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North Bay Village

Meeting

October 21, 2025

What happened

Statura summary

The biggest money move on the table was the Village’s ratification and authorization of emergency and catch-up spending tied to core infrastructure and permitting, especially the $239,478.05 change order for David Mancini & Sons on the wastewater pump station improvements and the $200,000 authorization for Chin Diesel soil removal. Those are not cosmetic approvals. They tell you the Village is still paying for project friction and field conditions after the fact, which favors the contractors already on site and leaves the Village carrying the cost of keeping work moving. The rest of the agenda is a mix of operational cleanup and future positioning: a $75,274 post-design and bid-assistance work order for Baywalk North Plaza, a Tyler Technologies addendum for digital building plan review, a CLUE permitting-services agreement, and a Blue Voice AI software deal for police. The Village also moved to ratify Amendment No. 3 to the DEP revolving loan for pump station financing, adopt the county mitigation strategy, and select firms for the Village Hall and Public Safety Complex procurement process, which keeps those capital pipelines open without yet awarding the build. The ceremonial and informational items, including proclamations, reports, and presentations, were just that.

Statura-generated summary of the official agenda and minutes. Verbatim per-item votes and dollar figures are in the Agenda & votes tab.

Key decisions

  1. Ratifying expenditures and approving an agreement with Chrysalis Concepts, LLC dba City Land Use Experts for permitting services
    Pending

    Ratifies prior permitting spend and authorizes the Village Manager to negotiate and execute a permitting-services agreement, which signals the Village is buying outside help to keep development and review work moving.

  2. Work order to Kimley-Horn and Associates, Inc. for Baywalk North Plaza post design and construction bid assistance
    Pending

    Authorizes up to $75,274 for post-design and bid-assistance work on Baywalk North Plaza, keeping the project in procurement mode and paying for the technical support needed to get it to construction.

  3. Addendum to the SaaS agreement with Tyler Technologies, Inc. for building department electronic reviews and digital permit plan reviews
    Pending

    Expands the Village's software support for electronic building reviews and digital plan review, which shifts permitting work further into a managed digital workflow.

  4. Change order to the construction agreement with David Mancini & Sons, Inc. for wastewater pump station improvements
    Pending

    Approves up to $239,478.05 in extra construction cost, showing the wastewater project is still generating change-order pressure that the Village has to absorb to finish the work.

  5. Ratifying expenditures to Gozlan Electric, L.L.C. for Kennedy Causeway emergency electrical repair services
    Pending

    Ratifies up to $104,325 in emergency electrical repair spending, which confirms the Village already spent to restore critical infrastructure and is now formalizing the bill.

  6. Ratifying and authorizing expenditures to Chin Diesel, Inc. for soil removal services
    Pending

    Authorizes up to $200,000 for soil removal, a cleanup expense that keeps a site or project moving but adds another unplanned cost layer to the Village's capital workload.

  7. Ratifying Amendment No. 3 to the State Revolving Loan Fund Agreement Number WW130461 with the Florida Department of Environmental Protection
    Pending

    Updates the DEP financing agreement for pump station improvements, which keeps the Village's debt-backed funding structure aligned with the project as costs and terms evolve.

  8. Approving an agreement with DWYL LLC dba Lighthouse Yoga and Wellness Services
    Pending

    Commits budgeted funds to wellness services, a discretionary operating item that does not change policy but does consume available budget.

  9. Amending the Fiscal Year 2025-2026 budget to appropriate federal forfeiture funds for police department expenditures
    Pending

    Moves federal forfeiture money into the police budget, which gives the department a dedicated funding source for spending without touching the general fund.

  10. Selecting firms under RFQ No. 2025-006 for construction services for the Village Hall and Public Safety Complex project
    Pending

    Shortlists firms for the competitive solicitation phase, which advances the project without awarding construction and sets up the next procurement fight.