Meter & Service Lines Various Locations throughout the Village Dear Mr. Mendez, On behalf of A.M.I. Engineering, LLC (AMI), we appreciate the opportunity to provide this proposal for Engineering Services to support The Village of Pinecrest (“Client”) and the important task to provide water meters to Village residents. We look forward to working with you on this project. Project Understanding_____________________________________________________________________ The Village has received funding to provide water services and meters to approximately 150 properties within the Village. These properties already have existing watermains of adequate size abutting the properties. The connections will require tapping of the existing watermain, service line extension to the property line, and a new meter box with a meter place by MD-WASD. The list of properties is part of an agreement between the Village and MD-WASD. Task 1: Kick-off Meeting and Project Coordination For this phase, we will conduct one kick-off meeting to outline tasks and coordinate the work with the Village and MD-WASD. We will also setup the drawings files and templates to be used in the tasks below. No Utility investigation will be completed through 811. The Utility contractor will be responsible for call locates and avoiding existing utilities. Task 2: Coordination for Meter Locations To complete the required plans to submit to MD-WASD, the Village will initiate contact with the property owners, most likely in the form of a letter. AMI will then coordinate with each property owner to confirm and document the proposed service size and location. Exact meter locations must meet MD-WASD standards and requirements. Task 3: Plan Development: Plan Sheets will be developed as basic sketches for submittal and approval to MD-WASD. A sample of these sketches was previously approved by MD-WASD and our scope and fees are based on their acceptance of the limited information to be shown. The following information will be included on the sketches: